Date post: | 19-Dec-2015 |
Category: |
Documents |
View: | 216 times |
Download: | 0 times |
Preservation, Conservation and Access Project
at the National Library, Singaporeby
Ms Mages PeriasamySenior Reference LibrarianNational Library, Singapore
International Conference on Challenges inPreserving and Managing Cultural Heritage Resources
19 - 21 October 2005 Rizal Library,
Ateneo de Manila University
PCA PROJECTPCA PROJECT
ObjectiveTo preserve, restore,
archive & make accessible
85,000 rare & heritage materials
Deliverables Fumigation,
Conservation, Microfilming, Digitization,
Archival Boxing & Encapsulation
LONG-TERM GOALSLONG-TERM GOALS
Premium reference centre for Singapore rare/heritage materials
Facilitate access to Rare/Heritage materials
Prolong shelf-life of Rare/Heritage materials
Preserve historical & social memory, and the literary heritage of Singapore
BACKGROUNDBACKGROUND
Concurrent Collections Projects
Existing Preservation Activities (Adhoc)
• Microfilming,Fumigation &
Conservation repair
Engaging a Preservation Consultant Comprehensive Disaster Management
Plan Digitisation
CHALLENGES & ISSUESCHALLENGES & ISSUES
Convincing Management
Outsource OR Do In-house
Logistics
Extent of Conservation Repair
Timeline
Scope
Costs
IDENTIFYING & SELECTING A VENDOR
All-in-one / Hybrid method
Minimize handling
Quantity of items
Outsource
Track record
COLLECTIONS PREPARATION : IDENTIFYING the COLLECTIONS
Selection Criteria •unique & irreplaceable
Various Collections •Rare, Legal Deposit, Closed Stacks,
Donor, etc.AccessOther collections
•Maps, posters & literary manuscripts
COLLECTIONS PREPARATION : SORTING the COLLECTIONS
For Fumigation, Conservation,
Microfilming & Digitisation
Condition Study by Conservator
Three categories of Conservation
Treatment
Copyright Clearance
Sorting Grid
Sorting Grid• To reflect the various categories of
treatment• To facilitate packing into boxes and for
easy identification & trackingTreatment Microfilmed
AlreadyTo
Microfilm
Orange S A
Green or Orange/Green
B C
Pink D E
Box No. :
A1, A2, B1, E3, etc.
Extent of Preservation & Conservation
Preserve the
content?
Preserve the
original look?
Artifact?
Minimal
repair?
Full restoration
?
Logistics & OperationsTransportation • Fixed day• Fixed no. of boxes• Clean boxes
Space
• Large work area
• Quarantined area
• Warehouse storage
• Proper climate control
Tracking• Account for each item
Workflows
• Within National Library
• Within Archives
• No bottleneck
OTHER ISSUES
Effective Communication Channel
Balance between our Requirements & the vendor’s Expertise & Constraints
Manpower – use of casual staff
COSTS & TIME MANAGEMENTCOSTS VARIATION Quotation – General costs for
each of the 3 treatment types Changes in Conservation repair
costs – Extra costs Variations in charging Each book had its own merit
TIME MANAGEMENTAdditional RequestsChanges in the type of treatment for each book
LEARNING POINTS
Dedicated staff
To Ensure Continuity in Manpower
Problem-solving skill
Good Tracking Mechanism
Phasing of Large-scale Projects
Strategic Partnerships
LEARNING POINTS
Preservation - Point of Acquisition
Preservation Strategy incorporated into
standard workflows
All labels pasted externally onto archival
box
Identifying Rare / Heritage title
Handling a Rare/Heritage item
Temperature / Humidity Control
Archival Boxes / Mylar Encapsulation
CONCLUSION & THE NEXT PHASE
Preservation - Continuous Process
Prevention is better than cure
Preservation Strategy for Staff &
Customers
Phase 2 ….