Reimagining Time

Presentation to the Board of Education

February 5, 2020

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Task Force Work Overview

Improving the student experience and equity:● Start Time Task Force

○ Student health connected to sleep○ Variability of different start/end times in 110 of 157 schools○ Variability of instructional hours (length of day) by level

● Late Start Task Force○ Variability of teacher planning time by level

● Food & Nutrition Task Force○ Variability of seated student lunch time by level

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Agenda: Information, Challenges & Recommendations

● Start Time Task Force (40 minutes)● Board of Education Questions (20 minutes)● Late Start Task Force (10 minutes)● Food & Nutrition Task Force (5 minutes)● Staff Recommendations (5 minutes) ● Board of Education Questions (10 minutes)

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Start TimeTask Force

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Experts agree - Middle/High School should start no earlier than 8:30 am

• American Academy of Pediatrics• Centers for Disease Control and Prevention• American Medical Association• American Academy of Sleep Medicine• American Academy of Child and Adolescent Psychiatrists• American Psychological Association• National Association of School Nurses• American Thoracic Society• National Sleep Foundation

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Deficient Sleep in Children/Adolescents

• Risk-taking behaviors and increased accidents• Seriously consider

attempting suicide• Mood and affect changes

• Feeling sad or hopeless• Behavior problems

• Non-compliance• Aggression, physical

fighting• Hyperactivity• Poor impulse control

• Neurocognitive deficits• Attention• Memory• Executive functioning

• Weight gain• Increased caloric intake• Increased consumption

fats and carbsMcKnight-Eily LR1, Eaton DK, Lowry R, Croft JB, Presley-Cantrell

L, Perry GS.Also Beebe (2011); Gruber et al. (2012); Owens et al. (2014)

Glore, Grob, Lemola 2013

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School Districts Making/Made the Change

Cherry CreekAdams 12Boulder ValleyLittletonBrighton 27JGreeley EvansThompson Academy 20

Edina - MinnesotaBellinghamSeattleHuntsville CityLake OswegoSan DiegoFairfax CountyHoustonCalifornia

And more...

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Edina, MN Post-change Research

The students whose high schools started at 8:30 a.m. or later reported statistically significant less depressive feelings on those questions than did the early start students (p ranged from < .05 to < .001.)

“Starting school later was the most significant and beneficial decision I made in all the years I was an educator.” -Kenneth Dragseth, Ph.D, Retired Superintendent,

Edina Public Schools, Minnesota

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Cherry Creek Post-change Research

• Fewer students reported feeling too sleepy to do their homework for both Middle School (MS) (46% vs. 35%) and High School (HS) (71% vs. 56%).

• When controlling for free/reduced lunch (FRL) status and race, results were similar for HS students; however, sleep duration increased more for MS students who received FRL (19m vs. 10m).

"I don't know how many of our high school students have come up to me and said, 'This has changed my life for the better.' They've told me they're getting up to an hour of additional sleep before school starts," Siegfried said. "That extra sleep makes a real difference in terms of health and wellness. The input from our students and the numbers from this landmark study point to the same conclusion: The change in our start times has been a positive step and benefited our students' everyday routines."

- CCSD Superintendent Dr. Scott Siegfried

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Jeffco’s Been Talking and Wants a Change

• 2012 Golden articulation area starts the conversation• Spring 2016 to Fall 2017: Evergreen articulation area parents engage with Community Superintendent

Dan Cohan on the possibility of moving start times in the west area • September 2017: Jeffco Parent Jenna Bannon asks Dr. Glass on social media to meet with parents to

discuss later start times• February 12, 2018: Dr. Glass hosts Start Time Information Night and invites people to join task force• May 21, 2018: Task Force Kickoff Meeting, Facilitator Dan Cohan introduced• August 27, 2018: Task Force Chairs and Dan Cohan meet with Jeffco Public Schools cabinet• August 31, 2018: Task Force presents to State Legislative Start Time Interim Committee• Task Force meets monthly, September 2018 to January 2019• February 7, 2019: Task Force presents final recommendations to Jeffco Board of Education (BOE)• May 2019; BOE approves Budgeting For Outcomes (BFO) cost for consultant• August 2019: Robert Jacobus, School Bus Logistics, is hired• Fall 2019: “Reimaging Time” combined group studies impacts on time with Robert Jacobus• January 2020: Work is completed and ready to be presented to the BOE

