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Presented by:Catherine Susman
2012 GOVERNOR’S MARKETPLACE
Contracting with University of Oregon and Oregon University System
• Unlike most public agencies OUS is not subject to most of ORS chapters 279, 279A, 279B and 279C
• ORS 351.060 & SB 242, grants the OUS general authority to create its own rules for purchasing & contracting
Rules Governing Procurement for OUS
• OUS has its own OARs for all 7 Institutions• OUS institutions:
- University of Oregon- Oregon State University- Portland State University- Southern Oregon University- Eastern Oregon University- Oregon Institute of Technology- Western Oregon University
Rules Governing Procurement for OUS
Oregon Administrative RulesOAR 580 – Oregon University System
- Division 60, Real Property, Facility, and Campus Planning
- Division 61, OUS Procurement & Contracting Code
- Division 62, Purchasing and Contracts for Personal or Professional Goods and Services
- Division 63, Capital Construction and Contracting
It is the policy of all of the Oregon University System institutions, including University of Oregon, to provide the best possible opportunity for minority, women, and emerging small businesses to compete for and be awarded contracts.
OUS MWESB POLICY
• OUS has a decentralized purchasing environment
• Each department has the responsibility and authority to make their own purchases for goods and services
• Vendors must market directly with departments
Decentralized Purchasing Decentralized Purchasing• OUS has a decentralized purchasing
environment• Each department has the responsibility
and authority to make their own purchases for goods and services
• Vendors must market directly with departments
Establishing Networks and Channels
• Each OUS Institution must develop an Outreach Plan
• New: UO Vendor Registration Portal: http://pcs.uoregon.edu/vendor-registration-portal
• Upcoming MWESB outreach events statewide in which UO is participating:• May 10, 2012 – OAME Conference and Trade Show• Participation in other regional and national events • 3rd UO Reverse Vendor Fair – February 2013• UO Capital Construction Lunch Presentations• UO PCS Presentations
OUTREACH
Locating Information• OUS Business Opportunities: https://secure.ous.edu/bid/• University of Oregon Websites• UO Main Website: • http://www.uoregon.edu/
• UO PCS: • http://pcs.uoregon.edu/
• UO Campus Operations: • http://facilities.uoregon.edu/
Procurement Methods and Procedures
• Dollar Value- Dollar value based on the sum of all payments during the life of the procurement/project.
• Best Value- Departments make selection based on lowest price, if other requirements are documented then decision is based on best value (i.e. warranty, product quality, training, shipping, etc.)
Competitive ProcurementDirect Procurement of Goods and Services• Applies when dollar value of the procurement does
not exceed $25,000. • Competition not required.• Departments responsible for vendor selection and
apply best value analysis.• Vendors can market directly to campus
departments.
Competitive Procurement
Informal Procurement of Goods and Services• Required when dollar value of the procurement is
greater than $25,000, but not more than $100,000• 3 quotes are required• OUS posting• May be advertised in other publications or trade
journals
Competitive ProcurementFormal Procurement of Goods and Services• Required when dollar value of the procurement is
greater than $100,000• Formal requirements document created – ITB or RFP• OUS posting• May be advertised in other publications or trade
journals
Questions