PRIMARYSCHOOL
TRAININGSERVICESDIRECTORY2015-2016
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For 30 years, Scomis has successfully operated as a not-for-profit, wholly traded service, and is part of Devon County Council. As we don’t have shareholders, any small surpluses are reinvested in ongoing service improvement.
By September, more than 650 establishments will be utilising our services - from nurseries through to Multi-Academy Trusts, in a growing number of local authorities including Bath and North East Somerset, Bournemouth, Bracknell Forest, Bristol, Cambridge, Cornwall, Dorset, Devon, Kent, the London Boroughs of Barnet and Hounslow, Gloucestershire, North Somerset, Oxfordshire, Plymouth, Poole, Portsmouth, Somerset and Torbay.
We offer a breadth of services including MIS support and hosting, Academy conversion services, training, consultancy and more general ICT support services.
We are one of a small number of local authorities that is accredited by Capita to provide SIMS support, training and consultancy and achieved accreditation with the Customer Service Excellence programme in June 2012. This marked the beginning of our Customer Service Excellence journey and the start of a three year programme to ensure we continue to offer excellent service to all of our customers.
At the heart of our offering is a focus on service excellence. This is underpinned by a joined up approach to working with our customers to deliver effective and efficient use of ICT, best value and ultimately, school improvement.
Our Key Performance Indicators (KPIs) are agreed with our customers and we review our overall performance against our targets at termly User Groups and with individual customers at Key Account meetings.
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CONTENTS
INTRODUCTION 3
FIND THE RIGHT COURSE 5 TRAINING AND CONSULTANCY SERVICES 8
WEBINAR TRAINING – WEBTRAIN SERVICE 8
REMOTE TRAINING 8
USER GROUP UPDATES, REQUESTS AND DEMONSTRATIONS 8
BESPOKE ON-SITE TRAINING 8
EXAMINATION OFFICERS NETWORK MEETINGS 8
HOW TO BOOK 9
PROVIDING FEEDBACK 11
CORE COURSES 12Designed to improve your SIMS skills and get the most from your data.
SIMS IN THE CLASSROOM 18SIMS can be a powerful tool in the hands of your teachers. Attendance, assessment, behaviour and achievements input directly by your staff.
FINANCE COURSES 20Learn how to use accounting systems to manage school finances in any type of school. Courses include day to day management, reporting, budgeting and much more.
STATUTORY RETURNS COURSES 28The government require schools to provide
a number of statutory returns. Make the processes stress free by attending these sessions.
SCOMIS WEBTRAIN SERVICE 30Keep yourself up to date with key tasks in SIMS without having to leave your desk.
ASSESSMENT AND ANALYSIS COURSES 33SIMS can give your teaching staff instant assessment mark sheets with a range of analysis tools to ensure your pupils are making progress.
SCHOOL IMPROVEMENT COURSES 37Ensure that your SLT are up to date with the full picture of your school’s data. Assessment data analysed by key contextual group, Attendance triggers and Behaviour alerts help build the bigger picture.
ICT MANAGEMENT COURSES 39A range of courses to support your technical
staff to make sure that your ICT is always available.
WEB AND SOCIAL MEDIA COURSES 42Find out how to use systems to provide communication and information to parents by sending messages about pupil / student attendance, achievement and behaviour.
PERSONNEL COURSES 44The staff in school are key to the smooth running of a school. These courses provide the skills to properly manage staff data and resources.
APPLE COURSES 46Do you have some iPads in School? If you want to know how to use them, then these courses will give the skills to transform teaching and learning.
MICROSOFT COURSES 48Get the most out of your Microsoft Office
Applications.
SCOMIS MANAGEMENT INFORMATION SYSTEMS SUPPORT SERVICE 52
OTHER SCOMIS SERVICES 54
VENUES 58
FIND THE RIGHT COURSE
SENIOR LEADERS
Extended Reporting 16
Advanced Reporting with Excel Analysis 17
Behaviour and Achievement Management Primary 17
Teacher App 19
Top Ten Reasons for Giving your Teachers
Access to SIMS in the Classroom 19
Financial Planning Suite 25
Financial reporting suite workshop 26
Programmes of Study for the New
Primary Curriculum 33
Early Years Foundation Stage Tracking
and SIMS (EYFS) 34
SIMS Discover Assessment User - Primary 34
SIMS Discover Overview - Primary 35
Assessment - Producing Individual Pupil Reports 35
SIMS Profiles for New Users 36
Online reporting - SIMS Learning Gateway 36
Ofsted Proving you are Making a Difference 37
Using SIMS to Support School Leadership 38
Ofsted Inspection Consultancy 38
Getting Started with Scomis SIMS Hosting 41
SIMS InTouch 43
Apple in an Hour 47
Apple Presentation by Trilby Multimedia Ltd 47
Introduction to Visio 2010 48
Microsoft Office Excel 2010 Foundation 49
Microsoft Office Excel 2010 Step 2 49
Microsoft Office Excel 2010 Step 3 50
Microsoft Office Word 2010 Foundation 50
Microsoft Office Word 2010 Intermediate 51
Microsoft Office Word 2010 Advanced 51
ADMINISTRATIVE STAFF
Attendance 12
Dinner Money 7 13
SIMS Office User - Top Tips &Techniques 13
SIMS Office User 14
SIMS SEN User 14
Standard Reporting 15
End of Year Procedures - Presentation 15
Extended Reporting 16
ATF & Admission Transfer Presentation 16
Advanced Reporting with Excel Analysis 17
Behaviour and Achievement Management Primary 17
Top Ten Reasons for Giving your Teachers
Access to SIMS in the Classroom 19
FMS Daily Tasks 20
FMS Extra for Existing Users 21
FMS End of Year 21
FMS Financial Management 22
FMS Reconciliation and Reporting
for Maintained Schools 22
FMS Daily Tasks for Academies 23
FMS Financial Management for Academies 23
Equipment Register & Asset Management 24
Equipment Register 24
Personnel Contracts and FMS Links 25
Financial Planning Suite 25
Financial reporting suite workshop 26
SchoolComms 27
PS Financials 27
School Census Presentation / Workshop 28
School Workforce Census Presentation / Workshop 29
Key Stage Return 29
School Census Webinar 30
School Workforce Census Webinar 31
New Admissions Webinar 31
End of Year Procedures Webinar 32
Key Stage Wizards Webinar 32
Getting Started with Scomis SIMS Hosting 41
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FIND THE RIGHT COURSESIMS InTouch 43
Personnel for New Users 44
Reporting from Personnel 45
SIMS Staff Performance Workshop 45
Introduction to Visio 2010 48
Microsoft Office Excel 2010 Foundation 49
Microsoft Office Excel 2010 Step 2 49
Microsoft Office Excel 2010 Step 3 50
Microsoft Office Word 2010 Foundation 50
Microsoft Office Word 2010 Intermediate 51
Microsoft Office Word 2010 Advanced 51
ASSESSMENT CO-ORDINATORS
Behaviour and Achievement Management Primary 17
Teacher App 19
Top Ten Reasons for Giving your Teachers
Access to SIMS in the Classroom 19
Key Stage Return 29
Key Stage Wizards Webinar 32
Programmes of Study for the New
Primary Curriculum 33
Early Years Foundation Stage Tracking
and SIMS (EYFS) 34
SIMS Discover Assessment User - Primary 34
SIMS Discover Overview - Primary 35
Assessment - Producing Individual Pupil Reports 35
SIMS Profiles for New Users 36
Online reporting - SIMS Learning Gateway 36
Getting Started with Scomis SIMS Hosting 41
Introduction to Visio 2010 48
Microsoft Office Excel 2010 Foundation 49
Microsoft Office Excel 2010 Step 2 49
Microsoft Office Excel 2010 Step 3 50
Microsoft Office Word 2010 Foundation 50
Microsoft Office Word 2010 Intermediate 51
Microsoft Office Word 2010 Advanced 51
BURSARS AND BUSINESS MANAGERS
Dinner Money 7 13
FMS Daily Tasks 20
FMS Extra for Existing Users 21
FMS End of Year 21
FMS Financial Management 22
FMS Reconciliation and Reporting
for Maintained Schools 22
FMS Daily Tasks for Academies 23
FMS Financial Management for Academies 23
Equipment Register & Asset Management 24
Equipment Register 24
Personnel Contracts and FMS Links 25
Financial Planning Suite 25
Financial reporting suite workshop 26
SchoolComms 27
PS Financials 27
School Census Presentation / Workshop 28
School Census Webinar 30
Getting Started with Scomis SIMS Hosting 41
SIMS InTouch 43
Personnel for New Users 44
Reporting from Personnel 45
SIMS Staff Performance Workshop 45
Introduction to Visio 2010 48
Microsoft Office Excel 2010 Foundation 49
Microsoft Office Excel 2010 Step 2 49
Microsoft Office Excel 2010 Step 3 50
Microsoft Office Word 2010 Foundation 50
Microsoft Office Word 2010 Intermediate 51
Microsoft Office Word 2010 Advanced 51
PASTORAL OFFICERS
Behaviour and Achievement Management Primary 17
Top Ten Reasons for Giving your Teachers
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Access to SIMS in the Classroom 19
Getting Started with Scomis SIMS Hosting 41
Introduction to Visio 2010 48
