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Processing Department Time Entry Human Resources.

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Processing Department Time Entry Human Resources
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Page 1: Processing Department Time Entry Human Resources.

Processing Department Time Entry

Human Resources

Page 2: Processing Department Time Entry Human Resources.

Index

Beginning the ProcessAdding CommentsOverriding Labor DistributionsViewing Leave BalancesApproving Department Time

Page 3: Processing Department Time Entry Human Resources.

Beginning the Process

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Page 4: Processing Department Time Entry Human Resources.

Begin departmental time entries by logging in to BANNER and reviewing the banner form PHATIME.

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Page 5: Processing Department Time Entry Human Resources.

Run PHATIME in the “Go To…” section.

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Page 6: Processing Department Time Entry Human Resources.

You will be brought to the PHATIME entry form. The User ID, Entry by:, COA, Year, Time Entry Method and Transaction Status will automatically populate.

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Page 7: Processing Department Time Entry Human Resources.

Enter the correct time sheet Organization Number. Select the Transaction Status that fits your needs. Enter the Year, Payroll ID (BW) and Payroll Number to work on. Press Enter.

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Page 8: Processing Department Time Entry Human Resources.

The ‘Time Entry Selection Criteria’ screen will appear. You can enter in an individual to work on in the Time Sheet Org or you can leave the ID and Last Name blank to select all with the Time Sheet Org. Click ‘OK’.

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Page 9: Processing Department Time Entry Human Resources.

Select ‘Yes’ to start the electronic time sheets.

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Page 10: Processing Department Time Entry Human Resources.

Click on ‘Continue’ to go to the electronic time sheets.

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Page 11: Processing Department Time Entry Human Resources.

You are now in the PHATIME Jobs Block. You can now either select an individual from the Search button or you can start with the person already selected. To enter hours for this person, select the ‘Next’ block button.

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Page 12: Processing Department Time Entry Human Resources.

You are now ready to enter time for the selected employee. You can either enter in the Earnings Code you want to enter in time for, or click on the Search button to see a list of enterable Earnings Codes.

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Page 13: Processing Department Time Entry Human Resources.

If you choose to search for eligible entry codes, highlight the appropriate code and click on ‘OK’.

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Page 14: Processing Department Time Entry Human Resources.

If necessary, enter the Shift Number in the ‘Shift’ field and press Enter.

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Page 15: Processing Department Time Entry Human Resources.

In the correct days, enter hours claimed. Repeat entering hours until all days have been filled out.

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Page 16: Processing Department Time Entry Human Resources.

After entering hours, click ‘Save’ to save the time transaction. The Total Hours: and Totals by Earn fields will automatically populate. Repeat previous steps for additional earn code lines.

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Page 17: Processing Department Time Entry Human Resources.

When finished entering time, click on the ‘Options’ menu then click on ‘Submit Time for Approvals.’

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Page 18: Processing Department Time Entry Human Resources.

Your time transaction has been successfully submitted, the Transaction Status should change to Pending. You

can now access other time sheets.

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Page 19: Processing Department Time Entry Human Resources.

Click on the ‘Options’ menu then click ‘Access Next Time Record.’

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NOTE: If you come to a Time Sheet that does not require any action, leave it blank and access the next time record.

Page 20: Processing Department Time Entry Human Resources.

Repeat the previous steps to add time entries for remaining employees.

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Page 21: Processing Department Time Entry Human Resources.

Adding Comments

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Page 22: Processing Department Time Entry Human Resources.

Before you submit time for approval, click on the ‘Options’ menu then click ‘View or Enter Comments.’

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Page 23: Processing Department Time Entry Human Resources.

Click inside the Current Comments area to enter comments.

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Page 24: Processing Department Time Entry Human Resources.

Type in your comment and click ‘Save’.

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Page 25: Processing Department Time Entry Human Resources.

Click on the ‘Options’ menu then select ‘Time Entry Data’ to return to the time sheet.

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Page 26: Processing Department Time Entry Human Resources.

Overriding Labor Distributions

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Page 27: Processing Department Time Entry Human Resources.

After you have saved your hours entered, select the appropriate day that you would like to override the

labor distribution for.

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Page 28: Processing Department Time Entry Human Resources.

Click on the ‘Options’ menu then select ‘View or Override Labor Distribution’.

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Page 29: Processing Department Time Entry Human Resources.

You will be brought to the ‘Override Labor Distribution’ entry form where you can edit Labor Distributions.

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Page 30: Processing Department Time Entry Human Resources.

In the ‘Override Labor Distribution’ section, enter new labor information. When finished entering, click ‘Save’.

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Page 31: Processing Department Time Entry Human Resources.

To return to the time sheet, click on the ‘Options’ menu then select ‘Time Entry Data’.

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Page 32: Processing Department Time Entry Human Resources.

Viewing Leave Balances

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Page 33: Processing Department Time Entry Human Resources.

In the ‘Options’ menu, select ‘List Leave Balances’ to see available balances.

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Page 34: Processing Department Time Entry Human Resources.

Once you have finished viewing available Leave Balances, click on ‘OK’.

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Page 35: Processing Department Time Entry Human Resources.

Approving Department Time

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Page 36: Processing Department Time Entry Human Resources.

To approve your department’s time sheets, log into BANNER and access the form PHADSUM.

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Page 37: Processing Department Time Entry Human Resources.

Fill in all necessary fields and select the appropriate Transaction Status. If acting as a proxy, search for or enter in the approver’s User ID that you are acting for in the “Proxy For:” area.

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Page 38: Processing Department Time Entry Human Resources.

In the ‘Options’ menu, select ‘Department Summary’ to see all available time sheets.

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Page 39: Processing Department Time Entry Human Resources.

Select an employee’s ID to see a summary of their hours entered.

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Page 40: Processing Department Time Entry Human Resources.

To enter or view comments, click on the ‘Options’ menu and select ‘View or Enter Comments’. When finished viewing or entering comments, click on ‘Options’ and select ‘Department Summary’ to return to PHADSUM.

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Page 41: Processing Department Time Entry Human Resources.

To approve, return for correction or cancel a time sheet, place a checkmark in the appropriate section.

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Page 42: Processing Department Time Entry Human Resources.

In the ‘Options’ menu, select ‘Apply All Actions’

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Page 43: Processing Department Time Entry Human Resources.

The transaction is complete and all records have been saved. The Queue Status should now be changed

accordingly.

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