Presentation on motivating Presentation on motivating people in boring jobspeople in boring jobs

Department of effective public speaking

Contents :-Contents :-

• IntroductionIntroduction• Work environment in jobsWork environment in jobs• Various factors which make your job Various factors which make your job

boringboring• How to get rid out of it during work How to get rid out of it during work

hours hours • How to motivate people in their boring How to motivate people in their boring

jobsjobs• Common message Common message

• Jobs ,the most important thing in Jobs ,the most important thing in ones life. In other words we can say ones life. In other words we can say it’s the total outcome of their it’s the total outcome of their pains,hardwork,talent .pains,hardwork,talent .

• After a long struggle ,its time of them After a long struggle ,its time of them to earn and enjoy their life .to earn and enjoy their life .

• But sometimes this period of life is But sometimes this period of life is not that enjoyable because of no job not that enjoyable because of no job satisfaction .satisfaction .

• It is how content one is from his or It is how content one is from his or her job.her job.

Work environment in jobsWork environment in jobs

• For proper working we always need healthy For proper working we always need healthy environment .environment .

• Proper job environment includes healthy Proper job environment includes healthy communication between the communication between the colleagues ,equality among all the colleagues ,equality among all the employees, equal pay scale .employees, equal pay scale .

• People sometimes are placed on the basis of People sometimes are placed on the basis of their family background our political their family background our political approach ,and they are given more approach ,and they are given more preference .the really affects the job preference .the really affects the job environment.environment.

• Now a days people of less age get Now a days people of less age get high post on the basis of their high post on the basis of their degree ,as a result of which people degree ,as a result of which people elder to them have to work under elder to them have to work under them ,that severely affects the them ,that severely affects the working environment .working environment .

• Vast age difference in the ages of the Vast age difference in the ages of the employees .employees .

• Employees giving less attention Employees giving less attention towards it job and the one working towards it job and the one working hard are paid equal .hard are paid equal .

• No rewards to the one giving 100% to No rewards to the one giving 100% to the company.the company.

The various factors which The various factors which make job boring:-make job boring:-

• Long working hours without no break .Long working hours without no break .

• Lack of interest in the particular job.Lack of interest in the particular job.

• Lack of proper job environment.Lack of proper job environment.

• Lack of job satisfaction.Lack of job satisfaction.

• Location of the place where the office is Location of the place where the office is ..

• Communication gap between the Communication gap between the employees.employees.

• Lack of communication with the Lack of communication with the higher authorities .higher authorities .

• Dominating nature of the boss.Dominating nature of the boss.

• No carriers scope , no scope to reach No carriers scope , no scope to reach new horizons.new horizons.

• Demand of maximum output with in Demand of maximum output with in limited salary .limited salary .

• 6 days jobs irritates one a lot .6 days jobs irritates one a lot .

How to get rid from getting How to get rid from getting bored during job:-bored during job:-• Take break from whatever your allowed with Take break from whatever your allowed with

and surf the internet on websites that are and surf the internet on websites that are pretty generic, such as MSNBC. pretty generic, such as MSNBC. COM,CNN.COM.COM,CNN.COM.

• You could access your personal email You could access your personal email websites like g.mail, yahoo.websites like g.mail, yahoo.

• Pressing the ALT key and the tab key at the Pressing the ALT key and the tab key at the same time will switch your desktop back to same time will switch your desktop back to whatever other programs on your desktop.whatever other programs on your desktop.

• If getting away from your computer is what If getting away from your computer is what you need, go out for a walk around the office.you need, go out for a walk around the office.

cont....cont.... 1. Focus on the Positives1. Focus on the Positives

Make a list of all the things you do at work. Find the top three you enjoy most (or dislike the least) and focus on those.. If  If possible, makes those your priorities and see if you can possible, makes those your priorities and see if you can somehow either limit or even get rid of the tasks you truly somehow either limit or even get rid of the tasks you truly despise. despise.

