Prev Next|

Slide 1

Michigan Electronic Grants Plus SystemMarch 18, 2015

IMPROVING TEACHER QUALITY

APPLICATION

Created: 11282005

Prev Next|

Slide 2

The Michigan Electronic Grants Plus Systemhttps://mdoe.state.mi.us/MEGSPlus

• Getting set-up in MEGS+• Security Levels• Authorized Officials• Modifications, Amendments

MEGS+ PROCESS

Prev Next|

Slide 3

WHAT IS NEEDED TO USE MEGS+

• Internet Access

• Web Browser• - Internet Explorer 8 (preferred)

• - Firefox 2.0+

• - Safari 3.0+

• Adobe Acrobat Reader 4.0+

•An upgrade to Internet Explorer 8 is available at no cost from Microsoft at microsoft.com

Prev Next|

Slide 4

WHAT IS MEIS AND HOW CAN AN ACCOUNT BE OBTAINED?

MEIS is the:

Michigan Education Information System.

MEIS provides one system for the management of user accounts for a variety of MDE applications.

In order to use MEGS+, you must first obtain a MEIS account. This can be done by going to the following URL (Website Address) and clicking Create a New MEIS Account:

https://cepi.state.mi.us/MEIS/login.aspx

Prev Next|

Slide 5

CONFIRMING YOUR MEIS ACCOUNT

The final screen will confirm your account.

Print this page for your records.

Warning: Passwords are case-sensitive. Your randomly generated password is guaranteed to cause you problems in the future.

Change your password immediately after creating your account.

Your MEIS account must be entered in the MEGS+ database.

Note: Every MEIS application has its own security system.

Prev Next|

Slide 6

Resetting MEIS Passwords

Need to reset your password?

The MEIS system has been modified so the user may maintain own profile.

•Change own password

•Recover forgotten login name and password

•Simply use the MEIS website.

Any MEIS questions may be directed to the MEIS Help Desk:

(517) 335-0505

Prev Next|

Slide 7

HOW TO ACCESS MEGS+Go to:

https://mdoe.state.mi.us/megsplus

• You cannot log in until your Authorized Official has entered your MEIS account into MEGS+.

• If you MEIS account is entered in MEGS+ you can log in.

• If you receive an error message that you have a valid MEIS account but are not authorized in MEGS+, contact your Authorized Official.

• Use the Login and Password obtained from the MEIS registration process to login.

• Remember, the MEIS password is case sensitive.

Prev Next|

Slide 8

AVOID THE BACK AND FORWARD BUTTONS

• It is highly recommended that users use the navigation provided within the application.

• The browser’s Back button will simply load the cached (or saved) version of the page that exists on the local hard drive as it was the last time the page was accessed.

• By using the browser’s Back button, the user is not getting the latest information from the website, but rather an “older” saved version of the page.

• Avoid the Back and Forward buttons in order to always see the latest information.

Prev Next|

Slide 9

DESIGNATING AUTHORIZED OFFICIALSMichigan.gov/Megsplus

• Two Authorized Officials per institution

• Authorized by the Designated Official

• Print and send in the MEGS Electronic Form

• Electronic form is “fillable”

• Very quick turn-around

• An email will be issued when assigned

Prev Next|

Slide 10

MEGS – User FlowAuthorized Official (Level 5)

Initiates Application (Opens)

Assigns Users to Application (At least one Level 4 user)

Grant Administrator (Level 4)

Completes Application

Authorized Official (Level 5)

Submits Application

Authorized Official - Level 5Authorized Official - Level 5

Grant Administrator - Level 4Grant Administrator - Level 4

INITIATESApplication

ASSIGNSLevel 4 User

COMPLETESApplication

NOTIFIESLevel 5 of

Completion

SUBMITSApplication

Authorized Official - Level 5Authorized Official - Level 5

Prev Next|

Slide 11

MEGS+ AUTHORIZATION STRUCTURELevel 5 - Authorized Officials• Manage MEGS accounts for district/agency• Designate Application Administrators (Level 4)• Initiate applications• Assign lower security levels to allow edit or view status• Add users to MEGS • Submit, amend and delete applications, amendments, and/or reports• Access to all district applications

Level 4 - Application Administrators• Responsible for managing the application• Initiate assigned applications • Start modifications or amendments• Notify Authorized Officials to submit applications, modifications and

amendments• Can add/delete consortium/grant members or participating agencies

to an application• Can NOT submit applications; assign other Level 4s

Prev Next|

Slide 12

OTHER SECURITY LEVELS

Level 2 - Grant Writers This level has the ability to input and edit data and budget information.

Level 1 – Viewers This level has the ability to view all parts of the application. Cannot input or edit any information.

Prev Next|

Slide 13

AUTHORIZED OFFICIALS: Getting Started

From the Home Page, Authorized Officials can:

• Initiate applications• Add users to MEGS• Review/edit contact information• Assign application security levels

Prev Next|

Slide 14

MEGS+

• Click Agencies in the blue header

• Select the agency. Most will have only one agency available, but some may have multiple agencies.

