PrimeShip-Green SRM webManual En · 2017-09-15 · 2.2.3 Menu configuration (Supplier).....8 2.2.4...

Operation Guidance

Ver. 1.1

2011/06/9

NIPPON KAIJI KYOKAI

https://www.psgreensrm.com

PrimeShip-GREEN/SRM

1 Copyright(c) NIPPON KAIJI KYOKAI 2011. All Rights Reserved.

� About this Guidance

In principle, the users are free to distribute and use this Operation Guidance based on the premise that

the terms of use below are understood. In addition, the latest information on this Operation Guidance is

provided at the following URL. Please also refer to the site.

https://www.psgreensrm.com

� Terms of use

This document can be reproduced, copied or cited entirely or partially free of charge based on the

premise that its contents and expressions are not changed and it is clearly specified as the source

along with its version. If it has been reproduced entirely, indication of copyright and terms of use in this

document shall be clearly provided.

The copyright holder of this document does not guarantee the conformity of its contents with accuracy,

merchantability, or purpose of use, or guarantee that it does not violate patent rights, copyrights and

other rights. The copyright holder of this document shall not be held legally liable for any damages

caused by the use of this document.

Please use the following as the copyright expression:

Copyright(c) NIPPON KAIJI KYOKAI 2011.

� Revision history

Date Version Description of revision

11April 2011 1.0 First edition

25 April 2011 1.0.1 Correction of CSV file format error for 3.6. Purchased Product bulk registration

25 May 2011 1.0.2 Correction of small errors

26 May 2011 1.0.3 Addition of HM Checking Request transfer function, etc.

6 June 2011 1.1 Change of logo, addition of the English version of Guidance

PrimeShip-GREEN/SRM

2 Copyright(c) NIPPON KAIJI KYOKAI 2011.

All Rights Reserved.

TABLE OF CONTENTS

1111. DESCRIPTION OF THE. DESCRIPTION OF THE. DESCRIPTION OF THE. DESCRIPTION OF THE SYSTEM SYSTEM SYSTEM SYSTEM ....................................................................................................................................................................................................................................................................................................................................................................................4444

1.1. PROCESS FLOW ............................................................................................................................ 4

1.2. DESCRIPTION OF TERMS ............................................................................................................. 4

1.3. ABOUT PURCHASED PRODUCT AND HM CHECKING REQUEST .................................................... 5

1.4. REQUIREMENTS FOR THE OPERATING SYSTEM AND BROWSER ..................................................... 5

2222. STARTING UP. STARTING UP. STARTING UP. STARTING UP....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................6666

2.1. COMMON SYSTEM TOP SCREEN .................................................................................................... 6

2.2. LOGIN ......................................................................................................................................... 7

2.2.1 Login screen ......................................................................................................................... 7

2.2.2 Menu configuration (shipbuilders).................................................................................... 8

2.2.3 Menu configuration (Supplier) .......................................................................................... 8

2.2.4 Screen headers ................................................................................................................... 9

2.3. DESCRIPTION OF SEARCH SCREEN LAYOUT............................................................................... 10

2.4. INPUT SCREEN ........................................................................................................................... 12

2.5. INPUT VALUE CHECK ON SCREEN............................................................................................... 12

2.6. LIST OF FUNCTIONS.................................................................................................................. 14

3333.... FUNCTIONS USED BY SHFUNCTIONS USED BY SHFUNCTIONS USED BY SHFUNCTIONS USED BY SHIPBUILDERSIPBUILDERSIPBUILDERSIPBUILDERS ........................................................................................................................................................................................................................................................................................................................15151515

3.1. REGISTRATION OF SHIP INFORMATION..................................................................................... 15

3.2. COPYING SHIP INFORMATION................................................................................................... 16

3.3. SHIP INFORMATION SEARCH..................................................................................................... 18

3.4. SHIP LOCATION INFORMATION REGISTRATION AND EDITING.................................................... 19

3.5. PURCHASED PRODUCT REGISTRATION ..................................................................................... 20

3.6. CSV FILE FORMAT FOR PURCHASED PRODUCT BULK REGISTRATION ....................................... 23

3.7. HM CHECKING REQUEST......................................................................................................... 24

3.8. ACTING MD ENTRY .................................................................................................................. 27

3.9. EDITING THE LOCATION............................................................................................................ 30

3.10. ATTACHING RELATED DOCUMENTS........................................................................................ 33

3.11. IHM GENERATION.............................................................................................................. 34

3.12. OUTPUTTING LEDGERS ........................................................................................................... 36

3.13. TRANSFER OF SHIP INFORMATION ......................................................................................... 37

3.14. SHIP SHARING SETTING .......................................................................................................... 38

3.15. SUB-OWNER SETTING .............................................................................................................. 39

3.16. MAIL NOTIFICATION ................................................................................................................ 40

