Professional Employee New Hire Information2019-2020 School Year
Welcome to Conroe ISD!
The following is an overview of new hire information for professional employees in
Conroe ISD.
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Information Verification
• Official name matches Social Security card
Name changes require new Social Security card
• Address changes in Employee Access Center
• Employee Identification Number (EIN)
Six digits
Located on New Hire Information sheet
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Missing Documents
• Check New Hire Information (gold sheet)
• Original transcript(s) and service record(s)
• 60 days from date of hire to submit
• Send to Claire Amos in HR
• Electronic Documents: Only official if received directly from school district or university to Conroe ISD at [email protected]
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Service Records
• It is YOUR responsibility to obtain official service records from prior district(s)
Out of state years must be verified on Texas service record (copy on Conroe ISD HR or TEA websites)
Send to Claire Amos in HR
We will email you to verify when records are received.
× We do not email when records are not received
• We receive 100’s of documents during the summer, and we appreciate your patience as we work diligently to process them all.
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Payroll Information
• Salary is determined by creditable years of service on file
• Review your salary in the Employee Access Center
New Hire salary information in EAC in August
We work with payroll to meet the paycheck processing deadlines
• Wages and salaries set annually by Conroe ISD Board of Trustees
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Payroll Information, Cont.
• Paid on 12-month basis
• Checks issued on 1st and 15th (except weekends and holidays)
• Teachers:
First paycheck – September 1
Final paycheck – August 15
• Paycheck cycles vary depending on assignment/work schedule
• Benefits deducted in equal amounts
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Payroll Information, Cont.
• Direct Deposit
Required of all CISD employees
Employee Access Center
o Change Bank Info/Tax Withholding
o View pay check info/Leave bank
• Work Schedule
Specific to position
Designated start/end dates
Available on CISD HR website
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Stipends
• Stipends
Advanced degrees
o Master’s degree = $1,800
o Doctorate degree = $1,800 (in subject area taught)
Supplemental duties
o Fine Arts, coaching, department chair, etc.
o Submitted to HR by principals and included on first check
Schedule available on CISD HR website
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State and Local Leave
• State Personal Leave
Up to 5 days annually
o Accumulates if not used and is transferable
• Local Personal Leave
Up to 2 days annually
o Not carried over to next year
o Paid at sub rate for unused days – August 15
• Order of use of leave types
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Absence Management (formerly AESOP)
• Absence Management account will generate automatically
• Login ID, PIN, and instructions will be emailed to you in August
• Report absences as soon as possible
• See campus rep for assistance
• Create a preferred substitute list
• Emergency lesson plans
• CISD Administrators substitute in classroom
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Conroe ISD Email - Outlook
• Reset email password during orientation
• After reset, access email from anywhere
• Download app to computer/smartphone
• Observe email etiquette
• Property of CISD
• Archived and subject to open records
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Employee Badges
• ID Badges/Keycards issued at New Hire Orientation
Name change - request updated ID Badge
• Must be worn during normal work hours
• Do not puncture or bend the badge
• Lost or Damaged ID Badge:
$5.00 Replacement fee – contact HR for information
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Employee Access Center
• Verify your information on file with CISD:
Degree/Certifications
Years of service
State Personal Days transferred
Salary and benefits
• Update your Address/phone, Emergency contact, Physician
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Employee Access Center, Cont.
• Access to important documents
Paycheck history
Bank Account for Direct Deposit
Leave Bank Balance
W-2/1095-C and Tax Information
Electronic contracts
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Conroe ISD website – Employees
Employee Logins - Quick Links
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Conroe ISD Policies, Procedures & Forms
• Employee Handbook
Questions regarding policies and procedures
Updated annually
• Student Handbook
Code of Conduct-appropriate disciplinary techniques
• Department websites
Curriculum & Instruction – Staff Development
Payroll
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Novice Teacher Academy (NTA)
• Professional development:
• Foundations of Differentiated Instruction
• PBIS: Effective Classroom and Behavior Management
• After school round tables and support groups
• Only for teachers in first full year of teaching
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NTA Important Dates
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Mandatory Training: Safe Schools
• Sexual Harassment, Bloodblorne Pathogens, etc.