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Nov 2018 Jeffco Community Survey Results - Summary

• 4,254 responses, majority Jeffco parents & staff• Jeffco community supports this change • Parents are flexible with busing, specifically middle/high or

elem/middle riding together• 74% say the earliest acceptable HS start time should be 8:00 am

or later• 72% say the earliest acceptable MS start time should be 8:00

am or later• 60% say the earliest acceptable elementary school (ES) start

time should be 8:00 am or later

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Start Time Task Force Final Recommendations- February 2019

1. Establish policy that beginning in Fall 2020, all start times in Jefferson County Schools start on or after: Middle: 8:00 am and High: 8:30 am.

2. Hire an implementation firm/consultant in the Spring 2019 to begin the process of researching and planning the implementation of the recommended start times.

3. For the interim, have all Jeffco schools start a half hour later for the 2019-2020 school year. Shift all current school schedules a half hour (30 minutes) later than they are currently, starting August 2019.

Note: While the task force prefers that no school starts before 8:30 am, these recommended times have also taken into consideration feedback from the Jeffco community.

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Jeffco Planning Parameters

• Districtwide Start Times:• Middle School - on or after 8:00 am• High School - on or after 8:30 am

• Consistent Daily Instructional Hours by Grade Level:• Elementary School - 6.5 hours• Middle School - 7 hours• High School - 7.5 hours

• 30 minute student lunch period for all schools

• 30 minute duty-free lunch for teachers

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Consultant Pre-Routing Preparations

Pre-Routing

● Used Transfinder software to evaluate routes by North, Central, South and West bus terminals

● Evaluated over 1,500 runs* for load counts to see if we could combine runs

● Reduced 90 runs from schools using new proposed later start times

*A run is a segment or leg of a route. A route is a compilation of runs (morning & afternoon) that make up the entire route for the day for a particular driver and bus.

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Jeffco Analysis

● Least amount of impact on elementary schools● Need at least 30-45 minutes between bells● Current earliest drop-off is 7:00 am for HS● Proposed earliest drop-off is 7:30 am for ES● Option and Alternative schools that currently

have busing are included in route planning

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Bus Runs & Routes

How we packaged the routes:1. GenEd and Sped 2. Elementary 1 Schools that start at 7:45 am 3. Placed Out of District (POOD): 19 current routes4. Option and Alternative Schools: 34 current routes

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Scenario #1MS on or after 8:00 amHS on or after 8:30 am

West ES start times stay the same

Final Results by Terminal ● North - 81 (adds 7 routes)● Central - 80 (adds 4 routes)● South - 76 (adds 8 routes)● West*- 76 (adds 37 routes)

* No proposed bell time changes for elementary schools in the West terminal

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Scenario #2MS on or after 8:00 amHS on or after 8:30 am

West ES start times change to 7:45 am

Final Results by Terminal ● North - 81 (adds 7 routes)● Central - 80 (adds 4 routes)● South - 76 (adds 8 routes)● West*- 39 (adds 0 routes)

* West ES bell time changes to 7:45 am school start and ending at 2:15 pm Includes some routes dropping off ES students at school by 7:15 am.

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Scenario #3MS on or after 8:00 amHS on or after 8:30 am

West ES start times change to 9:30 am & 7-hour day for ES

Final Results by Terminal ● North - 81 (adds 7 routes)● Central - 80 (adds 4 routes)● South - 76 (adds 8 routes)● West*- 39 (adds 0 routes)

* West ES changes to 9:30 am school start and have a 7-hour school day ending at 4:30 pm.

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Scenario #1Implementation Costs

First Year Overall Cost● Number of Additional Routes = 56● Overall Additional Route Cost = $3,640,000● Number of buses needed in the Fleet to accommodate

increase in routes (50) = $5,500,000● Total First Year Operational Cost = $9,140,000

Ongoing Annual Operational Cost● Total Ongoing Operational Cost = $3,640,000

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Scenario #2 and #3Implementation Costs

First Year Overall Cost● Number of Additional Routes = 19● Overall Additional Route Cost = $1,235,000● Number of buses needed in the Fleet to accommodate increase

in routes (19) = $2,090,000● Total First Year Operational Cost = $3,325,000

Ongoing Annual Operational Cost● Total Ongoing Operational Cost = $1,235,000

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Scenario #1, #2 and #3Challenges/Other Considerations

