PREPARED BY: DISTRICT PLANNING COORDINATING UNIT · Compensation, Goods & services and Investment....

ANNUAL PROGRESS REPORT, 2017

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AKWAPIM SOUTH DISTRICT ASSEMBLY


PREPARED BY: DISTRICT PLANNING

COORDINATING UNIT


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Table of Contents

Executive Summary 4

PART ONE: GENERAL PROFILE OF THE AKWAPIM SOUTH DISTRICT 5

1.0 Backgroud 5

1.1 Location and Size 5

1.2 Vision Statement 5

1.3 Mission Statement 6

1.4 Population Size and Density 6

1.5 Rural-Urban Split 6

1.6 Economic Potentials of the District 7

1.7 Structure of the Akwapim South District Assembly 8

1.8 Executive Committee of the Akwapim South District Assembly 8

1.8.4 Organogram of the Akwapim South District Assembly 11

1.8.6 Human Resource Management 13

1.9 Processes and Difficulties in undertaking the Monitoring and Evaluation 15

PART TWO: PROGRAMMES AND PROJECTS IMPLEMENTATION 17

2.0 Implementation Status of the District MTDP (2014-2017) 17

2.1 Issues from the 2017 Annual Action Plan 21

2.2 Programs and Projects 24

PART THREE: FINANCE, INDICATORS & TARGETS AND DEVELOPMENT

INTERVENTIONS 29

3.1 Funding Sources for the District’s Programmes and Projects 29

3.3 Efforts to Increase Revenue Generation 34

3.4 Update on Disbursements 35

3.7 Update on Indicators and Targets 40

3.8 Critical Development Interventions 45

3.8.5 Agricultural Extension Service 47

PART FOUR: CHALLENGES AND MITIGATION STRATEGIES 50

4.1 Challenges and Mitigation Strategies 51


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LIST OF TABLES

Table 1.1: List of under-developed tourist sites in Akwapim South District, 2017 9

Table 1.2: Human Resource strength by Category and sex, 2017 15

Table 1.2: Capacity Building Trainings Undertaken in the Year 2017 17

Table 2.1: Implementation Status of 2017 Annual Action Plan by Thematic Area 26

Table 2.2: Projects undertaken by Akwapim South District Assembly, 2017 28-31

Table 3.1: Financial Performance of the Assembly, 2017 34

Table 3.2: Revenue Performance of the Assembly, 2017 36

Table 3.3: Comparison of 2016/2017 Disbursements 39

Table 3.4: Summary of Progress Made on Indicators and Targets for 2017 by thematic area 46

Table 3.5: Training for LEAP Beneficiaries in making Soap and Parazone, 2017 49

Table 3.6: Agriculture development activities for year 2017 50

Table 3.7: Top 10 Causes of OPD Attendance in the District, 2017 51

Table 3.8: District Level Enrolment in Education for 2016/2017, Public 52

Table 3.9: District Level Enrolment in Education for 2016/2017, Private 52

LIST OF FIGURES

Figure 1:1 District Assembly’s Organogram 2

Figure 2.1: Comparison of Programmes/Projects Completion status for 2017 and 2016 19

Figure 2.2: Sectorial Distribution of Projects for 2017 and 2016 20, 21

Figure 3.1: Comparison between Revenue receipts and Expenditure for 2017 and 2016 33

Figure 3.2: District Revenue Generation Model 34

Figure 3.3; Comparison of 2017/2016 Disbursements Compared 36

Figure 3.4: Topmost Illnesses for OPD attendance for 2017 47


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EXECUTIVE SUMMARY

This report covers the period 1st January 2017 to 31st December, 2017. The report highlights the

achievements and implementation status of the 2017 Annual Action Plan.

The Akwapim South District Assembly set its M&E objectives to assess the overall performance

of the 2017 annual Action plan. These included the measurement of implementation

performance during project execution, measurement of the outcomes from projects/programmes

that have been implemented. Others included the creation of a knowledgebase on

project/programme implementation performance and outcome analyses and lastly improvement

upon subsequent project/programme implementation.

Some of the District’s processes for the monitoring and evaluation of the MTDP in 2017

involved site meetings, public/community fora, Assembly meetings, scorecarding etc.

The District Assembly achieved about 40.2 percent of implementation of the 2017 Annual

Action Plan. A total of 82 projects and programmes comprising of 42 projects and 40

programmes were earmarked to be implemented during the year under review.

By the end of 2017 assessment year, 22 projects and 11 programmes were implemented and most

of these especially capital projects were at various stages of completion.

Out of the 22 projects implemented, 14 of them (64%) were on-going at various levels of

completion while the remaining 8 (36%) was completed and handed over to the user departments

and or communities.

The DACF is the bigger source of funding for the Assembly’s developmental activities. It

contributed 59.2 percent of the entire receipts obtained by the Assembly in 2017.

A total amount of Ghȼ 9,900,729.81 was disbursed by the Assembly as at end of 2017. These

funds were used to finance ongoing and new programmes, projects and services. Funds were

disbursed, as much as possible, in line with the annual budget in the areas of Administration,

Compensation, Goods & services and Investment.


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PART ONE: GENERAL PROFILE OF THE AKWAPIM SOUTH DISTRICT

INTRODUCTION

1.0 Background

This report critically examines the projects and programmes of the Assembly that were

implemented in 2017. A careful analysis has been done on how the Assembly fared in the

implementation of the 2017 Annual Action Plan and 2017 Annual Composite Budget. The

report gives a true state of the District during the year under review in the areas of socio-

economic, political, administrative, security among others.

1.1 Location and Size

The Akwapim South District is one of the twenty-six (26) District Assemblies in the Eastern

Region of Ghana. It was carved out of the Nsawam/Adoagyiri Municipality. The L.I 2040 of 6th

February, 2012 and Act 1742 established the Akwapim South District. It has Aburi as the

District capital.

The District shares boundaries with the Nsawam/Adoagyiri Municipality to the west, South-East

by the Kpone – Katamanso District, to the South by the Ga East Municipality and to the North-

East by the Akwapim North Municipality.

Geographically, the district lies between latitudes 5.5° N and 5.58°N and longitude 0.0° W. The

District has a population of 37,501 and a land size of 224.13km².

The strength of Akwapim South District lies in two major identified development areas of

comparative advantage. These areas are agricultural and tourism sectors. Therefore, development

plans of the Assembly have been geared towards improving the two identified areas with the aim

making development trickle down to other sectors.

1.2 Vision Statement

The Akwapim South District Assembly aims at becoming a first class development and client

oriented District Assembly.


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1.3 Mission Statement

The Akwapim South District Assembly exists to improve the quality of life of its people through

the provision of social services and the creation of an enabling environment for accelerated and

sustainable development, within the framework of democratic decentralization.

1.4 Population Size and Density

The population of the Akwapim South District, according to the 2010 Population and Housing

Census (PHC) is 37,501 representing 1.4 percent of the region’s population. Males constitute

48.5 percent and females form 51.5 percent. There are 9,287 households with a household

population of 36,932.

The fertility rate of the district’s population is 3.8 percent with a growth rate of 3.2.

According to the 2010 Population and Housing Census, the district has a density of 167 persons

per sq km which is higher than the regional and national densities of 106 and 103 respectively.

Population growth and densities may have been affected by the spillover effect from Accra that

results in the district figures being higher than the regional and national ones.

1.5 Rural-Urban Split

According to the 2010 Population and Housing Census, the District has about three-quarters

(73.4%) of its population residing in the rural areas as against 26.6% in the urban set up. This

implies, the district is rural in nature and therefore faces myriad of challenges of inadequate

social infrastructure and amenities as any rural area in Ghana.

The District has a sex ratio of 94 males to 100 females and a dependency ratio of 76.7 with male

sex having the highest dependency proportion of 81.6 compared to female ratio of 72.4. This is

mainly due to the high youthful population which constitutes 40.1% of the district’s population

and an elderly population of almost 6% which age categories are not supposed to engage in any

active economic activity.

