NCSA PA

Competency Based Assessment in Architecture

PROCEDURES FOR ASSESSORS for the AACA

Architectural Practice Examination (APE) Review of Academic Equivalence (RAE) Review of Graduate Equivalence (RGE) National Program of Assessment (NPrA)

© Architects Accreditation Council of Australia (AACA) January 2014

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Bibliography First Edition published 2000 Updated Version published September 2003 Updated Version published November 2005 Second Edition published 2009 Updated Version published February 2011 Updated Version published September 2012 Updated Version published January 2014

© Architects Accreditation Council of Australia (AACA) 2014

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PROCEDURES FOR ASSESSORS

1 NOMINATION & RESPONSIBILITY 6 1.1 Nomination of Assessors 1.2 Qualifications 1.3 Considerations for the Appointment of Assessors 1.4 Responsibilities of Assessors 1.5 Responsibilities of Architects Registration Boards 1.6 Responsibilities of AACA 2 THE ARCHITECTURAL PRACTICE EXAMINATION (APE)

2.1 Introduction 8 2.1.1 Format of the Examination

2.2 APE Part 1: Eligibility 8

2.2.1 General 2.2.2 Stages of Eligibility

2.3 APE Part 2: National Examination Paper (NEP) 2.3.1 General 2.3.2 Setting of the Examination Paper 2.3.3 Circulation and Marking of the Examination Paper 2.3.4 Examination (NEP) Outcome 2.3.5 Part 2 Debriefing Session/Conclusion

2.4 APE Part 3: Examination by Interview 13 2.4.1 General 2.4.2 Unsuccessful Candidates 2.4.3 Re-admission APE Part 3 2..4.4 Responsibilities of APE Convenors, Assessors, Architects Registration Boards 2.4.5 Part 3 Conclusion – Debriefing Session 3 THE REVIEW OF ACADEMIC EQUIVALENCE (RAE) 17

3.1 Introduction 3.2 Assessment Policy 3.3 The Interview 3.4 Preparation for the RAE Interview

3.4.1 Documentation 3.4.2 Strategy 3.4.3 Provisional Academic Assessment 3.4.4 RAE Recommendations

3.5 Conduct of the RAE Interview 3.5.1 Recommended Approach 3.6 Advice to Candidates 4 REVIEW OF GRADUATE EQUIVALENCE (RGE) 21 4.1 Introduction 4.2 Assessment Policy 4.3 The Interview 4.4 Preparation for the Interview 4.4.1 Documentation 4.4.2 Stragegy 4.4.3 Provisional Academic Assessment 4.4.4 RGE Recommendations

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4.5 Conduct of Interview 4.5.1 Recommended Approach 4.6 Advice to Candidates 5. THE NATIONAL PROGRAM OF ASSESSMENT (NPrA) 25

5.1 Frequency 5.2 Assessment Panels 5.3 Responsibilities of Assessment Panels

5.4 The NPrA Procedures 5.5 Assessment of Submissions

5.6 Advice to Candidates 5.7 NPrA Monitors 5.7.1 Nominations 5.7.2 Role of Monitors 5.7.3 Qualifications 5.7.4 Considerations 5.7.5 Responsibilities of Monitors

This document is to be read in conjunction with AACA’s The National Competency Standards in Architecture (NCSA) and NCSA PC – Procedures for Candidates

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PREAMBLE The Architects Accreditation Council of Australia is a national body formed by the architects registration boards of each state and territory for the consideration of matters of common concern or interest. AACA is responsible for facilitating the competency based assessment (CBA) process and maintaining the National Competency Standards in Architecture (NCSA) on behalf of the profession. AACA is not itself a registration authority. Its role is the facilitation of the assessment process, which is recognised by each of the state and territory registration boards as a prerequisite to registration. The decision to register Candidates is the sole prerogative of the registration authorities. The NCSA document sets out the benchmark standards of competence against which a Candidate for registration as an architect in Australia or New Zealand is measured. It should be seen as the measure of the knowledge, skill and experience that is required of a practitioner for entry to the profession. In Australia the use of the title architect is reserved by law to those who are registered by the statutory authorities in each state or territory. The purpose of registration and certification of the title Architect is to serve the public interest. Registration is the formal act that recognises acceptable standards of competence and conduct and enables the name of the registrant to be entered upon a state or territory Register of Architects. Upon registration, an architect must be competent in the design, documentation and management of an architectural project which could be undertaken by an independent practitioner. That individual must also be competent to contribute to design resolution, to integration of technology and to procurement of ‘complex architectural projects’ in a range of practice models. An architect will have exposure to a range of building types of varying size and complexity. While the NCSA defines core competencies required for registration, it is recognised that in the course of their professional development architects may elect to specialise in narrow fields of practice. It is anticipated that those architects will aspire to levels of excellence in their specialised fields, but it is not the purpose of the NCSA to identify, measure or test specialised competencies. AACA endorses the professional responsibility of tertiary institutions for the determination of course structures and teaching methods and supports those institutions in their assertion of independence in such matters.

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1 NOMINATION AND RESPONSIBILITY

1.1 NOMINATION OF ASSESSORS

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For each of the four parts of the competency based assessment (CBA) procedure, i.e. APE, RAE, RGE, and NPrA, state or territory architects registration boards are required to make annual nominations of Assessors. An Assessor may be nominated for more than one part of the procedure but in making nominations the following criteria must be observed. 1.2 QUALIFICATIONS Generally each Assessor must be currently registered in Australia, have been so registered for a minimum continuous period of 5 years, and have been working in practice or academia in Australia. APE Assessors must be practising architects. An architect who has been appointed as an APE Assessor while on a practising register and who subsequently moves to a non-practising register may remain as an APE Assessor for a maximum period of 12 months after moving to the non-practising register. RAE Assessors should be practicing or academic architects. An architect who has been appointed as a RAE Assessor while on a practising register and who subsequently moves to a non-practising register may remain as a RAE Assessor subject to annual nomination by the relevant state or territory architects registration board and ratification by AACA. Where it is difficult to recruit academics who are also architects, academics who have practice experience, or failing that, academics who have appropriate experience in architectural teaching may be appointed as RAE assessors. RGE Assessors must be practising or academic architects. An architect who has been appointed as an RGE Assessor while on a practising register and who subsequently moves to a non-practising register may remain as an RGE Assessor subject to annual nomination by the relevant state or territory architects registration board and ratification by AACA. NPrA Assessors must be practising or academic architects. An architect who has been appointed as an NPrA Assessor while on a practising register and who subsequently moves to a non-practising register may remain as an NPrA Assessor subject to annual nomination by the relevant state or territory architects registration board and ratification by AACA. 1.3 CONSIDERATIONS FOR THE APPOINTMENT OF ASSESSORS The following criteria should be considered when appointing Assessors:

