presentations & report writting

8/14/2019 presentations & report writting

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Presentation Skills

The 5 P (five step method)


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By the end of this session, you will be able

to:

State the 5P method for making

presentations

Explain each step of the 5P method in detail

Objectives


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The 5 P method

Preparing: Prepare the presentation (Collect, Select and Organize

materials, Structure your presentation).

Practicing: Practice Delivery.

Presenting: Opening, Platform Skills, Body Language, Audience

Management, Time Management.

Pursuing: Analyze your performance, interpret feedback,

analyze your strengths & weak areas, overcome weak areas.

Planning: Plan the presentation.


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Presentation Skills

Stage 1 and Stage 2:

Planning and Preparing


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Why Planning?

Planning enables us to: Overcome fear & build confidence.

Generate value for the audience.

Structure the presentation.

Manage time well.

Create an impact.

One of the effective way one can plan

presentation is by using Creative Visualisation.


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Creative Visualization

Creative Visualization is a technique that

enables you to create conditions of success

by using the power of your subconsciousmind.

It involves imagining/visualizing a successfulpresentation step by step using all the

senses.


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Aspects of planning

Identify your:

Context

Subject/ topic

Objective

Audience

Venue

The duration

The tools / training aids


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First Impressions

Impressions are mental pictures we have of

people, places and things that control our

behaviour.

How we are received and treated depends on

the impressions we generate on others.


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Components of ImpressionManagement

People form impressions of us in First 20 words

First 20 seconds

First 20 steps

First 20 inches


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Effective Presentations

Should address the needs of the customer.

Should be sequential.

Should be timed well.

Should be well planned, well organized & welldelivered.


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Beware of Self-madeObstacles Written notes

Visual aids

Body talk


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Presentation Skills

Stage 3: Practicing


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Methods of Practicing

Speak in front of a mirror. Throw your voice loud and listen to it. Record your voice on an audio tape and play

back (That is how you sound to the audience). Get a Video shoot of yourself done that is how

the audience sees you. Do a dry run with a handpicked audience.

Use creative visualization.


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Presentation Skills

Stage 4: Presenting


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Must Do

Grab attention.

Establish credibility.

Make people smile.

Display confidence, passion and involvement

in your speech.


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The introduction

The main body

Conclusion

Presentations should havethree distinct stages:


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Audience Attention Span


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Tempo Management

E

n

e

r

g

y

Time

OpeningLow key

Middle andHigh

Impact &Energy

CloseMediumEnergy


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Additional tips for improvingpresentation Voice modulation

Body language

Tips on handling video

Using humour

Handling Queries


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Body Language Shows

Openness

Frustration

Defensiveness

Confidence

Active listening

Nervousness


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Body Language Signal Signifies

Rubbing hands through hair, Tsksound

Frustration

Arms crossed, Fist-like gestures,

Pointing index finger

Defensiveness

Clearing throat, Whew sound,Tugging the ear, Avoiding eyecontact, Jingling money in thepocket, Leaning on the chair

Nervousness

Undesirable BodyLanguage Signals


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Presentation Skills

Stage 5: Pursuing


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Henceforth

I have to make apresentation

Can I make a goodpresentation?

Yes, I can!!

What do Ihave to do?

PREPARE IN ADVANCE


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DONT FORGET!!!!!!!!!5 Ps of Successful presentation

Planning, Preparing, Practicing, Presenting, Pursuing

PLANNING:

It enables us to overcome fear & build confidence, generate value for the audience,

structure the presentation, manage time well, create an impact.

PREPARING:

It reveals loopholes, shows weak areas, shortcomings and

drawbacks.

DISTINCT STAGES:

The introduction, the main body and conclusion.


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GROUP DISCUSSION


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Jot down points

State something different but relevant

Gain support or influence colleagues

Attempt to build a consensus

Tips For Group Discussion


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What Do The PanelistsAssess? Personality traits they look for are

Team Player Reasoning Ability Leadership Communication

Flexibility Group working skills Assertiveness Initiative Creativity/ Out of the box thinking

Inspiring ability Listening Awareness Decision making skill


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I know a lot about the topic

Well I read about this I know something about

this.

What the hell is this? I have never heard

about this.

Thought when a GD topic isannounced


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I know the everything on

the topic Take the lead

Be confident

Take the responsibility

for putting the right

perspective or

framework


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I dont know anything aboutthe topic Be a moderator

Encourage people to speak

Listen very carefully

Summarize the points

Direct the conversation and manage the

chaos


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I know something about

the topic Try to listen to people Add some points to the discussion

Support the views or contradict according to

the knowledge you have


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Tips For Group Discussion

Good definition of your objective

Get noticed by the panel/evaluator

Ensure that group hears you clearly

Be assertive

Make your chances to speak

Have a good knowledge base

Do not interrupt while someone is talking

Be open to new ideas


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THANK YOU!!!

Date post:	30-May-2018
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