Significant proportion of the urban population resides in Aburi, the district capital with the rural

population distributed within the dispersed settlements in the valley regions of the district.


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1.6 Economic Potentials of the District

Akwapim South District prides itself in two major sectors for the development of its economic

potential. The agricultural and tourism sectors are important to the district’s local economy.

The District is an important food basket, involved in the cultivation of pineapples, mangoes and

citrus for both domestic and foreign markets. Majority of its farming population is engaged in

crop farming. Some food crops cultivated include maize, cassava, plantain, vegetables. Livestock

farming is not predominant as compared to food crop farming. Poultry, sheep, goats, pigs, cattle

and so forth are some of the main animals reared in the district.

The district is noted for its endowment with a number of important national monuments and

tourist sites which contribute over 60 percent to the district’s local economy. Notable among

them include:

Presidential lodge; a presidential lodge at Peduase built by Ghana’s first president Dr.

Kwame Nkrumah.

The Aburi Botanical Gardens; situated in Aburi, and was built by the Basel

Missionaries in 1890 contains preserved rare species of biodiversity. The gardens is

always described as a revered national asset.

The Aburi Craft Village; a hub for traditional artifacts and souvenirs.

Other tourist sites which could be developed but currently have not seen investments are listed in

the table 1.1.


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Table 1.1: List of under-developed tourist sites in Akwapim South District, 2016.

TOURIST SITE LOCATION REMARK

1. Waterfalls Boade Requires further development

2. Natural rock bridge with a

stream running underneath

Pepawani Requires further development

3. Osei Tutu shrine Berekuso Requires further development

4. Coffin-shaped rock Oboadaka Requires further development

5. Obo-guanten (rock with

sheep-like look

Kobiso Requires further development

Source: DPCU Survey, 2017

1.7 Structure of the Akwapim South District Assembly

The Akwapim South District Assembly, the highest political and administrative body in the

District is made up of 24 elected Assembly Members and 11 appointed by President of the

Republic. There exists a Member of Parliament and the District Chief Executive who are also

members of the Assembly.

1.8 Executive Committee of the Akwapim South District Assembly

The Executive Committee is composed of the chairpersons of the various sub-committees

including the five mandatory ones as listed below:

Finance and Administration,

Justice and Security,

Works,

Social Services, and

Development Planning

The District Chief Executive is the chairman of the Executive Committee.

1.8.1 Sub-committees of the Assembly

Five statutory sub-committees have been created and each consists of a minimum of 7 Assembly

Members and headed by a chairman selected from among the members. These sub-committees

are as shown below:


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a. Finance and Administration c. Works

b. Justice and Security d. Social Services

e. Development Planning

1.8.2 Additional committees

The Assembly has created these additional committees for the effective and efficient

implementation of policies, programs and projects. The list includes the;

Education sub-committee

Public Relations and Complaints committee

Disability Fund Management committee

District Security Committee

District Entity Tender Committee

District Tender Review Board

Statutory Planning Committee

Market Committee

District AIDS Committee

District Standing Implementation Committee

Audit Report Implementation Committee

Some of these committees are ad-hoc; constituted to deal with a situation on hand while some are

standing.

1.8.3 Functions of the District Assembly

The functions of the Akwapim South District Assembly are as those derived from the statutes

existing in the Local Governance Act, Act 936 of 2016, and the Legislative Instrument 2040 of

2012, Act 1742 which established the Assembly. These functions are being performed in a

manner that will satisfy the vision and mission of the Assembly.

The political and administrative functions as found in Section 10 sub-section (1) of the Local

Governance Act, Act 936 of 2016 are continually pursued by the Assembly.

An adjustment of the Assembly’s structure is intended so that the new organogram takes into

account the changes brought about by the Local Governance Act 936 of 2016 requiring creation,


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mergers and removal of departments. Notwithstanding, the departments that exist already liaise

with one or more for the performance of the District’s functions to facilitate development. For

the time being, the organogram below has being adopted.


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1.8.4 Organogram of the Akwapim South District Assembly

Figure 1:1 District Assembly’s Organogram


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1.8.5 Local Government Service Departments and Agencies

There exist the following departments, government sub-vented agencies and services in the

Akwapim South District.

Departments of the Assembly:

Central Administration

Department of Social Welfare and Community Development

Department of Agriculture

Department of Physical Planning

Works Department

Department of Births and Deaths

Department of Finance

Department of Environmental Health

Decentralized Departments

Ghana Health Service

Ghana Education Service

Government Sub-vented Agencies

National Disaster Management Organization (NADMO)

National Commission for Civic Education

Electoral Commission of Ghana

Services

Ghana Police Service

Ghana National Fire Service

Ghana Immigration Service


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1.8.6 Human Resource Management

Overall, there are 111 staff who work at the Assembly which comprises 67 males and 44

females. The table below indicates the breakdown of the existing staff capacity in gender, senior

and junior staff categories for the centralized and decentralized units/divisions/departments of

the Akwapim South District Assembly.


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Table 1.2: Human Resource strength by Category and Sex, 2017

Source: Human Resource Unit, Akwapim South District Assembly, 2018

Department/Unit SENIOR STAFF TOTAL JUNIOR STAFF TOTAL TOTAL STAFF TOTAL

MALE FEMALE MALE FEMALE MALE FEMALE

Administration

4 3 7 3 4 7 7 7 14

Department of Agriculture

11 4 15 2 0 2 13 4 17

Development Planning Unit

2 0 2 0 0 0 2 0 2

Department of Finance

3 1 4 0 0 0 3 1 4

Budget Unit

2 1 3 0 0 0 2 1 3

Revenue

1 1 2 2 1 3 3 2 5

Procurement unit

0 2 2 0 0 0 0 2 2

Internal Audit unit

1 2 3 0 0 0 1 2 3

Human Resource Unit

0 2 2 0 0 0 0 2 2

Department of Social Development

6 10 16 1 1 2 7 11 18

Department of Physical Planning

0 0 0 5 0 5 5 0 5

Works Department

8 0 8 0 0 0 8 0 8

Department of Environmental Health

4 3 7 5 5 10 9 8 17

Department of Births and Deaths 0 1 1 0 0 0 0 1 1

Security 0 0 0 3 0 3 3 0 3

Cleaners 0 0 0 0 3 3 0 3 3

Drivers 0 0 0 4 0 4 4 0 4

TOTAL 42 30 72 25 14 39 67 44 111


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1.9 Processes and Difficulties encountered in undertaking the Monitoring and Evaluation

The District Planning Co-ordinating Unit (DPCU) adopted multidisciplinary approaches in its

monitoring and evaluation activities in the year under review. It also faced a number of

difficulties which negatively affected effective monitoring and evaluation in the period. Below

are some of the processes involved and the challenges encountered in the monitoring and

evaluation activities:

1.9.1 Key Monitoring and Evaluation Objectives

The key monitoring and evaluation objective of the Akwapim South District Assembly for 2017

was to assess the extent to which project and program implementation in the annual action plan

enhances increased enrolment at basic schools and reduces post harvest losses of agric produce

in the district.

Other objectives for the year include:

to measure implementation performance during project execution

to measure outcomes from projects/programmes that have been implemented

create a knowledgebase on project/programme implementation performance and

outcome analyses

improve upon subsequent project/programme implementation

1.9.2 Processes Used in Monitoring and Evaluation, 2017

Reports from decentralized departments and agencies

Site meetings

Visits to projects sites

Stakeholder engagements especially beneficiary communities and user agencies and

departments

Assembly meetings


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1.9.3 Difficulties Encountered in Monitoring and evaluation for the year

Lack of full complement of decentralized departments and agencies to constitute DPCU

Late release of District Assemblies Common Fund and other Donor Grants

Non-release of funds for monitoring and evaluation

Inadequate relevant logistics such as vehicles, computers and printers to support DPCU

activities


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PART TWO: PROGRAMMES AND PROJECTS IMPLEMENTATION

INTRODUCTION

Part Two covers implementation issues regarding the District’s Medium Term Development

Plan. It presents in tables, programmes and projects that were undertaken or penciled to be

undertaken in 2017 as per the quarters in the year. Other major subjects under discussion in this

part of the report include sources of funds, efforts at revenue generation, disbursement of funds

et cetera.

