Procurement IIIMastering the Master Contract for Office Supplies

Patty Gropp, Purchasing ServicesLinda Davis, Office DepotAugust 2011

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MASTER CONTRACTS . . . in theory

. . . in our future BUZZ WORD: STRATEGIC SOURCINGVOLUME DISCOUNT HOW ARE DISCOUNTS EARNED? COMPETITION NEGOTIATION CONTRACTING

COMPLIANCE

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THE MASTER CONTRACTfor office supplies

STATE CONTRACT 09205 OFFICE DEPOTBEST PRACTICES:• order on-line • use on-line features and tools• try items from essentials list• avoid placing small orders

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DEPT#1364364 AVERY printer labels $18.46

DEPT #2 364364 AVERY printer labels $26.99

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ACCESS TO CONTRACT WEBSITEhttps://business.officedepot.com

“PRICE CHECKER” LOGIN (VIEW ONLY)USER NAME: WSUPRICEPASSWORD: WSU PRICE

USER ACCOUNT APPLICATIONhttp://purchasing.wsu.edu/OfficeSupplies

CONTRACT WEBSITE HOMEPAGE

BULLETIN BOARDTAB BAR ORDERS AND TOOLS

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E-COMMERCE SUPPORT

ON-LINE CHATEMAIL ASSISTANCEPHONE SUPPORT 888-263-3423

SHOPPING LISTSCOMPANY WIDEPERSONAL

SPECIAL ORDERS

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SEARCH FEATURES AND TOOLS

HOME PAGE SECTIONS

SEARCH FIELD

ORDER BY ITEM NUMBERSUGGESTED ALTERNATIVES

INK/TONER SEARCH

ORDER HISTORY REORDER

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ORDER HISTORY

DELIVERY STATUS

RETURNS

VIEW ORDERS AND CREDITS

ONLINE ORDERS

RETAIL PURCHASES

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TOOLS FOR THE MANAGERS OF OFFICE SUPPLY ORDERING

USER PROFILES

USER PERMISSIONS

APPROVERSWORKFLOW

PCARD FOR ONLINE ORDERSPCARD FOR RETAIL PURCHASES

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TOOLS FOR THE MANAGERS OF OFFICE SUPPLY ORDERING

ACCOUNT CENTER TO MANAGE

a. SHIP TO ADDRESSES

b. PURCHASE ORDERS

c. DEPARTMENT

d. DESKTOP

e. RELEASES

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TOOLS FOR THE MANAGERS OF OFFICE SUPPLY ORDERING

REPORTING AND BILLING

a. USAGE REPORTS

b. INVOICES

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PRODUCT TOPICS:

THE ESSENTIALS LIST

REMANUFACTURED TONER CARTRIDGES

PAPER WITH 100% RECYCLED CONTENT

OFFICE FURNITURE

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