Microsoft Office Excel 2010 Foundation 49
Microsoft Office Excel 2010 Step 2 49
Microsoft Office Excel 2010 Step 3 50
Microsoft Office Word 2010 Foundation 50
Microsoft Office Word 2010 Intermediate 51
Microsoft Office Word 2010 Advanced 51
SENCOS
SIMS SEN User 14
Behaviour and Achievement Management Primary 17
Top Ten Reasons for Giving your Teachers
Access to SIMS in the Classroom 19
School Census Presentation / Workshop 28
Getting Started with Scomis SIMS Hosting 41
Introduction to Visio 2010 48
Microsoft Office Excel 2010 Foundation 49
Microsoft Office Excel 2010 Step 2 49
Microsoft Office Excel 2010 Step 3 50
Microsoft Office Word 2010 Foundation 50
Microsoft Office Word 2010 Intermediate 51
Microsoft Office Word 2010 Advanced 51
TEACHERS
Attendance 12
SIMS SEN User 14
Behaviour and Achievement Management Primary 17
Teacher App 19
Top Ten Reasons for Giving your Teachers
Access to SIMS in the Classroom 19
Programmes of Study for the New
Primary Curriculum 33
Early Years Foundation Stage Tracking
and SIMS (EYFS) 34
SIMS Discover Assessment User - Primary 34
SIMS Discover Overview - Primary 35
Assessment - Producing Individual Pupil Reports 35
SIMS Profiles for New Users 36
Online reporting - SIMS Learning Gateway 36
Ofsted Proving you are Making a Difference 37
Using SIMS to Support School Leadership 38
Ofsted Inspection Consultancy 38
Getting the most out of your Smart board 41
Getting Started with Scomis SIMS Hosting 41
Apple in an Hour 47
Apple Presentation by Trilby Multimedia Ltd 47
Introduction to Visio 2010 48
Microsoft Office Excel 2010 Foundation 49
Microsoft Office Excel 2010 Step 2 49
Microsoft Office Excel 2010 Step 3 50
Microsoft Office Word 2010 Foundation 50
Microsoft Office Word 2010 Intermediate 51
Microsoft Office Word 2010 Advanced 51
TECHNICAL STAFF
SIMS - Technical Essentials 39
CC4 Getting Started for ICT Coordinators 40
CC4 FastTrack 40
Getting the most out of your Smart board 41
Getting Started with Scomis SIMS Hosting 41
Introduction to Visio 2010 48
Microsoft Office Excel 2010 Foundation 49
Microsoft Office Excel 2010 Step 2 49
Microsoft Office Excel 2010 Step 3 50
Microsoft Office Word 2010 Foundation 50
Microsoft Office Word 2010 Intermediate 51
Microsoft Office Word 2010 Advanced 51
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QUALIFIED STAFFAll Scomis consultants and trainers have completed the QCA Level 3 Award in Education and Training Qualification.
TRAINING AND CONSULTANCY SERVICESScomis provide a variety of training and consultancy services to the professionals in supported schools. These services are delivered in the best way that suits the customer; by face to face on-site, by remote one to one, by joining a Webinar, by signing up for a formally delivered course in a venue near to the school or by attending one of our termly User Group meetings.
Scomis has been delivering the necessary training to professional staff in schools for over 30 years with a high level of satisfaction from customers. In the year 2014-2015 92.82% of attendees on courses (840 responses) and 97.95% of schools visited (144 responses) were satisfied overall with the service provided.
WEBINAR TRAINING – WEBTRAIN SERVICEScomis WebTrain is a webinar based training service for primary and secondary schools that provides a more flexible and convenient way of receiving updates and access to other training that has traditionally been delivered in the classroom.
WebTrain sits alongside our range of classroom based training programmes to offer a more cost-effective and timely solution for critical updates throughout the year. The service is designed to help your school with those important administrative procedures that it is critical to get
right but that can consume far too much time, cause a great deal of anxiety and, if errors occur, may even have implications for your funding.
REMOTE TRAININGScomis Remote Training is a one to one training session provided over the phone by the hour. Any school staff can book an hour with one of the team to have a bespoke training session on any of the supported applications.
USER GROUP UPDATES, REQUESTS AND DEMONSTRATIONSThese termly sessions organised by Scomis and attended by any members of your school staff have two main purposes. One is to provide our customers with information which is achieved via updates, demos and presentations. The other purpose is to inform customers about how Scomis is performing against KPIs set by the group.
BESPOKE ON-SITE TRAININGThese are training sessions delivered on-site for professional staff in schools on any supported applications with the content designed to satisfy the needs of the school.
EXAMINATION OFFICERS NETWORK MEETINGSThese sessions are provided at strategic points during the year to provide Exam Officers with information that will help them with the Examinations process.
HOW TO BOOKScomis are committed to providing quality training for individuals who may be new to school’s ICT as well as Continuing Professional Development for more experienced users. Training is vital for staff to keep pace with the changing nature of ICT.
We provide a wide range of courses relating to administrative and curriculum ICT. In many cases the courses are sequential – starting with introductory days and progressing to more advanced level courses.
All Scomis Training Courses are available at a number of venues, depending on demand, in the following regions:
Exeter, Plymouth, Cornwall, North Devon, North Somerset, Oxfordshire, Portsmouth and onsite in your school as a day visit. For more details about our training venues please see page 58.
When booking your place please state your preferred venue and we will endeavour to provide the training near to you. Courses are designed to suit the varying needs of the school’s Senior Leadership Team, finance, teaching, administration and technical support staff.
We will be pleased to discuss bespoke training and on-site consultancy services with you. INSET training and programmes for staff development days can be tailored to suit your school’s ICT training needs.
All course booking acknowledgements are sent via email to the school administration email address.
Please contact the Scomis Service Desk on
01392 385300 or
EMAIL [email protected] for further details.
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PROVIDING FEEDBACK
Scomis recognises that customer feedback is an opportunity for us to learn and improve. We welcome and encourage customers to provide feedback about the Scomis customer experience and we continue to review and revise our Feedback Policy.
WE ARE COMMITTED TO FOCUSING ON THE NEEDS OF OUR CUSTOMERS AND USING CUSTOMER FEEDBACK TO IMPROVE OUR SERVICES
WE VALUE FEEDBACK ABOUT OUR SERVICES, RECOGNISE THE RIGHT OF OUR CUSTOMERS TO MAKE A COMPLAINT, COMPLIMENT OR SUGGESTION ABOUT OUR SERVICES AND ENCOURAGE THEM TO DO SO
Everyone at Scomis is customer focused and will treat all customers with dignity and respect.
WAYS TO GIVE FEEDBACKThere are a number of ways in which customers can give us feedback including:
BY COMPLETING OUR ONLINE FEEDBACK FORM FOUND ATWWW.DEVON.GOV.UK/SCOMIS
BY TELEPHONE TO 01392 385300
BY EMAIL [email protected]
BY COMPLETING A SCOMIS CUSTOMER SATISFACTION SURVEY
BY FAX TO 01392 385302
IN PERSON
BY LETTER TO: SCOMIS SERVICE PERFORMANCE, GREAT MOOR HOUSE, BITTERN ROAD, SOWTON, EXETER, DEVON. EX2 7NL
CONTENT
Planning a strategy for managing the statutory attendance process
Customising SIMS attendance to meet the particular needs of your school
Understanding the potential links to other functionality in SIMS
Identifying the most efficient way of collecting attendance data
Understanding how to maintain attendance data effectively
Reporting attendance data to help monitor attendance
ATTENDANCE
Learn how to use SIMS Attendance to fulfil day-to-day statutory attendance monitoring requirements. Strong attendance has a direct impact on achievement. Learn how to make the best use of SIMS attendance for effective attendance monitoring.
This course is designed for staff with responsibility for attendance who have an understanding of attendance procedures and who are familiar with SIMS.
CORECOURSES
AUDIENCE
ATTENDANCE
Full day
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.uk
CONTENT
Installation and set-up of SIMS Dinner Money
Populating SIMS Dinner Money with appropriate data
Creating opening balances registers
Payments and banking
Maintaining Dinner Money
Reports, letters and statements
DINNER MONEY 7
The course is an introduction for new users to use SIMS to record Dinner Money information. It will address the activation and setting up, populating Dinner Money with appropriate data, creating Opening Balances, registers, payments and banking, maintaining Dinner Money, reports, Letters and Statements.
