PRESENTERSJeannie Peercy- Lutheran Disaster ResponseBill Adams- World RenewZach Wolgemuth – Brethren Disaster Ministries Barry Shade- Church World ServiceBarbara Tripp-United Methodist Committee on Relief

National Voluntary Organizations

Active in Disaster

LONG TERM RECOVERY GUIDE

National VOAD Long Term Recovery Guide

• A multi-year project

• National VOAD Committees developed Chapters

• Reviewed by National VOAD membership

• Not a training Manual “What follows is guidance; What you do with it is yours”

Tip Boxes with important information

Stages of a Disaster

Incident

Relief

Short Term Response

Long Term Recovery

Preparedness

Mitigation

Warning

Different Disaster Declarations

• Undeclared• State-declared• Federal-declared

Recovery Begins and Ends

Locally

Long Term Recovery is needed when:

personal resources, insurance,

FEMA, SBA loans

are insufficient to meet the need.

Begins Ends

Organizing Your CommunityLong Term Recovery

• Who is involved in LTR?

• What kind of Organizational Structure do we need?

• What funding do we have?

• What funding will we need?

Early meetings to identify….

•Who is at the meeting or table?

•Who is presently assisting in the Community?

Do We Have?

• Local houses of worship

• Economic and cultural diversity

• Strong local leadership

• CAP agencies, local government

• Social Service Agencies

Why Does the LTRG Exist

• Mission Statement

– short and clear

– Guide the actions

– States overall goal

– Avoid restricting statements

Mission Statement

Purpose

Overall Goal

Sense of Direction

Decision Making

Framework

• Long Term Recovery Committee

• Long Term Recovery Organization

• And, everything in between…

Note: The make up of the LTR varies from community to community, can include interfaiths or community collaborations

Models for Long Term Recovery

How do you choose your Long Term Recovery

Model?

• The size/scope of disaster?

• Type of declaration?

• Type of funding and resources needed?

• Type of funding/resources are available?

• Local and national partners are able to participate?

• Existing LTRG in the area?

• Less formally organized

• Frequently has a fiscal agent and uses its 501(c)(3)

• Individual members take on key functions…

Long-Term Recovery Committee (LTRC)

• Formal Organization

• Frequently has its own 501(c)(3)

• Takes on all key long term recovery functions…

Long-Term Recovery Organization (LTRO)

LTRG GovernanceEstablishing a Framework

• Can take different shapes• Composition• Primary responsibility-

oversight and accountability

• Develops policy

Long Term Recovery Administration

• Community Needs Assessment (CNA)

• Identify Resources for Clients Unmet Need

• What staff will be needed• Make things happen!• Develop way to measure

and evaluate results

WR

BDM

MDS

ACS

Governmental Agencies and

Programs

UMCOR

Chamber of Commerce

Home Builders Association

Local Houses of Worship

LDR

CWSPDA

UCC

LONG TERM RECOVERY GROUP ELEMENTS

Disaster Case Management

One to one recovery assistance:

• Assessment

• Recovery plan

• Resources

• Monitoring

• Advocacy

• Closure

NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS

Disaster Case Management

http://test.nvoad.org/library/cat_view/9-points-of-consensus

Construction Management

Assessment and Estimation

Skilled Leadership

Job Site Supervision

Volunteer vs Professional

Risk Management

Safety Procedures

Statement of Understanding

Construction Management

Building Codes

Mitigation

Record Keeping

Deferred Maintenance

Eligibility

Scope of Work

NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS

REPAIR AND REBUILD

•Accommodations •Assignment of tasks•Forms •Recognition

Volunteer Management

NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS

Volunteer Management

Communications

Organize and facilitate public meetings

Good communication with volunteers

Regular reports to partner agencies

Protect client confidentiality

Periodic press releases

Collaborative / Creative

Contextual /Compelling

Consistent / Credible

Clear and concise

Publicize needs

Donations Management

Handling cash, in kind or both?

Fiscal agent?

Where to store donations

Transporting goods

Staff /Equipment for warehouse

Staff /Equipment for distribution

Risk Management

Safety

NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS

Donations Management

Spiritual Care

Community spiritual assessment

Spiritual care for hope and resiliency

Issues around anniversary times

Community memorial services

Retreats for care givers

Helping to meet spiritual needs of:

Individuals

Family

Community

NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS

Disaster Spiritual Care

Financial Control and Reporting

• Handling money

• Financial reporting

• The audit process

• Reporting to donors

• Other

When The Work Is Finished

• When are you finished?• What happens next?• Options for the future

APPENDIX INDEXAppendix 1. COMMONLY USED ACRONYMS IN DISASTER WORK

Appendix 2. COMMON TERMS AND DEFINITIONS

Appendix 3. FEDERAL DISASTER PROGRAMS

Appendix 4. FEMA VOLUNTARY AGENCY LIAISONS AND DONATIONS SPECIALISTS

Appendix 5. SAMPLE JOB DESCRIPTIONS

Appendix 6. SAMPLE FORMS

Appendix 7. SAMPLE DOCUMENTS

Appendix 8. WEB RESOURCES

CREDITS This presentation makes use of material

from the National VOAD Long Term Recovery Guide

and Long Term Recovery Quick Reference

Guide

http://www.nvoad.org/

Have a great Day!