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presentations & report writting

Date post: 30-May-2018
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    Presentation Skills

    The 5 P (five step method)

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    By the end of this session, you will be able

    to:

    State the 5P method for making

    presentations

    Explain each step of the 5P method in detail

    Objectives

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    The 5 P method

    Preparing: Prepare the presentation (Collect, Select and Organize

    materials, Structure your presentation).

    Practicing: Practice Delivery.

    Presenting: Opening, Platform Skills, Body Language, Audience

    Management, Time Management.

    Pursuing: Analyze your performance, interpret feedback,

    analyze your strengths & weak areas, overcome weak areas.

    Planning: Plan the presentation.

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    Presentation Skills

    Stage 1 and Stage 2:

    Planning and Preparing

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    Why Planning?

    Planning enables us to: Overcome fear & build confidence.

    Generate value for the audience.

    Structure the presentation.

    Manage time well.

    Create an impact.

    One of the effective way one can plan

    presentation is by using Creative Visualisation.

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    Creative Visualization

    Creative Visualization is a technique that

    enables you to create conditions of success

    by using the power of your subconsciousmind.

    It involves imagining/visualizing a successfulpresentation step by step using all the

    senses.

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    Aspects of planning

    Identify your:

    Context

    Subject/ topic

    Objective

    Audience

    Venue

    The duration

    The tools / training aids

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    First Impressions

    Impressions are mental pictures we have of

    people, places and things that control our

    behaviour.

    How we are received and treated depends on

    the impressions we generate on others.

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    Components of ImpressionManagement

    People form impressions of us in First 20 words

    First 20 seconds

    First 20 steps

    First 20 inches

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    Effective Presentations

    Should address the needs of the customer.

    Should be sequential.

    Should be timed well.

    Should be well planned, well organized & welldelivered.

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    Beware of Self-madeObstacles Written notes

    Visual aids

    Body talk

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    Presentation Skills

    Stage 3: Practicing

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    Methods of Practicing

    Speak in front of a mirror. Throw your voice loud and listen to it. Record your voice on an audio tape and play

    back (That is how you sound to the audience). Get a Video shoot of yourself done that is how

    the audience sees you. Do a dry run with a handpicked audience.

    Use creative visualization.

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    Presentation Skills

    Stage 4: Presenting

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    Must Do

    Grab attention.

    Establish credibility.

    Make people smile.

    Display confidence, passion and involvement

    in your speech.

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    The introduction

    The main body

    Conclusion

    Presentations should havethree distinct stages:

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    Audience Attention Span

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    Tempo Management

    E

    n

    e

    r

    g

    y

    Time

    OpeningLow key

    Middle andHigh

    Impact &Energy

    CloseMediumEnergy

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    Additional tips for improvingpresentation Voice modulation

    Body language

    Tips on handling video

    Using humour

    Handling Queries

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    Body Language Shows

    Openness

    Frustration

    Defensiveness

    Confidence

    Active listening

    Nervousness

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    Body Language Signal Signifies

    Rubbing hands through hair, Tsksound

    Frustration

    Arms crossed, Fist-like gestures,

    Pointing index finger

    Defensiveness

    Clearing throat, Whew sound,Tugging the ear, Avoiding eyecontact, Jingling money in thepocket, Leaning on the chair

    Nervousness

    Undesirable BodyLanguage Signals

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    Presentation Skills

    Stage 5: Pursuing

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    Henceforth

    I have to make apresentation

    Can I make a goodpresentation?

    Yes, I can!!

    What do Ihave to do?

    PREPARE IN ADVANCE

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    DONT FORGET!!!!!!!!!5 Ps of Successful presentation

    Planning, Preparing, Practicing, Presenting, Pursuing

    PLANNING:

    It enables us to overcome fear & build confidence, generate value for the audience,

    structure the presentation, manage time well, create an impact.

    PREPARING:

    It reveals loopholes, shows weak areas, shortcomings and

    drawbacks.

    DISTINCT STAGES:

    The introduction, the main body and conclusion.

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    GROUP DISCUSSION

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    Jot down points

    State something different but relevant

    Gain support or influence colleagues

    Attempt to build a consensus

    Tips For Group Discussion

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    What Do The PanelistsAssess? Personality traits they look for are

    Team Player Reasoning Ability Leadership Communication

    Flexibility Group working skills Assertiveness Initiative Creativity/ Out of the box thinking

    Inspiring ability Listening Awareness Decision making skill

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    I know a lot about the topic

    Well I read about this I know something about

    this.

    What the hell is this? I have never heard

    about this.

    Thought when a GD topic isannounced

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    I know the everything on

    the topic Take the lead

    Be confident

    Take the responsibility

    for putting the right

    perspective or

    framework

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    I dont know anything aboutthe topic Be a moderator

    Encourage people to speak

    Listen very carefully

    Summarize the points

    Direct the conversation and manage the

    chaos

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    I know something about

    the topic Try to listen to people Add some points to the discussion

    Support the views or contradict according to

    the knowledge you have

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    Tips For Group Discussion

    Good definition of your objective

    Get noticed by the panel/evaluator

    Ensure that group hears you clearly

    Be assertive

    Make your chances to speak

    Have a good knowledge base

    Do not interrupt while someone is talking

    Be open to new ideas

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    THANK YOU!!!


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