Presented by Carolyn Evanston, Indiana

Agreement Procedures Committee (APC)

Bill Kron, ChairAnnual IFTA Business Meeting

Toronto, Ontario CanadaJuly 20-21, 2010

Northeast RegionCarolyn Evanston (IN)Kimberly Knox-

Lawrence (ME)Southeast Region

Donna Alderman (NC)Pamela Marshall (KY)

Midwest RegionJoy Prenger (MO)Trina Kluever-Pauli

(WI)West Region

Manuel Lagunas (AZ)Cindy Arnold (NV),

Canadian RegionGhyslaine Lepage

(QC),Vacancy

At-Large Deborah Pollizi (OK)

Board LiaisonsScott Greenawalt, (OK)Ron Hester, (ON) Doug Shepherd (CA)

IFTA, Inc. AdvisorsDebbie Meise, IFTA, Inc., Tammy Trinker, IFTA, Inc.

Ex OfficioHugh Hughson, (BC)

Vacancies: 1 - Canadian Region

Subcommittee working on the Annual Report Database

Reviewed the 2010 Ballots Preparation under way for the Managers’ & Law Enforcement Workshop Exemption Database is now ready for population on the IFTA, Inc. website

REVISIONS FOLLOWING THE FIRST COMMENT PERIOD

.010 Number of cancellations and suspensions/revocations was added back to this ballot with the addition of /closed.

*P1110 ANNUAL REPORTING .300 Required Information

Content of the annual report to member jurisdictions shall include:

.005 Number of total IFTA accounts (this includes active accounts and accounts that were suspended, revoked or canceled during the year), which shall consist of all licensees that are issued an IFTA license and decals for a licensing year excluding licensees who were issued credentials in error and returned those credentials to the base jurisdiction;

.010 Number of cancellations/closed and suspensions/revocations;

.015 Number of audits;

.020 Number of audits with assessment;

.025 Number of new licensees which shall consist of all new accounts licensed, but does not include licensees renewed or reinstated, for the registration year being reported or previously registered in another member jurisdiction; and

.030 Unusual activities within a member jurisdiction that could affect an audit.

.035 Number of sets of decals issued;

.040 Price per set of decals; and

.045 Application fee amounts, including license fees, reinstatement

Clearinghouse Advisory Committee

Clearinghouse Advisory Committee Report

2010 Annual IFTA Business Meeting

July 20, 2010

Toronto, ON

Garry Hinkley (ME), Chair

Presented by Lonette Turner (IFTA, Inc.)

Background

Created by the Board in 2003Provides technical guidance to the Board.Advises the Board regarding business rules,

consistency and timeliness of data and the types of data allowed or required.

Helps to ensure the clearinghouse operates within the IFTA requirements.

Reviews enhancement requests and serves as a technical resource for the membership.

Now a Standing CommitteeWith the passage of Ballot 4-2009, the

CAC became a standing committee.Committee Members

Garry Hinkley (ME), Chair

Bill Kron (MS), Vice Chair

Trishawn Bell (AL) Randy Boone (IN)

Gary Frohlick (SK) John Griffiths (NS)

Leri McClure (MI) Scott Miller (KS)

Kevin Park (UT) Robert VanBuren (NY)

Cherie Woodworth (ID)

Board Liaisons: Pat Platt (KS) and Scott Greenawalt (OK)

Monthly teleconferences.Information exchanged by email.Members work singularly and in

subcommittees on various projects.The CAC is linked closely with the ITAC and

receives an update each month.

Activities

The CAC completed its work on the funds netting project this year.

The committee believes that funds netting has been an unqualified success.

The CAC established a procedure for receiving and reviewing enhancement requests. The form for enhancement request is on the IFTA, Inc. website.

Projects

The CAC is continuing its efforts related to quality control and consistency with respect to both demographic and transmittal data.

Audit Committee

IFTA Annual Business MeetingJuly 20-21, 2010Toronto, Canada

AnnMarie Chamberlain, Chair

MEMBERSHIPAnnMarie Chamberlain, Chair (MA) Dawn Lietz, Vice-Chair, (NV)

Tony Dewell (BC)

Gene Hall (VA)

Jeff Hood (IN)

Diana Kay (FL)

Audrey Martel (NH)

David Nicholson (OK)

Hoa Quach (AB)

Bob Schwab (MO)

Dan Young (MT)

Fred Alleman (PA) Ex-officio

Board Liaisons

Scott Bryer (NH)

Bob Turner (MT)

IFTA Inc. Advisors

Debora K. Meise

Tammy Trinker

COMMITTEE ACTIVITIESReview IFTA Audit ManualAuditor 101 WebinarCompliance Audit Working Group (CAWG)Information Technology Advisory CommitteeRe-audit - Re-exam Working Group (RRWG)IFTA/IRP Annual Workshop, 2011

Dispute Resolution Committee

Industry Advisory Committee

Law Enforcement Committee (LEC)

LAW ENFORCEMENT COMMITTEE

COMMITTEE MEMBERSCHAIR Jennifer Brown AZVICE-CHAIR Marc Nichols NC

2ND VICE-CHAIR Georges Sansfacon QC

Don Boswell VAMichael Calfee NCMartin Cano TXRobert Chapple SKDavid Couprie MBAnthony Hatcher MDTrent Knoles ILAndrew Markle ON Joseph Noland OH

COMMITTEE ACTIVITIESMARCH AND MAY ENFORCEMENT

INITIATIVEDECAL PLACEMENT GUIDEMONTHLY CONFERENCE CALLSSEPTEMBER WORKSHOP PREPARATIONSCOMMITTEE MEMBERSHIP

MARCH AND MAY COMPLIANCE INITIATIVEThe LEC held the 2nd annual M and M

compliance initiative this year with 12 jurisdictions participating in this initiative.