• the standing of the individual within the profession or within an academic institution

• the individual's exposure to and awareness of current architectural education in Australia

• the individual's experience in general professional and academic assessment procedures

• the willingness and commitment of the individual to participate in, and comply with, the requirements of the CBA system

• gender balance

1 In some jurisdictions ‘Assessors’ might be known as ‘Examiners’.

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1.4 RESPONSIBILITIES OF ASSESSORS All Assessors must:

• indicate their acceptance of nomination on the appropriate nomination form

• immediately advise the relevant state or territory architects registration board if they are unable to continue as a nominee

• be fully conversant with the NCSA, the principles which underlie their establishment and the policies and procedures governing the registration of architects in Australia

• be familiar with the NCSA PC – Procedures for Candidates

• attend all briefing and debriefing sessions called by the APE Convenor or AACA, or the relevant architects registration board in the state or territory in which they are resident

• not assess a Candidate with whom they have had a close or working relationship

• exercise full compliance with all legal and other aspects of equity, equal opportunity and anti-discrimination requirements

Assessors may claim Continuing Professional Development points for their Assessment activities. 1.5 RESPONSIBILITIES OF ARCHITECTS REGISTRATION BOARDS The relevant state or territory architects registration boards must:

• submit nominations to the annual Council Forum of AACA, in accordance with section 1.1, on the appropriate nomination forms as supplied by AACA. Nominations may also be submitted out of session

• immediately advise AACA of the withdrawal of a nomination and at the same time, or as soon after as possible, submit for approval a replacement nomination

• preferably appoint Assessors for set periods but in such a manner as to allow rotation

• qualifications of an individual approved by AACA as an Assessor in one Australian jurisdiction should automatically qualify that individual to be an Assessor in any other Australian jurisdiction

1.6 RESPONSIBILITIES OF AACA AACA will ratify acceptance of nominations at the annual Council Forum. Nominations may also be ratified out of session. Where Council rejects a nomination, reasons must be given in writing to the registration board and a further nomination sought. Where withdrawal or rejection of a nomination occurs after Council has met, the AACA Board shall have the authority to confirm the withdrawal or rejection. AACA will advise all Assessors in writing of their appointments and on the first occasion will supply all Assessors with a full set of CBA documentation. AACA will further advise all Assessors of any subsequent amendments to the CBA documents immediately upon approval of such amendments.

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2 THE ARCHITECTURAL PRACTICE EXAMINATION (APE) The Architectural Practice Examination (APE) is a nationally consistent competency based assessment process (CBA). All Candidates seeking registration as an architect in Australia are required to successfully complete the APE. The APE has no educative role. The APE has been developed and is maintained by AACA. It has been adopted by all Australian state and territory architects registration boards as the national examination in Architectural Practice.

2.1 INTRODUCTION APE Assessors must be practising architects. An architect who has been appointed as an APE Assessor while on a practising register and who subsequently moves to a non-practising register may remain as an APE Assessor for a maximum period of 12 months after moving to the non-practising register. All Assessors who participate in the Architectural Practice Examination are experienced practitioners and will have attended a briefing seminar on, and be familiar with, the NCSA. Assessors are also required to attend briefing and debriefing sessions following their participation in the process and to contribute by making available their comments and suggestions on all aspects of the Examination process to AACA through state and territory APE Convenors.

2.1.1 Format of the Examination The APE is conducted in three (3) parts:

APE Part 1: Eligibility APE Part 2: National Examination Paper (NEP) APE Part 3: Examination by Interview

Candidates must complete all three Parts sequentially. Parts 1 and 2 must be undertaken in the same jurisdiction (state or territory). Part 3 may be undertaken in another jurisdiction. APE Candidates are required to complete the APE within two (2) years of the date of notification of success in Part 2 of the APE. The APE may traverse all of the Units, Contexts, Elements and Performance Criteria of the NCSA.

For full details of the APE process see Section 3, NCSA PC – Procedures for Candidates.

2.2 APE PART 1: ELIGIBILITY 2.2.1 General The objective of Part 1 is to determine eligibility for entry to the APE. Candidates must successfully complete this Part of the APE as a condition of admission to Part 2, the NEP. Checking required at Part 1 may be undertaken by registry staff or the state or territory APE Convenor. Those undertaking the checking process must be familiar with NCSA – Procedures for Candidates and the NCSA Logbook Information.

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Those checking the Logbook and Statement of Practical Experience must record the results on a Record of Examination. They must also ensure that the Candidate has provided a Statutory Declaration attesting to the accuracy of all documentation submitted. Candidates who make a false statement or provide false information on the Application Forms, or in the supporting documentation, may forfeit eligibility to undertake the APE. Project photographs must not be accepted with the Statement of Practical Experience. The Record of Examination must be provided to the APE Convenor who will arrange for Candidates to be advised of the result in writing. The notification should include directions for Candidates' next action, i.e. re-submit or register for the National Examination Paper. 2.2.2 Stages of Eligibility There are three (3) stages in determining eligibility in Part 1:

Stage 1 – Application Is the checking of admission qualifications and determining that all information

required on the application form has been submitted, together with the required enclosures. Incomplete applications should be rejected at this stage; the Candidate refused admission and the reasons given.

Stage 2 – Logbook and Statement of Practical Experience A. Logbook

Consists of checking each application to ensure that the Candidate has satisfied the minimum experience requirements in the seven (7) mandatory Prescribed Elements of Competency in their Logbook as follows:

Context 2.1 Element 2.1.2 Prepare architectural drawings with regard to

the location, extent of building elements, components, finishes, fittings and systems

Element 2.1.4 Co-ordinate the documentation of the project Context 3.1 Element 3.1.2 Establish site conditions Element 3.1.4 Assess regulatory context

Context 3.2 Element 3.2.3 Prepare preliminary project evaluations, programs and feasibility studies

Element 3.2.5 Establish requirements for, and coordinate, specialists

Context 3.3 Element 3.3.1 Administer a standard form construction

contract

It is not essential for log sheets to be completed in chronological order.