3.16.1 Types of mail notifications .............................................................................................. 40

PrimeShip-GREEN/SRM


3.16.2 Multiple-language support for mails.............................................................................. 40

4444.... FUNCTIONS USED BY FUNCTIONS USED BY FUNCTIONS USED BY FUNCTIONS USED BY THE SUPPILERSTHE SUPPILERSTHE SUPPILERSTHE SUPPILERS....................................................................................................................................................................................................................................................................................................................41414141

4.1. HM CHECKING REQUEST SEARCH ........................................................................................... 41

4.2. HM CHECKING REQUEST FORWARDING .................................................................................... 43

4 3. MD REGISTRATION/UPDATING ................................................................................................... 45

4.4. RESPONDING TO HM CHECKING ............................................................................................... 47

4.5. MD SEARCH.............................................................................................................................. 48

4.6. SDOC SEARCH .......................................................................................................................... 48

4.7. SDOC REGISTRATION ............................................................................................................... 48

4.8. MD LIBRARY REGISTRATION .................................................................................................... 50

4.9. MD LIBRARY SEARCH ............................................................................................................... 51

5.5.5.5. USER REGISTRATION ANUSER REGISTRATION ANUSER REGISTRATION ANUSER REGISTRATION AND MANAGEMENT FUNCTIOD MANAGEMENT FUNCTIOD MANAGEMENT FUNCTIOD MANAGEMENT FUNCTIONSNSNSNS ............................................................................................................................................................................................52525252

5.1. ORGANIZATIONS AND USERS ..................................................................................................... 52

5.2. ORGANIZATION REGISTRATION FLOW (SHIPBUILDER)............................................................... 53

5.4. ORGANIZATION REGISTRATION FLOW (SUPPLIER) .................................................................... 57

5.5. CHANGING THE ADMINISTRATOR SETTING ............................................................................... 59

5.6. CHANGING THE ORGANIZATION INFORMATION ......................................................................... 59

5.7. CHANGING THE GENERAL USER SETTING ................................................................................. 60

5.8. DEPARTMENT/SECTION SETTING .............................................................................................. 61

5.9. REISSUING PASSWORDS ............................................................................................................. 62

5.9.1 Password management ..................................................................................................... 62

5.9.2 Password reissuance methods .......................................................................................... 62

PrimeShip-GREEN/SRM



1. Description of the System 1.1. Process flow

The IHM management process flow among the organizations using PrimeShip GREEN/SRM is

provided as follows:

1.2. Description of terms

Ship Information on the ship for which IHM is prepared, including ship number, name of construction shipbuilder, ship owner and IMO No., etc.

Ship Location Information

The list of block and part (= location) names of the ship such as 'bosun store,' 'Tank Top,' and 'Wheelhouse.' To prepare IHM, connection to one of the locations is needed for all MDs with “Yes” as the overall content judgment. 10 Ship Type models are provided as samples of Ship Location Information.

Purchased Product

In new building phase, the unit of HM Checking for IHM development shall be the “Purchased Product” which is the articles the shipbuilder purchases from The suppilerss. MD shall be registered to the Purchased Products.

Purchase List The list of Purchased Products connected to the ship is called the “Purchase List.” If the same Purchased Products have different purchase routes, they shall be registered as different Purchased Products.

HM Checking Request

It is necessary to collect the Hazardous Materials information when preparing IHM, and it is usually done from the shipbuilder to The suppilerss for new ships. This is called “HM Checking Request.”

SDoC The suppilers does not need to send SDoC by connecting it at MD registration, if SDoC is registered once in the system. Each Supplier can register multiple SDoCs.

MD

The suppilers registers the MD to connect to the Purchased Products included in the request when aHM Checking Request is sent from the shipbuilder. If The suppilers is not a member of the system, it is also possible for the shipbuilder to input the MD/SDoC information sent via e-mail and so forth in place of The suppilers.

Organization

Different functions are prepared depending on the affiliated organization. Shipbuilder: Inputs the Ship Information and runs HM Checking on MD regarding the Purchased Products. It also registers the locations for MDs containing Hazardous Materials and prepares the IHM. Supplier: Registers MD and SDoC in response to the HM Checking Request from the shipbuilder.

PrimeShip-GREEN/SRM


1.3. About Purchased Product and HM Checking Request

To prepare an IHM in a new ship building phase, HM Checking by MD and SDoC collection is

necessary as the source information, and it is usually done by the shipbuilder to the suppilers. This

process is called “HM Checking Request.”

In this system, the unit of HM Checking for IHM in new building phase is the “Purchased

Products” which the shipbuilder purchases from The suppliers, and the list of Purchased Products

connected to the ship is called the “Purchase List.” If the purchase route is different even when the

Purchased Products are the same, they shall be registered as different Purchased Products.

