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Primavera P6 Capabilities

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Primavera6.0(P6)CapabilitySummaryPrimaveraP6isthemostpowerful,easytouseprojectandprogrammanagementsolution availabletoday.Itletsyoumanageprojectsofalltypesandsizesanytime,anywhere. P6isfaster,easiertouse,andoffersmanynewandenhancedfeatures:

Powerfulwebaccessforallusers Easytodeploy,richfunctionality EasytouseinteractiveGanttchart New,powerfuldashboardsforgreatervisibility

P6delivershighqualityprojectexecutionandappropriatevisibilityatalllevelstohelpmeet yourstrategicbusinessgoals.

ContentsPlanningandSchedulingManagement.............................................................................2 ProjectManagement ......................................................................................................4 ResourceManagement...................................................................................................8 PortfolioManagement .................................................................................................. 11 CollaborationandContentManagement ........................................................................ 15 TimeSheets................................................................................................................ 16 ReportingandAnalytics............................................................................................... 18 TechnicalOverview&SupportedPlatforms .................................................................... 20 Architecture................................................................................................................ 21

PrimaveraP6StatementofCapability

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PlanningandSchedulingManagementPlanandExecuteProjectswithConfidenceManyorganizationshavehundredseventhousandsofprojectsunderwayatanygiventime. Theseprojectscrossnormalbusinesshierarchiesandchainsofcommand,makingproject managementanorganizationwidechallenge.TheP6PlanningandSchedulingfunctionality enablespowerusersmanagetheentireprojectlifecyclefromProjectInitiationtoProject Closeout.P6providesmultiuser,multiprojectfunctionality,withschedulingandresource controlcapabilities,supportformultitieredprojecthierarchies,resourcescheduling,capturing ofactualdata,customizableviews,andtheabilitytoextendfunctionalitybasedonuser definabledata.

OneVersionoftheTruth:CentralDataRepositoryWithP6,organizationshavetheabilitytostorealloftheirprojectsinacentralizeddata repository.Byhavingalloftheprojectsinasingledatabase,theycanstandardizehowthe companymanagesprojectsandsharebestpractices.

SaveTimewithBestPracticeMethodologiesMethodologymanagementfunctionalityinP6enablesuserstoauthorandstoremethodologies, orprojectplantemplates,inacentrallocation.Projectmanagerscanselect,combine,and tailormethodologiestocreatecustomprojectplans.Inthisway,organizationscancontinually improveandrefinemethodologyactivities,estimates,andotherinformationwitheachproject.

PrimaveraP6StatementofCapability

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SchedulewithConfidenceOnceaprojectplanisbuilt,P6calculatesthedateswhentheactivitiesshouldoccur,usingCritical PathMethodScheduling(CPM).TheEarlydates,theearliestpossibledateseachactivitycanstart andfinish,andLatedates,thelatestpossibledateseachactivitycanstartandfinishwithout delayingtheprojectfinishoranintermediatedeadline(constraint)arealsocalculated. Additionally,P6providesorganizationswiththeabilitytoanalyzemultiplecriticalfloatpaths (sequencesofactivities)thataffecttheprojectschedule.Thisenablesorganizationstomitigate thevariouscausesandunderstandtheimpactofinterdependencieseffectively.

BalanceResourcesamongMultipleProjects TheLevelresourcesfunctionalityinP6ensuresthatresourcedemanddoesnotexceed resourceavailability.Thisautomatedprocesscomparestheresourcerequirementsofall scheduledactivitiestothemaximumquantityavailableatthetimeofleveling.Anactivityis delayediftoofewresourcesareavailableatanytimeduringtheactivitysduration.

PrimaveraP6StatementofCapability

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ControlProjectFinances Theabilitytoperformtopdownplanningandbottomupactualreconciliationisimportantfor effectiveorganizationalwideplanningandcontrol.P6accuratelyplans,tracksandanalyzes thefinancialperformanceofprojects,programs,andportfolios.Furthermore,P6helps documentbudgetchangesastheyoccur,andthenusesthesechangestocalculatethelatest budgetedamountsfortheproject.