This course is designed for finance and office staff who are responsible for administering school dinner money and who have an understanding of how SIMS is used to maintain and update pupil information.
CONTENT
Contact management
Customising correspondence
User-defined groups
User-defined fields
Alerts, notifications and communication
Merging agents and agencies
Quick reports
Changes to data – bulk update
SIMS OFFICE USER – TOP TIPS AND TECHNIQUES
Discover useful ways of managing school data, best practice housekeeping and understand core functionality in SIMS.
The course is aimed at admin staff in schools who are already working in SIMS.net. It is not suitable for new users – a separate course is offered entitled SIMS Office User.
CO
RE C
OU
RSES
AUDIENCE
ATTENDANCE
Full day
AUDIENCE
ATTENDANCE
Full day
13
CONTENT
Navigate through SIMS
Manage and record details of reviews, events and provisions
Manage students transition from statemented to EHCP
Produce the SEN reports provided in SIMS
Edit look up tables
Add linked Adults, Agents and Agencies
Send, receive and view messages relating to SEN students
Configure their SIMS home page to help monitor SEN processes
SIMS SEN USER
The Special Educational Needs facility in SIMS.net is used to support schools in following the SEN Code of Practice. This course provides a detailed overview of the SIMS software for managing the SEN process in school and is designed for SENCOs, senior staff with responsibility for overseeing special needs provision and administrative staff who may be involved in maintaining SEN information.
An understanding of the SEN Code of Practice and how it is managed in school would be useful.
CONTENT
Viewing pupil information
Editing pupil data
Adding new pupils
Managing leavers and re-admitting pupils
Additional maintenance tasks
Using standard reports and lists
AUDIENCE
ATTENDANCE
Full day
AUDIENCE
ATTENDANCE
Half day
SIMS OFFICE USER
The purpose of this course is to familiarise delegates with what pupil information is contained in SIMS.net and how to find it. In addition delegates will practice common pupil data editing routines encountered on a day to day basis in schools. It is aimed at delegates who are new to SIMS.net and possibly new to working in school software and who will need to find, add and edit pupil data.
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For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.uk
CONTENT
Running pre-defined reports
Modifying and creating reports to produce lists
Creating reports to produce mailmerge documents and labels
The use of different output formats of Word and Excel
Using analysis output
Exporting, importing and using the My Favourite Reports panel on the Homepage
AUDIENCE
ATTENDANCE
Full day
AUDIENCE
ATTENDANCE
Half day Followed by coffee, informal chat / questions with the trainer and networking with colleagues
STANDARD REPORTING
An introduction to the report designing process:
Schools need to be able to respond to requests for information efficiently, including reports, making your school processes more streamlined. This course is intended for SIMS users responsible for responding to requests for information. You should have attended a SIMS Office User course or have a good understanding of SIMS.
CONTENT
Creating a new academic year and setting up the school diary
Managing pre-admission groups and processing new intake pupil applicants
How to use CTF to import new pupil data
Preparing the pastoral structure for the academic year including year and registration group memberships
Processing leavers
Producing class lists
END OF YEAR PROCEDURES – PRESENTATION
Learn how to configure SIMS for the new school year, including setting up the new pastoral structure and dealing with admissions. Before the new school year commences, the pastoral process must be completed in SIMS.
Dealing with the new school year can be a complex process. Gain an overview of the requirements of the new school year, including dealing with admissions and leavers.
CO
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OU
RSES
15
CONTENT
How to import the ATF file
What pupil information is included in the file
How to deal with pupils already in school (e.g. nursery pupils) or pupils already in the pre-admission area
Working in the pre-admissions area
How to process applicants; accept/admit the pupils once they arrive in school and what to do about the ones that fail to arrive
ATF AND ADMISSION TRANSFER PRESENTATION
Some schools receive an ATF file (Admission Transfer File) from their local authority, containing the details of pupils that have been assigned a place in the school in September 2016.
The first part of this presentation shows how to import the file and what data is contained within it. The second part covers the Applications (Pre-Admissions) area of SIMS and the processes available for dealing with new arrivals to the school.
Time will be given for questions and answers.
CONTENT
The production of more complicated lists and mail merged documents
Modifying templates to adjust the appearance of reports including incorporating headed paper
Developing the use of RTF output exploring cross-modular links in the data
Using different focuses as the starting point for reports
Exploring the use of macros in Excel related reports
Extending the use of the Analysis tool
EXTENDED REPORTING
This course provides a follow up to the Standard Reporting course. It is designed for users of SIMS responsible for responding to requests for detailed information. You should have either attended the Standard Reporting course or be familiar with the techniques covered on that course.
AUDIENCE
ATTENDANCE
Full day
AUDIENCE
ATTENDANCE
Half day Followed by coffee, informal chat / questions with the trainer and networking with colleagues
16
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.uk
CONTENT
Automating data analysis in SIMS reports using Excel
Excel formulas
Analysing data using Excel
Designing more complex SIMS reports
Excel pivot tables
ADVANCED REPORTING WITH EXCEL ANALYSIS
SIMS is capable of extracting a wide range of data using its reporting functionality, including student details, attendance, assessment and behaviour data. The export of data into Excel is the default option for many of the pre-defined reports in SIMS.
Excel is a powerful programme capable of assisting in analysis and display of data. Formulas process data in an accurate and repeatable way and pivot tables provide an interactive method of interrogating data.
Incorporating the Excel analysis directly within the SIMS report means that both the extraction of the data from SIMS and the analysis of the data in Excel can be achieved, automatically, in one step.
CONTENT
Setting up and configuration
Using routines for individual or groups of pupils
Adding behaviour incidents and achievements from class attendance register
Setting up and administering detentions including letters to parents
Creation of report cards
Adding behaviour review meetings and follow up to behaviour incidents
Adding further interventions if required
BEHAVIOUR AND ACHIEVEMENT MANAGEMENT PRIMARY
Improving behaviour in schools is one of the government’s key aims as behaviour has a direct impact on a pupil’s attainment. Schools put enormous effort and resources themselves into promoting positive behaviour and recognising achievement.
SIMS has functionality that enables a school to record behaviour and achievement events of individuals or groups of pupils in order to manage detentions, record exclusions and report on all of these aspects. Information can be viewed instantly and easily by members of staff using SIMS.
CO
RE C
OU
RSES
AUDIENCE
ATTENDANCE
Full day
AUDIENCE
ATTENDANCE
Full day
17
SIMSIN THE
CLASSROOM
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.uk
AUDIENCE
ATTENDANCE
Half day
AUDIENCE
ATTENDANCE
Half day consultancy onsite
TEACHER APP
Imagine stepping into the classroom and your tablet knows which lesson you’re taking and shows the name and picture of all pupils in that class. Mark a pupil late and it shows by how many minutes.
The new SIMS Teacher app makes everyday classroom tasks, like taking the register, simple. So you can focus on inspiring your pupils.
TOP TEN REASONS FOR GIVING YOUR TEACHERS ACCESS TO SIMS IN THE CLASSROOM
For SIMS to make a real difference to your school or academy, you need all the staff to understand everything it can do for them and ensure that they are using the wealth of information stored in the system. Scomis can provide a half day consultancy session to look at how you could make better use of SIMS in the classroom to improve the schools business processes and provide better value for money from you Management Information System.
CONTENT
Easy class registration
Record achievement & behaviour
View pupil details
Pupil & teacher search
Includes cover and emergency cover
Integrated assessment marksheets (iOS version)
Secure online and offline access (iOS version)
Coming soon…
Programme of Study (AWoL) marksheets
SIMS Dinner Money registers integration
CONTENT
SIMS home page
Registration
Recording achievement and behaviour
Assessment tracking
Pupil information at your finger tips
Special education needs (SEN) details
Analysing and reporting data
Writing reports for parents
Parental engagement
School diary
SIMS IN
TH
E CLA
SSROO
M
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FMS DAILY TASKS
Learn about the day to day aspects of FMS, including orders, invoices, payments, recording income and dealing with petty cash. Central processes will be covered as appropriate. This course is intended for staff responsible for the day to day tasks within FMS.
FINANCECOURSES
CONTENT
Understanding the accounts payable process
How to raise orders
Invoicing
How to process payments
How to record income
How to deal with petty cash
AUDIENCE
ATTENDANCE
Full day
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.uk
FMS EXTRA FOR EXISTING USERS
In response to demand, this course is aimed at experienced users of FMS 6. The course covers the changes that have occurred over the past few years and will bring existing users up to date with some of the new functionality.
The course focuses on best practice and new developments.
FMS END OF YEAR
This course will cover the areas of FMS that are needed for the smooth closure of accounts. It is essential before undertaking any year end processes in FMS that you have read and understood all necessary guidance from the local authority.