Levels of Experience: Three (3) levels of experience have been identified:

Executive: Defined as experience gained as the principal decision-maker on a

project.

Participant: Defined as experience gained as a team member or operative working under the instruction or supervision of a responsible person.

Observer: Defined as experience gained by careful observation of procedures

and practices carried out by others.

A total minimum of 3000 hours of logged architectural experience (3300 hours from 1 January 2015) is required in the seven (7) mandatory Prescribed Elements of Competency.

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It is acceptable that logged experience may be:

(a) all at Executive level OR

(b) a composite of Executive, Participant and Observer level experience as follows:

• at least 40 hours of architectural experience in each of the seven (7) mandatory Prescribed Elements of Competency – Elements 2.1.2, 2.1.4, 3.1.2, 3.1.4, 3.2.3, 3.2.5 and 3.3.1

• at least 40 hours of architectural experience at Executive level in each of at least three (3) of the mandatory Prescribed Elements of Competency

• no more than 160 hours of experience at Observer level in each of Elements 3.2.3 and 3.3.1. Elements 3.2.3 and 3.3.1 are the only two Prescribed Elements of Competency in which Observer experience is accepted.

All logged experience that has been gained in a self-employed capacity must be at Executive Level. Where a Candidate’s experience does not satisfy the eligibility requirements and they believe there are exceptional circumstances that would justify their eligibility they should apply in writing to the AACA setting out the details of the ‘exceptional circumstances’ to be assessed and finally determined by the APE National Convenor.

The decision of the APE National Convenor will be final and binding and will be based on an evaluation of the material submitted to establish equivalence to the mandatory requirements. Candidates contemplating such an application should first consult the state or territory APE Convenor in the jurisdiction where the Candidate wishes to undertake the examination.

The APE National Convenor will report the outcome of all ‘exceptional circumstances’ applications to AACA.

B. Statement of Practical Experience Consists of checking each application to ensure that the Candidate has

satisfied the requirements for the Statement of Practical Experience as specified in the NCSA PC – Procedures for Candidates.

Candidates whose Logbook and/or Statement of Practical Experience are found to

be inadequate are not to proceed to Part 2, the NEP.

Stage 3 – Notification Candidates whose Part 1 submission is found to be satisfactory will be notified

by the responsible architects registration board and they will be invited to present for the National Examination Paper (NEP), that is Part 2 of the Architectural Practice Examination.

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2.3 APE PART 2: NATIONAL EXAMINATION PAPER (NEP) 2.3.1 General The objective of the National Examination Paper is to provide a reliable and valid test of knowledge and application of the NCSA. Candidates must pass the NEP as a condition of admission to Part 3, the Examination by Interview. The NEP takes the form of a one-hour, 'closed book', multiple-choice scenario style Paper. The NEP is conducted in each state and territory by the responsible architects registration board in accordance with nationally consistent procedures and a national timetable. The NEP is centrally marked by AACA. All Papers and Candidate Answer Sheets as well as all unused Papers and Candidate Answer Sheets are to be returned to AACA within seven (7) days of the date of the NEP. AACA will not provide copies of Papers or Answer Sheets. The relevant architects registration board will advise Candidates of their results in writing. Notification should include directions for Candidates' next action, i.e. apply for admission to the Part 3 - Examination by Interview, or apply for re-admission to Part 2. Unsuccessful Candidates will be advised in writing of their areas of weakness.

2.3.2 Setting of the NEP AACA has commissioned the creation of a ‘bank’ of scenarios with multiple-choice answers written by experts nominated by the various architects registration boards. The scenarios and answers, together with justification for the answers, are subject to a three-tier trial testing process. AACA draws scenarios at random from the ‘bank’ to create Papers as and when required. 2.3.3 Circulation and Marking of the NEP Papers and Candidate Answer Sheets are circulated to each architects registration board ten (10) days prior to the appointed examination date. The Papers and Candidate Answer Sheets are not to be retained by the Candidates but must be returned to the state or territory architects registration board for secure destruction or return to AACA. The architects registration board will forward all Candidate Answer Sheets to AACA for central marking. No copies of the Papers or Candidate Answer Sheets are to be retained by the architects registration board as scenarios will be re-used from a ‘bank’ maintained by AACA.

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2.3.4 NEP Outcome Candidates will be notified of their results (‘successful’ or ‘unsuccessful’) by the responsible architects registration board. Unsuccessful Candidates will be notified of their areas of weakness. Candidates must not be notified until after the APE National Convenor has received all the Part 2 results from the responsible architects registration authorities, has had a telephone debrief with all relevant APE Convenors, and has endorsed the release of the outcomes. Candidates who are successful will be eligible for entry to Part 3 – the Examination by Interview, provided they complete the entire APE within two (2) years of the date of notification of success in Part 2. They may present for the next, or any subsequent Part 3 to be conducted in any jurisdiction, subject only to the capacity of the architects registration board to accommodate them.

Candidates who do not qualify to sit for the Part 3 will be required to re-sit Part 2. They may re-sit at the next or any subsequent session, without being required to resubmit for Part 1, providing they are sitting within 2 years from the date of first notification of being unsuccessful in Part 2. Candidates may only re-sit Part 2 in the same jurisdiction in which they submitted for Part 1. An updated Logbook and a revised Statement of Practical Experience evidencing experience gained subsequent to the previous Part 2 must be provided along with a Statutory Declaration attesting to the accuracy of all information in the documentation submitted. Candidates who do not re-sit within 2 years from the date of first notification of being unsuccessful in Part 2 are required to re-apply for entry to Part 1. When re-applying for entry to Part 1 they must provide a Logbook and a Statement of Practical Experience that satisfy eligibility criteria. A Statutory Declaration attesting to the accuracy of the documentation must also be provided. 2.3.5 Part 2 Debriefing Session/Conclusion Subsequent to each Part 2, AACA will arrange a telephone hook-up between all APE Convenors, to discuss and report on results. The Part 2 results will only be released subsequent to this debrief, and with the endorsement of the APE National Convenor.