• Online (at home or at work)
• Login = EIN - no password required
• New employees upload on Mondays
• Contact principal for assistance logging in
• 60 days from date of hire to complete
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Certification
• Intern/One-Year certificates
• Texas standard certificate renewal every 5 years
• Failure to renew may result in termination
• Maintain current email address in TEAL account
• Email reminders
• Professional development requirement
Keep copies – TEA may audit
• Administrators: Must provide ILD/AEL and T-TESS appraiser certificates to HR
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Contracts
• Probationary One-Year
1 year – if 5 out of last 8 years creditable experience
3 years on one-year probationary for all others
• Term One-Year
After satisfying probationary contract period
• Signed electronically each spring semester
• Access/print in Employee Access Center
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CISD Website
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Single Sign On (SSO)
Single Sign On (SSO) is the new
portal for CISD applications.
Login to enroll and create
security answers.
Single Sign On (SSO)
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SSO – Favorite Apps
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Human Resources – New Hires
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Information for New Hires
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A copy of the
Texas Service
Record Form is
available on the HR
Website. This form
should be
completed by the
out-of-state or
private school
employer.
Professional New Hire Information
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If you need help…
HR Contacts
Kathy Sharples, Ed.D. Director of HR [email protected]
Paula GreenAssistant Directorof HR
Jamie Bone, Ed.D. HR Coordinator [email protected]
Claire Amos HR Coordinator [email protected]
Tiffany Mattfeld Benefits Coordinator [email protected]
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Conroe ISD Self-Funded Medical Plan
Revenues
• District contributions ($446 per employee per month)
• Employee premiums
Expenses
• Cost of health care by plan participants
• Administration fees to UnitedHealthcare
• Goal each plan year – break even
• Premium and plan changes depend on financial status of plan
• We, as plan participants, have an obligation to use the plan in a responsible manner.
Administered by UnitedHealthcare
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Medical Plan Options
Charter Kelsey-Seybold
Nexus ACO R Memorial Hermann Choice Plus HDHP
Network Benefits Tier 1: Memorial Hermann ACO
Maximum Savings
Tier 2: UHC Choice
Higher Out-of-Pocket Costs
Network and Out-of-Network Benefits
Any Kelsey-Seybold provider
Memorial Hermann ACO designated physicians and facilities
Any UHC Choice network provider (nationwide network)
Any UHC Choice Plus network provider (nationwide network)
• Charter Kelsey-Seybold:• Direct access to all Kelsey-Seybold providers and mental health providers• Referrals required if care must be obtained outside the Kelsey-Seybold network
• Nexus ACO R Memorial Hermann:• PCP designation required• Referrals required for specialty care (direct access for women’s health services, mental
health services, and eye exams)• No out-of-network benefits other than emergency services
• Choice Plus HDHP:• Direct access for all covered services• Optional health savings account (HSA)
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Key Features Charter Kelsey-Seybold
Nexus ACO R Memorial Hermann
Choice Plus HDHP
Tier 1: Memorial Hermann
Tier 2: UHC Choice
Deductible
Individual $1000 per plan year $1,250* per plan year $2,500* per plan year $3,000 per calendar year
Family $2000 per plan year $2,500* per plan year $5,000* per plan year $6,000 per calendar year
Out-of-Pocket Maximum (includes deductibles, copays, and coinsurance)
Individual $5,000 per plan year $6,250* per plan year $7,350* per plan year $6,750 per calendar year
Family $10,000 per plan year $12,500* per plan year $14,700* per plan year $13,500 per calendar year
Office Visit
Primary Care Physician $30 copay $35 copay $50 copay 30% after deductible
Specialist $45 copay $50 copay $80 copay 30% after deductible
CISD Employee Health & Wellness Center $10 $10 $10 $10**
Convenience Clinic Not covered $45 copay $45 copay 30% after deductible
Preventive Care (subject to age and frequency limits)
Exams, Preventive Care Immunizations,Well- Woman Preventive Visits, RoutineCancer Screenings, Prenatal Care
$0 (plan pays 100%) $0 (plan pays 100%) $0 (plan pays 100%) $0 (plan pays 100%)
Medical Plan Benefits
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* Deductibles and out-of-pocket maximums cross-apply when using Tier 1 and Tier 2 providers in same plan year.** Not eligible if contributing to a health savings account (HSA).
