PLANNING
SOURCING & ORDERING
RECEIPT & STORAGE
DISTRIBUTION
ANNUAL PROCUREMENT
PLAN (APP)
PURCHASE ORDERS & CONTRACTS
SUPPLIES & MATERIALS IN
GOOD CONDITION
MEET END-USERS’ SUPPLY
REQUIREMENTS
PROCUREMENT DIVISION
SUPPLY OFFICE
PROCUREMENT FLOWCHART
PLANNING
PLANNING
CONSOLIDATION OF APPProc. Office
BAC Secretariat
APPROVAL OF APP Office of the Pres.
PREPARATION OF ANNUAL PROCUREMENT
PLAN (APP)
OFFICES, PROJECTS, PROGRAMS
WITHIN 3RD QTR
PRECEDING YEAR
PROCUREMENT FLOWCHART
REQ’D INFORMATION IN APP : TYPE OF CONTRACT TO BE EMPLOYED
EXTENT/SIZE OF CONTRACT SCOPES/ PACKAGES
PROCUREMENT METHODS TO BE ADOPTED
TIME SCHEDULE OF EACH PROCUREMENT ACTIVITY
BUDGET ALLOCATED FOR EACH
PROVISIONS FOR EMERGENCIES
MAY BE UPDATED AS NECESSARY REQ’D FOR PROJECT IMPLEMENTATION
PLANNINGPROCUREMENT FLOWCHART
LOCAL FUNDING (GOP)
ALTERNATIVE MODES PER RA 9184:
PRESCRIBED MODEPUBLIC BIDDING
LOCAL SHOPPING LIMITED SOURCE BIDDING DIRECT CONTRACTING NEGOTIATED PROCUREMENT REPEAT ORDER
PURCHASE THRU PS-DBM
BAC
< 500,000 Procurement
Procurement
> 500,000 BAC
PLANNING
PROCUREMENT FLOWCHART
Requisition Processing
SUBMISSION OF APPROVED PURCHASE REQUEST
VERIFICATION OF PR AGAINST APP
End-user
Procurement
SELECTION OF PROCUREMENT MODE
BAC
Requisition Processing
PROCUREMENT FLOWCHART
ADVERTISEMENTPhilgeps (min. 7 cal. Days, 1 nationwide newspapers
REVIEW & APPROVAL OF ITB & BID DOCUMENTS
ProcurementBAC Sec.
BAC, TWG
PRE- PROCUREMENT CONFERENCE
BAC, TWG, Procurement
ISSUANCE OF BID DOCUMENTS
PREPARATION OF INVITATION TO APPLY FOR ELIGIBILITY AND TO BID
(IAEB) & BID DOCUMENTS
Procurement, End-user
PUBLIC BIDDING
ProcurementBAC Sec.
PROCUREMENT FLOWCHART
PRE-BID CONFERENCE BAC, TWG & BAC Sec.
PREPARATION & ISSUANCE OF BID BULLETINS BAC, TWG, BAC
Sec.
BID OPENING (INCL. ELIGIBILITY CHECK)
BAC, BAC Sec., TWG & Observers
BID PREPARATION BAC Sec.
PUBLIC BIDDING
PROCUREMENT FLOWCHART
BAC RESOLUTION
APPROVAL & ISSUANCE OF NOTICE OF AWARD
BAC, BAC Se.