The section also captures the District’s indicators and targets covering the four quarters and

lastly on critical development interventions that were carried out in the year 2017.

2.0 Implementation Status of the District MTDP (2014-2017)

The year 2017 represents the final year of the implementation of the 2014-2017 District Medium

Term Development Plan under the Ghana Shared growth and development agenda II. A special

feature of the development plan for the year under review is the roll-over of;

- projects and programmes that could not be started in the year 2016 implementation

period of the action plan and were still relevant to the communities and or

- projects and programmes that were started in 2016 but could not be completed. The chart

below shows the implementation status of the action plan for 2017.

The 2017 annual action plan achieved a 40.2 percent implementation level as against 90 percent

in 2016. This is attributable to the fact that in 2016 the Assembly received more financial

releases than 2017. In terms of the overall proportion of the 2014-2017 DMTDP implementation,

2017 experienced a 48.6 percent implementation level, the second lowest achievement after

2014.

The table below illustrates the 2017 annual action plan implementation.


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Proportion of the district medium term development plan implemented, 2014-2017

Indicators 2017 2016 2015 2014

Proportion of the annual action plans

implemented by the end of the year

40.2% 90 % 50% 35%

Proportion of the overall medium term

development plan implemented by the end of

the year

48.6% 95% 60.2% 40.5%

Source: DPCU Annual Reports, ASDA


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Figure 2.1: Comparison of Programmes/Projects Completion status for 2017 and 2016

0

2

4

6

8

10

12

14

16

18

20

100% Range of 90% Range of 80% Range of 70% Range of 60% Range of 50% Range of 40% Range of 30% Range of 20% Range of 10% Below 10%

PROGRAMMES/PROJECTS COMPLETION AT PERCENTAGE LEVELS - 2017 & 2016

2017 2016


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Most projects that were started during or commenced before the year under review witnessed

high levels of completion with at least 20 projects witnessing between 70 percent and 100

percent completion levels. This was not different from the 2016’s record. This means that the

pace at which the Assembly expedited action on its projects execution has been commendable

and needs to be continued.

This was partly attributable to the urgent need to complete most of the mandatory projects,

frequent monitoring embarked upon by the DPCU. If enough revenue was received or generated

in 2017, it would have been possible that many more projects could be completed.

Sector by Sector Level of Implementation of 2017 Annual Action Plan

In this section, an overview is given of the sectorial implementation of projects and or

programmes from the MTDP for the year 2017. Education ranks high with 9 projects undertaken

during the 2017 fiscal year and were either completed or on-going.

Figure 2.2: Sectorial Distribution of Projects for 2017 and 2016.

2

9

5 5

2

0

1

2

3

4

5

6

7

8

9

10

Economic Education Health Environment/SanitationGovernance

Distribution of Projects in Various Sectors, 2017


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In 2016, the education sector recorded the highest number of projects implemented (12) and was

followed by the health and environment/sanitation sectors. The 2017 trend has followed the

pattern of 2016 with the difference being that in 2017 fewer numbers were recorded across the

various sectors. The Assembly is still resolute on its commitment to ensuring that poverty and

disease are eradicated through access to basic education for all in the District.

In terms of absolute numbers, there was no improvement in the sector of governance in 2017 as

compared to that in 2016. However, the citizenry in the district participated in the development

process of the District such as the preparation of the 2018-2021 DMTDP.

2.1 Issues from the 2017 Annual Action Plan

2.1.1 Implementation Status of the 2017 Annual Action Plan

The overall assessment of implementation of the 2017 Annual Action Plan per the various

quarters under given thematic areas is presented in table 2.1. Figure 2.3 further gives details and

visual illustration of table 2.1.

It is observed from table 2.1 that in 2017, Human Development, Productivity & Employment

thematic area recorded the highest number of programmes and projects implemented (18) during

the year under review. This is so because the Assembly as a newly created one is committed to

ensuring that basic facilities for education, health and sanitation which bother on human

6

12

6

10

21

2

0

2

4

6

8

10

12

14

Economic Educat ion Health Environment Governance Administrat ion Sanitat ion

Distribution of Projects in Various Sectors, 2016


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development are adequately provided for the people and are accessible to all irrespective of

gender, age, economic or social standing of a person.

Infrastructure and Human Settlements Development sector performed abysmally in the overall

performance of the 2017 Annual Action Plan implementation, recording only 11 percent as

against 60.2 percent record in 2016.

The overall effect is that resources were prudently allocated to the most needed sectors of the

plan that needed urgent attention and were strategic in having a net effect in boosting the other

sectors of the district’s economy.


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Table 2.1: Implementation Status of 2017 Annual Action Plan by Thematic Area

Source: DPCU Monitoring and Evaluation, 2017

Thematic Area

2017 2016

No. of

project/progra

mmes

scheduled for

implementatio

n

No.

implemented

%

performance

by Thematic

Area

Overall

Thematic

performance

in the year

(%)

No. of

project/progr

ammes

scheduled

for

implementati

on

No.

implemented

%

performance

by Thematic

Area

Overall Thematic performance in

the year (%)

Ensuring and Sustaining Macro

Economic Stability

0 0 0 0 0 0 0 0

Enhancing Competitiveness of Ghana’s

Private Sector

8 2 25.0 2.4 11 10 96.6 13.3

Accelerated Agricultural

Modernization and Sustainable

Natural Resource Management

6 3 50.0 3.7 17 15 88.0 15.7

Infrastructure and Human Settlement 18 2 11.0 2.4 26 16 60.2 24.8

Human Development, Productivity and

Employment

34 18 53.0 22 26 15 57.1 23.9

Transparent and Accountable

Governance

16 2 13.0 2.4 23 13 57.1 19.5


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2.2 Programs and Projects Implementation, 2017

The 2017 Annual Action Plan principally comprised of roll over activities from the 2016 Annual

Action Plan. These activities were physical projects that were either implemented and not

completed or not implemented at all in 2016 due to factors such as inadequate funds. The

projects had to be rolled over because they were considered very relevant in the provision of

services critical to the needs of the people in the District for the year 2017.

From table 2.2, the education sector had the most number of projects implemented in 2017. In

all, 9 projects were implemented from the 2017 Annual Action Plan and targeted at educational

infrastructure. Projects and programmes were implemented across other sectors including health,

economic and environment.

The reason education ranked high on project implementation is that it focuses on one of the key

development priorities identified and contained in the District’s MTDP 2014-2017 (pg. 59)

which targets expansion of educational infrastructure to fill a ballooning gap in the sector,

perhaps, due to the fact that the District is relatively new and therefore would naturally lack basic

infrastructure such as educational, health and toilet facilities.

Table 2.2 outlines programmes and projects in the 2017 Annual Action Plan and the extent of

their implementation.


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Table 2.2: Projects/Programmes undertaken by Akwapim South District Assembly, 2017

Item. Project

Description

Location Sector Contractor

/

Consultant

Contract

Sum

Source of

Funding

Date of

Award

Expected

Date of

Completion

Expenditur

e To-Date

Outstanding

Balance

Status of

Implementati

on

Remarks

1. Construction of

1No. 6Unit

classroom block

with ancillary

facility

Aburi Kemp Education

M/S

Mojoson

Company

Ltd.