1.4. Requirements for the operating system and browser

The environments in which operation has been confirmed are described as follows:

OS: Windows 7, Windows XP

Browser: Internet Explorer 8, FireFox3.6

Language: Japanese, English

Although the system may operate properly in environments not specified above, they are not

formally supported.

Ship “ABC” data

X100

Purchased

Product A

HM Checking HM Checking Request

Purchased List

HM Checking and HM

Checking Request to

Company X

HM Checking and HM

Checking Request to

Company Y

HM Checking and HM

Checking Request to

Company Z

No Supplier Supplier: Purchased

from Company X

Supplier: Purchased

from Company Y Supplier; Purchased

from Company Z

Purchased

Product B

Purchased

Product C

Purchased

Product D

Purchased

Product E

Purchased

Product F

Purchased

Product G

Purchased

Product H

Purchased

Product I

Purchased

Product J

Purchased

Product K

Purchased

Product L

Purchased

Product M

PrimeShip-GREEN/SRM



2. Starting Up This section describes the functions common to all users belonging to all organizations.

2.1. Common system top screen

To use the ship recycling system, access the common system top screen as shown below.

There are 8 functions which can be used or moved to from the top screen as follows:

Function name Description Chapter

1 Login Logs into the ship recycling system. 2.1

2 Register Organization Registers the organization in ship recycling system.

5.3

3 Reset Administrator Password

Resets the Administrator Password for the organization.

5.9.2

4 What’s New Indicates important information related to ship recycling.

－

5 Issues Indicates the trouble/maintenance information in ship recycling system.

－

6 Release Notes Indicates the ship recycling system update information.

－

7 Download User Manual Downloads the user manual. －

8 Terms and Conditions Indicates the terms and conditions for use of this system.

－

PrimeShip-GREEN/SRM


2.2. Login

2.2.1 Login screen

� Input the registered user ID and password on the [login] screen below and click the

“Login” button to move to the top operation screen for the organization type. The login

screen is common to all users.

� The top operation screen is currently set to [Ship Information search] for users whose

organizations are shipbuilders or ship owners and [HM Checking Request search] for

users of suppliers.

PrimeShip-GREEN/SRM



2.2.2 Menu configuration (shipbuilders)

2.2.3 Menu configuration (Supplier)

【MD/SDoc】

[Manage HM Checking Request]

Search HM Checking Request

Forward HM Checking Request

[Manage MD/SDoC]

Add MD

Search MD

Add SDoC

Search SDoC

[Manage MD Library]

Add MD

Search MD

【Maintain Master】

[Manage Myself]

Change Password

Modify User Info.

[Manage Users]

Add New User

Search User

Reissue User Password

[Manage Organization]

Modify Organization Info.

【Ship】

[Manage Ship]

Add New Ship

Search Ship

Add New Ship by Copy

Transfer Ship Data

[Manage Ship Sharing]

Edit Ship Sharing

[Manage Ship Location Info.]

Edit Ship Location Info.

[Manage Purchased Product]

Edit Purchased Product

[Output MD/SDoC per Ship]

Request MD/SDoC Output

Download MD/SDoC

【Manage IHM】

[IHM Management]

Edit MD Location

Generate IHM

View/Apply IHM

【Maintain Master】

[Manage Myself]

Change Password

Modify User Info.

[Manage Users]

Add New User

Search User

Reissue User Password

[Manage Organization]

Modify Organization Info.

Division Setting

【MD/SDoc】

[Request HM Checking]

Search HM Checking Request

[Manage Acting MD/SDoC Entry]

Search MD

Add SDoC

Search SDoC

PrimeShip-GREEN/SRM


2.2.4 Screen headers

� The registered information for the user who has logged in is shown on the right side of the

screen header.

� On the right side of the menu bar, the following common commands are provided:

Help Displays the online help.

Contact us Displays the contract window.

Logout Terminates the process and logs out from the system.

PrimeShip-GREEN/SRM



2.3. Description of search screen layout

� On a search screen, conditions can be specified in the upper section and the results are

displayed in the lower section. Command buttons that can be specified from the screen

are provided above the search results.

� “Select” section can be used to specify the subject of command execution. A radio button

is used for commands which specify only one subject, and check boxes are used for

commands which can specify multiple subjects.

� The details about the subject can be checked or edited by clicking the pencil-shaped

button in “Detail” section.

� To change the sorting conditions, select the field to be sorted from the “Sort” pull-down

menu and select ascending or descending order by the radio button.

PrimeShip-GREEN/SRM


� When a ship to be subject of processing is selected by ship search and any function is

executed, the information for the ship is retained until the next ship is selected. For

example, the data for the ship will be displayed when another menu is opened after

registration of a ship.