Adding Contacts to an Agency (Authorized Official)

Prev Next|

Slide 15

• Click Agency Contacts

• Click Add Contacts

MEGS+

•Adding Contacts to an Agency (Authorized Official)

Prev Next|

Slide 16

• IF an existing user is in MEGS+ or MEGS Legacy click Search, using partial name or MEIS ID of the contact to be assigned

MEGS+

•Adding Contacts to an Agency (Authorized Official)

Prev Next|

Slide 17

• Select user box, assign Role (security level) and Save.

MEGS+

•Adding Contacts to an Agency (Authorized Official)

Prev Next|

Slide 18

• IF a new user to MEGS+ or MEGS Legacy click New Contact•Adding Contacts to MEGS+ (Authorized Officials)

• Enter MEIS number and click Search MEIS

MEGS+

Prev Next|

Slide 19

• Assign Role (security level).

• Specific application access must be assigned with “View Management Tools” for that application.

MEGS+

•Adding Contacts to MEGS+ (Authorized Officials)

Prev Next|

Slide 20

Application Security Levels• To assign a contact to multiple applications/tasks at one time use

Administration/Application Security Levels.

• Select the contact from the drop down list and click Search.

MEGS+

Prev Next|

Slide 21

Application Security Levels• Select a Desired Security Level

• Select Active Date Begin

• Select Program Name

• Click Update Application Security Level

MEGS+

Prev Next|

Slide 22

MEGS+ Application Security Levels

• To assign a contact within a specific application/task use View Management Tools.

• Click the Add/Edit People link.

Prev Next|

Slide 23

MEGS+ Application Security Levels

• Enter contacts name and click Search.

•This screen also provides information on current people assigned to the application.

Prev Next|

Slide 24

MEGS+ Application Security Levels

• Check the box next to the person(s) name and select Role. (You can also select Grant Contact Type.) Click Save.

• To remove a contact from the application uncheck the box next to the person(s) name and click Save.

Prev Next|

Slide 25

MEGS+ Application Security Levels

•Contact has been successfully assigned to the specific application/task!

Prev Next|

Slide 26

MEGS+ Home Page

• View Available Applications/Tasks

• Used to initiate

• Option will only appear if you have applications/tasks to initiate

• My Inbox

• Emails generated automatically by MEGS+ may be visible here in addition to your normal email account

• My Applications/Tasks

• Dependent on authority, application/task statuses

• After initiating an application/task check here FIRST for any pending actions

Prev Next|

Slide 27

MEGS+ Home Page:

• Select View Available Application/Tasks.

• Options available, if any, dependent upon program requirements and user’s security level.

• For MEGS users: Certifications will also be handled in the common Application/Task structure.

•Initiate an Application/Task (Level 4 or 5)

View Available Applications/Tasks

•NOTE: For the first grant year, Level 5 must initiate.

Prev Next|

Slide 28

MEGS+ Home Page:View Available Applications/Tasks

• Follow the prompts to confirm.

•Initiate an Application/Task (Level 4 or 5)

• Click the Initiate button.

Prev Next|

Slide 29

MEGS+ Home Page:My Inbox

• Some messages for user’s action may appear here.

• May also be received in user’s normal email account.

Prev Next|

Slide 30

MEGS+ Home Page:My Applications/Tasks

• Applications for which the user has access and current status requiring applicant agency action.

Prev Next|

Slide 31

MEGS+ Home Page

• Quick Search

• To view submitted applications/tasks in MEGS+

• To initiate amendments.

Prev Next|

Slide 32

MEGS+ Home Page

• Enter search criteria, click Search. Click Agency link to access application.

Prev Next|

Slide 33

MEGS+ Application Menu

• All applications have a similar look.

• Each application type has its own unique features.

Prev Next|

Slide 34

MEGS+ Application Menu:View/Edit

• View/Edit to complete and review the application.

Prev Next|

Slide 35

Important Information and Assurances and Certifications

• Important Information About the Application

This link opens a page that provides information about the application due date and the pages that must be submitted, as well as the purposes of the programs included in the application.

• Assurances and Certifications

This link opens a page that lists a set of conditions that must be followed by recipients of funds for programs included in the application.

Prev Next|

Slide 36

GENERAL INFORMATIONADD/REVIEW PARTNERS

•To add partners click Add/Review Partners link under General Information.

•Follow the detailed instructions.

Prev Next|

Slide 37

GENERAL INFORMATIONPARTNER INFORMATION

After you have added all of your partners, the Partner

Information page will display their information.

Prev Next|

Slide 38

GENERAL INFORMATIONVerification of Collaborative Planning

• Two part process– Complete the page– Upload a copy of the

agenda and list(s) of the participants.

Prev Next|

Slide 39

GENERAL INFORMATIONGrant Categories

• Select the category that you will be applying for:

Prev Next|

Slide 40

MEGS+ Application Menu:View/Edit

• Completing Budgets:

• Many applications/ tasks include budgets.

• For current MEGS users, these options should be familiar.

Prev Next|

Slide 41

MEGS+ Application Menu:View/Edit

•Initiate a budget.

•Budget Navigation: Corresponding page can be obtained by clicking the associated link.

