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Copyright 2010, The World Bank Group. All Rights Reserved.
Probation Statistics
Part 2
Crime, Justice & Security Statistics
Produced in Collaboration between World Bank Institute and the Development Data Group (DECDG)
Copyright 2010, The World Bank Group. All Rights Reserved.
Probation Staff numbers – general
• To work out the efficiency of the probation service it is important to know the number of staff employed, by type: Probation Officers, assistants, ancillary staff, etc
• Staff numbers need only be collected once a year. eg see the next slide, with staff numbers collected in broad categories for each probation office
• Senior Probation Staff at national HQ need to know how well their resources are spread throughout the country
• They also need to know how many vacancies there are• This form will also enable senior staff to answer UN queries about
the number of probation staff and show how their country compares with others
• Other forms could be devised on an annual basis, to record the amount of resources in each probation offices: eg computers
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Copyright 2010, The World Bank Group. All Rights Reserved.
Probation Staff data collection
Name of Court
…………
Numbers recruited in year
Numbers left in year
Number in post at end of year
Vacancies at end of year
Probation Officers
Assistants
Ancillary staff
Total staff
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Copyright 2010, The World Bank Group. All Rights Reserved.
Manpower Trends
National Court Numbers
2007 2008 2009 2010
Total employed
Workload per staff member
Recruited during year
Left during year
Vacancies
% Vacancies
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Copyright 2010, The World Bank Group. All Rights Reserved.
Summary and individual returns
• Up to now we have discussed summary data sent in by the probation offices monthly.
• However, more detail would be available if an individual form could be set up to capture data from each completed supervision.
• This would be more efficient if computers were available but it is possible to do it manually
• It could be carried out for all cases or for only a sample.
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Copyright 2010, The World Bank Group. All Rights Reserved.
Example of individual form – supervisions of theft cases
Survey of all Theft supervisions concluded in……. Probation Office during ………..
Ref \No. ……. Type of programme attended …….
Name of Probation officer
….. Did supervision end satisfactorily? …….
Type of supervision ……. Reason(s) for un satisfactory end of supervision
………
Length of supervision
…… Race/tribe of offender ………
What was stolen? …….. Age/sex of offender ………
Date of Theft ……. Date supervision ended ……….
Date of sentence …….. Value stolen in Theft ……….
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Copyright 2010, The World Bank Group. All Rights Reserved.
Use of Information Technology
• Good computer equipment will enhance the statistics that can be collected and analyzed about the Probation Service.
• The small numbers involved in the probation area mean that a small IT application only is needed
• However, statistics development should not wait on good IT
• Statistics collection, as described in this Module can be carried out with existing technology, using manual returns
• PCs, with WORD, EXCEL, Internet explorer and OUTLOOK are perfectly adequate for the majority of probation statistics that developing countries will need for the next decade.
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Copyright 2010, The World Bank Group. All Rights Reserved.
Introducing Good IT systems
• IT training for statistics should consist of basic understanding of EXCEL, ACCESS and WORD, rather than more complex packages such as SPSS
• The first priority is to record basic registers on EXCEL • Training is then needed in the use of the Internet• Finally ACCESS could be used for new collection instruments• Although statistics can be produced without IT systems, eventually
all probation offices will introduce IT systems to improve their general management.
• The system will seek to record case papers and decisions, schedule cases, deal with management information
• When this happens it is important that the need for statistics is fed in, at an early stage, to the user requirement for such a management system.
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Copyright 2010, The World Bank Group. All Rights Reserved.
Those starting Court Orders and release supervision by the Probation Service, England
2008 2009 Change
Court orders 46,012 45,980 0%
Community sentences
34,907 33,816 -3%
Community Orders 33452 32593 -3%
Pre-2008 orders 1,493 1,236 -17%
Deferred sentences 143 154 +8%
Suspended sentences
11,083 12,036 +9%
All pre-post supervision
11,722 11,879 +1%
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Copyright 2010, The World Bank Group. All Rights Reserved.
Terminations of Court orders by reason, 2009 (percentages), England
Q4 2008 Q1 2009 Q2 2009 Q3 2009 Q4 2009
Ran full course 50% 51% 52% 52% 53%
Terminated for good progress
12% 11% 12% 12% 13%
Terminated for failure to comply
17% 16% 16% 16% 15%
Re-offended 11% 11% 10% 10% 10%
Other terminations
10% 10% 10% 10% 10%
Total (Number) 29,876 31,874 32,189 33,813 32,362
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Copyright 2010, The World Bank Group. All Rights Reserved.
Court reports written by the probation service, England, 2009
Q4 2008 Q4 2009 Change (%)
Standard PSR 32,182 25,147 -22%
Fast delivery PSR (written)
13,690 18,417 +33%
Fast delivery PSR (oral)
6,275 9,451 +51%
Deferred sentence 251 266 +6%
PSR breach 2,503 3,321 +33%
Court review 180 181 +1%
Total reports 55,101 56,602 +3%
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Copyright 2010, The World Bank Group. All Rights Reserved.
Summary of Probation Statistics
• Statistics should be collected at probation office level• Statistics should be collected on each area of work: and include
workload, outcome and resources statistics• First priority should be given to Monthly summaries• Statistics can be produced without computers and should not wait
for IT developments or investment• When computers are introduced for management purposes,
statistics should be recorded for each offender and analysed via Access databases
• Regular publication of statistics should take place.• Classifications should be the same as for police, courts, etc
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