ProjectManagementAnytime,AnywhereAccess WebProjectManagementgivestheprojectteamanywhere,anytimeaccesstotheprojects theyareassignedtoworkon.A100%Webbaseduserinterfacecoversthefullproject managementlifecyclefromprojectinitiationthroughtoprojectcloseout.Thisincludes requestingapprovalforanewproject,thecreationofWorkBreakdownStructure(WBS)and activities,documentingandmanagingprojectrisksandissues,managingstatusupdates,and reportingonkeyperformanceindicatorslikeearnedvalue.ByusingWebProjectManagement, organizationscanensurethattheprojectteammembersarecommunicatingwitheachother, whetheritisregardingactivitystatusupdates,scopechanges,revisionstodocuments,or issue(s)resolution.

PrimaveraP6StatementofCapability

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EnforceGovernancewhenInitiatingProjects InP6,Projectinitiationhelpstoeliminatedelaysinlengthyandoftenmanualapproval processes.Byautomatingtheprojectinitiationprocess,everyoneknowsthestatusoftheir projectrequestandisabletofollowupiftherequestgetsstalledataspecificapprovallevel. P6canensurethatanapprovalprocessisfollowedwheninitiatinganewproject.Theapproval processisflexibleandconfigurablesothatitfollowsthecompanysexistingprojectapproval process. LeverageBestPractices P6usermayusetemplates,fromalibraryofprecreatedandcataloguedtemplates,to populatetheprojectplans.Byleveragingprojecttemplateswhencreatingnewprojects, projectplanscanbecompletedmorequicklyandaccurately,andorganizationscan successfullyleverageandreuseknowledgefromtheirsubjectmatterexperts. ManageSimpleorComplexProjectsUsingtheInteractiveWebGanttChart TheinteractivewebbasedGanttchartallowsforadding,deleting,andmodifyingtheWBS, activities,relationships,resourceassignment,andcosts.TheGanttchartcaneasilyconfigured todisplayonlytheinformationneededbasedontheusersroleandprojectmanagement maturity.Thisflexibilityprovidesascalable,100%webbasedprojectmanagementsolutionfor usersofvariousroleswithinanorganization.

PrimaveraP6StatementofCapability

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UpdateProjectProgressQuicklyandEasily Duringtheexecutionofaproject,theinteractiveGanttchartprovidesaneasywaytocollect progressstatus.Differentviewscanbecreatedsothatprojectteammembersareguidedto entertherequiredinformationviaanelegantlysimpleinterface.Additionally,filtersandthe ProjectSpotlightfeaturenarrowtheviewdowntotheactivitiesthatthepersonisresponsible forupdatingandhighlighttheactivitiesthatshouldbeupdated. AccessandManageProjectResourcesQuickly P6trackslabor,material,equipmentandexpensesforeachactivityandWorkBreakDown structure.Bycontrollingandmonitoringtherequiredresourcesandcostsplusallpotential changes,organizationsgetabetterviewoftheprojecttrendsandareabletopredictthe projectsforecastedcompletioncosts.

ManageandMitigateProjectRisk Duringprojectexecutionitisimportanttounderstandthepotentialrisksthatcanimpactthe successfuldeliveryoftheproject.P6providesariskregisterthatprojectteammemberscan usetoviewandtrackprojectrisks.Projectteammembersmayalsoaddnewrisks,collaborate onpotentialmitigationstrategies,andupdateorcloserisksasappropriate. IdentifyandResolveIssuesQuickly P6issuemanagementfunctionalityhelpstoaccountforanddealwithunexpectedproblemsin projects.TheP6issuelogenablesteammemberstoviewandtrackprojectrelatedissues.

PrimaveraP6StatementofCapability

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Teammembersmayalsoaddnewissues,collaborateonpotentialresolutions,andupdateor closeissues. CentralizedAccesstoProjectDocuments Toensurethattheprojectteamisworkingwiththesameinformation,P6providesa centralizeddocumentrepository.Theenterpriseclassdocumentmanagementsystemsupports morethan25differenttypesofdocumentsandprovidescollaborativefunctionalitylikecheck in/checkout,routingforapproval,versioning,andtheabilitytoattachdocumentstoprojects, activities,projectworkflows,andthreadeddiscussions. ProvideVisibilityandInsightviaProjectDashboards TheP6projectdashboardprovidesprojectmanagerswiththeabilitytosharekeyperformance indicatorswiththeprojectteamandexecutivestakeholdersintheformofagraphical dashboard.Eachteammemberviewsthesameprojectrelatedinformation,includingproject milestonestatus,activitiesbehindschedule,projectdocuments,andothercriticalproject performanceinformation.