2.2. Create New Tasks for Yourself Create New Tasks for Yourself

If you really dislike whatever it is you do at work, then figure If you really dislike whatever it is you do at work, then figure out what you CAN do that sparks your interest. out what you CAN do that sparks your interest. Go to your Go to your boss and propose you change your duties to include new boss and propose you change your duties to include new and interesting projects.and interesting projects. Be careful, however, about taking  Be careful, however, about taking on more than you can handle.on more than you can handle.

3. Get to know new people at work3. Get to know new people at work

Getting to know people in other departments gives you Getting to know people in other departments gives you insight into new jobs available within your company.insight into new jobs available within your company.  Ask  Ask your new friends what it takes to break into a new department your new friends what it takes to break into a new department and work toward thatand work toward that

Taylor’s theory for motivating people in Taylor’s theory for motivating people in boring jobs…boring jobs…

• Frederick Winslow Taylor (1856 – 1917) put forward the Frederick Winslow Taylor (1856 – 1917) put forward the idea that workers are motivated mainly by pay. His Theory idea that workers are motivated mainly by pay. His Theory of Scientific Management argued the following:of Scientific Management argued the following:

• Workers do not naturally enjoy work and so need close Workers do not naturally enjoy work and so need close supervision and controlsupervision and control

• Therefore managers should break down production into a Therefore managers should break down production into a series of small tasksseries of small tasks

• Workers should then be given appropriate training and Workers should then be given appropriate training and tools so they can work as efficiently as possible on one set tools so they can work as efficiently as possible on one set task.task.

• Workers are then paid according to the number of items Workers are then paid according to the number of items they produce in a set period of time- piece-rate pay.they produce in a set period of time- piece-rate pay.

• As a result workers are encouraged to work As a result workers are encouraged to work hard and maximise their productivity.hard and maximise their productivity.

• Taylor’s methods were widely adopted as Taylor’s methods were widely adopted as businesses saw the benefits of increased businesses saw the benefits of increased productivity levels and lower unit costs. The productivity levels and lower unit costs. The most notably advocate was Henry Ford who most notably advocate was Henry Ford who used them to design the first ever used them to design the first ever production line, making Ford cars. This was production line, making Ford cars. This was the start of the era of mass production.the start of the era of mass production.

Why work is boring …?Why work is boring …?

The work is boring because of the The work is boring because of the following factors:-following factors:-

• Low StatusLow Status

• UndervaluedUndervalued

• Lack of ControlLack of Control

• Low DemandsLow Demands

• Lack of OpportunitiesLack of Opportunities

Low statusLow status

• How do the employees see the job? Many boring How do the employees see the job? Many boring jobs are seen as dirty, boring, smelly, unsafe, and jobs are seen as dirty, boring, smelly, unsafe, and unglamorous, with rotten hours.unglamorous, with rotten hours.

• Make sure that the same social and profit sharing Make sure that the same social and profit sharing opportunities are offered to all types of workers e.g. opportunities are offered to all types of workers e.g. Cleveland Bridge now invites blue-collar workers to Cleveland Bridge now invites blue-collar workers to attend Xmas lunch previously enjoyed only by attend Xmas lunch previously enjoyed only by white-collared, and offers free share options to white-collared, and offers free share options to manual workers.manual workers.

• Management should work on factory floor - but not Management should work on factory floor - but not just the once.just the once.

UndervaluedUndervalued

• Do the people who perform monotonous work feel their job has Do the people who perform monotonous work feel their job has value? Do they feel valued by other people in the organisation? value? Do they feel valued by other people in the organisation? Many people feel their job is meaningless; it does not matter to the Many people feel their job is meaningless; it does not matter to the business and they feel like they are the “poor cousins”.business and they feel like they are the “poor cousins”.

• Focus employees on the people affected by a task and recognise Focus employees on the people affected by a task and recognise the value. e.g keeping car owners and passengers safe, building the value. e.g keeping car owners and passengers safe, building safe and strong houses etc.safe and strong houses etc.

• Engage employees in problem-solving activities; ask for their input. Engage employees in problem-solving activities; ask for their input. “What can we do to make your job easier?” “We have a problem, “What can we do to make your job easier?” “We have a problem, how can we fix it?” These questions recognise the value of what how can we fix it?” These questions recognise the value of what they do.they do.