Each school/local authority may have different account policies so no specific advice will be given on accounting practices and any accounting assumptions made in the guide are for training purposes only. If you are in doubt of any of the school/local authority policies then it will be necessary to seek advice from the local authority.
FINA
NC
E CO
UR
SES
CONTENT
Internal charges
Cancelling commitments
Creating your own catalogues
Maintaining the links to Personnel 7
Getting the best from Claims Module
Journal transfers and templates
Recent developments
Group discussion regarding any areas of concern
AUDIENCE
ATTENDANCE
Full day
CONTENT
Creating the new financial year
Modifying the chart of accounts
Transaction processing
New year budget
Year end reports
Preliminary close downs
Producing the consistent financial report (CFR), if required
AUDIENCE
ATTENDANCE
Half day
21
CONTENT
Downloading the reconciliation file from the LA
Importing this file in to your FMS database
How to process those items that fail automatic reconciliation
Comparing FMS ledger Codes with centrally held records
Reports from HCSS Financial reporting suite workshop
Producing reports for Governors and the LA
CONTENT
Understanding the FMS setup
How to maintain the chart of accounts structure
How to enter budgets
How to deal with central processes/reconciliation
How to process journals and payroll entries
How to produce management reports
AUDIENCE
ATTENDANCE
Half day visit to the school
AUDIENCE
ATTENDANCE
Full day
FMS RECONCILIATION AND REPORTING FOR MAINTAINED SCHOOLS
This visit is designed for school Bursars and Business Managers who wish to learn how to deal with the reconciliation process and the production of financial reports. The Local Authority will have paid staff; invoices; petty cash claims etc. that the school has authorised centrally. This visit will cover how those payments and receipts are reconciled with your FMS database.
FMS FINANCIAL MANAGEMENT
Explore the management side of FMS. You will learn how FMS is set up and how to amend the chart of accounts structure. Management based reports and month end processes will be covered. This course is intended for staff responsible for the management of finances within FMS.
22
CONTENT
Cheque books/layout and processing
BACS payments
Cash book journals
Bank reconciliation
VAT processing
Accounts receivable:
Creating your debtors/products
Raising your own invoices
CONTENT
User defined reports
Creating new reports
Amending/cloning row sets/column sets
Importing/exporting reports
Importing GAG/I&E reports from Capita
Mapping GAG/I&E reports
Fund v retained earnings
Creating a VAT submittal report
AUDIENCE
ATTENDANCE
Full day
AUDIENCE
ATTENDANCE
Full day
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.uk
FMS DAILY TASKS FOR ACADEMIES
This course has been designed specifically for those schools that have previously been Central Payment Schools and have just, or are about to, become an Academy. This course will provide delegates with the skills that they need in order to operate independently.
FMS FINANCIAL MANAGEMENT FOR ACADEMIES
This course has been designed specifically for those schools that have previously been Central Payment Schools and have just, or are about to, become an Academy. This course will provide delegates with the skills that they need in order to operate independently.
FINA
NC
E CO
UR
SES
23
CONTENT
Assigning a financial value to an asset
Journals, entries and cash-flow associated with Asset Management
Defining asset types and depreciation modes
Undertaking annual depreciation and reverse if necessary
Retiring an asset
CONTENT
Setting up the structures
Importing from FMS
Adding new resources
Editing equipment data
Stock taking and inspections
Reporting
AUDIENCE
ATTENDANCE
Full day
AUDIENCE
ATTENDANCE
Half day
EQUIPMENT REGISTER & ASSET MANAGEMENT
Learn about the setup and day-to-day running of Equipment Register with additional course content focusing on Asset Management and depreciation functionality.
Who is it for?
Staff responsible for recording equipment details (fixed assets) such as serial numbers; you do not need to have a basic understanding of FMS functionality.
Why attend this course:
To become familiar with the day-to-day running of SIMS Equipment Register, including the Asset Management functionality.
EQUIPMENT REGISTER
Equipment Register can be found in FMS and provides the means for schools to maintain a comprehensive record of equipment in an electronic inventory. This includes records of equipment details, inspections, stock takes and disposals. It enables items to be allocated to rooms and staff. Insurance policy details can also be recorded.
Once the module is populated, equipment needed for stock taking and inspection purposes can easily be identified and located from the information recorded. Reports can be produced and printed or exported if necessary.
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CONTENT
How to create and maintain service terms
Maintain NI and superannuation terms
Attach contracts to staff
Create a link between SIMS and FMS
Monitor salary information
Post salary journals within FMS
Perform salary calculations within FMS
CONTENT
Plan numerous financial scenarios for periods of up to 5 years
Highly accurate staffing calculator and fully customisable pay scales
Comprehensive reporting suite, assisting in the communication to stakeholders
FPS Web dashboard showing key detail
SDP/SIP Action Planner
Ability to ‘lock’ budgets
Links available to SIMS FMS6 and Personnel 7
Budget vs Actuals
Pay Adjustments Calculator
AUDIENCE
ATTENDANCE
Full day
AUDIENCE
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.uk
PERSONNEL CONTRACTS AND FMS LINKS
This course takes the delegates through the whole of the Personnel Setup areas to view, amend and/or create Service Terms, Pay Scales and Allowances. You will also see how these settings work when adding contracts in SIMS and how those fields are then dynamically linked within FMS. In FMS salary commitments by fund/cost centre/etc, can be apportioned so that the figures show in the correct financial areas and use the Salary Calculator function to test out the effect of different budget option.
FINANCIAL PLANNING SUITE
Stress free financial planning for schools - budget forecasting software for schools. FPS Web for Schools is an easy-to-use web-based financial planning tool. It has been exclusively designed and developed by education finance specialists and enables schools to strategically plan their budget.
FINA
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CONTENT
Forecast Entry, Notes & Budget Changes (Virement)
Summary Reporting
Detailed Reporting
Customised Templates
Conditional Formatting
Creating Graphs
Exporting Formats
AUDIENCE
ATTENDANCE
Half day
FINANCIAL REPORTING SUITE WORKSHOP
Financial Reporting Suite software works within FMS and allows a greater degree of interrogation and presentation of financial data than the standard FMS reporting tool. Custom reports and graphs can be generated by Cost Centre, Ledger Code or Fund quickly and efficiently. Schools can also create or download templates in order to extract and send information to their LA as required. All information can be saved as PDF or XLS for ease of transfer.
This is a ‘Hands On’ training workshop for Devon schools using your own schools data*
A SIRO form must be completed before attending this course. Please ask for this when making your booking. If this is not completed you will only be able to use Scomis Training data on this course.
“ We converted to Academy status in November 2011, initially as a Multi Academy Trust of 11 schools. Becoming an academy was completely alien to us and I have to say that the support from Scomis was fantastic. I don’t think we could have achieved what we did without them. They helped us put all of the right structures in place, and even created a solution for us to do payroll reconciliation (Payroll2FMS). Their Hosted Application Service makes my job a lot easier, from my desk I have access to each school’s SIMS database – it’s just brilliant!” CAROL CHAPMAN,
SCHOOL BUSINESS MANAGER,
THE FIRST FEDERATION, DEVON
CONTENT
Installation process
Initial synchronisation
Messaging
Attendance
Online payments
Online reporting
Implementation plan
FEATURES
Analysis and reporting structures are easily changed
Period end work is greatly reduced
Reporting is simplified
Integration is easier
User Defined Input
Rules Engine-automating complex tasks
Recording non-financial data
Analysis & Reporting
Enquiries
AUDIENCE
ATTENDANCE
One day on site
AUDIENCE
ATTENDANCE
Two full days
SCHOOLCOMMS PS FINANCIALS
Integrated with the SIMS user interface, the SchoolComms system provides an easy and effective solution for schools and parents. Enabling email and texting communications to parents; collecting online payments; managing attendance, breakfast and afterschool clubs; publishing achievement, behaviour, assessment data and more.
From the spring of 2016 Scomis will be providing training and support for PS Financials. This software application provides a complete financial management solution (accounting, purchasing, budgeting and reporting) for academies and multi academy trusts. It is a leading multi-currency, multi-dimension, Unified Ledger system with the following key features:
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.ukFIN
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CONTENT
Overview of School Census return in SIMS.net
School Census defaults
Setting up the returns manager
Data required for the return
Known issues (If any)
Questions and queries on Pupil Reconciliation etc.
Method of return and deadlines
AUDIENCE
ATTENDANCE
Presentation: Half day Workshop: Half day
STATUTORY RETURNS COURSES
The purpose of this workshop is to enable schools to produce their School Census return for the DFE using SIMS.net. It will give you the background to the return with practice of creating it and dealing with any validation failures and queries.