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2.4 APE PART 3: EXAMINATION BY INTERVIEW 2.4.1 General

The objective of the Examination by Interview is to enable the Assessors, by discussion with the Candidate, to confirm that the Candidate has demonstrated adequate knowledge and/or experience of the NCSA sufficient to satisfy requirements for registration. The Part 3 may traverse all of the Units, Contexts, Elements and Performance Criteria of the NCSA. The purpose of the Part 3 is to assess the Candidate’s knowledge and experience with reference to the documentary submission as well as to the NCSA. The Assessors will take an overall view of the Candidate’s training and ability to deal with situations in a mature professional manner. The Assessors will decide whether, on balance, the Candidate possesses skills and abilities that will inspire the trust and confidence, which is fundamental to professionalism. The Part 3 will be conducted as a discussion between fellow members of the profession. The Candidate will be expected to be familiar with topical professional issues and must be prepared to discuss them. The Part 3 is not restricted to discussion on the Candidate’s Logbook and Statement of Practical Experience; it can explore knowledge in both actual and hypothetic situations. Candidates are advised that they may be examined in a variety of contract types but that they should be able to demonstrate competence in contracts that may be administered by an architect. Often in interviews the manner of responding can be as important as the content of the response. It is recognised that professional interviews are often tense and Assessors are aware that the Candidate may be nervous and inexperienced in these situations. The Assessors will attempt to put the Candidate at ease before commencing to deal with the substantive issues in the Interview. Two Assessors normally will constitute the Assessment Panel, which conducts the assessment of any one Candidate. The duration of the Part 3 interview will be between 45 minutes and one hour. From time to time the state, territory or APE National Convenor may attend the interview, with the permission of the Candidate, for quality assurance purposes. Candidates are not permitted to take any equipment, notes, reference materials, cell phones, recording or other devices into the Examination. Architects registration authorities will not provide reference material for use by Candidates, ie the interview is conducted ‘closed book’. Candidates who are successful in Part 3 will be invited by the relevant registration board to apply for registration. 2.4.2 Unsuccessful Candidates If Assessors in Part 3 are not satisfied that the Candidate meets the objective of the Examination by Interview, they must record an ‘unsuccessful’ result on the Part 3 Result Sheet. The Assessors must provide detailed written reasons supporting their decision, identifying the Unit, or Units, of Competency by Context which the Candidate has not satisfied. This will form the basis of the written advice provided to the Candidate by the responsible architects registration board. Candidates are required to complete Part 3 within two (2) years of the date of notification of success in Part 2 of the APE.

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2.4.3 Re-admission APE Part 3 Unsuccessful Candidates may apply for re-admission to the next, or any subsequent Part 3 session to be conducted in any jurisdiction, subject only to the capacity of the architects registration board to accommodate them. Candidates applying for re-admission to Part 3 will be required to submit an updated Logbook and to demonstrate the experience subsequent to the date of the previous Part 3 through submission of a revised Statement of Practical Experience. A new Statutory Declaration attesting to the accuracy of the documentation submitted will also be required. They will be exempt from Part 2 provided they complete the entire APE within two (2) years of the date of notification of success in Part 2.

2.4.4 Responsibilities in Part 3 of APE Convenors, Assessors and Architects

Registration Boards (a) APE Convenors

APE Convenors are appointed by each of the architect registration boards from its cohort of APE Assessors. APE Convenors are responsible for:

• the preparation of a list of names of Candidates admitted to the Part 3 Examination by Interview

• circulation of the list of Candidates to the Assessors to enable them to identify any potential conflict of interest (ie employees, acquaintances or Candidates previously examined by a particular Assessor). These Candidates must be eliminated from that Assessor’s list

• pairing of Assessors and ensuring that a Candidate is not examined by any Assessor who has previously taken part in assessment of that Candidate. For Re-admitted Candidates the interview is to be conducted as, and be seen to be, a fresh assessment of the Candidate

Prior to Part 3 sessions each state or territory APE Convenor is responsible for a briefing of Assessors to review the objectives of the Part 3, and to ensure that Assessors are conversant with the NCSA, the APE pocedures, and the requirements for recording results and giving reasons if required. The Part 3 timetable should be circulated to Assessors. A period of one hour and fifteen minutes should be allocated to each Candidate. This allows time for discussion between Assessors prior to conducting the interview, 45 minutes to one hour for the interview, and time for discussion/writing of reasons, if necessary, after the interview. At the conclusion of each session the APE Convenor must be provided with a completed Result Sheet for each Candidate. This information must then be provided to the responsible architects registration board which will forward the results on to Candidates. (b) Assessors

In sufficient time prior to the Part 3 session, each Assessor will have access to copies of the Candidates' Logbooks and Statements of Practical Experience. Assessors should formulate their approach to the interview using these documents and the NCSA. The Candidate should be invited into the room by one of the Assessors and the Assessors should introduce themselves.

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As far as possible the Part 3 should be a discussion between the three parties rather than an interrogation or confrontation. Candidates are frequently extremely nervous and it is important that they be put at ease as much as possible. Candidates should be treated as fellow professionals and some initial general discussion often assists them to relax.

Assessors should keep in mind the particular object of the Part 3 and avoid time-consuming and ineffective diversions. Assessors should not question Candidates about any previous attempts at either Part 2 or Part 3. The duration of the interview will be between 45 minutes and one hour. Experience has shown that little purpose is served by extending the length of an interview in the hope that the Candidate will, after an extended discussion, reveal a capacity, which was not apparent during the early part of the Interview. At the conclusion of each interview, time should be allowed for private discussion between the Assessors. Experience has shown that it is important that decisions be reached and recorded before recollections are confused by a subsequent interview.

If Part 3 Assessors are unanimous that the Candidate is able to demonstrate adequate knowledge and/or experience of the NCSA sufficient to satisfy requirements for registration, they should record a ‘satisfactory’ result on the Result Sheet.

If Part 3 Assessors are unanimous that the Candidate is unable to demonstrate adequate knowledge and/or experience of the NCSA sufficient to satisfy requirements for registration, or, if the Assessors are split in their assessment, they must record an ‘unsatisfactory’ result. In those circumstances the Assessors must provide detailed written reasons supporting their decision, identifying the Unit, or Units, of Competency by Context which the Candidate has not satisfied. Those Candidates who are unsuccessful in Part 3 are able to re-sit in any jurisdiction at their discretion at the next Part 3 session. Unsuccessful Candidates are required to be examined by two new Assessors when they re-sit the Part 3.

