PRESENTATION TO PARLIAMENTARY PORTFOLIO COMMITTEE

PERIOD: MARCH 2007- APRIL 2008

PROVINCE: NORTHERN CAPE

PRESENTED BY: AP MVULA

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WHAT IS UNIQUE ABOUT THE PROVINCE

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No. Feature Implication1. Vast distances More hours of travelling

More resources required to improve access

2. Gravel roads and rural areas Require appropriate vehicles for gravel roads to improve accessImpact on application turn around time

3. The different cultures: KHUMANI SAN, XHU & KWE

Interpretation from common languages

4. Sparsely populated More service points and use of mobile vehicles to deliver services to outlying communities

5. Tourism destinations Visitors and travellers from neighbouring countries are received through the ports of entry

Important StatisticsNumber Birth on line Registrations

1964

No of birth certificates 50404

ID application submission turn around time (from offices to Head Office)

2-3 days

No of IDs issued 37958

IDs on hand in offices for less than 12

8346 Door to door delivery and during Imbizos and other campaignsDoor to door delivery 577

IDs on hand/shelves for longer than 12 monthsLost and found ID documents

Indicate number: 264

Actions to address

Door to door delivery of ID documents to rightful owners.

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Reporting on Key Indicators

Grade 12 ID Campaign

No of Schools Targeted Indicate number126

Qualifying learners Grade 10 and turning 16

Deployment programme for each unit?

Yes / NoYes, January to March 2008

Statistics generated:•Number of IDs applications collected

•Number of ID’s already delivered certificates collected

3890

1278

Pixley ka Seme Box x 20 films10

Reporting on Key Indicators

Mobile Units

No of mobile units allocated to Sub Region / Province (office)

Indicate number12

No of mobile units fully operational Indicate number8

Deployment programme for each unit?

Yes / NoYes, quarterly mobile programme

Statistics generated:•Number of IDs collected

•Number of BMD certificates collected

•Number of BMD certificates delivered

Complete3973

563

499

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Reporting on Key Indicators (NIB)

Clearance of persons at ports of entry

•Number of Arrivals (SAC & Non SAC): 79121

•Number of Departures (SAC & Non SAC): 86588

•Trend over the last 12 months: During holiday times volumes increase

•Reason(s) for upward or downward curve: school holidays and economic reasons

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Reporting on Key Indicators (NIB)

Deportations

•Number of foreign nationals deported: • 140

•Top 3 nationalities: – Zimbabwe 51– Lesotho 39– Mozambique 18

•Trend over the last 12 months: •Down

•Reason(s) for upward or downward curve: •Visitors better informed about conditions of TRP and rights.

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State of Office Equipment & Security

•Office equipment is in a good state of repair and maintenance

•Office security is ensured: The guarding of facilities is outsourced and alarm system was installed at most offices

•Officials access computers with password and user ID’s

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FINANCIAL REPORTING FOR 2007/08 FINANCIAL YEAR

Budget allocation R39,314,000

% of budget spent for 2007/08

98%

Reasons for over/under expenditure

Vacancies not filled

15

VEHICLES REPLACEMENT PLAN 2007/08

No of vehicles usable 34

No of vehicles to be replaced

11

Vehicles needs for new offices

7

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State of Accommodation

Office Comment Upington Currently on month to

month, negotiating new accommodation as current office is not accessible to people with disabilities

Calvinia Renovations for the new office at completion state

Jan Kempdorp Renovations completed and new office operating. Phokwane Municipality provided accommodation

Kuruman Renovation and Extensions completed and office operating

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State of Accommodation

Office Comment Postmasburg DPW advertised tender for

accommodation

Kimberley Minor renovations done, office in a good state

De Aar Renovations completed and new office operating

Springbok Looking for an appropriate accommodation with the assistance of DPW

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Vacancy Rate in the Province

– No of Funded Posts - 236– Funded Filled Posts - 200– No of Vacancies - 36– Vacancy Rate – 15%– No of frontline staff - 42

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Human Resource & Batho Pele

– All employees and managers signed job descriptions performance agreements 2007/8

– All employees wear name tags– Supervisors and Managers’ photo’s & contact

information is displayed for public – Frontline staff trained on Batho-pele and customer

care– Staff participated in the Ministers’ Service Delivery

Awards (Ms Elizabeth Coetzee won the overall award)

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Relationship and Local Community

– 20 National Youth Services (NYS) Participants appointed and paid a R2000 p/m stipend

– 6 of the NYS participants employed as permanent employee in the Department

– 4 Interns placed in the provincial office for mentoring purposes, R3000 x 12 months

– 1of the 4 interns also appointed in a permanent position in the Department.

– Campaigns and imbizos attended

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Stakeholders Involvement

– Attend monthly JCPSC’s (Justice Crime Prevention and Safety Cluster) meetings

– Participate in all Departments Campaigns and Imbizos to reach communities in need of DHA services

– Regular communication with local municipality for service delivery

– Municipalities purchased films for Grade 12 ID campaign

– In contact with IEC and Premiers Office and other departments

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THANK YOU

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