� Information on the selected ship is displayed under the menu as shown below:

� To execute a process on another ship, this information is reset by moving to the ship

search screen.

PrimeShip-GREEN/SRM



2.4. Input screen

� When the cursor is set with the input field empty, the length and types of characters that can

be input are indicated in balloon help as shown below:

� (*) in red is added to the items that must be filled in the input screen. For the following

example, “User ID,” “User Name,” “E-Mail” and ”E-Mail (for check)” are required items.

2.5. Input value check on screen

� The item with error turns yellow as follows when there is an error occurs after the

“Register” button and so forth is clicked on input screen:

� Depending on the type of error, the yellow color may stay on the item even when the

error is corrected, until the “Register” button and so forth is clicked again.

� The item may not turn yellow even if there is an error if the cursor is on the item.

PrimeShip-GREEN/SRM


� If you need explanation on the error, the error description and guide are shown in red in the

message area. Read the error description and correct the error.

� On edit screen, the changed data will be reflected by clicking the Register button on the

bottom right. Changes will not be updated if screen is switched without clicking the

Register button.

PrimeShip-GREEN/SRM



2.6. List of functions

The functions equipped in this system are listed as follows (in assumed order of execution in

process)

○ Functions used by shipbuilders

1. Add New Ship

2. Add New Ship by Copy

3. Search Ship

4. Edit Ship Location Information

5. Manage Purchased Product

6. Search HM Checking Request

7. Input by Acting MD Entry

8. Edit MD Location

9. Add Related Documents

10. IHM Management

11. Output MD/SDoC per Ship

12. Transfer Ship Data

13. Ship Sharing

14. Download MD/SDoC

15. Division Setting

○ Functions used by Suppliers

1. Search/Forward HM Checking Request

2. Add/Search MD

3. Add/Search SDoC

4. Manage MD Library

○ Administrative functions (common)

1. Register Organization

2. Manage Myself

3. Modify Organization Information

4. Add New User

5. Reissue User Password

6. Renew Password (Administrator)

PrimeShip-GREEN/SRM


3. Functions Used by Shipbuilders

3.1. Registration of Ship Information

� Ship Information is input. Although it is possible to input Ship Information from scratch on

the screen below, it is possible to reuse the information from already registered ships by

using the “Add new ship by copy” function in the next section.

PrimeShip-GREEN/SRM



3.2. Copying Ship Information

� It is possible to copy the information for the specified ship by selecting the copy source

ship and clicking “Add new ship by copy” button from [Ahip information search].

� Ship Location Information is not input for a newly added ship. By searching and copying

from the “Construction Shipbuilder” as the ’Ship Models’, Ship Location Information of 10

prepared Ship Types can be registered for further edit.

PrimeShip-GREEN/SRM


� On [Add new ship by copy] screen, the necessary information shall be inputted.

� To copy only Ship Location Information from the source Ship Information, click “Copy Ship

Location Info. only.” To copy everything including Purchased Product and MD/SDoC

information, click “Copy All.” The information related to HM Checking Request will not be

copied even by copying all data.

� When all data is copied from ‘Ship Models’ ship, Standard Products (list of products that

are generally used/installed on a ship prepared by ClassNK, it does not consider Ship

Type and so forth and thus they are expected and must be corrected by each shipbuilder)

are input in Purchased Product for reference.

PrimeShip-GREEN/SRM



3.3. Ship Information search

3.3.1 Since most operations including Purchased Product management, location

management and IHM management require specification of the subject ship first, the system is

set so that it can be started from [Ship Information search] screen (these functions can also be

executed from menu selection).

PrimeShip-GREEN/SRM


3.4. Ship Location Information registration and editing

� To create a new Ship Location Information, registration and editing is possible from [Ship

Location Information] from [Ship Information search].

� The order of Ship Location Information can be changed by dragging and dropping. They

will be shown on IHM in the order displayed on screen, from the up to the bottom.

� To change the location name, use the “Location” text box on screen. To add a sub-layer

location, use “New Location” text box.

PrimeShip-GREEN/SRM



3.5. Purchased Product registration

� To register or manage a Purchased Products, specify the ship to be subject first from [Ship

Information search]. By specifying the conditions and searching on [Purchased Product

Mgmt] screen, the list of Purchased Products to be subject will be displayed at the bottom

of the screen.

� Purchased Product registration is made one by one by clicking the “Register” button on

this screen.

PrimeShip-GREEN/SRM


� In addition to individual registration, it is possible to input in bulk by the following methods:

� Copying the ‘Ship Models’ data by using copy ship function

� Uploading the CSV data (*1) for the Purchased Products by clicking “Upload

Purchase List” button on the [Purchased Product Mgmt] screen.

� For Upload Purchase List of Purchased Products, it is also possible to upload the

prepared standard equipment CSV (※2). Data will be added without checking redundancy

of existing data and so forth in upload.