At the conclusion of each Part 3 session, the Result Sheets should be returned to the relevant APE Convenor complete with comments written in the form in which they will be passed on to Candidates in the event that they have not satisfied the Assessors. Assessors are reminded that at all stages throughout the APE confidentiality must be preserved. (c) Architects Registration Boards The responsible state or territory architects registration board will advise Candidates of their results by letter as soon as practicable after the Part 3. Candidates who have been unsuccessful in Part 3 will be given written reasons, precisely expressed, with reference to the NCSA so that the Candidate may comprehend the areas of weakness. Assessors are to return all materials to the registration board at the conclusion of the session.

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2.4.5 APE Part 3 Conclusion – Debriefing Session As soon as possible, after the completion of Part 3 interviews, APE Convenors should arrange a debriefing session for Assessors in their respective jurisdictions. It is essential that feedback be obtained from the Assessors on all aspects of the Part 3. It is also desirable that feedback is obtained from both successful and unsuccessful Candidates. The relevant registrar must then submit the Report to AACA. Candidates who successfully fulfill all the requirements of the Architectural Practice Examination are eligible to apply to any state or territory board for registration.

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3 THE REVIEW OF ACADEMIC EQUIVALENCE (RAE)

See Section 4, NCSA PC - Procedures for Candidates 3.1 INTRODUCTION Academic qualifications in architecture obtained outside Australia are assessed by AACA in terms of academic equivalence with a currently accredited architecture qualification in Australia prior to entry to the Architectural Practice Examination (APE). To be eligible to undertake the Review of Academic Equivalence (RAE) Candidates must have an adequate student academic portfolio. Assessors: RAE Assessors should be practicing or academic Architects. An Architect who has been appointed as a RAE Assessor while on a practising register and who subsequently moves to a non-practising register may remain as an RAE Assessor subject to annual nomination by the relevant state or territory Architects registration board and ratification by AACA. Where it is difficult to recruit academics who are also Architects, academics who have practice experience, or failing that, academics who have appropriate experience in architectural teaching may be appointed as RAE Assessors. The RAE is conducted by a Panel comprising a minimum of two AACA approved Assessors, preferably one academic and one practitioner, and convened on behalf of AACA by the architects registration board in the state or territory in which the Candidate is resident. It is most important that RAE Assessors understand the process and purpose of recognition of overseas qualifications in architecture, and their specific role in this procedure. The Explanatory Notes which accompany the RAE Application Form contain detailed information about the process, which Assessors should familiarise themselves with. 3.2 ASSESSMENT POLICY The purpose of the RAE is to validate the Provisional Academic Assessment/Skills Assessment. The AACA assessment of an overseas qualification in architecture is done in two stages: Preliminary evaluation of the course of study is made by the AACA Secretariat in Canberra based on reports of visits to the school provided by Consultants, precedent assessments and other information available to it. This is the Provisional Academic Assessment. (An alternative to the Provisional Assessment is an AACA Skills Assessment for migration purposes.) Final evaluation – the Review of Academic Equivalence (RAE). The RAE is available to those who:

� have a student academic portfolio as prescribed in Section 8 of the RAE Explanatory Notes; and

� are an Australian citizen or permanent resident of Australia; or � have a visa granting permission to work in Australia (without limitation); or � have been requested to obtain an AACA assessment by an Australian university.

The RAE Panel is required to assess the Candidate’s qualifications in accordance with the standard assessment criteria which are defined in terms of evidencing the applicable NCSA competencies, as they relate to a currently accredited architectural qualifications from a recognised school of architecture in Australia.

C1 Equivalent C2 Not Equivalent: approved upgrading study comprising units from an accredited

professional architecture course at a recognised Australian school of architecture; alternatively the Candidate may elect to undertake the NPrA, if eligible. Some unsuccessful RAE Candidates may be eligible to undertake the Review of Graduate Equivalence (RGE).

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C3 Not Equivalent: completion of a five year professionally accredited professional architecture course at a recognised Australian school of architecture is recommended with credits as allowed by the school of architecture; alternatively the Candidate may elect to undertake the NPrA, if eligible.

Note: To be classified C1 (Equivalent) each NCSA Context/Element must have a ‘Yes’ response under ‘Competent’ within Section 2.2. Identification of Equivalence. 3.3 THE INTERVIEW The interview will involve an assessment of qualifications in all Contexts of Unit 1 Design; Context 3.1 of Unit 3 Project Management; Context 4.1 – Elements 4.1.4 and 4.1.5 of Unit 4, Practice Management. The RAE is a review of academic equivalence not work experience. When attending the RAE interview it is essential that the Candidate provides originals of their degree certificate/s and transcript/s. If those original degree certificate/s and transcripts/s are not provided the interview will be concluded and the Candidate will need to apply for a second interview. An additional fee will apply.

If material within the Candidate’s submitted portfolio was reduced in size/scale, the original full size/scale material must be brought to the interview.

Please note: The interview is not an opportunity for the presentation of additional material. Material which was not included at the time of application must not be considered in the interview.

The RAE requires Candidates to present to AACA, in advance of the interview: � RAE Application Form, which includes a matrix (an analytical summary of their student

academic portfolio) � certified copies of their degree certificates and course transcripts � 3 copies of their student academic portfolio. The portfolio must be of sufficient legibility

and quality to evidence competence in each of the NCSA Contexts/Elements relevant to the RAE. The material contained in the portfolio must be cross referenced to the matrix.

3.4 PREPARATION FOR THE INTERVIEW 3.4.1 Documentation Candidates are provided with details about the RAE, including documentation required, the student academic portfolio and interview process, in the Explanatory Notes which accompany the RAE Application Form. RAE Assessors will receive documentation, including the student academic portfolio, for each Candidate prior to the interview so that they may study the available information and form an opinion as to how the interview might be approached. Candidates will have been advised to prepare themselves to discuss the projects contained in their student academic portfolio at interview in terms of the following Contexts/Elements of the NCSA:

• All contexts of Unit 1 Design

• Context 3.1 of Unit 3 Project Management

• Context 4 - Elements 4.1.4 and 4.1.5 of Unit 4 Practice Management. 3.4.2 Strategy It is important that RAE Assessors allow sufficient time before each interview to meet and discuss their joint strategy for the interview and note any particular areas of concern or uncertainty.