Statistics from the initiative will be presented at the workshop in September.

The LEC hope to make this initiative into an annual event throughout all of the participating IFTA Jurisdictions

DECAL PLACEMENT GUIDEThe LEC Committee has produced a decal

placement guide to provide recommendations on where to place the IFTA decals so that there is some sort of uniformity within participating jurisdictions.

After approval this guide will be placed into the Best Practices Guide

CONFERENCE CALLS The LEC continues to hold monthly

teleconference calls. On these call the committee plans and organizes upcoming events and agenda’s.

COMMITTEE MEMBERSHIPThe LEC has experienced some retirements

from the committee that will be greatly missed. This has left vacancies on the committee that the LEC is actively recruiting to fill.

BUDGETSAll committee members are experiencing

difficulty to get approved to travel due to the economy and the respective jurisdictions budgets.

Program Compliance Review Committee

Annual IFTA Business MeetingJuly 22-23, 2010

Toronto, Ontario Canada

Committee MembersCathy Beedle (NE), ChairJohn Szilagyi (CT), Vice ChairFred Alleman (PA)Joe Dian (IN)Gerald Jackson (WY)Leri McClure (MI)Jay Starling (AL)Donna Thursby (FL)Richard Wagner (KY)Stuart Zion (CO)

ProjectsDiligently review the Program Compliance

ReviewsHold monthly conference call to discuss

ReviewsIn the process of collecting data regarding

the Electronic filing of Tax ReturnsReviewed the Guide for potential changes

with the passage of Ballot 1-2009

Managed by the International Fuel Tax Association, Inc.

INTERNATIONAL FUEL TAX AGREEMENT

Program Compliance Review Update

Presented by:Richard O. Beckner

Program Compliance AdministratorIFTA, Inc.

Annual IFTA Business MeetingToronto, Ontario Canada

July 20-21, 2010

Managed by the International Fuel Tax Association, Inc.

INTERNATIONAL FUEL TAX AGREEMENT

2010 Program Compliance Reviews

*Electronic Review

Illinois Indiana IowaKansas Manitoba Michigan

Minnesota *Missouri *Nebraska*North Dakota

Ohio Oklahoma

Ontario *South Dakota

Wisconsin

Managed by the International Fuel Tax Association, Inc.

INTERNATIONAL FUEL TAX AGREEMENT

2009 Top 5!R94

0

P1040

Tax Return Format •Incorrect Tax Rates/FootnotesMonthly Transmittals•Transmittal Timeliness of Tax Return Funds•Late Payment of Outgoing Transmittals •Late Payment of Incoming Billing Transmittals•Late Payment of Audit Funds

Managed by the International Fuel Tax Association, Inc.

INTERNATIONAL FUEL TAX AGREEMENT

2011 Program Compliance Reviews

None!2012 Program Compliance

ReviewsWestern Region

Alberta ArizonaBritish ColumbiaCalifornia Colorado IdahoMontana New Mexico

NevadaOregon SaskatchewanTexasUtah Washington Wyoming

Managed by the International Fuel Tax Association, Inc.

INTERNATIONAL FUEL TAX AGREEMENT

The IFTA Procedures Manual P1230 states: 

Jurisdictions will be required to participate in their appropriate share of program compliance reviews each year. No member jurisdiction will be required to participate in more than two program compliance reviews per year.

As we do each year, we first contacting those jurisdictions that are required to participate that year to stay in compliance with P1230.

Volunteers

Managed by the International Fuel Tax Association, Inc.

INTERNATIONAL FUEL TAX AGREEMENT

In 2010, there are 15 Reviews scheduled

30 jurisdictions volunteers are needed to participate

1 Administrative and 1 Audit person per Review

Special Committee

Attorneys Section Steering Committee

IFTA Annual Business MeetingToronto, Ontario

ASSC Members Janice Davidson (NC) - ChairCarolee Johnstone (CA) - Vice Chair Jack Frehafer (PA) - Ex OfficioClark Snelson (UT)Mark Osbaldeston (ON)Marta Modigliani (NH)Brock Cole (VA)Ellen Marie Hess (VA)Collin Davis (IN)Paul Bourget (ME)Kathy Nelson (OK)Mike Burrichter (KS)

ASSC Board LiaisonsSheila Rowen (TN)Rena Hussey (VA)

2010 Activities to DateQuarterly teleconferencesIFTA/IRP Audit Workshop participationReview of proposed ballotsLitigation supportRe-Audit and Re-Examination Working GroupIFTA Committee Chairs Guide feedback

Activities for Remainder of 2010No 2011 meetingWebinars

Dry Run - AugustIFTA 101 - SeptemberLitigation Issues

Board Charge - Legal barriers to uniform roadside enforcement

ASSC Officers for 2011Carolee Johnstone - ChairVice Chair - ?Ex Officio - Janice Davidson

Additional Attorneys WelcomeAttorney participation encouragedContact

Janice Davidson janice.davidson@dornc.com (919) 733-4629

Carolee Johnstone carolee.johnstone@boe.ca.gov (916) 323-7713

Special Committee

Information Technology Advisory Committee

Special Committee

Re-Audit and Re-Examination Working Group