• Recognise publicly the value of their work and the contribution they Recognise publicly the value of their work and the contribution they make in meetings, presentations and memos.make in meetings, presentations and memos.

• Where ever possible, do NOT engage in downsizing the workforce Where ever possible, do NOT engage in downsizing the workforce one year only to build it up in another. Avoid this yo-yo approach, one year only to build it up in another. Avoid this yo-yo approach, all it does is confirm how little their jobs are valued.all it does is confirm how little their jobs are valued.

• Reduce the wage disparity between high and low skills workers. Reduce the wage disparity between high and low skills workers. Initiate a payment for skills programme - where people who expand Initiate a payment for skills programme - where people who expand their skills are recognised for their extra contribution to the their skills are recognised for their extra contribution to the business.business.

Lack of ControlLack of Control

• This is where there is low worker control over the work This is where there is low worker control over the work processes. Give people greater power over their work. This can processes. Give people greater power over their work. This can be achieved at an individual level by making team managers be achieved at an individual level by making team managers responsible for profit and loss on contracts, customer care responsible for profit and loss on contracts, customer care quality, training, and organising shifts. Or better yet, setting up quality, training, and organising shifts. Or better yet, setting up self-managed team where everyone has responsibility for the self-managed team where everyone has responsibility for the quality, production, customer satisfaction, training opportunities quality, production, customer satisfaction, training opportunities and work organisation. Using this strategy ISS, a fast growing and work organisation. Using this strategy ISS, a fast growing Danish cleaning company, was able to reduce turnover to 20% - Danish cleaning company, was able to reduce turnover to 20% - one quarter of the industry average.one quarter of the industry average.

• If people's pay is based around piece rate pay - look at ways of If people's pay is based around piece rate pay - look at ways of giving them back more control, setting up a team-based giving them back more control, setting up a team-based approach and allowing them to become more self-directed. Piece approach and allowing them to become more self-directed. Piece rate pay has deleterious effect on employee health - pressure to rate pay has deleterious effect on employee health - pressure to perform, constant monitoring, little control lead to increased perform, constant monitoring, little control lead to increased anxiety and raised blood pressure.anxiety and raised blood pressure.

Low DemandsLow Demands

• This is where the job lacks stimulation. Ask This is where the job lacks stimulation. Ask the employees “How can we make your the employees “How can we make your work more interesting?” “What can we do to work more interesting?” “What can we do to remove the boredom in your tasks?”remove the boredom in your tasks?”

• Job rotation programmes are a strategy that Job rotation programmes are a strategy that can be used to extend people.can be used to extend people.

• Again, setting up self-directed teams where Again, setting up self-directed teams where people are made responsible for the people are made responsible for the outcomes of their work and managing their outcomes of their work and managing their work processes is another method of work processes is another method of increasing job stimulation.increasing job stimulation.

Lack of OpportunitiesLack of Opportunities

• Provide training and development Provide training and development opportunities. Set up processes to identify opportunities. Set up processes to identify the hidden management potential in your the hidden management potential in your people. Attempt to promte within. This will people. Attempt to promte within. This will ensure that talent isn’t trapped in a dead-ensure that talent isn’t trapped in a dead-end job. Develop a skills training end job. Develop a skills training programme or offer apprenticeships around programme or offer apprenticeships around the role.the role.

Boredome & Who does boredom normally affect ?• Boredom has been linked to high turnover,

a lack of innovation and competitive disadvantage

• Boredom normally affect the people who works on factory ,floors,labour on construction sites,stacksuper market sheleves ,drive trucks ,clean offices .

Why is removing boredom important? It is important because-•Boring work is a pain •Boredom is a killer•Labour shortage is growing .

•Lost business opportunities

•Turnover is sky –high

•Quality is replacing price as basis for competition .

Responses to Boredom1.Refocus attention on task 2.Seek additional stimulation

Why is Removing Boredom Important?Why is Removing Boredom Important?

