Preparing for the: 2012 Priority Setting & Resource Allocation Data Summit

Riverside/San Bernardino, CA Transitional Grant Area (TGA)

Part I: Planning Council Structure & Values

Overview of Planning Council Mission, Vision, Principles Planning Council (PC) Structure PC Member Do’s and Don’ts PC Member as Advocate vs Planner PC Shared Values

2

To maintain the optimum health of all those living with HIV/AIDS in Riverside and San

Bernardino Counties through the development and implementation of a

comprehensive consumer-centered continuum of care.

3

There is a stable funding base to support the full continuum of HIV—related medical care and support services within the Riverside—San Bernardino California TGA.

There are no significant gaps in service. Services are available regardless of the ability

to pay and are consumer-centered, user- friendly, culturally competent well-publicized and geographically accessible.

4

There is no stigma associated with HIV/AIDS. These accomplishments will be achieved

through strong public/private partnerships, and will enhance the quality of life and sense of well-being among people living with HIV/AIDS in the TGA.

5

The IEHPC strives to continually keep consumers in the forefront of the planning process. ◦ Therefore, the Guiding Principles developed by the

Planning Council stress a consumer-centered “continuum of care”.

6

To improve health outcomes: There is concentrated effort to identify, bring into,

and maintain in care all persons living with HIV/AIDS who may or may not know their status.

Consumers are to be treated with dignity,

compassion and respect. There must be streamlined, equitable access

to a comprehensive system of quality services.

7

There must be reliable and easily accessible information about treatment, service options and resources.

The system will be driven by consumers and

advocates for consumer needs. Care systems will be revised to meet emerging

needs. Consumers must receive help with needs that

extend beyond those that are specifically HIV—related.

8

Services will be structured to encourage consumers to share in the responsibility for their health care.

There must be outreach to those least able to

access care. Consumers must be afforded the opportunity

to contribute to the planning and delivery of services.

9

Ryan White funds will be the funds of last resort.

The impact of Ryan White funds must be

evaluated and improvements to quality of service made as needed.

10

Bylaws & Membership Rules that govern work Importance of committees Individual membership responsibilities Do’s & Don’ts for PC members Advocate vs Planner Ensuring consumer involvement PC Support Staff role

11

12

Inland Empire HIV Planning Council Committee Structure

Planning Council

Grievances Committee

EAM Committee

Planning Committee

Council Development Committee

Empowerment Committee

Continuum of Care

Committee

Consultants

LEGEND

Planning Council Committee/Subcommittee

Consultants

Bylaws Committee

Chief Elected Official (CEO)

Standards Committee

Finance Committee

Council has 18-32 members There cannot be more than 1 member from each

RW-funded provider There is a County Health Officer Co-Chair & a

Community Co-Chair Terms are for 3 years; 2 terms maximum 33% of Council must be unaligned RW services

consumers

13

Ryan White Legislation HRSA Policies and Procedures Brown Act Inter-Governmental Agreement (IGA) IEHPC Bylaws (SB Board Approved 09/27/11) Conflict of Interest Policies and Procedures PC Policies and Procedures Committee charges Roberts rules of order

14

Do much of the work of the Council Develop and recommend policies,

procedures, for full Council review/approval Coordinate work on specific legislative tasks

15

Help the full Council to implement key legislative functions efficiently and knowledgeably

Link the Council with the community –

especially consumers Encourage active member involvement

16

Participate actively in monthly Planning Council meetings

Attend at least 2/3 of Council meetings Serve actively on at least one committee

(and meet same attendance requirements)

17

Read materials before meetings Let staff know if you cannot attend a meeting Make your deadlines and meet your

commitments

Actively participate in and contribute to discussion / work product

18

Learn the legislation Learn about PLWHA needs – overall and

by population group Be familiar with eligible services and

funding sources Participate actively Plan for all Ryan White-eligible PLWHA Serve as link between the PC and

communities

19

Understand and help manage conflict of interest (COI)

Respect confidentiality Listen, learn, and teach others Keep an open mind Use data as the basis for decision

making Stay focused on your responsibility for

helping to develop a seamless, accessible system of care for all PLWHA

20

Don’t become involved in procurement Don’t violate – or ignore violation of – PC policy Don’t lobby Don’t focus on individual provider issues –

think about service categories Don’t focus on individual PLWHA needs (not

even your own) – focus on the needs of all Don’t make or be swayed by impassioned pleas

– focus on the data Don’t take disagreements personally

21

Advocates: call attention to the needs of the PLWHA communities they serve or represent, or to their own needs as PLWHA

Planners: call attention to the needs of PLWHA

communities other than their own or the ones they serve or represent and try to ensure decisions equitably serve all PLWHA in the TGA

22

Begin as Advocates: ◦ Passion ◦ Represent our communities ◦ Be heard

Learn to be Planners: ◦ Retain the Passion ◦ Consider the entire community – and specific

populations other than our own ◦ Win-Win versus Win-Lose ◦ Listen to others/ask questions ◦ Come prepared to make important decisions ◦ Use data to make decisions

23

Provide an opportunity for consumers to learn about the planning process

Increase and support consumer involvement

in planning Increase capacity for meaningful participation Create opportunity for consumers to network

and learn from one another 24

Coordinating with the Ryan White Program (Grantee)

Coordinating Council training

Planning meetings and handling logistics

Taking and preparing minutes

Serving as your expert advisor on Ryan White legislation & HRSA requirements

Helping with key planning tasks

Managing the Planning Council budget

25

These are divided into five categories:

Where services are provided

What services are provided

For whom services are provided

By whom services are provided

How services are provided

26

Preserves client’s right to confidentiality Compassionate, dignified, respectful,

empowering Cost-effective High quality Equitable Culturally & linguistically competent

27

Holistic Timely Logical According to established standards Safe, supportive and barrier-free

environment Consumer-centered

28

Accessible from all geographic areas Facilitate access with improved transportation

and emerging communication technology Information on where services are provided

should be available using multiple modalities Services are located in areas of greatest need

29

Services that prolong and enhance quality of life

Services that reduce spread of HIV Services that promote maximizing health

30

Qualified service providers

Providers who are representatives of the communities they serve

By a balance of public sector organizations and community-based organizations (CBO)

Services will be coordinated with other healthcare and social service delivery systems

31

Persons infected and affected by HIV/AIDS in our community who are underserved or disproportionately underserved

32