Priority School (SIG) TA SessionCohort IV

C Corbett Education Consulting LLCVirginia Department of Education

VDOE — Office of School ImprovementHoliday Inn Airport– Sandston, VA

February 19, 2014

Julie Corbett, jcorbett@corbetteducation.com, 312-479-7119

3 Year

Process to

Build

Capacity

Year

3 Ye

ar 2

Yea

r 1

2

Shifting

State

Role:

Compliance to

Support

3

Sample

Organizational

Structure

• How often does the ILP team, the school’s principal (and/or leadership team), and the external Lead Partner meet?

• What does an action plan look like? – Objective; action step(s); by whom; with help from; status report due; deadline– Tool: School restructuring: What Works When, Learning Point Associates, 2010, tool 13

4

VDOE Contractor

Superintendent

Internal Lead Partner

Internal Lead Partner

School Principal & Leadership TeamSchool Principal & Leadership Team

VDOE

External Lead Partner Project

Manager

External Lead Partner Project

Manager

Field Staff

ILP Team(crucial district staff

Transformation Team Members Transformation Team Members

Key:

Division

of

Responsibilities

5* Lead Partner, Mass Insight Education and Research Institute, 2010

• Who’s responsible for what?• How do the entities hold each other accountable?• How do the entities share specific responsibilities?• Are all of the roles covered? • Are the right people on the bus?• Are the right people in the right positions on the bus?

VDOE, External Lead Turnaround Partner, Internal Lead Partner, school principal, leadership team, supporting partners

Roles

&

Responsibilities

• Have the authority & direct contact with the superintendent to make timely decisions• Communicate with

superintendent & school board about process and changes• Facilitate changes within the

district to allow autonomy at the school level

• Have the authority & direct contact with the superintendent to make timely decisions• Communicate with

superintendent & school board about process and changes• Facilitate changes within the

district to allow autonomy at the school level

• Monitor implementation of all action steps, work of partners, and obligations noted in the MOU• Communicate needs from the

field to the VDOE • Share learnings with other

facilitators• Connect the local team to other

supports and services at VDOE (help streamline the system)

• Monitor implementation of all action steps, work of partners, and obligations noted in the MOU• Communicate needs from the

field to the VDOE • Share learnings with other

facilitators• Connect the local team to other

supports and services at VDOE (help streamline the system)

• Lead collaborative school-based improvement team• Develop leadership skills of

strong teachers and junior administrators• Communicate regularly with all

other team members to ensure school needs are addressed• Act as the Change Leader

• Lead collaborative school-based improvement team• Develop leadership skills of

strong teachers and junior administrators• Communicate regularly with all

other team members to ensure school needs are addressed• Act as the Change Leader

• Provide overall guidance, timeline, resources, & support for implementation• Provide additional staff and

capacity building services, with decreasing intensity over time

• Provide overall guidance, timeline, resources, & support for implementation• Provide additional staff and

capacity building services, with decreasing intensity over time

6

Strands & Indicators (Transformation Model) Strand Content Area # of

Indicators

A Establishing & Orienting the District Transformation Team 4

B Moving Toward School Autonomy 6

C Selecting a Principal & Recruiting Teachers 8

D Working with Stakeholders & Building Support for Transformation

7

E Contracting with External Providers 8

F Establishing & Orienting the School Transformation Team 2

G Leading Change 6

H Evaluating, Rewarding, and Removing Staff 22

I Providing Rigorous Staff Development 11

J Increasing Learning Time 8

K Reforming Instruction 11

TA01, TA02, TA03 3

Total 96 7

Expectations

1. Work in the best interest of the students2. Contribute to a collaborative environment3. Challenge the status quo4. Attend & participate in all required Technical Assistance

sessions, meetings and conference calls5. Implement with fidelity6. Everyone must do the work7. Ensure efforts are aligned & work towards the same goals8. Over communicate with each other & outsiders9. Work towards sustainability10. Picking and choosing indicators is not an option, all 93

must be included in the overall plan, but focus on the ones that directly address the school’s needs

8

5 Whys (and a What)

9

1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

5 Whys (and a What)

10

2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools.

Answer: We don’t have a focus for our meetings.

2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools.

Answer: We don’t have a focus for our meetings.

1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

5 Whys (and a What)

11

3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda?

3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda?

2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools.

Answer: We don’t have a focus for our meetings.

2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools.

Answer: We don’t have a focus for our meetings.

1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

5 Whys (and a What)

12

4. Why aren’t we organized or have an agenda? Answer: We don’t have a process for developing an agenda?

4. Why aren’t we organized or have an agenda? Answer: We don’t have a process for developing an agenda?

3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda?

3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda?

2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools.

Answer: We don’t have a focus for our meetings.

2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools.

Answer: We don’t have a focus for our meetings.

1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

5 Whys (and a What)

13

5. Why don’t we have a process for developing an agenda? Answer: Because we don’t know who’s in charge.

4. Why aren’t we organized or have an agenda? Answer: We don’t have a process for developing an agenda?

4. Why aren’t we organized or have an agenda? Answer: We don’t have a process for developing an agenda?

3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda?

3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda?

2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools.

Answer: We don’t have a focus for our meetings.

2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools.

Answer: We don’t have a focus for our meetings.

1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

5 Whys (and a What)

14

5. Why don’t we have a process for developing an agenda? Answer: Because we don’t know who’s in charge.

4. Why aren’t we organized or have an agenda? Answer: We don’t have a process for developing an agenda.

4. Why aren’t we organized or have an agenda? Answer: We don’t have a process for developing an agenda.

So, what are we going to do about it? So, what are we going to do about it?

3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda.

3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda.

2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools.

Answer: We don’t have a focus for our meetings.

2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools.

Answer: We don’t have a focus for our meetings.

1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

5 Whys (and a What)

15

5. Because we don’t know who’s in charge.

4. We don’t have a process for developing an agenda4. We don’t have a process for developing an agenda

3. We aren’t organized and don’t have an agenda.3. We aren’t organized and don’t have an agenda.

2. We don’t have a focus for our meetings.2. We don’t have a focus for our meetings.

1. We spend too much time talking about personal things and sharing stories.

1. We spend too much time talking about personal things and sharing stories.

Clarification of roles & responsibilities

TemplatesMeeting Norms TemplatesMeeting Norms

Templates Meeting NormsTemplates Meeting Norms

PrioritizationStrategic planDevelop focus

PrioritizationStrategic planDevelop focus

5 whys and a what

• Select a problem or issue you’re currently struggling with– Work through the 5 whys– Connect to Indistar indicators– What are you going to do about the root cause?– How are you going to address each level of the

whys?– Who is accountable and responsible for changing

the conditions?

16