Presentation SkillsGuidebook

MOHAMED ELHUSSENY

• Mini MBA ( Swiss e-learning).

• Marketing Diploma (AIPS).

Let’s Get To Know Each Other

• Name

• Position At Work

• Experience With Presentations:

1. Fears

2. Obstacles

3. Difficulties

Ground Rules

Objectives

• Importance of Presentation tool in business.

• Master presentation skills.

• Practice.

• Receive feed back to improve.

Agenda

Plan Prepare Practice Present

The 4 +P’s of Effective Presentations

Plan

Plan

1. WHAT am I going to talk about?

2. WHY am I going to make this presentation?

3. WHO will be your Audience?

1. WHAT am I going to talk about?

• What are you going to sell in this presentation?

Product Service Idea

2. WHY am I going to make this presentation?

• SMART objective.

“What do you want the audience to buy at the end of your presentation?”

3. WHO will be your (Audience)?

• Who are they? (People , Specialty , interest)

• What background knowledge do they have?

• Spoken Language.

• Age , Level of experience.

4. Where ?

Venue

• Hotel

• Departmental meeting

• Office

* Be sure to check the venue before your event .

Prepare

Presentation Structure

*Content should cover all points which lead to your objective.

Opening

(Tell them what you are going to tell

them)

•Greeting

•Establish credentials.

•Mention your objective.

•Ground rules.

•Agenda

Body

(Tell them)

•Details of Agenda.

•Use sign posts.

Closing

(Tell them what you’ve told them)

•Summary of main points

•Q&A

•Request action

General Tips in Design

Font size Font size Colour colour

Font FONT

To the Point > 6 lines/slide

Pic Power > word power

Practice

Practice

• Speech Notes.

• Rehearse.

Rehearsal:

• Where?

• When?

• How?

Where?

• In front of a mirror.

• In front of audience (family, friends or colleagues), and ask them to give you a feedback.

• In the presentation setting.

• Mobile camera.

When?

• A week ahead, to refine content and check timing.

• A day ahead, to refresh memory of content.

How?

• Start and finish to check timing and pacing.

• With questions, to recheck timing and rehearse answers.

Present

Delivery Techniques

• Body language.

• Eye contact.

• Voice tone.

• Dress.

• Timing.

Body language

• Confident posture.

• Gestures.

• Facial expression.

• Smile .

• +ve energy with enthusiasm.

• Avoid hand in pocket or behind.

• Be in the left of screen if presentation with English.

Eye contact

• The eyes are a very important link between the speaker and the audience.

• Sweep the audience with your eyes.

• Staying only a few seconds on each person.

• Do not keep your eyes on your notes.

• Avoid looking at a fixed point on the wall.

Voice tone

• Clear.

• Reasonable speed.

• Voice Projection (Highlight Key words).

• Avoid Monotonous.

• Avoid Emm’s, Errrr’s.

Dress code

Dress code

Timing

• Respect your audience time.

• Finish in time.

Dealing with Difficult situation

1. Embarrassing situation.

2. Questions .

3. Fear of Public speaking.

Flip Chart Notes Slide Projector Notes

•Marker Pens •Batteries

•Flip Chart Stand •Slides/Screen

•Spare Flip Chart •Remote Control

Overhead Projector Data Show / Laptop

•Spare Lamp Speech Notes

•Projection Screen Handouts

•Pointer Paper pads/Pens

•Transparencies Microphone(s)

•Overhead Pens Plugs/Extensions

Presentation check list

1. The Talker:

• This individual tries waste time of the group discussion.

• Handle him by avoiding asking him questions.

• A tactful way to cut him short and to involve others is to turn one of his statements into a question directed to the group.

“That’s interesting. What does anyone else think about that point?”.

Dealing with Difficult Participants

2. The Human Calm:

• This individual won’t volunteer comments, and is very brief in his answers to questions.

• Handle him by directing questions to him. And whenever he speaks up, reinforce it by thanking him for his comment, or telling him his comment is interesting.

(This reinforcement must be neutral)

Dealing with Difficult Participants

3. The Sharpshooter :

• This individual is against you or your product, and seems to take every available opportunity to take a shot.

• Handle him by allowing him to show his opinion.

-A cknowledge

-P robe.

-A nswer.

-C lose.

Dealing with Difficult Participants

4. The Whisperers:

• The two individuals at the end of the table who are carrying on

their own private conversation.

• Handle them by stop talking and politely wait for them to finish, then move on.

Dealing with Difficult Participants

Ways to control fears:

• Preparation.

• Deep breath.

• Dress in your best.

• Focus on audience, not yourself.

• Smile .

• knowledge about your topic.

Do & Don’t

DO Don’t

• Rehearse.• Rehearse.• Rehearse.• Be natural.• Smile • Go to the Venue at least 30 min

before the event.• Checklist.

• Give irritant questions.

• Read directly from Screen.

• Turn back on audience

• Hands in pockets or behind

• Talk too fast,

• Talk too quietly

Summary

Summary

Plan Prepare Practice Present

The 4 +P’s of Effective Presentations

Mohamed ElHusseny