� It is possible to set the suppilers code in bulk by inputting only The suppilers name and

searching to select “Input Suppliers for checked records.”

※1 The CSV data format is described on p22.

PrimeShip-GREEN/SRM



� The “Purchased Product category” is an item which can be operated at the shipbuilder’s

discretion for inputting reference information.

� In [Purchased Product Mgmt], only one location can be registered as the default value

(Reference +ocation) for a Purchased Product. It is set up by “Edit location” on [Modify

Purchased Product] screen. MDs which are registered in the Purchased Product without

direct location connecting (editing) are connected using this reference location. Reference

locations cannot be input in multiple numbers.

PrimeShip-GREEN/SRM


3.6. CSV file format for Purchased Product Upload Purchase List

This CSV file has variable-length using separator(comma ’,’).

PrimeShip-GREEN/SRM



3.7. HM Checking Request

� To make HM Checking Request, check the subject Purchased Products from those

searched by specifying the subject Ship Information and click the ”HM Checking Request”

button.

� It is possible to make a HM Checking Request in bulk for the same Supplier.

� It is possible to request HM Checking as many times as necessary for one Purchased

Product. To make a HM Checking request again, specify HM Checking Request

completed and status incomplete as search conditions and execute ”HM Checking

Request.” The comment field can be used to state the reason for HM Checking again,

details about request, or conveying any other information.

� Purchase List information in CSV format is downloaded by clicking the “Download

Purchase List” button.

PrimeShip-GREEN/SRM


� To specify the suppliers, the “Supplier code” (Supplier organization code) needs to be

input.

� If the suppliers to be requested for HM Checking is not registered in this system (not yet

registered), the registration request mail will be sent to the suppliers by inputting their

Email address. It is possible for the suppliers to refer to the HM Checking Request and

make response to it after registering the organization into the system and logging in.

� If the suppliers cannot register in this system, the shipbuilder can “input in place of the

suppliers” based on the HM Checking results obtained via Email and so forth. This

process can be executed from the [Modify Purchased Product] screen. Details are

explained in Acting Entry section.

PrimeShip-GREEN/SRM



� To check if the suppliers has responded to the HM Checking Request from the shipbuilder,

search using [HM Checking Request search] from the menu.

� Here, it is also possible to search the HM Checking Requests for multiple Suppliers, and

progress in all HM Checking Requests by the shipbuilder can be checked.

PrimeShip-GREEN/SRM


3.8. Acting MD Entry

� Acting MD Entry function allows the shipbuilder to receive the MD and SDoC via the way

other than HM Checking Request (by paper) from the suppliers and register MD in place of

the suppliers. Data can be input by clicking the “Detail” button for the subject Purchased

Product on the [Purchased Product Mgmt] screen and selecting “Acting MD Entry” on the

[Purchased Product information] screen.

� It is also possible to utilize the spis file (output from ClassNK providing MD/SDoC tool) as

an acting entry method.

� MD Library will be available to shipbuilders in the future when data is established by

Suppliers.

PrimeShip-GREEN/SRM



� If SDoC is not registered, register the PDF received from the suppliers via Email from

[Register SDoC] of the menu.

PrimeShip-GREEN/SRM


� Acting MD Entry can be made from the following screen. An existing spis file data can be

loaded by clicking the “Upload file” button.

�

PrimeShip-GREEN/SRM



3.9. Editing the location

� If the registered MD contains Hazardous Materials above the threshold level, the location

should be set for generating IHM. The target data can be searched from the [Edit MD

location] screen.by specifying “containing HM above threshold”

condition

PrimeShip-GREEN/SRM


� To add a location to MD, open the detail screen for the subject Purchased Product and

click the “Add Location” button. When you would like to modify the inputted location, delete

the line and add a new one again.

� Connection to the location can be made by clicking the “Update” button on bottom right of

the screen.

PrimeShip-GREEN/SRM



� On [Add Location] screen, specify the location, used amount and its unit, and click the “Add”

button. The number of Locations is unlimited.

�

PrimeShip-GREEN/SRM


3.10. Attaching Related Documents

� Related Documents such as drawing of the ship(GA & MA) are kept as Ship Information.

From [Ship Information search], move to [Modify Ship Information] screen and add by

clicking the “Add Related Document” button.

PrimeShip-GREEN/SRM



3.11. IHM Generation

� To prepare an IHM, select the subject ship from [Ship Information search] and specify IHM

development from “Generate IHM” button.

� IHM can be generated as many times as necessary. Its history can be recorded by entering

the revision history.

PrimeShip-GREEN/SRM


� After preparation of IHM, the list of IHMs is displayed by searching from IHM management

screen. Information such as the list of MD collected/uncollected products can be obtained

from here.