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3.4.3 Provisional Academic Assessment The Report on the course of study undertaken by the Candidate (which is prepared by AACA and attached to each submission) should be read carefully. It is based on information on international tertiary education standards and systems, and on the recommendations made by Australian Architects following their commissioned visits to individual schools in the major migrant source countries, that have been endorsed by AACA. Preliminary classifications are validated where possible by precedent assessments. These sources, together, determine the Provisional Academic Assessment stated on the RAE Panel Report Form. The task of the RAE Panel is to confirm or refute this assessment on the basis of evidence presented by the Candidate. 3.4.4 RAE Recommendations It is essential that Assessors ensure that Candidate understand the purpose of the RAE interview – to establish the status of the Candidate’s academic qualifications in terms of meeting the academic requirement for registration as an Architect in Australia. Therefore the recommendation of the RAE must address the course of study that the Candidate has completed, and its equivalence, or otherwise, to a currently accredited architecture qualification in Australia. 3.5 CONDUCT OF THE INTERVIEW The interview will normally be of approximately one hour in duration. At times language and cultural constraints may result in mismatched expectations about the outcome of the interview and of any subsequent action to be taken. Great care should therefore be taken to establish rapport and confidence on both sides. Social roles and politeness norms can be expected to be significant factors in the success of the interview process. 3.5.1 Recommended Approach Invite the Candidate into the interview room and make the necessary introductions. Put the Candidate at ease. Candidates should be regarded as fellow professionals. As far as is possible, the interview should be a discussion between three parties rather than an interrogation or confrontation. Some Candidates will be under considerable stress, many will be very nervous and initial general discussion may help them relax. Lead into the assessment process with a statement on the purpose of the interview, such as the following: "We are here to establish the standard of your education as an Architect in comparison with that of graduates of currently accredited architecture qualification in Australia. In assessing its equivalence we will wish to look at your qualifications and student academic portfolio." Assessors should keep in mind the particular object of the interview and avoid time-consuming and ineffective diversions. Try to convey the questions in a way that the Candidate can hear, understand and respond to easily. Establish the Candidate’s Identity Due to problems over the years with impostors, Assessors must be careful to establish the identity of the Candidate. Completion of the Documentation Certification Sheet When attending the RAE interview it is essential that the Candidate provides originals of their degree certificate/s and transcript/s. If those original degree certificate/s and transcript/s are not provided the interview must be concluded and the Candidate will need to apply for a second interview. An additional fee will apply.

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If material within the Candidate’s submitted portfolio was reduced in size/scale, the original full size/scale material must be brought to the interview. Once the documents have been authenticated the Documentation Certification Sheet needs to be completed by all parties. Authorship Candidates should be questioned about their student work in detail to ensure it is their work and to assess the quality of the course of study. It is imperative to establish what part of the work being presented was actually executed by the Candidate. Quite often, when questioned, it is clear that others have been involved to some extent. Also, the actual degree of intellectual contribution by the Candidate to the particular work should be established. Assessors should look for the Candidate's name or initials on the drawings, for example. Comment should be made on the RAE Panel Report Form where authorship is uncertain. Identification of Equivalence Assessors are reminded to explore sufficient evidence to ensure equivalence in each of the Contexts and Elements to be assessed and contained in the RAE Panel Report Form. No other documents can be presented at the interview, apart from the original degree certificate/s and transcript/s and any material within the Candidate’s submitted portfolio which was reduced in size/scale. The original full size/scale material must be brought to the interview. The interview is not an opportunity for the presentation of additional material. It is acknowledged that no overseas course of architecture includes the study of Australian practice and management. Therefore if Candidates have studied professional practice during their professional course to an extent equivalent to Australian graduates this should normally be accepted as substantiation of competence in Contexts 4.1.4 and 4.1.5. Recommended Classification Allow sufficient time after each interview for private discussion, agreement on recommendations and immediate completion of the RAE Panel Report form. It is important that Assessors’ decisions be reached and recorded before recollections are confused by a subsequent interview. For a Candidate’s academic qualifications to be classified C1 (equivalent) each Context/Element on the RAE Panel Report Form must have a ‘Yes’ response under the heading ‘Competent’. The RAE Panel must carefully summarise the basis for its recommendation on the RAE Panel Report Form.

3.6 ADVICE TO CANDIDATES At the conclusion of the interview the Candidate should be advised that the final decision on the equivalence of their qualifications will be made by AACA and they will receive a letter from AACA, normally within three weeks, informing them of its decision. 3.7 INFORMATION FOR ASSESSORS ABOUT RAE OUTCOMES It is important to remember that RAE Assessors only make recommendations for classification. Final decisions are made by AACA. Consequently Assessors should be extremely careful not to give Candidates any indication of the possible outcome of the interview. Candidates who are successful in the RAE may undertake the Architectural Practice Examination when they have fulfilled the eligibility criteria. Unsuccessful Candidates will be required to complete upgrading studies at a currently accredited architecture qualification in Australia. Candidates may undertake further tertiary study, or if eligible, the National Program of Assessment (NPrA). Some unsuccessful RAE Candidates may be eligible to undertake the Review of Graduate Equivalence (RGE).

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4 THE REVIEW OF GRADUATE EQUIVALENCE (RGE)

See Section 5, NCSA PC - Procedures for Candidates 4.1 INTRODUCTION Academic qualifications in architecture obtained outside Australia are assessed by the AACA in terms of academic equivalence with a currently accredited architecture qualification in Australia prior to entry to the Architectural Practice Examination (APE). The RGE is available to those who have overseas qualifications in architecture and significant experience, who no longer have a student academic portfolio, but who meet certain other eligibility criteria. Assessors: RGE Assessors should be practicing or academic Architects. An Architect who has been appointed as a RGE Assessor while on a practising register and who subsequently moves to a non-practising register may remain as an RGE Assessor subject to annual nomination by the relevant state or territory Architects registration board and ratification by AACA. The RGE is conducted by a Panel comprising a minimum of two AACA approved Assessors, one of whom should be a practitioner, and convened on behalf of AACA by the architects registration board in the state or territory in which the Candidate is resident. The purpose of the RGE is to validate the Provisional Academic Assessment/Skills Assessment. It is most important that RGE Assessors understand the process and purpose of recognition of overseas qualifications in architecture, and their specific role in this procedure. The Explanatory Notes which accompany the RGE Application Form contain detailed information about the process, which Assessors should familiarise themselves with. 4.2 ASSESSMENT POLICY The purpose of the RGE is to validate the Provisional Academic Assessment/Skills Assessment. The AACA assessment of an overseas qualification in architecture is done in two stages: Preliminary evaluation of the course of study is made by the AACA Secretariat in Canberra based on reports of visits to the school provided by Consultants, precedent assessments and other information available to it. This is the Provisional Academic Assessment. (An alternative to the Provisional Assessment is an AACA Skills Assessment for migration purposes.) Final evaluation – Review of Graduate Equivalence (RGE): The RGE is available to those who have met all the following criteria:

� overseas qualifications in architecture and significant experience, but no longer have a student academic portfolio; and

� at least 10 years of experience under the supervision of an architect subsequent to graduation from a professional qualification in architecture; and

� obtained a ‘positive’ AACA Provisional Assessment or ‘suitable’ Skills Assessment for migration purposes; and

� be an Australian citizen or permanent resident of Australia; or have a visa granting permission to work in Australia (without limitation).

