Priority Access Card (PAC)for the Homeless

Titanium Database

Training Resource for Oral Health Providers

Purpose

This training resource has been developed to provide you with instructions. Part 1: Titanium data entryPart 2: Running reports from Titanium

For the second phase of implementation of the Priority Access Card (PAC) for the homeless.

Background Information

The Priority Access Cards (PAC) were printed with unique identifying numbers for the second phase of implementation.

These cards were distributed to each homeless centre with the numbers noted.

With your help, we are able to reconcile and identify, the homeless centre and the method of distribution.

Background Information: Priority Access Cards – Unique IdentifiersWhat do we mean by two methods of distribution?

Method A card

Method A: Active – Case Manager or Community Nurse intervention(BLUE CARD)

Method B: Passive - Client collects from the waiting area (GREEN CARD)

Method B Card

Unique identifiers preprinted here

A10001

P80010

Part 1 data entry: What do the Unique Identifiers mean to

us?Codes have been added to the Titanium database to assist in

evaluating the second phase of implementation.

Rationale: When a Homeless Person presents with a Priority Access Card

Why did we use code numbers in Titanium?

We needed to identify; 1. Which Homeless service distributed the card2. The type of distribution method (active or

passive)3. Build on current procedures for Oral Health

Services rather than create additional spreadsheets (electronic or paper)

Part 1 Data Entry: When a Homeless Person presents with a Priority Access Card

Codes have been formatted in the Titanium database that correspond to the numbers on the Priority Access Cards……however we were unable to exactly match due to character limitations. So…

Part 1 data entry:This is what it looks like in Titanium

Priority Access Card for the Homeless

PART 2 REPORTS

Rationale: When a Homeless Person presents with a Priority Access CardUsing Titanium as a database means Able to run reports as individual services from

Titanium (fortnightly)

Part 2: Running reports from Titanium

The project goes live 1 October 2014 and concludes 31 January 2015.We are requesting that you run a report for the codes for the homeless every fortnight and submit it to the project manager Deidre Watsondwatson@nmml.org.auTelephone 94902700

Procedure: Running reports from TitaniumStep1: Log in to Titanium

Step 2: ClickReports tabProductivity reportService mix report

Step 3:Enter

Agency Code #%&#Start Date 1/10/2014 (always)Payor Group AllProvider AllVisit Setting All Except Private

Dental SettingPriority Access AllAge Group AllProvider Registration All

Step 3 continued

Item Code Type All Item CodesEnd Date xxxPayor AllCOC type Gen, Emer, DentClinic Site/Group AllAccommodation AllProvider Type All

Step 3: Visual of field entry for the 2 previous slides

Step 4:

Click on view report

Step 5:

Export into Excel

Drop down box

Step 6:

Save as Service Mix Report Oct1_[date] in your drive: Cpd_documents\[agency]\Output_Reports

Report name with

date

Step 7:

Return to your CDP Documents folder, and copy your file, created in step 6, to your local V:\ C$ drive, so that it can be sourced locally to email

(You may need to create a folder to save all these reports in on your C:\ drive)

Step 8:

Send fortnightly reports as an attachment to:

Deidre Watsondwatson@nmml.org.au

Resources:

This resource is also available on the following website

http://www.nmml.org.au/dental

Thank you

On behalf of the North West Oral Health Leadership Group, we would like to take the opportunity to thank you for assisting with the implementation of this important initiative.

We would also like to acknowledge the great help and support of Dental Health Services Victoria in helping with this second phase of implementation and the use of the Titanium database.