● Community Reaction:○ West Area choices○ Parent/Guardian/Family work schedules○ Before/After school child care○ After school sports/activities○ Student jobs

● Individual School/Area Needs and Impacts

● West Area: ● Discuss and determine Start of Day for ES● Length of Day for ES

○ Increase ES to 7 hour ○ 7 hour ES/MS and 7.5 hour HS

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Scenario #1, #2 and #3Opportunities

If Jeffco implements one of these plans:● Students get more sleep; critical to improving their mental and

physical health● Students and teachers have the same number of instructional

contact hours by level; equalized across Jeffco:○ Elementary School - 6.5 hours ○ Middle School - 7 hours○ High School - 7.5 hours

● Teachers receive optimal planning time ● Students have a 30-minute minimum lunchtime

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Start Time Task Force Recommendations

● Need commitment from BOE to fund a plan for changing start times in Jeffco by 2021/2022 school year

● Hire or Appoint someone to lead the implementation

● Approve additional funding for second round of consultant work:○ Options/Alternative schools bus route efficiencies○ West area options○ How to reduce one-time and ongoing costs○ Finalize changes in the North, Central and South areas

● Draft policy for school start times, length of school day, teacher planning time and recess/lunch time

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Start Time Task Force Potential Next Steps

● Work with consultant and district on immediate next steps ○ e.g. Explore busing options for Option and Alternative Schools -

Currently 34 routes at $2.2M annually

● Create implementation/engagement plan with district and school leadership

● Develop new survey to gather community/staff feedback on potential start/end times

● Present to BOE in May 2020 with detailed plans for changing Jeffco Public Schools Start Times for the 2021/2022 school year

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Board of Education Questions

20 minutes

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Late StartTask Force

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Why

● The time needed for teachers to collaboratively plan, teach, assess and reflect on the authentic and engaging student tasks that are created has significantly increased in the last few years.

● Teacher collaborative planning, which is essential to providing best learning experiences for our students, must take place consistently and uninterrupted during the work day.

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Why

● Collaborative Planning/Professional Learning Communities (PLCs) are most effective when scheduled weekly.

● Our district calendar no longer schedules K-8 Student Early Release Days. These days were previously used for teacher professional learning and collaborative/individual planning.

● The non-student contact days scheduled during the 2020-2021 school year are used for professional learning as well as individual and collaborative planning (5-7 days total). There is potential to add 2 additional days to expand teacher collaborative planning time.

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Proposals

Proposal 1: Weekly late start K-12 or K-8● If only K-8, there is a cost for busing● If K-12, HS will need to shift current schedules● Cost for K-5 supervision, 60 minutes/week

Proposal 2: Add planning time during the student contact day for K-8 only● Elementary and MS, additional 45 minutes once/week● Cost for staff

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Challenges: Costs

Proposal 1: Weekly late start K-12 or K-8● K-12 model has an elementary cost of $225,000 for student

supervision coverage● K-8 model has the same elementary cost of $225,000 +

busing cost of $402,000 Proposal 2: Extra collaborative plan time embedded in day ● Cost of estimated $2 million for additional staff

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Late Start Task Force Recommendations

• Create a policy for Late Start - Teacher Planning Time• Set final End Date for this work

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Food & Nutrition Task Force

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Seated Lunch Time Challenges

• Variable length of instructional days• Staffing challenges• Master schedules• Number of students and cafeteria capacity• Variable lunch periods by level

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Food & Nutrition Task Force Recommendations

• A minimum of a 30 minute lunch period for all students• A minimum of 20 minutes “seated lunch time”• Potential to address additional community values

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Closure

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Staff Recommendations

• Start Time - Hold and Explore• Hold until funds are available or costs mitigated (depending on preferred scenario)

• Requires Board of Education action• Explore options to reduce one time and ongoing costs

• Late Start - Implement K-12 in 2021-2022• Approve Budgeting for Outcomes (BFO) request next school year for $225K in

ongoing expenses• Requires Board of Education action

• Food & Nutrition - Implement K-12 in 2021-2022 • Establish 20 minute student seated lunch as a standard by policy through

Superintendent action• Support schools to meet the standard• Create a school waiver process for policy exceptions

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Board of Education Questions

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