179,788.90 DACF 30/5/14 30/5/15 106,184.13 73,604.77 70%. Roofing

level

Contract

terminated and

reawarded

2. Construction of

1No. 6Unit

classroom block

with ancillary

facility

Yaw

Nyarkokro

m

Education M/S Opanin

Nyarko

Constructio

n works

174,889.00 DACF 30/5/14 30/5/15 156,160.00 18,729.00 80%. Roofing

completed

Delay in

release of

funds affects

progress of

work

3. Construction of

community

hospital

Kitase Health M/S Living

Grace Co.

Ltd.

134,101.80 MP’s

Common

Fund

30/5/14 30/5/15 115,851.16 18,250.64 90%

Plastering

works

completed

On-going

4. Construction of

28 lockable

stores

Aburi Economic M/S

Delovely

Co. Ltd.

322,620.55 DDF 31/5/13 30/4/14 306,070.55 16,550.00 95%.

Painting on-

going

On-going

5. Construction of

158m Drain

Aburi

Aboanum

Environm

ent

Mills Sarfo

Co. Ltd.

92,681.40 DACF 31/8/13 31/8/14 71,567.52 21,113.88 80% On-going

6. Construction of 1

No 6-Unit class

room block with

ancillary facility

Berekuso Education M/S

Delovely

Co. Ltd

199,982.95 GETFUN

D

5/11/2013 5/5/2014 ---- --- 80% On-going


No. CHPS

compound with

ancillary facilities

Obodan Health Fort-Kofi

Limited

199,136.70 DACF 31/7/2015 31/07/2016 73,082.47 126,054.23 60% On-going

8. Construction of

1No. CHPS

compound with

ancillary facilities

Dumpong Health EddyMarth

Constructio

n Ltd.

199,032.00 DACF 31/7/2015 31/07/2016 98,872.20 100,159.9 60%. level

On-going

9. Construction of

CHPS Centre

with an outhouse

Yaw Duodu Health Issahaku L.

Const. Ltd

199,836.50 DACF 01/3/2016 28/02/2017 163,788.85 36,047.65 90%. Contract

terminated

10. Construction of a

4-in-one

teachers’ quarters

with auxiliary

Dumpong Education M/S

Chriskad

Projects

474,380.00 GETFund 10/2/2016 09/09/2016 84,388.85 389,991.15 60% On-going


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facilities

No. Title of Project Location Sector Contractor

s

Contract

Sum

Funding

Source

Award

Date

Expected

Completion

Date

Expenditur

e To-Date

Outstanding

Balance

Status Remarks

11. Construction of a

4-in-one

teachers’ quarters

with auxiliary

facilities

Ayim Education M/S

Wealthwell

Company

Ltd.

456,799.09 GETFund 10/2/2016 09/09/2016 315,481.34 141,317.75 100% Handed over

to school

12. Construction of

CHPS Centre

with an outhouse

Adjenase

Piem

Health Northern

Co. Ltd

199,979.00 DDF 01/3/2016 28/02/2017 179,582.00 20,397.00 90%.

Finishing

works to be

done

Contract

terminated

13. Construction of

1No. 12 seater

WC toilet facility

with mechanized

borehole

Aburi –

Aboanum

Environm

ent

M/S

SALPEZ

Trading and

Constructio

n Ltd.

160,050.00 DACF 00/4/2016 00/10/2016 130,005.00 30,045.00 100% of work

done

Completed

and in use

14. Construction of

10 seater

institutional

latrine

Yaw

Nyarkokro

m

Environm

ent

M/S

SALPEZ

Trading and

Constructio

n Ltd.

48,000.00 DDF 00/4/2016 00/06/2016 48,000.00 0.00 100% Completed

and in use

15. Construction of

1No. 6 unit

classroom block

with auxiliary

facilities

Ayim Education M/S Bilford

Constructio

n Ltd

325,600.00 DACF 20/11/201

7

20/05/2018 19,997.80 305,602.20 Footing level

at 10%

Contract

repackaged

and awarded.

M/S Bilford

awarded

contract


No. 3 unit

classroom block

Pokrom Education M/S

Chriskad

Projects

Ltd.

250,300.00 DACF 20/11/201

7

20/05/2018 20,000.00 230,300.00 5% Contract

repackaged

and awarded.

M/S Chriskad

awarded

contract

17. Reshaping of

selected roads

District-

wide

Economic Oldman

Richard

Trading

Ent.

85,800.00 DACF ----- ----- 85,800.00 0.00 100% Completed

18. Maintenance of

street lights

District-

wide

Security District

Works

Department

11,768.00 DACF ----- ----- 11,768.00 0.00 100% of work

done

Completed


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No. Title of Project Location Sector Contractor

s

Contract

Sum

Funding

Source

Award

Date

Expected

Completion

Date

Expenditur

e To-Date

Outstanding

Balance

Status Remarks

19. Reroofing of

Methodist JHS

Gyankama Education District

Works

Department

5,750.00 DACF ---- ----- 5,750.00 0.00 100% Completed

and in use

20. Renovation of

KVIP

Domeabra Environm

ent

District

Works

Department

7,816.00 DACF ---- ----- 7,816.00 0.00 100% Completed


No. crèche block

Pokrom Education B & M

Company

Ltd.

176,823.00 DACF 31/07/201

5

31/07/2016 176,823.00 0.00 100% d Completed

and in use

22. Supply of official

vehicle tyres

Central

Admin.

Governanc

e

Great

Azatolarr

Enterprise

3,900.00 DACF 07/2017 07/2017 3,900.00 0.00 100% Completed

and in use

23. Rent for

education office

Central

Admin.

Governanc

e

Nana Oteng

Akuffo-

Akoto

23,400.00 DACF ---- ---- 23,400.00 0.00 100% Completed

24. Construction of

septic bank

Aburi Police

Station

Environm

ent

District

Works

Engineer

15,294.00 DACF ---- ---- 15,294.00 0.00 100% Completed

and in use


Page 28

2.2.1 Highlights of Assembly’s Achievements in 2017

The Akwapim South District Assembly scheduled to implement a total of 82 projects and

programmes during the 2017 fiscal year which comprised of 42 projects and 40 programmes.

By the end of the year 2017, a total of 22 projects and 11 programmes were implemented during

the year and most of them especially capital projects were at various stages of completion. It

means therefore that 40.2 percent of the 2017 Annual Action Plan was implemented.

Out of the 22 projects implemented, 14 (64%) of them were on-going at various levels while the

remaining 8 (36%) was completed and handed over to the user departments and or communities.

All the 11 programmes implemented were completed because they were short term and eventful

in nature. The conduct of farm and home visits under the Department of Agriculture is a classic

example of a programme which may not be rolled over to another year.


Page 29

PART THREE: FINANCE, INDICATORS & TARGETS AND DEVELOPMENT

INTERVENTIONS

3.1 Funding Sources for the District’s Programmes and Projects

The District Assembly obtains its revenue and funding for development from various sources.

These include, among others, the Internally Generated Fund (IGF), the District Assemblies’

Common Fund, GETFUND, Government of Ghana Grants which come to support specific

programs/projects, District Development facility which is provided to support specific projects,

MPs Common Fund, the Disability Fund et cetera.

In table 3.1, the DACF remains the major source of funding for the Assembly’s developmental

activities. It contributed as high as 59.2 percent of the entire receipts obtained by the Assembly

in 2017. The proportionate contribution is however meagre when compared to the 2016’s figure

of 66 percent.

Internally Generated Revenue, however, experienced a growth in 2017 in the region of 16

percent against the 2016 figure though it fell short (4.6%) in its contribution to total receipts of

the Assembly as compared to 2016 (13.3%). This is a clear indication of the Assembly’s

improved efforts at revenue mobilization notwithstanding the absence of market, lorry parks and

the unwillingness of property owners to honour their property rate obligations. It is instructive to

note that IGF contributed more in nominal terms to the entire finances of the Assembly in 2017.