PrimaveraP6StatementofCapability

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ResourceManagementRightPeopleontheRightProjectsattheRightTime P6fullysupportstheresourcerequestandstaffingprocess,frombothatopdownplanning andabottomupassignmentperspective.Thisgivesprojectmanagersandresourcemanagers theplatformtheyneedtoeasilycommunicatetheirrequirementsanddecisionsthroughoutthe entireprojectlifecycle. TopdownandBottomupPlanning P6enablesresourceandroleallocationsatalllevelsoftheprogramstructure.Makerequests andassignmentstoprograms,projectsandworkpackagesforearlyscopingofwork,ensuring thatorganizationshavearealisticviewofthefuturedemandevenifthedetailedplanningof theprojectworkhasyettotakeplace.Then,laterintheprojectlifecycle,asprojectspecific needsaremorefinelytuned,managerscanallocateusingabottomupmodeldownatthetask level.Managerscandrawfromtheresourcesalreadyapprovedandallocatedonthoseprojects intheearlystages,preventingoverallocationofresourcesbyenforcingthatanapproval processesisfollowed. BookResourcesandRolesataHighLevel WithP6,bothresourceandprojectmanagershaveasingle,Excellikebookingpagewithan interactiveworksheetviewofallresourcesintheteamandtheprojectstheyarebookedto workon.Requestscanbemadefromthisworksheet,andarestaffedaccordingly.

PrimaveraP6StatementofCapability

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ManagerResourceRequests UsingP6,ProjectManagersmaymakerequestsfornamedresources,orforrolesorskills, bothattheprojectandthedetailedtasklevel.Skilllevel,headcountunits,andspecifictime periodscanalsoberequestedalongwithspecificresourcesforeachrole.

StaffResourcesusingAdvancedAlgorithms ResourceManagersreceiverequestsforrolestobefilledfromtheprojectmanagers.P6 providesascorebasedsearchenginethatgeneratesarankedlistofresourcesthatcanfillthe workrequest,therebyadvisingtheResourceManagerwho,oftheavailableresourcesand basedontheprojectmanagersrequirements,willbestfilltherole.

PrimaveraP6StatementofCapability

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SliceandDiceResourceData ResourceManagersmaytracksupplyanddemandofbothresourcesandroles,highlighting shortfallsoroverallocationsacrosstheentireorganization.

AnalyzeCapacityandDemand ResourceManagerscaneasilyseefuturerequirementsforrolesandskillsonforecastedproject work,aswellastheavailabilityofthoserolesovertime.Userscanseewhichrolesandskills areinhighdemandandwhicharenotneeded.Thebusinesscanplanitshiringandtraining programbasedonthisdetailedskillandroleanalysis.

PrimaveraP6StatementofCapability

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PortfolioManagementEffectivelyPrioritizeProjectsandOptimizeOrganizationalCapacity P6PortfolioManagementhelpsorganizationsaligntheirportfoliosofprojectsandprograms withstrategicobjectivesbytakingadvantageofadvancedwhatifscenariomodeling,capacity analysis,tabularscorecards,richgraphics,andoptimizationfunctionality.Itenables organizationstobettermanageincomingdemand,seektherightbalanceofprojects,ensure thatresourcesarenotoverstretched,andeasilycommunicatetheperformanceofprojectsand programstostakeholders.

EasilyDefineandModelCriteriaforProjectSelection P6providessupportformorethan200outoftheboxprojectmetricsincludingcriterialike NPV,IRR,andROI.P6alsoprovidestheabilitytoeasilycreatecompositescoringmodels, whichenableorganizationstotailortheobjectivesandcriteriaforprojectselectionbasedon theirspecificneedsandbusinessprocesses. DynamicallyCreateandMaintainPortfolios P6enablesanorganizationtocreateandviewportfoliosinavarietyofwaysthatare meaningfultoindividualusersorclassesofuserswithintheorganization.Forexample,one portfoliomightcontainprojectsthataretheresponsibilityofaspecificbusinessunit,while anotherportfoliocontainsonlyprojectsbudgetedforthenextfiscalyear,whileanothermay bebasedonmanagerialresponsibility,andyetanotheronebasedongeographiclines.