SCHOOL CENSUS PRESENTATION /WORKSHOP
CONTENT
Overview of the return
New/changed requirements since last year’s return
Reminders on complex areas
Advice on completing manual areas of entry
Demonstration of process within SIMS
CONTENT
Analysis and reporting structures are easily changed
Period end work is greatly reduced
Reporting is simplified
Integration is easier
User Defined Input
Rules Engine-automating complex tasks
Recording non-financial data
Analysis & Reporting
Enquiries
AUDIENCE
ATTENDANCE
Presentation: Half day Workshop: Half day
AUDIENCE
ATTENDANCE
Half day
The purpose of this workshop is to enable schools to produce their School Census return for the DFE using SIMS.net. It will give you the background to the return with practice of creating it and dealing with any validation failures and queries.
Each presentation will include time for questions and/or group discussion on any unusual or unique staffing considerations.
You will be guided through the steps for Key Stage Entry returns, including the processes for data checks, data entry and producing reports.
Who is it for?
Staff who have responsibility for producing the Key Stage Return and who have a working knowledge of SIMS.
Why attend this course:
To learn how to produce accurate Key Stage Entry returns.
SCHOOL WORKFORCE CENSUS PRESENTATION /WORKSHOP
KEY STAGE RETURN
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.ukSTA
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AUDIENCE
Join this webinar to find out the latest updates for the school census. We will cover any changes to the data that is collected, any new requirements made by the DfE and any known issues. We will also show you how to run a dummy census to check that your data is correct in advance of the census collection. This session will run for three times a year to cover each term’s census.
WEBTRAIN EVENT - SCHOOL CENSUS WEBINAR
SCOMIS WEBTRAIN
SERVICE
WebTrain sits alongside our range of classroom based training programmes to offer a more cost-effective and timely solution for critical updates throughout the year. The service is designed to help your school with those important administrative procedures that it is critical to get right but that can consume far too much time, cause a great deal of anxiety and, if errors occur, may even have implications for your funding.
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.uk
AUDIENCEAUDIENCE
SCO
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SERVIC
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Join this webinar to find out the latest updates for the school workforce census in November. We will cover any changes to the data that is collected, any new requirements made by the DfE and any known issues. We will also show you how to run a dummy census to check that your data is correct in advance of the census collection.
Get ready for your new intake. This webinar will take you through the Admissions area of SIMS. It will include setting up Admission Groups, adding pupils to the admissions area and where appropriate importing pupils via an Admissions Transfer File (ATF) or from a Common Transfer File (CTF).
WEBTRAIN EVENT - SCHOOL WORKFORCE CENSUS WEBINAR
WEBTRAIN EVENT - NEW ADMISSIONS WEBINAR
31
AUDIENCE
ATTENDANCESigning up for this service will give you access to all 5 sessions. Each webinar is a 1 hour live session via the internet using headphones with a microphone.
AUDIENCE
The Key Stage Wizard is a tool to simplify the process of entering the statutory end of Key Stage Assessments into SIMS. This webinar will cover everything you need to know to enter this information, create reports and export results to either your LA and/or the National Assessment Agency.
Everything you need to know to get ready for the next School Year. This webinar will cover the creating the New Year, setting up the pastoral structure, recording leavers and running the promotion routine. It will also include the Academic Promotion for secondary schools.
WEBTRAIN EVENT - KEY STAGE WIZARDS WEBINAR
WEBTRAIN EVENT - END OF YEAR PROCEDURES WEBINAR
32
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.uk
CONTENT
How to use the latest assessment functionality to record data against the new National Curriculum Programmes of Study
Use of the resources available to monitor and evaluate progress and analyse data effectively from one screen
Evaluating progress based on expectations
Generating reports for parents/carers based on pupil attainment and progress, linked to the Programmes of Study
AUDIENCE
ATTENDANCE
Full day
ASSESSMENTAND
ANALYSISCOURSES
PROGRAMMES OF STUDY FOR THE NEW PRIMARY CURRICULUM
This course will help delegates to understand and use the resources that are available in relation to the new Programmes of Study for the Primary Curriculum.
Benefits of attending
To gain a practical insight into the functionality of the new SIMS Assessment software and to understand the available resources relating to the Programmes of Study in the primary curriculum.
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CONTENT
The relationship between SIMS Discover and SIMS Assessment
The SIMS Discover interface
The SIMS Discover configuration utility
Defining, calculating and using SIMS Discover aspects
How to customise the pre-defined SIMS Discover assessment graphs
How to create new SIMS Discover assessment graphs
AUDIENCE
ATTENDANCE
Full day
SIMS DISCOVER ASSESSMENT USER – PRIMARY
Learn how to adapt the SIMS Discover user definable components to analyse assessment data effectively.
• Use bar charts, line graphs and Venn diagrams to analyse the data in your SMS database
• Cross-match attendance, behaviour or achievement data against gender, ethnicity or special needs
• Analyse population by Year group and Pupil Premium, House and EAL, Registration group and gender
• Check attendance by gender, monitor attendance throughout the school year.
• Create dynamic groups where the population changes according to the data - eg low attendees
• All facilitated in a drag and drop analysis, making the production of clear charts as easy as 1,2,3.
CONTENT
An overview of the SIMS EYFS resources
Downloading and importing the resources
Completing the EYFS tracking progress grids
Viewing the EYFS marksheets
Displaying data in the EYFS tracking grids
Analysing EYFS tracking data
The use of SIMS discover graphs for both attainment and progress
AUDIENCE
ATTENDANCE
Full day
EARLY YEARS FOUNDATION STAGE TRACKING AND SIMS (EYFS)
An introduction to the new Early Years Foundation Stage (EYFS) templates which enable easier data entry and richer analysis and includes learning how to import and analyse the SIMS EYFS tracking resources. The course is designed for Early Years teachers and assessment co-ordinators. You should have an understanding of the assessment requirements in the new Early Years Foundation Stage framework and be familiar with the use of SIMS, although this is not a requirement. No prior experience of SIMS Assessment is required.
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For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.ukA
SSESSMEN
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CONTENT
The relationship between SIMS Discover and SIMS
The SIMS Discover interface
The range and scope of the predefined SIMS Discover graphs
How to manipulate the predefined SIMS Discover graphs
How to generate a Venn analysis
Configuring dynamic groups and automatic membership alerts
CONTENT
How to create a Y1 Autumn Term Interim Report using tables of data for attendance and assessment
Running a report and saving to a pupil’s record
Cloning reports to other years
Creating a KS2 end of year report using report sections including how to create Comment Aspects in Marksheets
How you can report to parents using the new Assessment Without Levels materials
Adding other functions such as graphs and average levels for a year group for comparative purposes
AUDIENCE
ATTENDANCE
Half day
AUDIENCE
ATTENDANCE
Full day or site visit
SIMS DISCOVER OVERVIEW – PRIMARY
ASSESSMENT – PRODUCING INDIVIDUAL PUPIL REPORTS
Learn how to use the analysis tool, SIMS Discover, to analyse your school’s data effectively. This hands-on course provides a useful overview of the software. Prior to this course you will have the opportunity to complete the SIMS Discover Overview e-module. This will provide a valuable introduction to your face to face training.
Benefits of attending
SIMS Discover helps you drill down into your data so you can monitor at risk groups, assess intervention strategies and see the whole picture of your school. Learn how you can use it to its full potential.
This course covers how to create a range of pupil reports for parents from a basic table of results through to an in-depth end of year style report including graphs and comparison data.
Benefits of attending
Producing reports directly from SIMS will both improve efficiency and accuracy of reporting to parents, for example on attainment, targets and tests. Attending this course will enable you to design and create a unique school defined report.
35
CONTENT
Setup and administration
Implementation Plan
Data control
Publishing reports
Homework
Customisation
AUDIENCE
ATTENDANCE
Full day
ONLINE REPORTING – SIMS LEARNING GATEWAY
SIMS Learning Gateway provides secure online access to real-time data in SIMS. Accessible anytime, anywhere, information is available to all those who need it.
With SIMS Learning Gateway, your staff can work more flexibly, parents are better engaged and pupils are encouraged to drive their own achievement.
CONTENT
How to create and import comment banks and link comments to grades in assessment
How to set up a profiling session and design a school report template
How to select and amend comments, enter free text, check and preview Profiles
How to review and approve pupils’ Profile reports
Generation and printing of the final profile report
Linking Profiles to the individual pupil record in linked documents
AUDIENCE
ATTENDANCE
Full day or site visit
SIMS PROFILES FOR NEW USERS
Learn how to produce high quality, fully customisable reports for parents based on the Profiles software, using editable pre-defined comments, free text or a mixture of both.
Benefits of attending
Parents want to be kept in the loop – learn how to produce high quality customisable reports with SIMS Profiles.
