Professional Divisions Training WorkshopJune 2012

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Workshop Goals

Resources for SuccessResources for Success

Describe ANS Organizational Structure

Describe ANS Organizational Structure

Role of Division OfficersRole of Division Officers

Role of Divisions/TGsRole of Divisions/TGs

ANS Mission

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The American Nuclear Society serves its members in their efforts to develop and

safely apply nuclear science and technology for public benefit through knowledge

exchange, professional development, and enhanced public understanding.

ANS Structure

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Member Services

Outreach

Standards

MeetingsPublications

Board of Directors

ANS Staff

Members & Volunteers

Center for Nuclear

Science and Technology Information

Members and Volunteers

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Professional Divisions/Technical Groups

Student Sections

Local Sections

Officers/Board of Directors

Standing Committees

ANS Products and Services

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MeetingsPublicationsOutreachStandardsMember Services

Current ANS Officers

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President Eric LoewenPresident Elect/Vice President Mike CorradiniImmediate Past President Joe ColvinTreasurer Michaele Brady Raap

Incoming President Elect/VP Donald Hoffman

ANS Staff Leadership

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Executive Director Robert FineDirector of Finance Stacy Levi

Director of Meetings Melissa McKinzieDirector of Publications Rick MichalDirector of Outreach and theCenter for Science and Technology Information Bonnifer BallardDirector of Membership Gloria NaurockiDirector of Information Technology Joe Koblich

Governed via Bylaws & Rules

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Society Bylaws & Rules: accessible from ANS Homepagehttp://www.new.ans.org/about/br/

Constituent Units have Bylaws & Rules:Template for Division/TG Standard Bylaws and Rules

accessible from PDC webpagehttp://www.new.ans.org/about/committees/pdc/

Role of Divisions/Technical Groups

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The object of each Technical Group and Professional Division shall be to

provide, through a group of members of any grades particularly interested in

an area of nuclear science or technology within the scope of the Society's

activities, means for promoting the sciences and arts of that area.----B9.2a

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Rule R7.1.4 Defines Standing Committee Roles, Responsibilities, Membership

Bylaws and Rules Committee ** NEED Committee Finance Committee Honors and Awards CommitteeLocal Sections Committee Membership Committee**Planning Committee Professional Divisions CommitteeProgram Committee** Public Information Committee**Public Policy Committee** Publications Committees**ANS Standards Board International CommitteeProfessional Women in ANS Scholarship Policy & Coordination Executive Conference Review Committee Student Sections CommitteeAccreditation Policy and Procedures CommitteeProfessional Development Coordination Committee**Professional Engineering Examination Committee

R7.1.5 Special Committees establishes the Nominating Committee (**PDC chair)

Division and Standing Committees

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NEED Committee – ETWDD Chairman ex officioMembership Committee - ETWDD Chairman ex officioProfessional Divisions – All PD/TG chair and vice-chairs (limit 1 vote per PD/TG)NPC - a member and an alternate to represent each Professional Division

and Technical Group shall be designated by the respective Division or Group Chair

Public Information – Ex officio members shall also include a representative fromeach Professional Division and Technical Group designated by the respective Division or Group Chair for a one (1) year term

Professional Women in ANS – ETWDD Chairman ex officioScholarship Policy and Coordinating Committee – ETWDD Chairman ex officioStudent Sections Committee – ETWDD Chairman ex officio

Rule 18 for Divisions/TGs

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Officers - No member shall be eligible for the chairmanship until he/she has served one (1) year on the Executive Committee

Executive Committee –not fewer than six (6) members, approximately one-third (1/3) of the members expire at the conclusion of the Annual Meeting.

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Meetings - not to interfere with regular national meetings of the Society 6-weeks advance notice in writing to the Executive Director

Dues – PD/TG may (1) collect dues from its members as provided in the Group or Division bylaws and rules and regulations and (2) may

also accept non-compulsory financial contributions, but solicitation and acceptance of such contributions shall be subject o the written approval of the BoD

The financial affairs of the PD/TG shall be conducted in such a manner that the PD/TG shall be financially independent (not rely on support from Society funds)

Minutes- the PD/TG Secretary files minutes with ED within 30 days of meeting

Rule 18 for Divisions/TGs

Professional Divisions Manual

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Flexibility of the Society's divisional organizational structure is important in such a rapidly developing field as nuclear energy. This can be assured by: (a) the merging of Divisions or Groups when scope and functions overlap or greater strength could be gained by broader interdisciplinary activity; (b) the formation of new Groups to foster new disciplines or change technical emphasis; (c) the dissolution of Groups or Divisions to reflect changes in emphasis.