Key Features Charter Kelsey-Seybold
Nexus ACO R Memorial Hermann
Choice Plus HDHP
Tier 1: Memorial Hermann
Tier 2: UHC Choice
Hospital, Surgery, and Specialty Service
Emergency Room 20% after deductible plus $200 copay
20% after deductible plus $200 copay
20% after T1 deductible plus $200
copay
30% after deductibleplus $150 copay
Urgent Care Center $75 copay $75 copay $75 copay 30% after deductible
Diagnostic Lab and X-Ray $0 (plan pays 100%) $0 (plan pays 100%) $0 (plan pays 100%) 30% after deductible
Complex Imaging $100 copay $100 copay $100 copay 30% after deductible
Inpatient Hospital and Physician Care
10% after deductible 20% after deductible 35% after deductible 30% after deductible
UHC Virtual Visit $15 copay $15 copay $15 copay 30% after deductible (avg. cost $49)
UHC Virtual Visit- Mental Health
$45 copay $50 copay $50 copay 30% after deductible (avg. cost $90-$165)
Medical Plan Benefits continued
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OptumRx• Network pharmacies only
• Mandatory generic, precertification, step-therapy, and exclusion provisions apply
Charter Kelsey-Seybold
Nexus ACO R Memorial Hermann
Choice Plus HDHP
Prescription Drug Deductible(waived for Tier 1 drug class)
$200 per individual, per plan year
$200 per individual, per plan year
N/A
Prescriptions (Retail)
Tier 1 (mostly generics) $15 $15 30% after deductible
Tier 2 (mix of brand-name and generics) $60 $60 30% after deductible
Tier 3 (mostly brand-name and some generics) $120 $120 30% after deductible
Prescriptions (Mail order)
Tier 1 (mostly generics) $30 $30 30% after deductible
Tier 2 (mix of brand-name and generics) $120 $120 30% after deductible
Tier 3 (mostly brand-name and some generics) $240 $240 30% after deductible
Prescriptions (Specialty)
Required to use BriovaRx specialty pharmacy $250 $250 30% after deductible
Medical Plan – Pharmacy Benefits
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Finding a Doctor: Charter Kelsey-Seybold
Plan members will automatically have Kelsey-Seybold assigned as the primary care physician (PCP). To locate providers, go to https://www.kelsey-seybold.com.
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Finding a Doctor: Nexus ACO R Memorial Hermann
To locate providers, go to https://www.uhc.com and click on “Find a Doctor.”
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Finding a Doctor: Choice Plus HDHP
To locate providers, go to https://www.uhc.com and click on “Find a Doctor.”
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Conroe ISD Employee Health & Wellness Center
• Located on the Oak Ridge Elementary School campus
• Services offered: primary care, urgent care, chronic disease management, labs, tests, screenings, and physicals
• $10 for employees and family members enrolled in a CISD group health plan; $50 for all other employees
• Convenient hours, modified in summer
• Appointments preferred but walk-ins accepted– make appointments online or by calling Center
• All personal health information is confidential and is not shared with Conroe ISD, or anyone else, without your written permission.
• Nexus ACO R Memorial Hermann plan members can designate Center as their PCP
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Alternate Plan(for employees with other health coverage)
Hospital Indemnity
• Daily Inpatient Allowance $165
• Daily Maximum 365 days
Dental (may be used at any dental office)
• Deductible (waived on preventative) $50
• Preventative / Basic / Major 100% / 80% / 50%
• Calendar Year Maximum $1,000
Group Life & AD&D
• Term Life $10,000
• Accidental Death and Dismemberment $15,000
Provided at no cost to the employee only if employed 100%.