36
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.uk
CONTENT
How information can be obtained about different aspects of school performance
How current attainment and progress data can be analysed
How the effectiveness of teaching can be analysed
How behaviour and attendance can be monitored using SIMS
How teaching and learning can be monitored to raise standards and for performance management
How information provided for governors can better inform them in fulfilling their role of critical friend
AUDIENCE
ATTENDANCE
Full day site visit
SCH
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SCHOOL IMPROVEMENT
COURSES
You want to show that your school is well-managed and that you enable pupils to overcome specific learning barriers. Learn how SIMS can help you provide a continuous flow of information to Ofsted about your school’s performance.
Benefits of attending
To ensure that you are getting the most from SIMS in preparing for an Ofsted inspection and to support your self-evaluation.
OFSTED PROVING YOU ARE MAKING A DIFFERENCE
37
CONTENT
How best to access and apply key data in SIMS, including attendance, assessment and behaviour data to inform decision making
How to use available tools, including the Discover analysis tool, to analyse the school’s data and find trends and patterns
How to use available tools, including the Discover analysis tool, to identify underperformance and monitor intervention
How to use this analysis to make connections, identify key areas for improvement across the school and support strategic objectives
AUDIENCE
ATTENDANCE
Full day
AUDIENCE
ATTENDANCE
On site as required
The effective integration of SIMS can provide key information to support teaching and learning. Find out how to make best use of SIMS as a senior leader.
Benefits of attending
To discuss and understand the ways in which leaders can benefit from their school’s data rich environment including the development of priorities based on statistical evidence.
The effective use of a Management Information System (MIS) is helping many schools analyse their performance on an ongoing basis and identify the exact nature of issues, monitor interventions and ensure that they are ready when the call comes from the inspection team. In an inspection, heads will need to have access to current information on behaviour, attendance and exclusions, and be able to show evidence of achievement within specific groups of pupils.
Scomis can provide consultancy to ensure that a schools Management Information System is implemented in order to provide the necessary data and analysis required during an inspection.
USING SIMS TO SUPPORT SCHOOL LEADERSHIP
OFSTED INSPECTION CONSULTANCY
38
CONTENT
Identify and locate the SIMS and FMS components
Installing SIMS and FMS on a workstation
Managing users in System Manager
How to use DBupgrade to apply database upgrades and patches
How to use DBattach to attach and backup databases
AUDIENCE
ATTENDANCE
Full day
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.ukIC
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ICTMANAGEMENT
COURSES
Covers the basic essentials of managing SIMS and FMS in the school, where the school hosts their own data. It is not suitable for schools whose data is hosted on the Hosted Application Service. At the end of the day users will know the most common technical tasks and processes involved in managing SIMS and FMS.
SIMS - TECHNICAL ESSENTIALS
39
LEARNING OUTCOMES
Support pupils and staff in their use of Community Connect 4
Discuss and plan how to use Community Connect 4 for best effect
Monitor and control pupils’ use of computers
Protect the network with backup and anti-virus solutions
Employ best practice for dealing with issues in the absence of your technician
LEARNING OUTCOMES
Support pupils and staff in their use of Community Connect 4
Maintain a Community Connect 4 network
Add users and manage essential security settings
Apply custom settings for users and computers
Manage computers, printers and software
Protect the network with backup and restoring systems
AUDIENCE
ATTENDANCE
Two consecutive days
AUDIENCE
ATTENDANCE
Two consecutive days
This course is suitable for attendees from schools who are new to supporting a network and are supported by a third party technician.
Course pre-requisites
Attendees should be responsible for supervising their Community Connect 4 network, with the support of a third party technician and have some Microsoft Windows experience.
Course objective
The key objective of this course is to leave attendees feeling confident and practised in supporting teachers and pupils in the use of a Community Connect 4 network. Working with their third party support provider will give them maximum classroom success.
This course is tailored for Network Managers and Technicians who are upgrading the network from Community Connect 3. Attendees should have experience of supporting a Community Connect 3 network and have previously attended a Community Connect 3 Management course.
Course objective
They key objective of this course is to allow delegates to gain practical knowledge and experience of Community Connect 4 and the new functionality introduced.
COMMUNITY CONNECT 4 FOR ICT CO-ORDINATORS – GETTING STARTED
COMMUNITY CONNECT 4 – FASTTRACK
40
CONTENT
How to log into Scomis Hosted Application Service
Downloading and installing the connector
How to reset passwords
Explaining the new shortcuts
Drive mappings
The self-service portal
Multiple applications / pages
Access to documents and files
CONTENT
Learn how to use the Smart tool set to bring lessons to life
Use screen capture to annotate your presentations
Use Smart notebook to mind-map with interactive drag and drop for students
Set up key sorting activities in a matter of minutes
Use the wide palette of shapes, colours and clip art to animate your subject delivery
AUDIENCE
ATTENDANCE
Half day – Onsite or Scomis training venue
AUDIENCE
ATTENDANCE
On site half a day / day floorwalking, remote training for 1 hour
Get up to date with all the latest updates in Smart Board software. It aims to make sure that you are using the board effectively. This training presentation can be delivered onsite as an inset session or by attending a half day course at Scomis.
There are some subtle differences between the implementation of SIMS in a hosted environment and the local installation you have previously had on your computers at school. This session will assist you with getting started with your new implementation of SIMS within the hosted environment.
GETTING THE MOST OUT OF YOUR SMART BOARD
GETTING STARTED WITH SCOMIS SIMS HOSTING
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.ukIC
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“ Your service desk is amazing and they have a sense of humour. They can detect when panic is rising and just ask to take control (of my system). We’ve been live for 2 weeks and problems are solved there and then. There is a determination to get it sorted where our previous provider would have said we’ll come back to you (usually a few days later). This was really disruptive – not only do we need the answer there and then, we had to drop everything when they eventually called us back.”
CAROLINE HARRIS AND HAYLEY
SMITH, WRINGTON CHURCH
OF ENGLAND PRIMARY SCHOOL,
NORTH SOMERSET
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.uk
SIMS INTOUCH
SIMS InTouch uses SMS and email to provide your school with a complete communication solution. Powerful and efficient, you can engage more effectively with parents and students, keeping them fully informed of everything related to school life, whilst ensuring staff members are always up-to-date, wherever they are. Providing a single system for all your communication needs, SIMS InTouch helps save time and money.
WEB
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WEB ANDSOCIALMEDIA
COURSES
CONTENT
Maintaining your user database for emails and mobile numbers
Sending general messages – by group, class, year, house or User Defined Group
Attendance messages – first day absence, lates, and trigger points
Behaviour, Achievement: Alerts and Cumulative rewards
Timetables, Cover Slips, Exam Results – set up for sending
AUDIENCE
ATTENDANCE
On site half a day / day floorwalking, remote training for 1 hour
43
PERSONNEL COURSES
CONTENT
Issuing contracts and the financial implications of contracts
Adding basic personnel data for new members of staff
Recording teacher details of subjects and qualifications
Recording Staff development
Recording Staff absence
Effectively using the listings within the module
AUDIENCE
ATTENDANCE
Full day
The Personnel module is one of the key core modules within SIMS. It provides basic personnel data to support external returns but also provides the basis for issuing contracts for staff and maintaining staff development records. Maintaining accurate data is essential for accurate budget planning and monitoring. This course is designed for staff with little or no knowledge of Personnel procedures.
PERSONNEL FOR NEW USERS
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.ukPER
SON
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CONTENT
Running and modifying existing reports
Adding fields, filters, defining the sort order and generating a report in a different application, e.g. Excel instead of Word
Creating and modifying new reports
Mail Merge information from the staff record
Generating address labels for staff
Producing analysis reports
CONTENT
Setting up a line management structure
Setting up and configuring permissions
Customising lookups and settings
Recording and managing staff objectives
Recording and managing observations
Recording and managing reviews
Generating insightful reports and analysis
AUDIENCE
ATTENDANCE
Full day
AUDIENCE
ATTENDANCE
Half day
This course steps through the report creation using Staff data, starting with simple reports and progressing to producing complex reports. All output options will be used, including Word, Excel, RTF Forms and Analysis.
Delegates will be given time to practice creating reports such as a detailed staff absence sheet, a staff salary letter and a Staff Data Collection sheet amongst others.
Staff Performance enables the school leadership team to record, manage and report on core areas of the appraisal process, such as individual objectives, lesson observations, employee reviews and staff development. All your staff performance data is held centrally, securely and integrated with the personnel record to enable you to analyse and report. This module supports central and individual input models.
This course does not provide training on defining school objectives or other performance management policy areas.