Role of the PDC is to continually evaluate the Division structure

PDC Manual – Role of Divisions

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Each division should have as primary aims:

(a) the promotion of high quality technical andscientific sessions at the annual meeting;

(b) sponsorship of topical meetings that are carefullyplanned with consideration of the relationship to the National Society meetings;

(c) sponsorship of special technical documents such as review articles and standards.

PD/TGs service to Society

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Promote joint sponsorship of meetings by more than one division, treating a topic in depth and with interdisciplinary content.

Support and contribute to the functions and objectives of the Society; serve on national committees, the Board, and as officers.

Support the development of Society-sponsored short course programs with the Professional Development Coordination Committee.

Relationships with pertinent outside professional society activities should be maintained and strengthened.

Cooperate with Society's other constituent units and standing committees for continuity on working towards the goals of the Society.

Society service to PD/TGsANS Staff Liaison to PD/TGs: Ms. Bonnifer Ballard (bballard@ans.org)

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Provides electronic assistance to set up websites and establish listserves, maintains PD/TG mailing lists

Provides National Meeting support – Melissa McKinzie, ANS Staff

Provides Topical Meeting support - Acts in lieu of local section for division-sponsored topical meetings in the exceptional case that local section support is not available

Assists with Division awards and certificates of appreciation

Provides semi-annual divisional financial reports to division chairs and treasurers.

Division Chairman

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• Supervision over the affairs of the Division (Technical Group), subject to the direction of the Executive Committee

• Preside at meetings of the Executive Committee and shall have the power to perform such other duties as may be provided in the Bylaws, or in the Rules, or as may be delegated to the office by the Executive Committee

• Be an ex-officio member of all committees of the Division (Technical Group) and an ex-officio member of the Professional Divisions Committee of the Society.

Vice-Chairman

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• Perform the duties of the Chair if the Chair is unable to serve.

• Serve as Chair of the Program Committee of the Division (Technical Group), or as the Alternate Chair of the Program Committee.

• Other duties as may be assigned the office by the Executive Committee.

Secretary

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• Shall record and file with the Executive Director within thirty (30) days after the meeting date(s) the minutes of the Division (Technical Group) Executive Division (Technical Group)

• Shall act as custodian of Society Bylaws and Rules, and of Division (Technical Group) Bylaws, and Rules

• In the absence of both the Chair and the Vice-Chair, shall preside at meetings of the Division (Technical Group)

• Shall have such other duties as may be assigned by the Executive Committee.

Treasurer - Fiduciary responsibilities

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• Develop financial statements and present year and out-year budgets to be presented at the Annual and Winter Meetings

• Upon Executive Committee approval, the Treasurer shall send the Division (Technical Group) budget to the Executive Director (PDC Staff Liaison)

• The Treasurer, as well as the Chairman are empowered to disburse Division (Technical Group)

• Oversee the financial aspects of all embedded and stand-alone topical meetings that are sponsored by the Division (Technical Group)

• Report the accruement of the scholarship fund to the Executive Committee at the Annual and Winter Meetings, and interface with the Scholarship Committee

FORMS on PDC Website

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Funds Disbursement Form PD/TG Executive Committee Minutes ShellPDC Meeting Agenda (example)PDC Workshop AgendaRequest for Taxpayer Identification Number and CertificationPD/TG Bylaws & Rules TemplatePresenter Agreement Form (Req’d for PowerPoint presentations on PD/TG websites)

Coming soon: Succession and Tactical Plan Example

“How To…” Information

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Guidelines for Preparation of Position StatementsGuidelines for PD/TG Relationship with Student SectionsPD/TG Newsletter GuidelinesPD/TG Guidelines, Metrics of Division VitalityStrategic Plan FormatTreasurer’s ToolsResponsibilities of Division OfficersGuidelines for PowerPoint Presentations on PD/TG websiteMethodology for Establishing a Technical GroupProcedures for Establishing a Working Group

Reference Information

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Board Liaisons to DivisionsDivision Representatives to the NPCPD/TG Liaison’s to the Young Members GroupList of Standing Committee Liaison Relationships for PD/TGPDC CalendarPublic Policy Action List

**Schedule for Division Presentations to the Board (all PD/TG once every 3 years)

PDC Calendar

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Role of Metrics as Performance Goals

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ANS Staff Contacts

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ANS Director of Outreach and the Center for Nuclear Science and Technology Information, Bonnifer Ballard bballard@ans.org

ANS Outreach staff member, Tony Bishop tbishop@ans.org

ANS Director of Finance, Staci Levy slevy@ans.org