Procurement Management. BSBPMG509A

Part 2.

Diploma Project Management Captain Cook College

Sharon Boyle

Attempted Activity 1, 2, 3, 4 & 5 Discuss results for Activity 1,2 & 3 Prepared Procurement Management plan Unravelled the mysteries of weighted

selection criteria Listened to a real world example from

Richard

Last week’s progress in Procurement Unit

http://www.youtube.com/results?search_query=trudy+procurement+project+management+part+1&oq=trudy+procurement+project+management+part+1&gs_l=youtube.12...30044.32219.0.35109.7.7.0.0.0.0.233.937.3j3j1.7.0...0.0...1ac.1.wjtsX2wrN2I

A video to refresh procurement

Fred’s Shed has prepared an invitation for quotation or RFQ◦ The offer – the bits needed◦ Exactly what is required in response◦ Weighted selection criteria

Assessing the quotes ◦ The form ◦ How to use it

Reporting will form the subject of Project Meetings 9 November

Procurement next stage

You are required to; ◦ Individually read and consider the RFQ◦ Form groups to prepare a response◦ Please keep it relatively simple but use your

imagination. ◦ It is still about Fred’s Shed◦ We need it done today.

Assessment Item 2.1: Quote preparation – Friday 2 November

Quotes will be ◦ copied and ◦ groups to review ◦ Select using weighted selection criteria◦ Recommendations to be taken to Project Meeting.

Assessment Item 2.2: Quote Selection

http://www.youtube.com/results?search_query=trudy+procurement+part+2.&oq=trudy+procurement+part+2.&gs_l=youtube.12...5253.11683.0.15869.25.25.0.0.0.0.275.3077.13j9j3.25.0...0.0...1ac.1.yryLf2q7l_s

More from Trudy

To ensure everyone gets a role there will be two Project Meetings 9 November.◦ Meeting 1. present recommendations of selection

process◦ Meeting 2. report on progress & finalise this

procurement contract. The group must decide the roles in team Everyone is required to prepare

◦ Agenda – show Meeting 1 or Meeting 2.◦ Meeting minutes - show Meeting 1 or Meeting 2.

Assessment Item 3:Project meeting 9 November

4.1. Implement established procurement management plan and make modifications with higher project authority approval, to ensure a common approach to achievement of objectives

4.2. Review progress and manage agreed changes to ensure timely completion of tasks, resolution of conflicts and achievement of project objectives within the legal framework of the contract

4.3. Identify and report procurement management problems to higher project authority and implement agreed remedial actions to ensure project objectives are met

4. Implement contract and/or procurement

5.1. Conduct finalisation activities to ensure contract deliverables meet contractual requirements

5.2. Review project outcomes using available procurement records and information to determine effectiveness of contracting and procurement processes and procedures

5.3. Document lessons learned & recommended improvements, and pass on to higher project authority for application in future projects

5. Manage contract & procurement finalisation procedures

Powerpoint pres. Discussion re

◦ Quotation process◦ Project meetings

Morning Tea Break into groups & prepare Quotation Identify roles at

◦ Meeting No 1 – Recommend Quotes ◦ Meeting 2 – Finalise Procurement

Lunch Queries re outstanding assessments LMS remaining answers Finalise & submit Quotation

Lesson plan1 November

Finalise & circulate quotes Discuss evaluation processMorning Tea Groups to evaluate Quotes Prepare recommendation Prepare agenda for meeting 9 NovemberLunch Outstanding assessments

Lesson Plan 2 November