� The prepared IHM can be checked on the screen which appears by clicking the “Detail”

button on this management screen, and application for review to NK is also possible “Submit

for review” button.

PrimeShip-GREEN/SRM



3.12. Outputting Reports

� The following shows the list of reports that can be output in this system.

� Since Output MD/SDoC per Ship handles many subject data and generates high load on the

server, output shall be requested from the Web and downloading by the requesting party will

be possible after process is completed in the system.

Ledger name Screen Output screen

name

Location list The list of registered location information in the system is output

per ship

Ship Location

Information

Purchase List The Purchase List registered in the system is output per ship. Purchased

Product Mgmt

Material

Declaration

Material Declaration registered in the system is output as PDF in

format specified by the Convention.

MD detail

information

Material

Declaration (bulk)

Material Declaration is output in PDF in bulk by specifying MD in

the unit of ship.

Request

MD/SDoC Output

SDoC (bulk) SDoC files related to IHM among the SDoCs registered in the

system are put into one Zip file.

Request

MD/SDoC Output

Collected MD list The list of MD data registered in the system is output by the unit

of ship.

Collected MD list

Uncollected MD

list

The list of Purchased Products without connection to MD is

output by the unit of ship.

Uncollected MD

list

Suppliers master

for reference The code, company and address for the suppliers are output.

Suppliers master

for reference

IHM The IHM specified by the Convention is output in order of

locations into an Excel file.

IHM

Reference IHM IHM whose output is made in order of equipment name as

specified by the Convention.

Reference IHM

PrimeShip-GREEN/SRM


3.13. Transfer of Ship Information

� In this system, the shipbuilder is considered the owner of the data (main owner) during ship

building and the ship owner is considered as the owner of the data after delivery.

� The [Transfer Ship Data] function is used to copy the Ship Information prepared by the

shipbuilder to the ship owner in order to clarify the responsibilities of the shipbuilder and ship

owner in IHM maintenance and management when the ship goes into service. The assumed

timing for transfer is the time of ship delivery. It is processed by specifying the [Transfer Ship

Data] menu.

PrimeShip-GREEN/SRM



3.14. Ship sharing setting

� It is possible to share the Ship Information among shipbuilders if one shipbuilding company

has several sites which are building sister ships.

� On [Edit Ship Sharing] screen, the Ship Information of the sharing shipbuilder can be

referred by the shipbuilder which has been permitted to view when the shipbuilder code to be

permitted to view is specified (only viewing is possible). By specifying the ship of the sharing

shipbuilder and using the Ship Information copy function, it is possible to diver/recycle the

Ship Information.

� On [Edit Ship Sharing] screen, it is also possible to view the list of shipbuilders giving

permission (with sharing setting) and the list of shipbuilders permitted for viewing (which can

view ship data). By default, Ship Models shipbuilder is set up for sharing and the standard

ship and standard equipment data provided by the management can be used. However, the

Ship Models shipbuilder is not displayed on Edit Ship Sharing screen.

� Only users with administrator authority can specify the Ship Sharing setting.

PrimeShip-GREEN/SRM


3.15. Sub-owner setting

� Sub-owner setting is the function to give data viewing and editing authority when the

shipbuilder or ship owner outsources IHM maintenance/preparation work to a third party

(external company).

� Sub-owner setting can be specified only by the administrator of ship’s main owner.

PrimeShip-GREEN/SRM



3.16. Mail notification

3.16.1 Types of mail notifications

In this system, notification will be made in the following mails:

1) HM Checking Request mail to The suppliers

2) IHM approval request mail to the

classification society

Mails requesting for processing

3) Ship assignment mail

4) User registration result mail Registration-related mails

5) Password reissuance mail

3.16.2 Multiple-language support for mails

The language for mail transmission will be the local language specified in language setting +

English for the main body of the mail if the language setting is identical for transmitting and

receiving organizations.

(However, the main body will be in English only when the language is set to English.)

If the language setting differs between the transmitting organization and the receiving organization,

the main body of the mail will be in English, which is the global language.

Member organization A

Member organization B

Member organization C

Language setting: Japanese

Language setting: Japanese

Language setting: Korean

Japanese

+

English

English

User A1

ユーザ

User B1

User B2

User C1

User C2

User A2

PrimeShip-GREEN/SRM


4. Functions Used by the suppliers 4.1. HM Checking Request search

� HM Checking Request made by the shipbuilder can be referred by using “HM Checking

Request check.” It is also possible to refer to the requests from multiple shipbuilders.

PrimeShip-GREEN/SRM



� When the “Detail” icon of HM Checking Request is clicked, display will move to the following

detail screen. To prepare an MD to register o the specified Purchased Product, click the

“Register MD” button.

PrimeShip-GREEN/SRM


4.2. HM Checking Request forwarding

� The process in which The suppliers reconnects the HM Checking Request sent to itself with an

already registered Supplier code and transfers the entire obligation to respond to another

supplier is called “HM Checking Request forwarding.”

