3

Is the planning, delegating, monitoring and control of all aspects of the project.

Aim, to achieve the project objectives within the expected performance targets for:

Time Cost Quality Scope Benefits and Risk

4

PRINCE2 method does not cover all skills needed by the Project Manager to control a project.

PRINCE2 is a methodology that was developed by Project Managers asking themselves “Why do projects fail?”

ProjectLeadership / People skills

Financial Project Management

5

“Happy families are all alike; each unhappy family is unhappy in its own way.”

6

Standing for PRojects IN Controlled Environments, PRINCE2 is the world’s most adopted project management framework, with over one million practitioners.

It provides invaluable guidance that gives individuals and organizations alike the essentials of running a project.

Best of all, PRINCE2 is easy to learn and flexible enough to adapt to all types of project.

AXELOS is a joint venture set up in 2014 by

the Government of the United Kingdom and Capita, to

develop, manage and operate qualifications in best

practice, in methodologies formerly owned by the Office of

Government Commerce

7

• The PRINCE2 Definition of a project:

A temporary organization that is created for the purpose of delivering one or more business products according to an agreed Business Case

• Key benefits of PRINCE2:

Ensures projects are delivered to agreed quality, within budget and timescale

BUDGETDesired targets met, on

time every time. No

surprises, just seamless

project management

TIMESCALEQUALITYProven methods and

globally-recognized

solutions, for total success

Flexible enough to fit in

with any budget –

regardless of project size

8

1. Plan: We agree work with our subordinates

2. Delegate: We authorize the subordinates to perform the work

3. Monitor: We keep an eye on the agreed work to make sure all is

going as planned - our subordinates need to inform us as soon as

they forecast that this will not be the case (allowing us to Manage

By Exception)

4. Control: When alerted to an actual or forecast deviation of the

agreed work we step in to authorize corrections

Plan

Delegate

Monitor

Control

9

10

Each and every project you work on has a lot riding on it. Deadlines have to be met, solutions have to be found. That’s where PRINCE2 comes in.

In the fast-moving world of 21st century business, Governments and Business both benefit from the true global best practice standards delivered through PRINCE2.

So here’s the question: can you afford not to benefit from all that PRINCE2 offers you?

11

Benefits:

Product focused

Process based

Recognized best practice

Tailorable, scalable and flexible

Widely used in public and private sector

There is not license fee

12

PRINCE2: improved project delivery, improved performance, improved business results

Improved

communication

Improved

effectiveness

Improved cost

control

Improved focus

Unite teams

and processes

Influence

the organizational

culture

Improved trust

Improved

alignment

13

Qualifications

recognized

around

the worldHow to start

Your projects

How to improve

your delivery

How to close

your

projects

How to

structure

a project

Structured

approach

Clearly

understand

your role

Terminology that

is common

Improve your

position

PRINCE2: successful projectmanagement, improved project delivery, enhanced career advancement.

15

7 Themes

7 Principles

7 Processes

The PRINCE2 Project Methodology consists of…

To be a true PRINCE2 delivery, seven principles need to apply to any project (whatever the size). These key themes resonate throughout each project, with processes tailored across a wide variety of sectors and different roles providing a solid framework to deliver the desired result: on time, on budget and always to the very highest standard.

16

17

18

19

20

21

PRINCE2

Focus on

productsManage by

stages

Manage by

exception

Learn from

experienceTailoring

Continued business

justification

Defined roles and

responsibilities

BUSINESS CASE

RISK

ORGANIZATION

PLANS

PROGRESS

QUALITY

CHANGE

Apply to all Themes

23

Business Case

Explain the purpose and justification of the Project

Organization

Describes essentials roles and responsibilities

Quality

How the project requirements and specifications will be defined

Plans

Shows what a plan should contain and how it should be developed

Risk

The procedures followed to effectively manage risks

Change

How issues and changes will be managed

Controls

Defines the stages, tolerance, and reporting arrangements for the project

24

25

Starting up a Project

Directing a Project

Initiating a Project

Managing a Stage

Boundary

Controlling a Project

Closing a Project

Create an Outline

Business Case to justify

starting a project

Approve the Business case after start up,

after initiation and each

stage boundary

Refine the Outline

into a full Business

Case

Update the Business Case to

reflect the project

progress at the end of a

stage

If risks or issues arise,

review the business case for impact

Review the Business Case to assess if any benefits have

been achieved and identify

benefits to tobe measured post project

26

27

The key to getting the quality aspects right in a project is to start by understanding what your customer's quality expectations are.

28

29

30

31

32

Despite the best planning, our customers sometimes want to add in somethingextra or change something.

33

34

36

Start Up a Project (SU): This is a very short pre-project process that gathers the necessary data to start the project.

Directing a Project (DP): This process is for Senior Management and this course will show how the senior management controls theproject.

Initiating a Project (IP): This process examines the justification of the project and creates the Project Initiation documents, whichinclude the Project Plan.

Managing a Stage Boundary (SB): This process provides a controlled way to complete a stage and plan the next one.

Controlling a Stage (CS): This process describes the Project Manager’s day-to-day monitoring and control activities. This is where theProject Manager spends most of their time during a project.

Managing Product Delivery (MP): This process delivers the products. It is where the products (Specific Products) that the users willuse get produced by the team members.

Closing a Project (CP): This process confirms delivery of the products and the Project Manager prepares the project for closure.

37

SU

DP

IP CS

SB

MPD MPD

CP

1 Starting up a Project2 Initiating a Project3 Directing a Project4 Controlling a Stage

5 Managing Product Delivery6 Managing Stage Boundaries7 Closing a Project

Directing

Managing

Delivering

CS

SB

Stages of a project

Example of where process would fit into a four stage project

38