The RGE Panel is required to assess the Candidate’s qualifications in accordance with the standard assessment criteria which are defined in terms of evidencing the applicable NCSA competencies, as they relate to a currently accredited architectural qualifications from a recognised school of architecture in Australia.

C1 Equivalent C2 Not Equivalent: approved upgrading study comprising units from an accredited

professional architecture course at a recognised Australian school of architecture; alternatively the Candidate may elect to undertake the NPrA, if eligible.

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C3 Not Equivalent: Completion of a five year accredited professional architecture

course at a recognised Australian school of architecture is recommended with credits as allowed by the school of architecture; alternatively the Candidate may elect to undertake the NPrA, if eligible.

Note: To be classified C1 (Equivalent) each NCSA Context/Element must have a ‘Yes’ response under ‘Competent’ within section 2.2. Identification of Equivalence. 4.3 THE INTERVIEW The interview will involve an assessment of overseas qualifications, through an evaluation of a post graduate work portfolio, in all Contexts of Unit 1 Design; Context 3.1 of Unit 3 Project Management; Context 4.1 – Elements 4.1.4 and 4.1.5 of Unit 4, Practice Management. When attending the RGE interview it is essential that the Candidate provides originals of their degree certificate/s and transcript/s. If those original degree certificate/s and transcript/s, are not provided, the interview must be concluded and the Candidate will need to apply for a second interview. An additional fee will apply. No other documents can be presented at the interview. The interview is not an opportunity for the presentation of additional material The RGE requires Candidates to present to AACA prior to the interview:

� RGE Application Form – Section 1, and the following Sections � a summary matrix –Section 2 – an analytical summary of their work experience � employer references – Section 3 � a curriculum vitae – Section 4 � a post graduate work portfolio undertaken since graduation - Section 5.

The portfolio must be legible and of sufficient quality to evidence competence in each of the NCSA Contexts/Elements relevant to the RGE. The material contained in the portfolio must be cross referenced to the summary matrix.

� certified copies of their degree certificates and course transcripts

4.4 PREPARATION FOR THE INTERVIEW 4.4.1 Documentation Candidates are provided with details about the RGE, including documentation required, the post graduate work portfolio and interview process, in the Explanatory Notes which accompany the RGE Application Form. RGE Assessors will receive documentation, including the post graduate work portfolio, for each Candidate prior to the interview so that they may study the available information and form an opinion as to how the interview might be approached. Candidates will have been advised to prepare themselves to discuss the projects contained in their post graduate work portfolio at interview in terms of the following Elements of the NCSA:

• All contexts of Unit 1 Design

• Context 3.1 of Unit 3 Project Management

• Context 4 - Elements 4.1.4 and 4.1.5 of Unit 4 Practice Management. 4.4.2 Strategy It is important that RGE Assessors allow sufficient time before each interview to meet and discuss their joint strategy for the interview and note any particular areas of concern or uncertainty.

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4.4.3 Provisional Academic Assessment The Report on the course of study undertaken by the Candidate (which is prepared by AACA and attached to each submission) should be read carefully. It is based on information on international tertiary education standards and systems, and on the recommendations made by Australian Architects, following their commissioned visits to individual schools in the major migrant source countries, that have been endorsed by AACA. Preliminary classifications are validated where possible by precedent assessments. These sources, together, determine the Provisional Academic Assessment stated on the RGE Panel Report Form. The task of the RGE Panel is to confirm or refute this advice on the basis of evidence presented by the Candidate. 4.4.4 RGE Recommendations It is essential that Assessors ensure that Candidates understand the purpose of the RGE interview – to establish the status of the Candidate’s qualifications and work experience in terms of meeting the academic requirement for registration as an Architect in Australia. Therefore the recommendation of the RGE must address the Candidate’s competence, or otherwise, at a level equivalent to final year standard of a currently accredited Australian course in architecture. 4.5 CONDUCT OF THE INTERVIEW The interview will normally be of approximately one hour in duration. At times language and cultural constraints may result in mismatched expectations about the outcome of the interview and of any subsequent action to be taken. Great care should therefore be taken to establish rapport and confidence on both sides. Social roles and politeness norms can be expected to be significant factors in the success of the interview process. 4.5.1 Recommended Approach Invite the Candidate into the interview room and make the necessary introductions. Put the Candidate at ease.Candidates should be regarded as fellow professionals. As far as is possible, the interview should be a discussion between three parties rather than an interrogation or confrontation. Some Candidates will be under considerable stress, many will be very nervous and initial general discussion may help them relax. Lead into the assessment process with a statement on the purpose of the interview, such as the following: "We are here to establish the standard of your education as an Architect in comparison with that of graduates of currently accredited architecture qualification in Australia. In assessing its equivalence we will wish to look at your qualifications and post graduate work portfolio." Assessors should keep in mind the particular object of the interview and avoid time-consuming and ineffective diversions. Try to convey the questions in a way that the Candidate can hear, understand and respond to easily. Establish the Candidate’s Identity Due to problems over the years with impostors, Assessors must be careful to establish the identity of the Candidate. Completion of the Documentation Certification Sheet When attending the RGE interview it is essential that the Candidate provides originals of their degree certificate/s and transcript/s. If those original degree certificate/s and transcript/s are not provided, the interview must be concluded and the Candidate will need to apply for a second interview. An additional fee will apply.