REPORTING FROM PERSONNEL
SIMS STAFF PERFORMANCE WORKSHOP
45
APPLE COURSES
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.ukA
PPLE CO
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CONTENT
Understand the fundamentals of Apples built in iLife applications: iPhoto, Garageband and iMovie
Understand the power of simple media creation applications such as Photobooth and how image replacement can create alternative delivery methods
Experience media processes such as Chroma Key and Green Screen
Experience the seamless flexibility of sharing content between our iLife applications making use of the media browser
Explore how iLife can enhance today’s teaching and learning
APPS TO BE USED
Showbie
Numbers
Map Trace
Explain Everything
iMovie
Keynote
Apple Maps
Safari
Photos
National Geographic ‘Atlas’ app
Disaster Alert
AUDIENCE
ATTENDANCE
One day onsite or Scomis training course
AUDIENCE
ATTENDANCE
Half day
The Apple in an Hour session aims to show just what Apple technologies can achieve straight out of the box. You will find out just how easy it is to create, edit and share digital media content using Apple’s built in tools. From footage and ideas taken live on the day, we will be creating a multimedia presentation, before sharing it to the iPad - demonstrating the seamless integration with handheld devices that can provide real gains in teaching learning.
The iPad is transforming the way teachers teach and students learn. With powerful media creation tools, interactive textbooks and a universe of apps mean that the learning possibilities for everyone are endless.
‘MEAN AVERAGE’ Using Apple’s ‘Numbers’ App and the popular geography app ‘Map Trace’ to showcase how easy it is to calculate the average distance of local points of interest.
‘ACTIVE VOLCANOES’ Using Apple’s ‘Keynote App’ covering two Volcanoes that have been active in the past 10 years and one that is currently active.
APPLE IN AN HOUR
APPLE PRESENTATION BY TRILBY MULTIMEDIA LTD
47
MICROSOFT COURSES
CONTENT
What is Visio
Using master shapes
Using stencils
Creating templates
Formatting diagrams
Creating basic flowcharts
Creating basic organisation charts
Printing diagrams
AUDIENCE
ATTENDANCE
Full day
To provide the delegate with a working knowledge of Visio to enable them to produce and amend business diagrams. Delegates will be able to create a variety of business diagrams such as flowcharts and organisation charts.
INTRODUCTION TO VISIO 2010
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.ukM
ICRO
SOFT
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CONTENT
Getting started
The excel interface
Excel basics
Editing your workbook
Printing and viewing your workbook
CONTENT
Advanced file tasks
Working with functions and formulas
Managing tables
Adding the finishing touches
Showing data as a graphic
AUDIENCE
ATTENDANCE
Full day
AUDIENCE
ATTENDANCE
Full day
Microsoft’s powerful and easy-to-use spreadsheet programme, Excel, is a popular tool for creating spreadsheets, analysing data, and charting information. Excel incorporates a number of tools to help new users enter and analyse data quickly and efficiently.
This Foundation level is intended to help all novice computers get up to speed quickly. Understanding and experience with printing and using a Web browser is an asset, but not required. No previous experience with other versions of Excel is necessary. The manual will also help more experienced users who have little to no experience with Excel and the ribbon interface.
Excel is a popular tool for creating spreadsheets, analysing data, and charting information. It incorporates robust error checking, numerous file validation/verification tools, image editing, and Sparklines (charts within individual cells).
This Intermediate level is intended to help everyday users of Excel become more proficient by expanding their knowledge of functions, formulas, and new Excel features. The manual will also help more experienced users who have little to no experience with Excel and the ribbon interface.
EXCEL 2010 FOUNDATION
MICROSOFT OFFICE EXCEL 2010 STEP 2
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CONTENT
Starting out
The word interface
Advanced tabs and customisation
Creating documents
Doing more with text
CONTENT
Pivoting data
Charting pivoted data
Advanced Excel tasks
Macros, Visual Basic, and Excel programming
AUDIENCE
ATTENDANCE
Full day
AUDIENCE
ATTENDANCE
Full day
Microsoft’s flagship productivity software, Word, incorporates many new features and connectivity options in efforts to make collaboration and production as easy as possible. This Foundation level is intended to help all novice computer users get up to speed quickly. The manual will also help more experienced users who have little to no experience with Word and the ribbon interface.
Highlights of the course include a complete overview of the interface; quick-start information on creating a basic document; basic editing techniques; and information on formatting, printing, and viewing tools.
Microsoft’s spreadsheet programme, Excel, is a popular tool for creating spreadsheets, analysing data, and charting information. It incorporates robust error checking, numerous file validation/verification tools, image editing, and Sparklines (charts within individual cells).
This session is intended to help everyday users of Excel present their data in more effective ways using PivotTables and PivotCharts and will also expand your knowledge of excel functions including logical and lookup functions. You will also learn how to record and run simple macros.
MICROSOFT OFFICE WORD 2010 FOUNDATION
MICROSOFT OFFICE EXCEL 2010 STEP 3
50
For further information please contact us on 01392 385300 or em
ail scomis@
devon.gov.ukM
ICRO
SOFT
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CONTENT
Managing your documents
Using formatting tools
Creating headers and footers
Using time saving tools
Finishing your document
CONTENT
Working with pictures
Working with advanced graphics and objects
Creating tables
Creating equations and charts
AUDIENCE
ATTENDANCE
Full day
AUDIENCE
ATTENDANCE
Full day
Word is Microsoft’s flagship productivity software and incorporates many new features and connectivity options in an effort to make collaboration and production as easy as possible. This Intermediate level course is intended to help everyday computer users become more proficient with Word.
Highlights of the course include working with templates, headers, and footers; using the new Navigation Pane; and using the Mail Merge Wizard. By the end of this manual, users should be comfortable with making more complex documents.
Microsoft Office Word incorporates many features and connectivity options in efforts to make collaboration and production as easy as possible. Our Advanced course will teach participants how to insert and customize all sorts of exciting Word objects, including pictures, Clip Art, screenshots, shapes, text boxes, watermarks, Building Blocks, Quick Parts, SmartArt, tables, charts, and equations.
Highlights of the course include a discussion of the new Background Removal tool, an overview of new artistic effects for pictures, information on the new cropping tools, steps to create a custom watermark, and complete coverage of the contextual tabs for each object.
MICROSOFT OFFICE WORD 2010 INTERMEDIATE
MICROSOFT OFFICE WORD 2010 ADVANCED
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SCOMIS MANAGEMENT INFORMATION SYSTEMS SUPPORT SERVICEThis service provides Service Desk support for MIS queries which can be logged via telephone, fax, email, or a self-service portal. The Service Desk is available from 8.00am to 6.00pm Monday to Thursday (5.00pm on a Friday) during term time and 9.00am to 5.00pm during school holidays and from 7.30am on exams results days.
The Service Desk is staffed by experienced analysts who have a breadth and depth of knowledge across all aspects of SIMS and associated modules such as FMS, Discover, SIMS Learning Gateway and InTouch. Support is provided for a single fee per year regardless of how many of these modules you are using.
Our analysts can resolve ‘How do I ?’ queries from members of staff across a school from Administrators and your IT Technician through to Teaching Staff, School Business and Finance Managers and members of the Senior Leadership Team. There are no limits on the number of users or the volume of incidents or requests logged.
We are very proud of the service levels we provide and more information about our performance against our targets agreed can be found in our Service Reports which are available on our website.
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Key benefits of our support service include:
DIRECT ACCESS TO SIMS EXPERTS – HELP WHEN YOU NEED IT MOST
It is common practice within the IT service industry to resource service desks using a tiered escalation procedure. First line calls are taken by staff that log the call then pass it to the next level. Whilst this enables providers to claim that they respond to queries quickly, this does not normally result in a resolution or first time fix. At Scomis we do not have a tiered approach to service delivery. This means that the person that picks up the call is an expert.
We offer full application support to users including ‘How do I?’ support. Most other provider’s services are restricted to ‘it’s broken’ support only.
FAST RESPONSE TIMES AND HIGH FIRST TIME RESOLUTION RATES – WE TAKE OWNERSHIP OF YOUR ISSUES
98.11% of calls last year were answered within 30 seconds.
62.99% of calls were resolved at first contact.
If we need to escalate internally or to Capita, we continue to act as a single point of contact.
UNLIMITED SERVICE PROVISION – NO BARRIERS TO USE
Other providers place caps on the number of incidents that can be raised and/or the number of users that can access their services. We do not place any restrictions on the number of times you can call us, nor do we restrict the number of users.
HELPING USERS TO HELP THEMSELVES – FLEXIBLE SERVICE PROVISION
We proactively provide help in a number of different formats to suit different users. This includes FAQs, bulletins and webinars. Calls can also be logged via email or using your own self-service portal.
This proactive approach has led to a year on year reduction in the number of cases logged of 12% despite a growth in our customer base of 51 schools.