� When a supplier executes this process, the suppliers which can be referred by the shipbuilder

as the HM Checking Request information will be changed to the suppliers specified as the

forwarding destination. The process needs to be executed with confirmation as this history will

not be recorded in the system.

� When HM Checking Request is forwarded, the information of this HM Checking Request will no

longer be viewable by the forwarding supplier.

� HM Checking Request forwarding can only be specified from the menu ([MD/SDoC]-[Forward

HM Checking Request]).

PrimeShip-GREEN/SRM



� By checking the HM Checking Request to be forwarded and clicking the “Forward” button,

display will move to the following forwarding screen. Enter the suppliers code, name of Supplier

to forward to and comments to execute forwarding.

PrimeShip-GREEN/SRM


4 3. MD registration/updating

� A new MD can be registered on the following screen.

� To load and use an existing spis file, click “Upload file” button to specify and load a spis file.

� To reuse an MD registered in the past, click the “Lookup Existing MD” button to move to the MD

search screen (see [MD search]).

� If the SDoC ID No. is unknown when specifying SDoC on the MD registration screen, click the

PrimeShip-GREEN/SRM



icon shaped like glasses. SDoC can be searched and “selected” as follows:

PrimeShip-GREEN/SRM


4.4. Responding to HM Checking

� When MD is registered, display will return to the “HM Checking response” screen and the

registered MD will be listed as shown in illustration below.

� Click the “Submit” button at the end so that the response to the HM Checking Request can be

referred by the requesting shipbuilder. Once responded, correction of HM Checking response

will no longer be possible.

� HM Checking response cannot be saved temporarily.

PrimeShip-GREEN/SRM



4.5. MD search

� The MD data prepared in the past can be searched using the MD search function by specifying

the conditions and reused in HM Checking response.

4.6. SDoC search

� SDoCs registered in the past can be searched from the following screen by selecting [MD

SDoC]-[Search SDoC] from the menu.

4.7. SDoC registration

� SDoC can be registered from the following screen by selecting [MD SDoC]-[Register SDoC]

PrimeShip-GREEN/SRM


from the menu. It is possible for one Supplier to register multiple SDoCs.

� To register an MD, specify the SDoC ID No.

PrimeShip-GREEN/SRM



4.8. MD Library registration

� [MD Library] can be used by the shipbuilder to utilize the MD information any time as if

selecting from a catalog by the suppliers’s registering and maintaining the latest MDs as the

“MD Library.”

� The shipbuilders can use as the direct Acting MD Entry function without using HM Checking

Request.

PrimeShip-GREEN/SRM


4.9. MD Library search

� The registered MD Library can be searched by using [MD/SDoC]-[MD Library search] from

the menu. Only those which had the “Public” flag set to ON in registration can be referred to by

shipbuilder users.

PrimeShip-GREEN/SRM



5. User Registration and Management

Functions 5.1. Organizations and users

This system specifies the following 2 types of users:

○ Administrator

○ General user

The user rules common to all organizations are listed as follows:

� User management is made by the administrator of the organization and approval by the

system management is not required.

� There should be only one Administrator in each organization, and it shall be specified at the

same time as the generation of the organization. The login ID for the Administrator is

automatically issued by the system.

� The administrator generates and manages the general users (password reissuance and so

forth). General users can change their own IDs.

� The administrator password reset is executed by the administrator himself.

� Administrators can also execute dally processes such as IHM management.

� The administrator of an IHM main owner can transfer the ship ownership and prepare

sub-owners.

Organization

Administrator X

General user A General user B

PrimeShip-GREEN/SRM


5.2. Organization registration flow (shipbuilder)

� Registration of organizations and users by shipbuilders are executed in the following

flow:

○ Notification of registration URL

Registration URL is included in the HM Checking Request made to a non-member organization

or mails transmitted at the timing of ship delivery process.

Registration of shipbuilder organization

Registration of administrative user

Logging in to the system as the administrative user using

the provisional password

Acquiring of provisional password specified in administrative user

registration

Password change (at initial login)

Registration of general users

Number of general

users

Notification of registration URL (from an organization in industry or NK)

PrimeShip-GREEN/SRM



5.3. Organization registration screen

� Organizations are registered on the following screen. Organization type, name, address and

so forth are entered.

� To protect the organization information, only the name of organization, address, phone

number and remarks are displayed when it is searched. By inputting the products handled by

the organization, name of the person in charge, contact and so forth in the remarks, it

becomes easier for the users to find the organization.

PrimeShip-GREEN/SRM


5.3.1 Administrator registration

� After registration of organization, the Administrator is registered. As soon as the

Administrator input is completed, the organization is registered in the system.