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Once the documents have been authenticated the Documentation Certification Sheet needs to be completed by all parties. Authorship The Candidate should be questioned about their post graduate work portfolio in detail to validate their role in the projects presented. Identification of Equivalence Assessors are reminded to explore sufficient evidence to ensure equivalence in each of the Contexts and Elements to be assessed and contained in the RGE Panel Report form. No other documents can be presented at the interview, apart from the presentation of original degree certificate/s and transcript/s. The interview is not an opportunity for the presentation of additional material. It is acknowledged that no overseas course of architecture includes the study of Australian practice and management. Therefore if Candidates have studied professional practice during their professional course to an extent equivalent to Australian graduates this should normally be accepted as substantiation of competence in Contexts 4.1.4 and 4.1.5. Recommended Classification Allow sufficient time after each interview for private discussion, agreement on recommendations and immediate completion of the RGE Panel Report form. It is important that decisions be reached before recollections are confused by a subsequent interview. For an Candidate’s academic qualifications to be classified C1 (equivalent) each Context/Element on the RGE Panel Report Form must have a ‘Yes’ response under the heading ‘Competent’. The RGE Panel must carefully summarise on the RGE Panel Report Form the basis for its recommendation. 4.6 ADVICE TO CANDIDATES At the conclusion of the interview the Candidate should be advised that the final decision on the equivalence of their qualifications will be made by AACA and they will receive a letter from AACA, normally within three weeks, informing them of its decision 4.7 INFORMATION FOR ASSESSORS ABOUT RGE OUTCOMES It is important to remember that RGE Assessors only make recommendations for classification. Final decisions are made by AACA. Consequently Assessors should be extremely careful not to give Candidates any indication of the possible outcome of the interview. Candidates who are successful in the RGE may undertake the Architectural Practice Examination when they have fulfilled the eligibility criteria. Unsuccessful Candidates will be required to complete upgrading studies at a currently accredited architecture qualification in Australia. Candidates may undertake further tertiary study, or if eligible, the National Program of Assessment (NPrA).

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5 NATIONAL PROGRAM OF ASSESSMENT (NPrA)

See Section 6, NCSA PC - Procedures for Candidates 5.1 FREQUENCY The National Program of Assessment (NPrA), centrally coordinated by AACA, is offered once a year. The Competency Standards addressed in the NPrA are:

• All contexts of Unit 1 Design

• Context 3.1 of Unit 3 Project Management

5.2 ASSESSMENT PANELS NPrA Assessors must be practising or academic architects. An architect who has been appointed as an NPrA Assessor while on a practising register and who subsequently moves to a non-practising register may remain as an NPrA Assessor subject to annual nomination by the relevant state or territory architects registration board and ratification by AACA. AACA will appoint a Panel of three Assessors from the approved list of nominated Assessors to set and assess each individual Program. Each NPrA will therefore have a separate Assessment Panel structured such that no two Assessors represent the same state or territory architects registration board. 5.3 RESPONSIBILITIES OF ASSESSMENT PANELS The following is a summary of the Assessment Panel’s responsibilities:

• formulate a Brief that will expose Candidates to the requirements of each of the Contexts covered by the NPrA as detailed in the Elements and Performance Criteria specified in those Contexts

• submit to AACA, for approval, the Brief and Program requirements, including instructions to Candidates, submission format, time-scale, etc., i.e. all information considered necessary and adequate to clearly define the particular NPrA and its requirements

• ensure that before submitting the proposed NPrA for AACA approval, it is endorsed by all three members of the Panel

• prepare responses to all questions submitted by Candidates in the Question and Answer process.

• assess Candidates’ submissions

5.4 THE NPrA PROCEDURES The Procedures for the NPrA will be determined by the AACA National Assessment Panel (NAP). They will be set out in the NPrA Program document for each year’s Program and be distributed to Candidates, Assessors and Monitors.

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5.5 ASSESSMENT OF SUBMISSIONS Upon receipt of Submissions from the Candidates, each Assessor shall complete a Provisional Assessment Worksheet. An overall rating of the submission, in terms of ‘satisfactory’ or ‘unsatisfactory’, will complete the Provisional Assessment. Subsequently, the Assessment Panel of three will meet in Canberra. At the Panel meeting the Assessors will review their Provisional Assessment and confirm or reject by simple majority. The Panel will convey its decision on each Candidate to the Registrar of AACA before leaving Canberra. The Registrar will convey the results to the AACA National Assessment Panel. 5.6 ADVICE TO CANDIDATES Following receipt of the recommendations from the NPrA Assessors, the AACA National Assessment Panel must confirm the results within 28 days, after which Candidates will receive notification. Successful Candidates will receive AACA Certification. Those assessed as not having demonstrated sufficient evidence of achievement in the required standards of competence through their responses to the relevant Performance Criteria of the NPrA will be notified accordingly and advised of their areas of weakness. Candidates who successfully fulfill all the requirements of a National Program of Assessment are eligible to apply for entry to the Architectural Practice Examination of the Competency Based Assessment process. 5.7 NPrA MONITORS 5.7.1 Nomination As with the nomination of Assessors, nominations for NPrA Monitors will be submitted to the annual Council Forum of AACA, by the relevant state and territory architects registration authorities. 5.7.2 Role of Monitors The principal role of a Monitor is to oversee the conduct of an NPrA on the part of the Candidate. The role is NOT one of assistance or guidance but rather recording the progress profile of the Candidate, certifying authorship and reporting to AACA at the time of submission on the AACA Monitor’s Report Form. 5.7.3 Qualifications Generally each Monitor must be currently registered in Australia and have been so registered for a minimum continuous period of 5 years, and have been working in practice or academia in Australia. A architect who has been appointed as a Monitor while on a practising register and who subsequently moves to a non-practising register may remain as an NPrA Monitor subject to annual nomination by the relevant state or territory architects registration board and ratification by AACA. 5.7.4 Considerations The following criteria should be considered when appointing Monitors:

• the standing of the individual within the profession or within an academic institution

• the willingness and commitment of the individual to participate in, and comply with, the requirements of the CBA system

• gender balance

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5.7.5 Responsibilities of Monitors All Monitors must:

• indicate their acceptance of nomination on the appropriate nomination form

• immediately advise the relevant state or territory architects registration board if they are unable to continue as a nominee

• be familiar with the NCSA PC - Procedures for Candidates

• attend all briefing and debriefing sessions called by AACA or by the state or territory architects registration board in which they are resident

• not act as Monitor to a Candidate with whom they have had a close or working relationship

• exercise full compliance with all legal and other aspects of equity, equal opportunity and anti-discrimination requirements

• not provide assistance or guidance to Candidates in relation to their response to the NPrA Brief, or subsequent appeal.