Office of the Pres., BAC
PO/CONTRACT PREPARATION & PROCESSING
Procurement, Signatories, & concerned Offices
BID EVALUATION REPORT & POSTQUALIFICATION
TWG
PUBLIC BIDDING
PROCUREMENT FLOWCHART
APPROVAL OF PO/CONTRACT Signatories
FORWARD SERVED PO/CONTRACT TO SUPPLIER/BIDDER
ISSUANCE OF APPROVED PO/CONTRACT & NOTICE TO
PROCEEDProcurement
MAXIMUM 15 C D
WITHIN 2 CD
WITHIN 1 C D
SUBMISSION OF PERFORMANCE SECURITY
Supplier MAXIMUM 7 C D
PUBLIC BIDDING
Procurement
PROCUREMENT FLOWCHART
Earliest Possible Time
GOODS
INFRA CONSULTANCY
28 CD
114 CD
28 CD
113CD
34 CD
170 CD
PERIOD OF ACTION ON PROCUREMENT ACTIVITIES
Allowable Time
PUBLIC BIDDING
PROCUREMENT FLOWCHART
POSTING
REVIEW & APPROVAL OF RFQ DOCUMENTS
ISSUANCE OF RFQ DOCUMENTS
OPENING OF QUOTATIONS WITHIN 1 CD
PREP’N OF REQUEST FOR QUOTATION DOCUMENTS
Procurement
SHOPPING
Philgeps 7 CD
Procurement, TWG
Procurement
Procurement
Procurement
PROCUREMENT FLOWCHART
TWG, Procurement
EVALUATION OF QUOTATIONS
NOTIFICATION OF AWARD Procurement
PO/CONTRACT PREPARATION & PROCESSSING
ProcurementSignatories, Others
APPROVAL OF PO/CONTRACTSignatories WITHIN
5 CD
WITHIN 3
CD
SHOPPING
WITHIN 5 CD
WITHIN 1
CD
PROCUREMENT FLOWCHART
FORWARD SERVED PO/CONTRACT TO SUPPLIER Procuremen
t
ISSUANCE OF APPROVED PO/CONTRACT & NOTICE TO
PROCEED
WITHIN 2 CD
WITHIN 1 CD
APPROXIMATELY 24 CD
ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF DOCUMENTS FOR DELIVERY
NEEDS AT LEAST 3 QUOTATIONS
SHOPPING
Procurement
PROCUREMENT FLOWCHART
LIMITED SOURCE BIDDING BIDDING THRU DIRECT INVITATION TO PRE-
SELECTED SUPPLIERS HIGHLY SPECIALIZED ITEMS OR MAJOR PLANT
COMPONENTS
BAC
PREPARATION & APPROVAL OF INVITATION TO APPLY FOR ELIGBILITY AND TO BID & BID
DOCUMENTS
BAC, BAC Sec.
SELECTION OF PROSPECTIVE BIDDERS
ISSUANCE OF INVITATION FOR BIDS & BID DOCUMENTS TO SELECTED
BIDDERS
PROCEEDS AS WITH USUAL
BIDDING PROCESS
ALTERNATIVE MODES
BAC, BAC Sec.
BAC, BAC Sec.Procurement
PROCUREMENT FLOWCHART
DIRECT CONTRACTING PRICE QUOTATION SECURED DIRECTLY FROM A
SPECIFIC SUPPLIER
PROPRIETARY ITEMS (PATENTED OR COPYWRITED) OR FROM EXCLUSIVE DISTRIBUTORS
CRITICAL PLANT COMPONENTS
Procurement
SUBMISSION OF QUOTATION & CERTIFICATE OF EXCLUSIVE
DISTRIBUTORSHIPSupplier PROCEEDS
WITH USUAL PO/ CONTRACT PROCESSING
SUBMISSION OF CERTIFICATE OF NO SUBSTITUTE
End-user
ALTERNATIVE MODESPROCUREMENT FLOWCHART
NEGOTIATED PROCUREMENT 2 BID FAILURES PURCHASE FROM ANOTHER GOV’T AGENCY EMERGENCY SITUATIONS
BAC
TAKE-OVER OF CONTRACTS ADJACENT TO ON-GOING INFRA PROJECT
IDENTIFICATION OF SUPPLIER BAC, Procurement
SCHEDULING OF NEGOTIATION MEETING
NEGOTIATION MEETINGBAC, BAC Sec. Supplier
BAC Sec, Procurement
PROCEEDS WITH USUAL
PO/ CONTRACT
PROCESSING
ALTERNATIVE MODESPROCUREMENT FLOWCHART
REPEAT ORDER Procurement
MADE WITHIN 6 MONTHS
SAME PRICE
WILL NOT RESULT IN SPLITTING OF CONTRACT
NOT > 25% OF QUANTITY OF ORIGINAL PURCHASE
SUBMISSION OF UPDATED QUOTATION
Supplier
PROCEEDS WITH USUAL
PO/ CONTRACT PROCESSING
ALTERNATIVE MODESPROCUREMENT FLOWCHART
PURCHASE THRU PS-DBM Procurement
PREPARATION & APPROVAL OF AGENCY PROCUREMENT REQUEST
VERIFICATION OF AVAILABILITY OF ITEMS (PS Virtual Store)
Procurement
PREPARATION OF ADVANCE PAYMENT VOUCHER
COMMONLY USED ITEMS IN GOV’T AGENCIES AVAILABLE AT PS-DBM CATALOG
PAYMENT MADE IN ADVANCE
ALTERNATIVE MODES
Procurement, Signatories
Budget & Acctg.
PROCUREMENT FLOWCHART
REMITTANCE OF PAYMENT TO PS-DBM
PROCESSING OF ADVANCE PAYMENT VOUCHER
Prepared and Submitted by:
PROCUREMENT OFFICE
ALTERNATIVE MODES
Budget & Acctg.
PROCUREMENT FLOWCHART