1. Boring Work is a Pain1. Boring Work is a Pain

• Work that is monotonous or in which the employee has little Work that is monotonous or in which the employee has little input has been found to increase the risk for developing input has been found to increase the risk for developing musculoskeletal disorders. Boring work comprising half or more musculoskeletal disorders. Boring work comprising half or more of a job significantly predicted new onset shoulder pain (odds of a job significantly predicted new onset shoulder pain (odds ratio 1.7).ratio 1.7).

• Alleviating the monotony can save your workers from work-Alleviating the monotony can save your workers from work-related pain and your business from lost productivity.related pain and your business from lost productivity.

2. Boredom is a Killer2. Boredom is a Killer

• A 23 year study of the working conditions of 5,000 households A 23 year study of the working conditions of 5,000 households concluded that people who spent their working lives in jobs concluded that people who spent their working lives in jobs where they had to make the fewest decisions were 43% more where they had to make the fewest decisions were 43% more likely to die than people in jobs with a lot of decision-making likely to die than people in jobs with a lot of decision-making opportunities. Also, people who spent their working lives in opportunities. Also, people who spent their working lives in passive jobs, described as those with low demands and low passive jobs, described as those with low demands and low control over what work they do and when, were also 35% more control over what work they do and when, were also 35% more likely to die.likely to die.Labour Shortage is GrowingLabour Shortage is Growing

• Economic Policy Institute has warned of ‘critical Economic Policy Institute has warned of ‘critical skill shortages’ on factory floors; in US skill shortages’ on factory floors; in US construction industry, more than half a million construction industry, more than half a million new workers needed by 2008 to replace new workers needed by 2008 to replace retiring workers - average construction worker retiring workers - average construction worker is 47 years; average factory worker is 54is 47 years; average factory worker is 54

• Lost Business OpportunitiesLost Business Opportunities

Increasingly businesses are finding they are Increasingly businesses are finding they are losing contracts because they don't have losing contracts because they don't have enough people to fulfill the contract.enough people to fulfill the contract.

Findings: Causes of Boredom (task)Findings: Causes of Boredom (task)

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Cont…Cont…• ““The work is repetitive” 29%The work is repetitive” 29%

• ““There is too much paperwork” There is too much paperwork” 50%50%

• ““Another person bores me” 15%Another person bores me” 15%

• The work is not demanding The work is not demanding enough” 16%enough” 16%

• ““The work is too demanding” 9%The work is too demanding” 9%

Designing Jobs that MotivateDesigning Jobs that Motivate

• Hackman and Oldham identified five factors of  identified five factors of job design that typically contribute to people's job design that typically contribute to people's enjoyment of a job:enjoyment of a job:

• Skill VarietySkill Variety – Increasing the number of skills  – Increasing the number of skills that individuals use while performing work.that individuals use while performing work.

• Task IdentityTask Identity – Enabling people to perform a job  – Enabling people to perform a job from start to finish.from start to finish.

• Task SignificanceTask Significance – Providing work that has a  – Providing work that has a direct impact on the organization or its direct impact on the organization or its stakeholders. stakeholders. 

• AutonomyAutonomy – Increasing the degree of  – Increasing the degree of decision making, and the freedom to decision making, and the freedom to choose how and when work is done. choose how and when work is done. 

• FeedbackFeedback – Increasing the amount of  – Increasing the amount of recognition for doing a job well, and recognition for doing a job well, and communicate the results of people's work.communicate the results of people's work.

Job enrichment addresses these factors by Job enrichment addresses these factors by enhancing the job's core dimensions and enhancing the job's core dimensions and increasing people's sense of fulfillment.increasing people's sense of fulfillment.

Case study :-

• In recent year the basis for placement in good companies is degree from a repute institution

• Students of the age 23,24,25,26 are easily placed with good packages and high post

• In simbhali sugar mills there was a rapid movement of the employees because of the unhealthy job environment ,that was created by the newly appointed employees.

•The was an strange feeling in the mind of employees working there that they had to work with the people of their children age group and they had to work under them .

•They were working from past many years but were not able to get that good packages and the newly appointed employees had .

•All this made their jobs boring and allowed them to pack up .

•This is all what we wanted to tell all every one , that anything can turn out to be good ,interesting ,amazing if one takes interest and works hard on it .

•Where there is a will there is a way

Thank Thank you……you……