Again from table 3.1, the Assembly relied heavily (79.5%) on transfers from the central

government to execute the 2017 Annual Action plan. This calls for the adoption of urgent and

pragmatic steps to ensure that more revenue is generated by the Assembly to improve its

financial leverage and widen the fiscal space to enable it undertake the numerous infrastructure

needs of the District. There is the need to stop total reliance on external funding which of late is

dwindling and even delays in coming due to the assumption of Ghana as a lower middle income

country.


Page 30

Table 3.1: Sources of Funds and Amounts realized, 2017

Source of

Fund

Baseline

2013

2017

(Amt in Gh ȼ)

Percentage

contribution

to Total

Receipts

2016

(Amt in Ghȼ)

Percentage

contribution

to Total

Receipts

2015

(Amt in Ghȼ)

Percentage

contribution

to Total

Receipts

2014

(Amt in Ghȼ)

Percentage

contribution

to Total

Receipts

Target Actual Target Actual Target Actual Target Actual

IGF - 436,443.00 481,837.01 4.66 444,043.00 417,094.98 13.3 382,813.07 426,459.04 20.99 413,920.00 371,329.83 28.95

DACF - 3,003,085.

00

1,252,310.39 59.2 2,318,953.

17

2,070,626.

70

66.0 2,498,420.

00

1,355,246.03 66.70 2,293,420.55 345,892.64 26.97

MPs Common

Fund

- 470,000.00 363,261.39 3.52 470,000.00 130,731.89 4.2 241,507.00 170,945.04 8.41 40,000.00 196,207.29 15.30

DDF - 345,800.00 0.00 0.00 596,347.00 368,129.04 11.7 214,057.00 0.00 0.00 402,102.95 294,602.12 22.97

Disability

Fund

- 70,000.00 12,492.54 0.12 100,000.00 93,260.48 3.0 70,000.00 79,223.15 3.90 70,000.00 74,560.43 5.81

HIV/AIDS

(MSHAP)

- 13,214.74 4,280.98 0.04 13,501.74 7,312.99 0.1 --- --- --- --- --- ---

LEAP - --- --- --- --- --- --- --- --- --- --- ---

Sub-total - 4,338,542.

74

2,114,182.31 3,942,844.

91

3,087,156.

08

GOG

GRANTS

(Salaries and

Staff

compensation)

- 9,000,000.

00

8,218,411.86 - 90,000.00 52,000.00 --- --- --- --- --- ---

Total Revenue - 13,338,542

.74

10,332,594.1

7

100.00 4,032,844.

91

3,139,156.

08

100.00 3,406,797.

07

2,031,873.26 100.00 3,219,443.5 1,282,592.31 100.00

Source: Finance Department & Budget Unit, Akwapim South District Assembly, 2018


Page 31

3.2 Revenue and Expenditure Performance & Analysis in 2017

In table 3.2, rates witnessed a significant increase in performance from 92.5 percent in 2016 to

126.5 in 2017 in terms of the actual figures realized. This was partly due to public sensitization

and awareness creation that the Assembly embarked upon vigorously in 2017.

Lands and Concessions also increased in actual terms, that is 11.8%, over the 2016 figure. Fees

& Fines and Licenses together experienced some 9 percent reduction in performance in 2017

compared to that of 2016.

The changes were very substantial enough to cause an increase in total IGF of GH₵ 409,412.98

in 2016 to GH₵ 459,735.74 in 2017.

On expenditure, except Grants, all expenditure heads had more than 90 percent utilization in

2017. Social benefits reduced significantly by 32.1 percent to its current figure of 41.4 percent in

2017. The Assembly managed to control its expenditure on non-financial assets thereby reducing

it by 19.7 percent in 2017.


Page 32

Comparative Statement of Revenue for 2017-2014

Table 3.2: Revenue Performance of the Assembly, 2016

Head Revenue

Head and

Sub-Head

Baseline (2013) Target 2017 (GH₵) Actual as at

31/12/2017

(GH₵)

Performance

%

Target 2016

(GH₵)

Actual as at

31/12/2016

(GH₵)

Performance

%

IGF

1 Rates 65,000.00 82,255.00 126.5 65,000.00 60,154.00 92.5

2 Lands &

Royalty

(Concession).

205,700.00 232,907.00 113.2 160,000.00 208,408.98 130.3

3 Fees & Fines 33,743.00 32,242.74 95.5 55343.00 26,581.00 48.0

4 Licenses 118,000.00 95,977.00 81.3 158,100.00 114,269.00 72.0

5 Rent 10,000.00 -- 0.00 1,000.00 - 0.00

6 Investment

Income

1,000.00 -- 0.00 600.00 - 0.00

433,443.00 459,735.74 440,043.00 409,412.98 93.0

7 Grants 12,886,472.00 9,917,068.01 77.0 3,373,558.86 11,890,706.66 352.5

8 Miscellaneous 3,000.00 2,207.26 73.6 4,000.00 7,672.00 191.8

Total Receipts 13,322,915.00 10,362,657.01 77.8 3,817,601.86 12,307,791.64 322.4

Head Revenue

Head and

Sub-Head

Baseline (2013) Target 2015 (GH₵) Actual as at

31/12/2015

(GH₵)

Performance

%

Target 2014

(GH₵)

Actual as at

31/12/2014

(GH₵)

Performance

%

IGF

1 Rates 55,000.00 32,720.00 59.5 4,000.00 20,977.00 52.44

2 Lands &

Royalty

(Concession).

124,422.00 168,538.00 123.8 220,000.00 245,561.00 111.61

3 Fees & Fines 33,228.00 22,268.00 69.1 5,400.00 9,764.00 375.53

4 Licenses 149,113.07 119,814.00 147.7 61,144.00 58,472.00 91.44

5 Rent 12,000.00 0.00 -- 0.00 0.00 --

6 Investment

Income

600.00 0.00 -- 0.00 0.00 --

7 Grants 4,859,557.56 10,342,001.63 212.8 2,847,342.50 1,541,236.47 54.1

8 Miscellaneous 18,000.00 13,445.00 74.7 34,080.00 36,555.83 107.3

Total Receipts 5,182,912.63 10,696,778.63 3,208,066.50 1,912,566.30


Page 33

Comparative Statement of Expenditure for 2017-2014

Head Expenditure

Head and Sub-

Head

Baseline

(2013)

Target 2017 (GH₵) Actual as at

31/12/2017

(GH₵)

Performance

%

Target 2016

(GH₵)

Actual as at

31/12/2016

(GH₵)

Performance

%

1 Compensation of

Employees

124,000.00 133,260.36 107.5 138,600.00 140,451.20 101.3

2 Goods and

Services

213,700.00 216,556.45 101.3 176,443.00 164,460.78 93.2

3 Interest 2,000.00 2,043.83 102.2 1,000.00 1,224.34 122.4

4 Grants 12,886,472.00 9,456,965.84 73.4 3,373,558.86 12,527,482.9 371.3

5 Social Benefits 44,000.00 42,922.33 97.6 64,000.00 63,219.50 98.8

6 Other Expenses 32,743.00 29,470.00 90 39,000.00 37,251.95 95.5

7 Non-Financial

Assets

20,000 19,511.00 97.6 25,000.00 24,300.00 97.2

Total Payments 13,322,915 9,900,729.81 74.3 3,817,601.86 12,958,390.67 339.4

Head Expenditure

Head and Sub-

Head

Baseline

(2013)

Target 2015 (GH₵) Actual as at

31/12/2015

(GH₵)

Performance

%

Target 2014

(GH₵)

Actual as at

31/12/2014

(GH₵)

Performance

%

1 Compensation of

Employees

152,869.00 141,916.42 92.8 113,421.00 116,324.31 102.6

2 Goods and

Services

171,844.00 143,494.49 83.5 132,500.00 116,501.97 121.13

3 Interest 4,000.00 5,020.00 105.5 4,000.00 1,933.04 48.3

4 Grants 4, 765,093.63 10,014,983.03 210.3 1,757,000.5 1,096,524.98 62.4

5 Social Benefits 22,000.00 9,105.20 41.4 48,424.00 69,127.1 142.75

6 Other Expenses 44,600.00 42,902.09 96.2 18,500.00 31,207.62 168.68

7 Non-Financial

Assets

22,500.00 31,860.00 141.6 -- --

Total Payments 5,182,906.63 10,389,281.23 200.5 2,073,845.50 1,475,619.02 59.86


Page 34

Figure 3.1: Comparison between Revenue receipts and Expenditure for 2017 and 2016

3.3 Efforts to Increase Revenue Generation

As part of efforts to help boost revenue generation, the Assembly put in place a Revenue

Mobilization Task Force to help in that regard. In addition, the work of the revenue collectors

was reviewed with the aim of improving upon their performance.