� The login ID for the Administrator is assigned by the system. The “user name” specified here

is the name of the administrator.

� The login ID and provisional password for the Administrator are sent to the Email address

specified here. Please specify the address correctly.

� To reset the administrator password, “user ID,” “name of organization,” “phone number” and

“Email” are required. The Administrator shall keep this information within the organization.

PrimeShip-GREEN/SRM



5.3.2 General user registration

� When the Administrator is registered, the Administrator can register the general users who

will use the system within the same organization. The login IDs for the general users can be

specified here.

� The User ID and provisional password will be sent to the Email address specified here.

Please specify the address correctly.

� General users can be registered at any time after the initial registration.

PrimeShip-GREEN/SRM


5.4. Organization registration flow (Supplier)

� Organization registration for The suppliers can happen through 2 cases. One is triggered by

the HM Checking Request from a shipbuilder member to the system, and the other is to

register the organization from the URL notified by some organization in the industry or a

shipbuilder.

5.4.1 Flow of registration triggered by the HM Checking Request from a shipbuilder



Logging in as the administrative user using the

provisional password

Acquisition of provisional password from the mail specified by

administrative user registration



Number of general

users

The suppilers to which HM Checking and HM Checking Request is sent receives the registration request mail.

The shipbuilder which is the source of HM Checking and HM Checking Request makes HM Checking or HM Checking Request to a non-member Supplier by Email specification.

The suppilers opens the registration screen from the URL included in mail.

HM Checking/HM Checking Request

PrimeShip-GREEN/SRM



5.4.2 Flow for registration triggered by URL notification by an organization in industry or a

shipbuilder



Logging in to the system as the administrative user by using the

provisional password

Acquisition of provisional password at the mail address specified in

administrative user registration



Number of general

users

Notification of URL for registration (from an organization in industry or a partner shipbuilder)

PrimeShip-GREEN/SRM


5.5. Changing the Administrator setting

� To change the information on Administrator, select [Modify User] from [Master Management]

menu after logging in. Of the Administrator information, only user ID cannot be changed.

5.6. Changing the organization information

� To change the information on an organization, select [Modify Organization] from [Master

Management] menu after logging in.

� To protect the organization information, only the name of organization, address, phone

number and remarks are displayed when it is searched. By inputting the products handled by

the organization, name of the person in charge, contact and so forth in the remarks, it

becomes easier for the users to find the organization.

PrimeShip-GREEN/SRM



5.7. Changing the general user setting

To change the information on a general user, select the subject user by [User Search] from

[Master Management] menu after logging in, and change the information on the general user from

the “Detail” button.

○ General user search screen

○ Modify general user screen

PrimeShip-GREEN/SRM


5.8. Department/section setting

� To manage the data classification and updating authorities in the unit of internal

organizations of a shipbuilder, this can be used as an optional function.

� The department and section setting can be made by setting up the department/section and

connecting it to the users.

� The Purchased Product registered by the user set up with a department/section cannot be

changed by users set up with other departments or sections. However, such restriction will

not be applied to users without department/section setting (default). In addition, there will be

no restriction on the Purchased Products (default) registered by users without

department/section setting.

○ Department/section setting screen

○ Modify User screen

It is possible to set up the department/section on Modify User screen when department/section

is set

up.

PrimeShip-GREEN/SRM



5.9. Reissuing passwords

5.9.1 Password management

� Any user can change the password by basically resetting the password and logging in with

the provisional password sent via Email, if he/she loses the password after starting its

operation.

※ The password needs to be changed immediately after logging in with the provisional

password. The user cannot keep using the provisional password.

5.9.2 Password reissuance methods

� The method of password reissuance varies between Administrators and general users as

follows:

○ Administrators

1. An Administrator resets his/her own password from the URL for administrative password

reissuance which can be moved to from the login screen (user ID, name of organization,

phone number and mail address specification are necessary).

2. The provisional password is issued from the system.

3. The Administrator checks the Email at the address registered in the system and finds the

provisional password sent from the system.

4. The Administrator logs in using the provisional password obtained in 3.

5. Password change will be required. Change the password.

� Password reissuance screen for Administrator

PrimeShip-GREEN/SRM


○ General users

1. A general user whose password is lost requests for password reissuance to the

administrator of the same organization.

2. The Administrator logs in to the system to search for the requesting general user from [User

password reissuance] and clicks on “Reissue password” button with a check on “Select”

checkbox for the subject user.

3. The password is reissued.

4. The subject general user checks the Email registered in the system and checks the

provisional password sent from the system.

5. The subject general user logs in using the provisional password obtained in 4.

6. The user will be required to change the password. He/she shall change the password.

○ Password reissuance screen for general users

Date post:	14-Apr-2020
Category:	Documents
Upload:	others
View:	3 times
Download:	0 times