Prev Next|

Slide 42

MEGS+ Application Menu:View/Edit

• Budget Summary

• The budget totals are displayed with the function codes along the left side and object codes across the top.

• “Tens” function codes.

• Budget totals are changed automatically when new budget items are added to the grant.

• You must complete Contact Information at the bottom of the page.

Prev Next|

Slide 43

MEGS+ Application Menu:View/Edit

• To Add a Budget Item:

• Select the appropriate function code.

• Provide a description.

• Enter amount(s) in the box(es) beneath the appropriate Object Code(s).

• - Only one entry unless personnel.

• -All personnel entries must have Salaries and Benefits.

• After completing the entries, click the Save Budget Item button.

Prev Next|

Slide 44

MEGS+ Application Menu:View/Edit

•The Budget Detail page is an in-depth look at all budget items for the grant.

•Each budget item is listed by function code, with the description, any associated FTE and the budgeted amount.

•As items are entered into the system, this page is automatically updated and displays the totals.

•The title of the item provides a link to the page where the entries for that budget item can be edited.

Prev Next|

Slide 45

MEGS+ Application Menu:View/Edit

•To Edit a Budget Item: Access the budget item from the Budget Detail screen or the Edit Budget Items button, make the changes, and click Save Budget Item.

•To Delete a Budget Item: From the Budget Detail screen click Edit Budget Items then select which item(s) to delete and click Delete Checked Budget Items.

Prev Next|

Slide 46

MEGS+ Application Menu:View/Edit

•Indirect Costs: When permitted, enter indirect costs on the Budget Summary Page

Prev Next|

Slide 47

PROGRAM INFORMATIONNarrative Rubric

A Rubric is provided to assist with your narrative.

Prev Next|

Slide 48

PROGRAM INFORMATIONNarrative

Upload the narrative,

paying attention to the requirements.

Prev Next|

Slide 49

PROGRAM INFORMATIONAbstract

Upload the Abstract

Prev Next|

Slide 50

ATTACHMENTSMiscellaneous

An additional attachment page is provided for you.

It is NOT required

Prev Next|

Slide 51

MEGS+ Application Menu:View/Edit

• Global Errors

• While working in an application you can check for all errors remaining. Use Global Errors. Links are provided to the relevant application pages.

•You can NOT submit the application/ task until all Global Errors have been resolved.

Prev Next|

Slide 52

MEGS+ Application Menu:Change Status

•Change the Status

•All Status Changes are made within this section.

•Statuses available depend upon contact access and application/task status.

•Only an Authorized Official may submit an application/task.

•If an application/task has errors, you will be returned to the Global Errors page.

Prev Next|

Slide 53

•MEGS+ Application Menu:•Change Status*

• Status levels are used to track applications within MEGS and are applied at every step of the process.

• There are two distinct status categories: Applicant and Consultant.

• Applicant status levels that are “in progress” allow the user full access to the application. Submission will “lock” the application to further changes.

• Consultant status levels are used to show the level of review or to return the application (e.g. Modifications Required) to the user.

• Applicant Set Status

Levels

• Application In Progress

• Application Submitted

• Modifications In Progress

• Modifications Submitted

• Amendment In Progress

• Amendment Submitted

• Consultant Set Status

Levels

• Review In Progress

• Modifications Required

• Program Office Review

Complete

• Grant Funds Available to The

Applicant

Prev Next|

Slide 54

MEGS+ Application Menu:Change Status

•Submission of the Application/Task

• Review Global Errors on the application/task menu.

• Notify Authorized Official (AO) that the application/task is complete.

• AO clicks the Application Submitted button on the Change Status menu.

• If there are any errors, an error list will be generated.

• Once all errors are corrected, return to the Application Menu and click Application Submitted.

• The next page will present conditions to which you must agree upon when submitting the application.

• After reading and agreeing with the conditions, click the I Agree button to continue.

• MEGS will notify the district Level 5s and the application designated contacts by email that the application has been received.

Prev Next|

Slide 55

MEGS+ Application Menu:Change Status

• Modifying an Application/Task

• If Program Office reviewers indicate that modifications are needed:

• - You will receive an email and/or My Inbox message.

• - The application/task will appear in My Applications/Tasks.

• - Use Review Comments to review and respond to reviewer notes.

• - Access follows the original submission procedures to correct and resubmit.

Prev Next|

Slide 56

•MEGS+ Application Menu:•Change Status

• Amending an Application/Task

• If you need to amend a previously approved application.

• Use Quick Search to find the application.

• Level 4s or 5s use Change Status to select Amendment in Progress.

• Access follows the original submission procedures to correct and resubmit.

Prev Next|

Slide 57

•MEGS+ Application Menu:•View Management Tools

Prev Next|

Slide 58

VIEW COMMENTS

To View Comments from Consultants:

• Click the Show Notes button in the header of the page which indicates a comment from the consultant.

• Click the message link to display the comments that pertain to that particular page.

To Respond to Comments from Consultants:

• Click Reply.• Click the Save button to save the

comments you have entered.

Prev Next|

Slide 59

Questions?For MEGS or other technical

questions contact:

(517) 373-1806