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OTHER SCOMIS SERVICES
SCOMIS HOSTEDAPPLICATIONS SERVICE
This service has been developed by Scomis to remove the burden of managing SIMS onsite with school based servers. This means that you do not need to worry about upgrades, patches, backups or keeping server software up to date. We take care of everything for you remotely and with no disruption to your school day. This flexible solution provides secure access to your data from anywhere with an internet connection, it includes integration with third party applications and helps extend the life of your hardware.
Key benefits of our hosted applications service include:
SEAMLESS, SECUREAND FLEXIBLE ACCESS
You can access SIMS at any time using a range of devices - whether in school, at home or anywhere with an internet connection.
Our service enables you to meet the growing demand to provide access to SIMS from home, promoting flexible working and a good work life balance for your users.
Our data security features mean access can be provided outside school without compromising requirements for the safeguarding of sensitive information.
FEDERATED ACCESS
Multi School Academy Trusts and Federations welcome!
Our service can transform the way multi-school operations work by providing access to each school data set through one secure logon - enabling your users to work from any site.
This includes finance where we also host FMS with multiple database options and have additional services to host PS Financials and Corero Accounting Applications 4.
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SIMS IN THE CLASSROOM– MADE EASY!
Embedding SIMS in the classroom can cost your school in terms of managing the applications on workstations and with some hosting providers you will even incur a per user charge.
Our pricing includes access for as many users as you need, including all teachers!
Creating new users is a trouble free operation managed by your staff - no helpdesk call required!
HASSLE FREE UPGRADES
We take care of the upgrades and patches for you.Capita release three upgrades per year and a number of patches throughout the year. These can be disruptive to deploy and distract your staff from making the best use of SIMS in their working day.
Scomis apply upgrades out of hours - usually after 5.00pm on a Friday and customers are given plenty of notice so there is minimum disruption to your users.
Scomis test all new releases to ensure any initial bugs are found and resolved. This means that once deployed you can be confident of a seamless transition for the school.
HARDWARE/SOFTWARE UPDATES
Reduce the burden by hosting with Scomis. Maintaining your own infrastructure can be a costly exercise. If you have locally hosted SIMS you will need to migrate to the latest versions of SOLUS and SQL on a regular basis - service providers are likely to charge to perform these migrations for you. You may also need to upgrade or replace your existing server and workstation hardware and devices.
We will become responsible for server related software licencing such as SQL.
You will reduce your server hardware requirement and extend the life of your workstation hardware utilising our hosted solution.
OFFSITE BACKUP
We take care of your data so you can concentrate on getting the most out of it. Scomis value and protect our customers’ data by having proven and reliable processes in place.
Every night we backup your SIMS database and regularly validate that this was successful.
We can restore daily data up to the last 30 days and rolled up monthly data for the previous 5 months allowing a full 6 month recovery.
BUILT-IN RESILIENCE
Giving you extra peace of mind.
Your data is held on our enterprise class datacentre at Great Moor House in Exeter. The data is also mirrored to a remote site within Devon County Council so if anything happens to our servers you can rest assured that your data is still safe.
THIRD PARTY APPLICATION INTEGRATION
Trouble free integration with SIMS. You may well be using a number of applications that integrate with SIMS.
Our solution ensures that the links between these applications and SIMS continue to work once your data has been moved to us.
An automated installation creates a secure connection between Scomis and your site enabling a transparent operation with all 3rd party SIMS integrated applications.
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HIGH LEVELS OF AVAILABILITY
You can be confident that our solution is robust. Performance against our KPIs is regularly published for our customers and the service is generally available 24/7.
Our target is to ensure that hosted applications are available to you 99% or more between 8.00am and 6:00pm during term time. Last year we achieved 100% availability. In industry significantly higher premiums would be chargeable for these levels of availability.
NO HIDDEN COSTS
All features of our service are included as standard.
Some providers may charge more for upgrades, patches, backup and restore services and/or the addition of third party connectors when you purchase new third party products that integrate with your SIMS database. With Scomis you pay one set price per year for all of your SIMS hosting needs.
MORE THAN 10 YEARS OF INVESTMENT
You can be confident that our solution is robust.
We have developed our hosted solution for over 10 years and have a programme of continual investment to ensure performance is maximised and to keepup to date with market developments.
SUPERIOR USER EXPERIENCE
We aim to provide the best user experience.
From our seamless connector that is used to access the service through to provision for federated schools, we aim to provide the best user experience. You can even set up new users and reset passwords without having to log a call. We are also able to offer instant remote support without the need to download any additional tools so that our Service Desk can quickly access your desktop and work on your issue with you.
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BARNSTAPLE
Barnstaple Library and Record OfficeBarnstaple Library Tuly StreetBarnstaple EX32 1EL
TORBAY
South Devon CollegeVantage Point Long RoadPaignton TQ4 7EJ EXETER
ScomisGreat Moor House Bittern RoadSowton Exeter EX2 7NL
BY BUSThe RED Park and Ride service from Exeter City centre, Paris Street, runs every 12 minutes and takes you directly to the Honiton Road Park and Ride car park at the rear of Great Moor House. Walk along the footpath to the right of Great Moor House, turn left and follow the slope up to the main entrance. The H1 Stagecoach service from Exeter City centre from Central Train Station, Queen Street, High St and Sidwell Street. Get off at the Barn Owl pub, cross the road into the Honiton Road Park & Ride site and follow the directions as above.The 56 Stagecoach service from St David’s Railway Station via the Bus Station to Honiton Road operates every hour. Get off at the Barn Owl Pub, cross the road into the Honiton Road Park & Ride and follow directions as above.
BUS CONTACTSStagecoachTimetable: 0871 200 2233Fares: 01392 427711Website: www.stagecoachbus.com/devon
PLYMOUTH
Computer Based TrainingThe Ivybridge Library Erme Court Leonards Road Ivybridge PL21 0SZ
Training PresentationsThe Watermark Centre Erme Court Leonards Road Ivybridge PL21 0SZ
If you are attending an all day course, please park at the Leonards Road Car Park as there are no time restrictions. On arrival at the Library you will find the IT Training Suite through the Coffee shop on the ground floor. For directions and details on parking please see the link below.
Local training for Training Presentations in the Plymouth area is normally held at The Watermark Centre, Erme Court, Leonards Road, Ivybridge, PL21 0SZ. The Watermark Centre is on the first floor of the Ivybridge Library. For directions and details on parking please see the link below.
DIRECTIONS AND AVAILABLE CAR PARKINGwww.ivybridgewatermark.co.uk/how-to-find-us
Please be aware there will be a car parking fee to pay.Please consider the possibility of car sharing with schools in your area who are also attending the same course. Scomis would be happy to assist in this, if required.Please always check your course confirmation email for the correct venue address.
VENUES
TERMS AND CONDITIONS
YOU AGREE THAT:Payment of course fees will be due on receipt of our invoice. This will be issued when we have confirmed your course booking.
CANCELLATIONSCourse members wishing to withdraw from a course should contact Scomis as soon as possible. Please note if you wish to cancel your booking the following charges will apply:
• 11 - 20 working days’ notice 33% charge• 3 - 10 working days’ notice 66% charge• 48 hours or less full charge
All cancellations must be confirmed either by:
• Letter• Email to [email protected]• Fax 01392 385302
SCOMIS AGREE THAT:The following costs are included in the course fee:
• Course documentation and training materials• Refreshments and lunch for full day courses • Every attempt will be made to provide the courses in the form described in this training directory. However, there may be changes in course content in response to any software developments that may occur.
Scomis will confirm places on courses by e-mail to the school admin address. Places will be allocated on a first come, first served basis. This may mean that we are not able to accommodate you on your chosen date. We will try to offer you an alternative date, or place you on a waiting list. Schools will be invoiced for course fees.
For enquiries, bookings and costs, please contact Scomis using the following methods:
Tel: 01392 385300 or by email: [email protected]
OXFORD
Oxford Witney Four Pillars HotelDucklington Lane WitneyOxfordshire OX28 4EX
DIRECTIONSFrom London, 10 miles west of Oxford/7 miles east of Burford. From the M40 take J8 or J9, follow the signs to Oxford and take the A40 towards Cheltenham. Leave the A40 at the A415 Witney/Abingdon. The hotel is at the bottom of the slip road on the left hand side.
Private car parking is available.
PORTSMOUTH
The Holiday InnPembroke Road PortsmouthHampshire PO1 2TA
DIRECTIONSBy car: follow M27 to JCT 12. Follow M275 into city centre. Follow signs for ferries & seafront. When approaching seafront, hotel is next right after Kings Road roundabout. Some parking is available but if you need to park on the road ask at reception for a permit, otherwise you will have to pay at the meter.
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www.devon.gov.uk/scomis
Scomis, Great Moor House, Bittern Road, Sowton, Exeter, EX2 7NL
phone: 01392 385300fax: 01392 385302 email: [email protected]