WELCOME TO

PRESENTATION SKILLS

Training Program for GETs’ SCHWING Stetter(India ) Pvt.Ltd

28th Jan 2009by

m.d.chander

Compiled from the study materials of Mercuri Goldmann and personal observations during a training program attended by

myself on the above subject

• 1.0 THE OBJECTIVES OF THE PROGRAM

• How to make a formal presentation• Easier• Effective• If there is stress, don’t get rid of anxiety , but re-direct it into positive

energy that improves your presentation.• To persuade and influence the listener for an intellectual

connectivity.

2.0 PRESENTATION

STYLE

SUBSTANCE STRUCTURE

3.0 PLANNING A PRESENTATION

• 3.1 The Structure of a Presentation

• Tell them what you are going to tell them

• Tell them

• Tell them what you have told them

3.0 PLANNING A PRESENTATION

• 3.2 “ Tell Them “ – The Elements

• 1.Position – What ?

• 2.Problem – Why ?

• 3.Possibilities – How ?

• 4.Proposal – Which ones ?

3.0 PLANNING A PRESENTATION

• 3.3 The Purpose of a Presentation

• To convey the message

• To tell my target to my team

• To influence the person

• 3 D s’ – Disseminate, Discuss , Decide

3.0 PLANNING A PRESENTATION

• 3.4 The Meaning• Beware of ambiguity• Avoid incorrect word usage• Use repetition with a purpose only• Avoid jargon• Use power words• Avoid long rumbling sentences• Start with a “ punch “ and end with a “ hook “ ( to grab the attention )• Script it ; but don’t read it

3.0 PLANNING A PRESENTATION

• 3.5 The Use of Humour – Some Guidelines

• Avoid long jokes and anecdotes• Use gentle wit• Use humour to illustrate• Lighter interpretation of a serious topic• Be cautious of taboo subjects - religious / people / politics• Guidelines for telling the anecdotes or jokes :

First person continuous / use variation of tones / short sentences /

don’t laugh at them yourselves / reflect the mood

THE ART OF COMMUNICATION

• The Ten Commandments• Clarify your ideas before communication

• Examine the true purpose of each communication

• Consider the environment for your communication

• Where appropriate, consult with others when planning communication

• Be aware of the overtones as well as the content of your message

• Convey something of help to the audience

• Follow-up your communication

• Communication for tomorrow as well as today

• Be sure your action shows your communication

• Be a good listener !

4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION

• 4.1 Value of Personal Projection

Message Delivery Apathy

Message Delivery Short term enthusiasm

Message Delivery Sustained action

4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION

• 4.2 Voice Production The voice is an instrument of communication and it has three distinct

parts. The Excitor : Air exhaled from the lungs is utilized by man as excitor.

The Vibrator : The exhaled air from the lungs as it passes through the vocal cords is cut up into a series of minute puffs which constitute the notes.

The Resonator : That part of the instrument which amplifies the note resulting from bringing the excitor and vibrator into association.

4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION

• 4.3 How to use the voice

• There are four aspects of the voice :

• Breath , note , tone , word each of which must be developed separately , in the right order.

4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION

• 4.4 Variation in Speed• Speed up for excitement• Slow down for emphasis• Vary speed• Don’t talk too fast or too slow

• 4.5 Variation in volume• Loud enough to hear• Increase the volume to gain attention• Drop voice to highlight / create a drama

4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION

• 4.6 Pause

• For emphasis

• For audience absorption

• For getting audience attention

• For drama

• During a Rhetoric ( ask a question , pause and answer )

4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION

• 4.7 Phrasing and clarity of Language

• Example : We shall fight on the beaches We shall fight on the landing grounds We shall fight in the fields and in the streets

We shall fight in the hills :

We shall never surrender - Winston Churchill (See the repetition and the contrasting pair )

4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION

• 4.8 Significance of Body Language• According to Mr. Ray Birdwhistell• Verbal – 35 %• Non-Verbal – 65 %• According to Dr.Albert Mehrabian• 7% of meaning is in the words that are spoken. • 38% of meaning is paralinguistic (the way that

the words are said). • 55% of meaning is in facial expression.

4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION

• 4.9 Aspects of Body Language

• Movements and action carries a message as well as words.

• Movements you make while you’re speaking are called gestures.

• A good speaker uses every part of his or her body. • Body language , voice , eloquent (fluent and persuasive )• Use them for triple impact

4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION

• 4.10 Interacting with the Audience• 4.11 Giving information

• Talking in pictures• Economy of words• Emphasis on key words• Enthusiasm

4.0 THE “STYLE “ IN A PRESENTATION – PERSONAL PROJECTION

• 4.10 Interacting with Audience• 4.12 Seeking Information – The use of Questions• Pose , Pause and Present

• Rhetorical – What is the single most important thing for a presentation ?

Factual recall – What are the 4 P s’ in a presentation structure ? Opinion – What do you feel about the role of Body Language in

presentation ? Comparison - How important is Structure vs Substance ? Clarification – Have I communicated clearly ? Deductive

5.0 THE “STYLE “ IN A PRESENTATION – CREATING VISUALS

• Create fresh, stripped to the point visuals• Be thrifty – almost mean about the amount of information

on each side ( 25 – 30 words )• Use large lettering for titles and sub titles• Use consistent colour schemes• Use colours to link concepts• Avoid cluttered slides – be selective• Beware of colours too light to see• Keep the “ Effects “ to the minimum• KIS – Keep It Simple

Let us get ready for a presentation

People may forget what you said , but they will never forget how you made them feel.

Be visible before , during and after the presentation.

Let your audience tell you how you’re doing.

SPEECH APPRAISAL• The listener should conscientiously complete this form and hand it to you to study after the presentation

• SPEAKER SUBJECT• Date

• 1.Introduction• 2.Clarity of purpose• 3.Choice of words• 4.Bodily action-gesture-posture• 5.Eye contact & facial expression• 6.Vocal expression• 7.Desire to be understood• 8.Poise and self-control• 9.Adapting material to audience• 10.Organisation of materials• 11.Conclusion

Rate against each point in the scale of 1 to 6 : 1-Poor 2-Fair 3-Adequate 4-Good 5-Very good 6.Excellent

RECAP

• Presentation – Substance, Structure, Style

• 4 P s’ – Position,Problem,Possibility,Proposal

• 3 D s’ – Disseminate,Discuss,Decide

• The 10 Commandments for The Art of Communication

• Body Language

• Creative Visuals & KIS