PrimaveraP6StatementofCapability

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EasilyCaptureandInventoryProposedProjectsandIdeas Inadditiontosystematic,workflowbasedprojectinitiationfunctionalitythatsolicitsand capturesaproposedprojectsbusinesscase,P6streamlinesaddingproposedprojectsonthe flyusingaWebbased,Excellikeinterface.Thisprovidesuserswithasimpleinterfaceto quicklycreateaninventoryofprojectsforfurtherwhatifanalysis.

GraphicallyAnalyzeExistingandProposedProjects P6usershavetheabilitytomakebetterdecisionsbyhavingaccesstorealtimeportfolio performanceandscoringinformationviapersonalizedviews.P6supportsunlimitedportfolio scorecards,eachwithconfigurabledataandgraphics.Userscancreatemultipletypesofcharts includingbarcharts,stackedhistograms,bubblecharts,andpiechartstographicallyanalyze thevariousperformanceandselectioncriterion. CreateandCollaborateonWhatifScenarios Userscancreateunlimitedwhatifscenarios,savethosescenarios,andsharethemor collaborateonthemwithotherstakeholders.Anadvancedconstraintsbasedoptimization, allowsuserstodefineaconstraintandeasilyidentifythemultiplecombinationsofprojects thatfitwithintheconstraint.

PrimaveraP6StatementofCapability

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CompareTradeoffstoReachConsensus Whatifscenarioscanbesavedandrecalledatanytimeinthefuture.Thisfunctionality enablescompaniestotakesnapshotsofapprovedportfoliosandrecallthematanytimeto compare,sidebyside,withcurrentportfoliodatatobettergaugeperformanceandvariances.

StrategicallyPlanandOptimizeOrganizationalCapacity P6enablesorganizationstodeterminethecapacityimplicationsofprojectinvestmentdecisions byevaluatingmultiplescenariosagainsttheavailablecapacity.Userscanperformwhatif analysisviaaninteractiveviewthatenablesthemseetheimpactofmovingprojectdatesor changingtheprojectmixonresourceavailability.Thisfunctionalitybalancesbusiness requirementswithoperationalconstraintsandidentifiesresourcebottlenecksearlyinthe portfolioorprogramlifecycle.

PrimaveraP6StatementofCapability

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EffectivelyExecute,Control,andCommunicatePerformance WithseamlessintegrationtotheplanningandexecutionmoduleswithinP6,organizationscan ensurethatthefinalizedportfolioismadeavailabletoprojectandresourcemanagersina timelymannersothattheycanbegindetailedplanningandexecution.Moreover,witharich arrayofgraphicsandtabularscorecardsavailablewithinP6,onceportfolioexecutionis underway,stakeholdersreceiveclear,concise,anduptodatecommunicationonproject performance.

PrimaveraP6StatementofCapability

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CollaborationandContentManagementImproveOrganizationalPerformancebyOptimizingTeamCollaboration P6facilitatesteambasedcollaborationtoimprovedecisionmaking,streamlineexecution,and improveefficiency.P6providespersonalizedconnectivitytothepeopleanddataneededto accomplishorganizationalgoals.Mostimportantly,P6enableseasycommunicationaspartof thetypicalworkprocess,ratherthanrequiringuserstoputworkasidetocommunicateand collaborate. CollaboratetoSucceed EachP6userhastheirownpersonal,configurabledashboardorworkspace.Thesecollaborative workspacesanddashboardscanbemadeavailabletotheuserusingasubscriptionbasedmodel. Actions,assignments,discussionthreads,calendars,reports,events,andothercollaborative portletsarejustsomeoftheitemsthatcanbepublished.

ShareKnowledgeonSpecificProjects TheProjectandSubProjectWorkspaceisthehomepagefortheprojectorportionofthe project,andprovidesmanycategoriesofprojectinformation.Eachteammemberviewsthe sameprojectrelatedinformation,includingprojectmilestonestatus,activitiesbehind schedule,projectdocuments,andsoon.Projectworkspacesprovidedatasuchasproject documents,issues,risks,notebooks,projectcalendar,submittals,RFIs,projectrelated threadeddiscussions,andnumerousothercollaborativeportlets.

PrimaveraP6StatementofCapability

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EnterpriseClassDocumentManagement P6includeswordclassdocumentmanagementcapabilitiessousersmaymanageprivate, project,andsubprojectdocuments.Furthermore,thedocumentmanagementsystemchecks inandchecksoutdocuments,supportsversioncontrols,androutesdocumentsvarioususers forapprovals.Documentsmayalsobeattachedtothreadeddiscussions,events,activities, projects,workflows,andissues.

