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Presented byDottie Marron, Principal Student Consultant for EllucianJulie Monfette, Principal HR Consultant for Ellucian
Session Number: NB-3
April 19, 2023 Ellucian.com
Provide a high level overview of the
Faculty Load and Compensation Module
and to offer
implementation strategies
Overview of the FLAC Module Flow
Banner Student Data
Banner HR Data
Self Service Flow & Roles
Implementation Strategies
Questions and Comments
April 19, 2023 Ellucian.com
Automation of Faculty Assignments from Banner Student to Banner HR
Access information through Self Service Components
Provide Faculty Oriented View of Compensation Details and contract information
Accommodates Full Time Salaried View and
Part Time Course-based View
Locking Controls for finalized records
Self Service access for Faculty Member with Acknowledgement option
April 19, 2023 Ellucian.com
Improve integration between Banner Student & HR
Allows for unique computations for various types of pay
Encourage Open Digital Campus usage with a focus on Banner, Self Service, BDMS, & Workflow
Improve user productivity through automated application of Job Assignments from core faculty assignment data
Information presented to faculty and administrators in an easy to understand format
April 19, 2023 Ellucian.com
Banner 8.0
Client must be operational in Banner Student, HR, and
Employee Self Service
Security will be provided by Web Tailor Roles and Banner HR
Controls
April 19, 2023 Ellucian.com
Banner HREmployee
Information
Process rules and system
controls
Banner StudentFaculty Record, Assignments, &
Load data
Extract Process for
Compensation Calculations
and View
Administrator verifies load, assignments, and completes faculty rates.
Administrator and Academic Executive
can view faculty course compensation
summaries and details
Automated Faculty Compensation General Flow
April 19, 2023 Ellucian.com
Academic executive can revise and/or lock the
final compensation record.
Job Information Created and is marked as ‘Apply’
Faculty Member can view and acknowledge
compensation details
Compensation data is applied to Banner HR to NBAJOBS
Automated Faculty Compensation General Flow
April 19, 2023 Ellucian.com
Faculty/Advisor Information – SIAINSTMust be in ‘Active’ Status for the term
Contract Type Code associated with Faculty Member
Term Based Information from Faculty
Assignment – initiated and maintained on
SIAASGN and SSASECT
April 19, 2023 Ellucian.com
Accommodates date-based and Part of Term
courses
Schedule Type associated with each course
assignment
Position lookup function added to SIAASGN to
validate Position Number
Indicators for Extract and Applied FLAC records
April 19, 2023 Ellucian.com
Schedule Type tied to course will link to Base Rates, for Course-by-course view (PT Faculty)
April 19, 2023 Ellucian.com
Assignment Data that will be extracted to Self Service
Utilizes Banner HR called forms for Positions and Job Assignment Lists
Student system users must be given Oracle privileges to view the table data in Banner for usage of the list function
April 19, 2023 Ellucian.com
Added Position Number lookup and validation
Utilizes Banner HR called forms for Positions and Job Assignment Lists
Student system users must be given Oracle privileges to view the table data in Banner for usage of the list function
April 19, 2023 Ellucian.com
Faculty member must have Identification and Employee Information (non-terminated) existing in Banner in order to be extracted
Administrators for FLAC data will require setup in Banner HR to define security access within Self Service
Optional use of Faculty Level on PEAFACT for use in multi-tiered, base compensation rates for PT Faculty
April 19, 2023 Ellucian.com
Faculty Compensation Level – PT Faculty
Designates Base Level for the Faculty Member
April 19, 2023 Ellucian.com
Contract Control Rules
Institutional Rules – Instructional and Non-Instructional
Incremental Amount Codes
Security & Web Administrative AccessUser Codes Rule – PTRUSEROrganization Access and Roll-upWeb Tailor Role - Administrator
April 19, 2023 Ellucian.com
April 19, 2023 www.sungardhe.com
Can establish costing for Course Level (Optional)
Can default/override costing at Schedule Level (Optional)
Establish new user security in Banner HRPTRUSER – User Code RulesFaculty Compensation Master Organization ControlFaculty Compensation Organization SecurityOrgn. Security based upon Finance Roll-up Reporting
Controls (defines locking controls)Orgn. Security verifies against assigned Position
Organization Code Define organizational access with Query or UpdatePredecessor organizations automatically include
subordinatesPSAEMPR – Employer Security PSAECLS – Employee Class Security
April 19, 2023 Ellucian.com
Must have indicator set to be a FLAC Administrator
Update or Query = Master User
None = Only Organization or No Access
‘Organizational Hierarchy’FLAC uses budget organization defined on Positions (NBAPBUD)Predecessors and subordinatesSet up on FTMORGN or PTVORGNExample:001 Office of the President 100 Office of the Provost
110 College of Arts & Sciences111 Dean of Arts & Sciences
Specified on NSASPSC
April 19, 2023 Ellucian.com
Provides Organizational Hierarchy controls for access within Self Service. This table is accessed when Master Switch is set to ‘None’.
