PRESENTATION BY SCOTT MCGEARY

SHAREPOINT ADMINISTRATOR FOR

DSHS – CHILDREN’S ADMINISTRATION

T-5 - SharePoint - Streamline Productivity

within your Agency

Overview of SharePoint in our Organization

Primarily used as an active workspace and archive for projects and work groups

Intranet onlyIn use for over 3 yearsOver 30 sites and sub-sitesOver 3000 usersOver 7.1 million hits totalOver 2 GB bandwidth used dailyOver 80 GB of data and filesNo downtime issues during critical business hours

Site Hierarchy

Children’s Administration Home

FamLink Portal – Project Site

FamLink Portal Sub Site

Popular Features

Lists Task Management Calendars Issue Tracking Project Assignments

Document Libraries Project archives Document version preservation Check-in/Check-out capabilities Workflow

Example of List

Example of Document Library

Less Practical Features

Discussions Most discussions of this sort are dealt with in e-mail Not many people found value in this feature in our office since

most people on the main project team were centrally located

Wiki’s Contributions or changes were rarely submitted to Wiki pages Most Wiki pages were only changed by the original creator

Example of Discussion

Example of Wiki

Overall SharePoint Experience

Pros Allows one central location for project artifacts, lists, and

management Allows groups to collaborate electronically in a secure

environment Reliability and uptime Ease of environment management Users typically learn and adapt to interfaces and functionality

very quickly Most business needs and processes can be addressed in some

way with SharePoint Integration with Microsoft Office very smooth

Overall SharePoint Experience

Cons Users sometimes want existing functionality to work differently Misc. bugs that have since been corrected with updates

Contact Info

Scott McGearymcgeary@dshs.wa.gov

360.486.2305