TimeSheetsTrackandAnalyzeTimeforIncreasedVisibilityintoResourceUse Organizationsmaytrack,capture,andanalyzethetimethatteammembersspendona projectorprogram.Projectteammembersworkwithtimesheetsthatareautomatically populatedwiththeirownresourceassignmentsacrossallprojects.Theymayrecordboth projecttimespentworkingoneachtask,aswellasnonprojecttimesuchaspersonaltimeoff Inaddition,theymayprovideadditionalinformationdirectlytotheprojectmanager,suchas documentupdates,statusnotificationsandanyadditionalnotesorotherpertinentfeedback.

PrimaveraP6StatementofCapability

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EasilyAccessTimeReportingData Reportscanbequicklyandeasilygeneratedfromthetimereportingsystem.Forexample,a hardcopyofatimesheetmayberequiredforsignoffinacontractorenvironment.Team Memberscangenerate,withoneclick,apreformattedpapertimesheetoractivitystatus reportfromwithintheWebbrowser.

AdaptstoIndividualOrganizationalPreferences P6Timesheetsalignwithcorporatetimecaptureprocessesbyenablingrulesatboththeglobal andtheprojectlevels. SetFlexibleApprovalRules Organizationsmayestablishdifferentapprovallevelsforsubmittingtimetoensurethatthe correctprocessesarefollowed.Timesheetscanbesubmitted,andthenapprovedbya combinationofresourceand/orprojectmanagersbeforetimeisappliedtoprojects.

PrimaveraP6StatementofCapability

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ReportingandAnalyticsAccesstheRightInformationattheRightPlaceattheRightTime P6includesapowerfulEnterpriseReportingdatabasethatenablesuserstocreateoperational reportsandbusinessintelligenceonanyprojectorportfolio,usinganythirdpartyreporting andbusinessintelligencetool.TheEnterpriseReportingdatabaseprovides:1)anOperational DataStore(ODS)fordaytodayoperationalviewsand2)aProjectStarSchemaforadvanced businessintelligence. EasilyAccessDataviaOperationalDataStore TheODSisarelationaldatabasethatsuppliesapersisted,easytounderstand,denormalized versionoftheprojectmanagementdatabase(PMDB).Designedprimarilyforoperational,day todayreports,theODSprovidesthemostgranularviewofthePMDB.

SliceandDiceDataviaProjectStarSchema TheP6ProjectStarSchemasuppliesadimensionalschemathatorganizesprojectdatainto hierarchicrelationships.Theschemadesignallowsforthehighestlevelofqueryefficiencyand flexibilityindataanalysis.TheStarSchemadatabaseisdesignedtoaccumulateprojectdata overtime.Thesehistorical"snapshots"provideorganizationswithbaselinesfortrendingand advancedbusinessintelligence.

PrimaveraP6StatementofCapability

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OnDemandAccesstotheLatestProjectInformation Datamovementbetweentheprojectmanagementdatabaseandthereportingdatabasesuses anETL(Extract,Transform,andLoad)process.ProjectManagementdataisextracted, calculationsareappliedinastagingarea,andresultsareloadedintotheODSandStar Schemadatabases.TheETLschedulingprovidescyclicalrefreshcapabilities,bothdailyandon demand,fordatafreshness.

ProtectDataAccessviaRoleBasedSecurity P6rolebasedsecurityismirroredintheOperationalDataStoreprovidingbarriersbetween usersandprojectrelateddata.Thisdesignallows3rdpartyreportingtoolstosafelyaccessthe ODSwithoutfearofdatacompromiseandlimitstheamountofadministrationrequired.

PrimaveraP6StatementofCapability

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TechnicalOverview&SupportedPlatformsPrimaveracanbedeployedtosupportbothsmallandlargeorganizations.Hardware requirementsvarysignificantlydependinguponavarietyoffactorsincludingthesizeofthe organization,deploymentmethods,modulesbeingusedandplatformselection.Thefollowing isatechnicaloverview.Fordetailedhardwareguidelines,pleasecontactaPrimavera representativeforyourspecificneeds. ApplicationServerSupport ApacheTomcat BEAWeblogic IBMWebSphere RedHatJboss DatabaseSupport Oracle9ior10g MicrosoftSQLServer2000and2005 MicrosoftSQLExpress2005(

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