April 19, 2023 Ellucian.com
Web Administrator access defined within Web TailorScript to update Web Tailor with new role, tabs and
icons
Academic Administrators will utilize Banner HR security
Faculty Member to access via Employee Self Service
April 19, 2023 Ellucian.com
Extract Process- PEPFLACSelects Assigned Faculty Members from Banner Student by Term or Part of TermCan filter selection based upon ECLS of Position and/or Contract Type of the Faculty memberCan process individual ID’sFaculty must have Employee Record in Banner HR (non-terminated)Builds ESS files and computes Faculty CompensationExtract Report – details Faculty extracted and Errors
April 19, 2023 Ellucian.com
35
Run process to create extract
Administrator views/updates records
Faculty Member isLocked when complete
If record is locked, it can be ‘Applied’
Mass Apply Process
Creates or edits employee
jobs/assignment
April 19, 2023 Ellucian.com
36
Filter by TermThen: College Campus Department
Organization Summary
EmployeeSummary
Search by Employee
Employee Self Service Menu
April 19, 2023 Ellucian.com
43
Compensation View
Salary Compensation
View
full-time faculty
Course Compensation
View
part time or adjunct
Job Assignment View
Job detail
April 19, 2023 Ellucian.com
44
Designed for Full-Time, Salary Based ContractsAbility to display Current Salary within the PositionAbility to review Faculty Load factors extracted from StudentSupport multiple contracts types per employee
April 19, 2023 Ellucian.com
45
Overload payment can be constructed with Load factorsOverload can be associated with Instructional or Non-Instructional activitiesLinks allow the display of:
The Job Detail informationWorkload breakdownCourse Details
50
Calculations on Course Based ContractsTwo-tiered View – Summary and DetailAbility to assign Increments to courseAbility to view/change Faculty Level for Base RatesComputes based upon pre-established rulesLinks for Course Information, Course Calculation Detail and Job Detail
April 19, 2023 Ellucian.com
54
Calculated during the Extract ProcessResides with each contractDynamically changes when adjustments are madeDetermines Primary, Secondary and OverloadMaintains Job Detail, Default Earnings, and Labor Distributions
April 19, 2023 Ellucian.com
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Job Apply Process - PEPFCAP
Mass Apply process run through Job Submission
Selects Faculty records in a ‘Locked’ status
Utilizes Jobs API function to edit and insert records
April 19, 2023 Ellucian.com
61April 19, 2023 Ellucian.com
Treat FLAC implementation like a true project
Create a project plan, assign a manager and obtain high level sponsor
Tasks, resources, milestones Identify Stakeholder (includes IT and Web Tailor staff)Database/Instance for testing/set-upStudent and HR participation
62April 19, 2023 Ellucian.com
Discuss: Contract types.
Faculty pay set up---faculty can have more than one type. One must be a default.
Who will own the rule and validation forms
Create an updated payroll and Term/Staffing calendar
63April 19, 2023 Ellucian.com
Consider implementing small groups of faculty at time by Contract type
Consider how the work is divided now and select one area as a pilot group
Consider what needs to be done to accept electronic signatures
65April 19, 2023 Ellucian.com
Who will enter the posn/suffix?
Consider revisiting your position schema for adjunct faculty to make it fool-proof for Schedulers to select positions.