Management of the Assembly held a number of meetings with revenue collectors and rate payers

to review revenue collection activities and instituted effective supervision and monitoring

mechanisms to enhance and reduce leakages in order to improve revenue mobilization.

Management adopted the model below to block the leakages in revenue mobilization.

0.00 2,000,000.00 4,000,000.00 6,000,000.00 8,000,000.00 10,000,000.0012,000,000.0014,000,000.00

ACTUAL RECEIPTS 2016

ACTUAL EXPENDITURE 2016

ACTUAL RECEIPTS 2017

ACTUAL EXPENDITURE 2017

REVENUE AND EXPENDITURE TRENDS FOR 2017/2016


Page 35

Figure 3.2: District Revenue Generation Model

Source: DPCU M&E, 2017

3.4 Other Challenges with Regard to Revenue Mobilization

Other challenges affecting revenue generation in the District are enumerated below:

poor road network;

the vehicle for revenue mobilization has broken down;

low public awareness on honouring their civic duties regarding payment of tax which led

to poor attitude towards payment of taxes and rates;

inadequate logistics to support revenue collectors e.g. motorbikes/bicycles, raincoats,

revenue leakages etc.

3.4 Update on Disbursements

A total amount of Ghȼ9,956,685.57 was disbursed by the Assembly as at close of 2017. These

funds were used to finance ongoing and new programmes, projects and services. Funds were

•Sensitize rate payers

•Update revenue database

•Renumber properties especially households

EDUCATION AND DATABASE

•Serve demand notices for payment of property rates and other levies before end of 1st quarter each year

•Erect revenue barriers to collect tolls on exports from the District (basically farm produce)

REVENUE COLLECTION

•Cede some revenue to Area Councils

INCENTIVES


Page 36

disbursed, as much as possible, in line with the annual budget in the areas of Administration,

Compensation, Goods & Services and Investment. The summary of disbursements is given in

table 3.3 below and graphically illustrated in figure 3.3.


Page 37

Table 3.3: Update on 2017 Expenditure and other years

Disbursement Target

2017

( GH¢)

Actual

2017

(GH¢)

% Target 2016

(GH¢)

Actual 2016

(GH¢)

% Target

2015

(GH¢)

Actual 2015

(GH¢)

% Target 2014

(GH¢)

Actual 2014

(GH¢)

%

Compensation

for employees

124,000.00 1,008,530.0

2

10.13 138,600.00 140,451.20 1.08 152,869.00 141,916.42 1.38 113,421.00 116,324.31 8.31

Use of goods

and services

213,700.00 225,808.57 2.27 176,443.00 164,460.78 1.27 171,844.00 143,494.49 1.39 132,500.00 116,501.97 8.32

Interest 2,000.00 1,576.54 0.02 1,000.00 1,224.34 0.009 4,000.00 5,020.00 0.049 4,000.00 1,933.04 0.14

Grants 12,886,472.

00

8,651,869.4

1

86.90 3,373,558.86 12,527,482.9 96.7 4,

765,093.63

10,014,983.03 97.1 1,757,000.

5

1,096,524.

98

78.3

Social Benefits 44,000.00 40,660.03 0.41 64,000.00 63,219.50 0.49 22,000.00 9,105.20 0.088 48,424.00 69,127.1 4.94

Miscellaneous 70.00 0.0007 61,551.95 0.47

Total

Expenditure

9,956,685.5

7

12,958,390.6

7

5,115,806.

63

10,314,519.14 2,055,345.5 1,400,411.4

Source: Finance Department, Akwapim South District Assembly, 2018.


Page 38

Figure 3.3; Comparison of 2017/2016 Disbursements Compared

Source: Finance Department, Akwapim South District Assembly (2018).

0 1000000 2000000 3000000 4000000 5000000 6000000 7000000 8000000 9000000 10000000

Compensation for employees

Use of goods and services

Interest

Grants

Social Benefits

Miscellaneous

2017 Disbursements

0.00 2,000,000.00 4,000,000.00 6,000,000.00 8,000,000.00 10,000,000.00 12,000,000.00 14,000,000.00

Compensation for employees

Use of goods and services

Interest

Grants

Social Benefits

Miscellaneous

2016 Disbursements


Page 39

Aside Grants, Compensation for employees representing 10.13% was the most paid for in the

year 2017 as the graph above shows. Payment for goods and services was also third (3rd) high in

the list of disbursement items for the same period. Compensation and Goods & Services

payments amounted to 12.4% of total disbursements in 2017.

In 2016 however, Compensation payment was a little over a percent (1.1) reducing significantly

against Grants (96.7 percent). Goods and Services together with Compensation accounted for

only 2.4% of disbursements during 2016.

3.5. Adequacy of Funds

There are as many as 17 projects under funding from the DACF and 3 from the DDF. The

Assembly depends on these two important resources for investment mostly in its capital projects.

As much as Gh¢ 941,656.63 and Gh¢ 84,947 are outstanding balances from physical projects

being implemented under the sources of DACF and DDF respectively.

The total DACF funds received for year 2017 was Gh¢ 1,252,310.39 whilst DDF was Gh¢0.00.

For projects funded with DACF, it meant that all of them could be funded from this total but

since all of the DACF revenue is not put into capital expenditure, this source of funding was

therefore not sufficient for the project needs.

No DDF funds were received in 2017 and given the balance outstanding, resources were

therefore unavailable for the implementation of projects and capacity building activities

scheduled under DDF.

Considering that the District is an ‘infant’ one, the inadequacy of funds led to non-achievement

in full of its medium term goals and objectives for the year. As a result, some programmes and

projects have had to be rolled over to 2018.

3.6 Utilization of funds in accordance with the budget for 2017

The basis for expenditure has been the Annual Composite Budget for the fiscal year of 2017. An

over-run of 2.5 percent of expenditure has been made mainly due to emergencies occurring

during the year under review. The general indication however is that most expenditure in the

year 2017 was in line with the budget for the 2017 fiscal year.


Page 40

3.7 Update on Indicators and Targets

Table 3.4 provides a summary of assessment of performance on the Ghana Shared Growth and

Development Agenda (GSGDA II) and District core indicators that were identified and

monitored in 2017. A summary of the progress made on indicators and targets as at the end of

December, 2017 is provided below.


Page 41

Table 3.4: Summary of Progress made on Indicators and Targets for 2017 by thematic area.

S/N INDICATORS

(categorized by GSGDA

Thematic Area)

DISTRICT

BASELINE

2013

DISTRICT

TARGET

2017

ACTUAL

2017

DISTRICT

TARGET

2016

ACTUAL

2016

DISTRICT

TARGET

2015

ACTUAL

2015

DISTRICT

TARGET

2014

DISTRICT

ACTUAL

2014

PRIVATE SECTOR COMPETIVENESS

1. Change in yield of selected

crops and livestock.