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Aetna Dental PlansPremiums paid entirely by the employee
Plan Features DMO PDN Low PDN HighPlan Basics
Individual Deductible (waived for preventive care) None $50 per plan year $50 per plan year
Family Deductible (waived for preventive care) None $150 per plan year $150 per plan year
Maximum Benefit Amount per Person Unlimited $800 per plan year $1,200 per plan year
Primary Care Dentist Required Yes No No
Referrals to Specialists Required Yes No No
Out-of-Network Coverage No Yes Yes
Plan Benefits
Preventive Services (e.g. cleanings, exams, x-rays) $0 (plan pays 100%) $0 (plan pays 100%) $0 (plan pays 100%)
Basic Services (e.g. fillings, scaling, root planing) Copay Schedule 20% after deductible 20% after deductible
Major Services (crowns, dentures, root canals) Copay Schedule 50% after deductible 50% after deductible
Orthodontic Services Copay Schedule 50%* after deductible 50%* after deductible
Plan Waiting Periods
Preventive Services (e.g. cleanings, exams, x-rays) None None None
Basic Services (e.g. fillings, scaling, root planing) None 6 months 6 months
Major Services (crowns, dentures, root canals) None 6 months 6 months
Orthodontic Services None 12 months* 12 months*
* Children under age 19 (no coverage for adults)Note: The plans do not cover dental work, including orthodontic treatment,that began before a member is covered under the plan
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Life Insurancepremiums paid entirely by the employee
Plan Features Unum (Group Term) American Fidelity (Term) Texas Life (Universal)
Who can be covered Employee, spouse, and children Employee, spouse, and childrenEmployee, spouse, children, and
grandchildren
Coverage length As long as group policy is in place 10, 20 and 30 year terms Up to age 121
Maximum coverage available
Employee – 5 times salary,not to exceed $500,000
Spouse – 100% of employee amount, not to exceed $500,000
Children - $10,000
Employee - $300,000Spouse - $50,000(age limits apply)
Children - $30,000
Employee - $300,000Spouse - $50,000(age limits apply)
Children & Grandchildren - $50,000
Premium calculationAge as of September 1 each yearand amount of coverage selected
Age, length of term, and coverage amount at time policy is issued
Age and coverage amount at time policy is issued
Policy can be taken with you if you leave CISD
Yes Yes Yes
Medical questionnaire and approval required
No, unless coverage is elected after new hire enrollment period, or
amount of coverage chosen is over $200,000 for employees and over
$25,000 for spouses
Yes Yes
Accelerated Death Benefit Yes - 50% of the coverage amountYes - 50% of the coverage amount,
or $50,000, whichever is lessYes - 92% of the coverage amount
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Other Voluntary Benefitspremiums paid entirely by the employee
• Vision
• Accidental death and dismemberment
• Cancer
• Critical Illness
• Disability
• Hospital Indemnity
• Legal
• Long-term care
• Flexible Spending Accounts:
–Health FSA
–Dependent Care FSA
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Health FSA
• Determine expected annual qualified expenses, such as:
– Copays, deductibles, and coinsurance (medical, dental & vision)
– Prescriptions for self and family members
– Prescription eyeglasses and/or contact lenses
• Annual IRS maximum of $2,700
• Enrollment system determines the amount to be deducted per paycheck based on the number of pay periods remaining in the plan year (September 1-August 31)
• Full amount available on first day of insurance coverage
• Use-it-or-lose-it rule…carefully estimate annual expenses
• Not required to be enrolled in any other CISD benefit to have this account
• FFA Benefits Card
– Direct access to account funds
– May request cards for spouses and dependent children (ages 18-26) for no additional fee
– Reimbursement using manual (paper) claim also available46
Pre-tax vs. Post-tax
• Qualified premiums deducted pre-tax by default:
- Medical - Dental - Vision
- Cancer - Hospital Indemnity
• FSA contributions can only be made pre-tax.
• Pre-tax benefits are “locked in” for the plan year, unless you experience a qualifying event (e.g. marriage, birth of a child, or a change in your spouse’s employment status).
• Pre-tax benefits can save on federal income taxes.
• Some benefits can only be paid post-tax (life, disability, critical illness, legal, AD&D, and long-term care).
• Benefits paid post-tax can be dropped at any time.
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• All employees must enroll/decline online within first 31 calendar days of employment
• Coverage effective date:• 1st day of month following first day of employment, if
enrollment completed on or before this date; or
• 1st day of month on or following date enrollment is completed
• Payroll deadlines can impact initial deductions.
• Premiums must be paid through payroll deduction.
• Annual enrollment each July.
Enrollment
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Enrollment
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Enrollment
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Investment Options
• 403(b) approved vendors
• 457
–National Life Group
–Fidelity Security Life Insurance Company
–Fidelity Investments
• Salary reduction and deferred compensation agreements online
• Not part of online benefits enrollment – can be stopped and started anytime
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Employee Assistance Program (EAP)
• FREE help from SupportLinc for you and your family members to manage life’s daily challenges: short-term counseling, legal services, expert referrals, financial services, and extensive web portal
• Not part of online benefits enrollment – access 24/7, 365 days a year
― Phone: 1-800-475-3EAP (3327)
― Online: www.supportlinc.com (connect viaCISD SSO portal from District Quick Links tab)
― Mobile app: eConnect® Mobile
― Twitter: @supportlinc52
Final Notes
Review materials in advance of enrollment
Determine benefits needs
Use worksheet to estimate total cost per paycheck
Complete enrollment online in 31 calendar day period
Print/Save copy of confirmation statement for your records
Premiums become due on first day of coverage
Deduction amounts listed in Employee Access Center
Save benefits booklet for future reference
Use Benefits link on CISD Employees web menu for additional information.
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Welcome to Conroe ISD
Have a great year!
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