Maize 2.29kg 2.8 2.5 3.2 2.5 3.2 2.6 2.75

Rice (milled) --- --- --- --- --- --- ---

Cassava 27.3kg 10.3 4.2 10.3 4.2 10.3 26.9 27.6

Plantain 9.25 6.0 7.2 6.0 7.1 6.0 30.8 10.3

Pineapple 19.5 16.5 12.1 16.5 11.6 51.0 19.7 19.5

Pawpaw --- --- --- --- --- --- --- Mango --- --- --- --- --- --- --- Banana --- --- --- --- --- --- --- Cocoyam 5.35 kg 3.4 4.1 2.8 4.2 2.8 5.5 6.0

Yam 16.20 36kg 3.2kg 35kg 2.8kg 35Kg 9.6kg 16.5

Tomatoes 6.20 11kg 5.8kg 20kg 5.7kg 20.0Kg 12.8kg 6.7

Pepper 2.1 5kg 3.6kg 5kg 3.0kg 5kg 4.0kg 2.5

Sheep 20.1kg 21.1 17.1 21.1 17.0 22.1 23.6 33.8kg

2. Proportion/length of roads maintained/rehabilitated

- Trunk Roads (in km) - Urban Roads (in km) - Feeder Roads (in km)

- - - - - - - - -

- 30km 5km 40km 32km 40km 10km 20km 0km

- 70km 66.5km 50.2km 45.6km 50km 20.4km 35km 0km

3. Percentage change in

number of households

with access electricity

70% 74% 73% 74% 73% 74% 71% 75% 70%


Page 42

S/N INDICATORS


Thematic Area)

DISTRICT

BASELINE

2013

DISTRICT

TARGET

2017

ACTUAL

2017

DISTRICT

TARGET

2016

ACTUAL

2016

DISTRICT

TARGET

2015

ACTUAL

2015

DISTRICT

TARGET

2014

DISTRICT

ACTUAL

2014

4. Hectares of degraded forest, mining, dry and wet

lands

rehabilitated/restored.

a. Forest b. Mining c. Dry and wetland

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

5. Number of tourist arrivals

in the District per annum

40,000 46,000 42,000 45,000 40,360 45,000 51,200 45,000 40,000

6. Teledensity/Penetration rate

--- --- --- --- --- --- --- ---

HUMAN RESOURCE DEVELOPMENT

7. HIV/AIDS prevalence rate (% of adult population 15-

49yrs, HIV positive)

--- --- --- --- --- --- --- --- ---

8. Maternal mortality ratio (number of deaths due to

pregnancy and childbirth

per 100,000 live births)

0 0 0 0 0 0 0 0 0

9. Under-five mortality rate (number of deaths

occurring between birth

and exact age five per

1,000 live births)

0 0 0 0 0 0 0 0 0

10. Malaria case fatality in children under five years

per 10,000 population

0 0 0 0 0 0 0 0 0


Page 43

S/N INDICATORS


Thematic Area)

DISTRICT

BASELINE

2013

DISTRICT

TARGET

2017

ACTUAL

2017

DISTRICT

TARGET

2016

ACTUAL

2016

DISTRICT

TARGET

2015

ACTUAL

2015

DISTRICT

TARGET

2014

DISTRICT

ACTUAL

2014

11. Percent of population with access to safe water

sources

61% 72% 71% 68% 70% 68% 64% 58% 61%

12. Percent of population with access to improved

sanitation (flush toilets,

KVIP, Household latrine)

45% 58% 50.5% 55% 48.8% 55% 49.3% 46% 45%

13. a. Gross Enrolment rate

Primary

JHS

SHS

120.0%

118.0

122.5%

118.0

122.5%

118.0%

122.5%

120.0%

120.0%

128.6% 126.4 121.65% 126.4 121.65% 126.4% 129.3% 130% 128.6%

105.7% 103.6% 122% 103.6% 122% 103.6% 93.5% 95% 105.7%

b. Net Admission rate in

primary schools.

70.0% 72.0% 70.5% 72.0% 70.5% 72.0% 72.6% 65% 70.0%

14. Gender parity index (GPI):

KG

Primary

JHS

SHS

0.8

0.85

0.6

1.2

1.0

1.0

1.0

2.3

0.93

1.0

0.9

1.3

1.0

1.0

1.0

2.3

0.93

1.0

0.9

1.3

1.0

1.0

1.0

1.30

26.3

0.9

0.99

0.8

KG

Primary

JHS

SHS

15. Percentage of unemployed

youth benefiting from

Skills/Apprenticeship and

entrepreneurial training

12% 18% 15%

18% 14%

18% 12.8% 12%

16. Total amount of internally

generated revenue (IGF)

-- 436,443.00 481,837.01 444,043.00 417,094.98 382,813.07 426,459.04 343,844.00 371,329.83


Page 44

GOOD GOVERNANCE AND CIVIC RESPONSIBILITY

17. Amount of Development

Partner and NGO funds

contribution to DMTDP

implementation

18. % of DA expenditure

within the DMTDP budget

9% 13% 19.8% 13% 19.8% 13% 17% 12% 9%

19. Number of reported cases of abuse (children, women

and men)

20. Police citizen ratio 1:620 1:600 1:700 1:650 1:720 1:730 1:600 1:750

Source: DPCU M& E, 2017


Page 45

3.8 Critical Development Interventions in the District

The following key intervention programmes and policies are being implemented in the Akwapim South District Assembly.

3.8.1 Update on Critical Development and Poverty Issues in 2017

Table 3.5: Development and Priority Issues

Critical Development and Poverty

Issues

Description 2017

Allocation

GH ¢

2017

Actual

Receipt

No. of Beneficiaries TOTAL

Target Actuals

1. Ghana School Feeding Programme Only one basic school is currently

under the school feeding programme

in the entire district

- - M: F: M: 173 F: 202 375

2. Capitation Grant 87 public basic schools exist in the

district

- 51,301.58 12,000 M: 5922 F:5296 11,218

3. National Health Insurance Scheme - - - - -

4. Livelihood Empowerment Against

Poverty (LEAP) programme

Six (6) LEAP payments since the

inception of programme

179,820.00 140,500.00 900 M: 321 F: 548 869

5. National Youth Employment

programme (GYEEDA)

Four models operate in the district - - - M: 47 F: 23 70

6. One-District-One-Factory programme Not implemented yet --- --- --- --- --- 7. One-village-One Dam programme Not implemented yet --- --- --- --- ---

8. One-Constituency-One Million

Dollars programme

Not implemented yet

9. Planting for Food & Jobs programme i. Provision of 80 bags of maize seeds

ii. 1000 bags of Fertilizer subsidized

iii. 500kg of Pepper seeds supplied

- 80 bags

1000 bags

500kg

M: 129 F: 8

M: 1567 F: 487

M: F:

2,191

10. Free SHS programme Four public senior high schools exist

in the district

3,106,149.36 561,716.23 1,300 - 1,424

11. National Entrepreneurship and

Innovation Plan (NEIP)

--- --- --- --- --- ---

12. Infrastructure for Poverty Eradication

programme (IPEP)

--- --- --- --- --- ---


Page 46

13. Disability Groups catered for from

Disability Fund

Disability Fund Management

Committee provided educational,

medical and commercial services to

persons with disability in the District

2% of DACF

GH

¢12,292.54

M: 172 F: 178

154

16. HIV/AIDS i. Free testing and counselling

ii. Distribution of condoms

0.05% of

DACF

-NIL- M: 140

F: 78

218

Source: DPCU, 2017


Page 47

3.8.2 Disaster

Work started in June 2016 on the falling rocks on the Aburi – Ayi Mensah Highway at the side

of the Accra bound end of the road. That end of the road has since been opened to traffic in

January 2018 even though work has been estimated to be incomplete. Other events are indicated

3.8.3 Agricultural Extension Services

During the year 2017, the District Agriculture’s Department embarked on a lot of activities;

some of which are indicated below.

Table 3.6: Agriculture development activities for year 2017

Activity

Beneficiary

Farmers

Period

Male Female Total

1. Home and farm visits 4,633 1,679 6,312

Year 2017

2. Educated farmers on correct use of agro-

chemicals, pest/disease recognition,

prevention

and control,

1,586 673 2,259

3. Educated farmers on record keeping,

improved

crop variety

1,022 266 1,288

Year Activity/Event Start/Period End/Period Remark

2017

Spillage of dam at

Dumpong

affecting over 200

farmers

N/A N/A Compensation has since been

paid to affected persons

Flooding at

Adamorobe

July 2017 July 2017 No casualty was recorded.

Army worm

infestation

April, 2017 - 51 maize farmers affected.

Rain/windstorm N/A N/A Caused 26 people to be

displaced.

5 schools ripped off and 8

houses

Relief

administration

--- --- No relief items were received

from the regional secretariat

for onward distribution


Page 48

These farmers were engaged in various educational activities organized by the District’s

Department of Agriculture. It is encouraging that female farmers and stakeholders were involved

in the agriculture sector as the District is keen on an all-inclusive accelerated agriculture

modernization.

3.8.4 Environmental Health Activities

The District Environmental Health Department performed the following activities for the year

2017:

Screening of 1,200 food/drink vendors (200 Males and 1000 females)

1, 733 Premises were inspected at Ahwerase, Aburi, Kitase, Konkonnuru, Gyankama and

other major towns in the district

Community health education at Aburi market and Amanfro communities

74 chop bars and 102 drinking spots in the District were inspected during the year under

review

3.9 Health Services Delivery in the District

In 2017, the list of diseases that made the top 10 causes of sickness ailments did not change from

the record of 2016.

3.9.1 OPD Attendance

Table 3.7: Top Causes of OPD Attendance in the District, 2017

NO. CONDITION NO.OF

CASES

Females Males

1 Malaria 14,275 8377 5898

2 Upper Respiration Tract Infection 8440 5006 3434

3 Acute Eye Infection 3603 2530 1,073

4 Rheumatism & Other Joint Pains 2435 1720 715

5 Skin Diseases 2264 1225 1039

6 Anaemia 780 537 243

7 Diarrhoea Diseases 683 366 317

8 Hypertension 535 429 106

9 Diabetes Mellitus 45 39 6

TOTAL 33,060 20,229 12,831

Source: DHMT, 2017


Page 49

Malaria still ranked topmost of the causes of OPD attendance in the year 2017 in the district’s

health facilities. It accounted for 43.2% of all OPD attendance whilst 25.5% was for

Upper/Acute respiratory Tract Infection (U/ARTI). Malaria and U/ARTI accounted for 68.7% of

all OPD cases which means all other diseases recorded 31.3 percent.

The figure below presents the disease prevalence situation in 2017.

Figure 3.4: Topmost Illnesses for OPD attendance for 2017

3.10 Education

The District Assembly is focused on the development of education in all its aspects with

particular attention to educational infrastructure to increase access. As a result, as many as 8

projects in the 2016 annual action plan under education were rolled over to 2017. Due to this

focus on education, enrolment figures have increased as a result.

Table 3.8: District Level Enrolment in Education for 2016/2017, Public schools

Crèche/Nursery Kindergarten Primary JHS

Boys 32 1,229 3,688 1,521

Girls 37 1,246 3,454 1,332

Total 69 2,475 7,142 2,853

Source; EMIS, District Education Office, 2017.

Malaria

43.2%

Acute Resoiratory

Infection

25.5%

All other Diseases

31.3%

TOPMOST ILLNESSES OF OPD ATTENDANCE,2017


Page 50

Table 3.9: District Level Enrolment in Education for 2016/2017, Private schools

Crèche/Nursery Kindergarten Primary JHS

Boys 415 527 1,127 339

Girls 344 523 1,122 335

Total 759 1,050 2,249 674

Source; EMIS, District Education Office, 2017.

It is remarkable that the enrolment figure in the public schools for JHS remains higher than that

of the private JHS for all sexes. In spite of the quality concerns in public JHS, enrolment is still

high against that of private JHS thereby giving credence to the Assembly’s efforts at improving

quality teaching and learning in the public sector.

3.11 Development and Community Planning

The Physical Planning Department of the District Assembly as one of the important units

performs the following functions relating to physical development in the District. Its activities in

2017 are presented in the table below.

Activity Result Remarks

1. Preparation of planning

schemes

Draft scheme prepared for

Kitase

65% of work done

2. Street naming and property

addressing system

Roads, properties tracked

and named

45% of work done

3. Access demarcation --- ---

Source: Physical Planning Department, ASDA, 2017


Page 51

PART FOUR: CHALLENGES AND MITIGATION STRATEGIES

4.1 Challenges and Mitigation Strategies

The Assembly is faced with the following challenges classified in order of priority in the table

below as well as suggested measures to mitigate them.

No. Challenge Priority

Level

Mitigating Strategy

1. Permanent office and residential

accommodation for officers

High The construction of Assembly complex is

at 80% completion level.

2 Low revenue mobilization due to

leakages, inadequate data and

unassessed properties

High Consultant to be engaged to mechanize

collection centres for effective tracking.

Revaluation of all properties to be carried

out in 2018. Plan ready for DPCU to

gather data but no funds to implement

3 Managing a strategic planning

scheme for physical and controlled

development

High Action plan drawn for implementation

4 Lack of vehicles and other

logistics to undertake monitoring

and evaluation, gather data and

effectively coordinate the

activities in the district

High Tendering processes completed to acquire

vehicles but no funds available

5 Inadequate office logistics for staff

to work with

High Procurement unit to take up the matter


Page 52

4.2 Key issues addressed

1. Delay in the release of funds to the Assembly.

As a result of delay in the release of funds, the Assembly could not fulfill its obligation to

some contractors. The DPCU encouraged the contractors to continue to finance the

projects till funds were released from the central government, a situation most of the

contractors could not bear due to financial constraints.

4.3 Key issues yet to be addressed

The following issues were however yet to be addressed;

1. Limited funds for M&E activities as a result of the precarious financial position of the

Assembly.

2. Inadequate logistics for M&E activities.

3. Inadequate funds to execute most of the projects in the Annual Action Plan.

4. Unavailability of data from the departments to report on.

4.4 Update on Evaluations Conducted

The District Planning Coordinating Unit could not conduct an in-depth evaluation of its projects

due to lack of logistics and resources. Monitoring was however done on all projects and

programmes that enable the unit to prepare the 2017 Annual progress report. An evaluation

would be done when funds were made available so as to incorporate same in the subsequent

quarterly progress reports.

4.5 The way forward /Recommendations

1. To consider as a matter of urgency the construction of office and residential

accommodation facilities for officers.

2. To improve revenue mobilization; this will broaden the financial capacity of the

Assembly to be able to complete all ongoing projects.

3. Focusing on prioritized projects for completion in the year to avoid roll over projects.

4. Office equipment and logistics such as furniture, printing accessories and others to be

provided to enhance productivity.


Page 53

4.6 Conclusion

The Akwapim South District Assembly as the development and planning authority has to a

greater extent performed creditably in the provision of social services and infrastructural

development especially in the areas of education, sanitation, peace and security. In addition, it

did well regarding accountability, transparency and social justice to all and sundry in every nook

and crony of the District during the period under consideration.

It is in the light of this that in 2017, the Ghana Strengthening Accountability Mechanism

(GSAM) programme funded from USAID and in partnership with IBIS, ISODEC, and

Care Ghana scored the District 98% in the performance of key indices in capital projects

implementation.

From the above, there is clear indication that the District Assembly remains very much

committed to providing quality development to its people and expanding citizens’ participation.

Notwithstanding its achievements, the Assembly faces a myriad of problems as outlined above

including revenue mobilization, office accommodation, logistics and other capacity gaps to

enhance the effectiveness regarding the discharge of its responsibilities to the people OF

Akwapim South.

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