Program Planning Handouts 1-6

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HOW TO PREPLAN AND MANAGE YOUR PROGRAM

Instructions: Please answer the following questions in the spaces provided below. Use the table on page 3 to create a workplan for the planning process. Participation 1. Who should be involved and how? (use the Identifying and Working with Stakeholders

figure on the following page to organize your thinking) Time 2. When can planning begin? When should it end? How much time is available? Are there key milestone dates or deadlines (e.g., meetings) already planned? Money and Other Resources 3. What are your available resources? Decision-Making 4. What key decisions will be made? How will these decisions be made?

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Identifying and Working with Stakeholders 5. Identify stakeholders who are core, involved, supportive, and peripheral (think of organizations and individuals). Use your answers to question 1 and label each.

Core – people on the planning workgroup and/or team responsible for program

Involved- people who are frequently consulted or part of process

Supportive- people who provide some sort of support to the program

Peripheral- people who need to be kept informed

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Preplanning Workplan

Steps Roles/Person Responsible

Deadline Resources Required

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Instructions: Use the worksheet to develop a program goal and SMART objectives

Goal:

SMART Objectives

Think about different types of objectives

Specific Measurable Achievable Realistic Time-phased

Process/Administrative: Learning: Action/Behavioral: Environmental: Outcome/Program:

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Health Belief Model

Perceived Susceptibility

Define populations at risk, personalize risk based on features or behaviors

Perceived Severity Show consequences of the risk and the condition

Perceived Benefits

Define action to take, clarify the positive effects to be expected

Perceived Barriers

Identify and reduce barriers through incentives or assistance

Cues to Action Provide how-to information, promote awareness, create reminders

Self-efficacy

Provide training, guidance in performing action

Instructions: In groups of 2-3, choose a health topic of interest. In the space provided below,

explain how you would use these constructs in an intervention addressing your health topic.

Stages of Change

Precontemplation • Increase awareness of need for change, personalize information on risks and benefits

Contemplation • Motivate, encourage to make specific plans

Preparation(Decision) • Assist in developing concrete action plans, set gradual goals

Action • Assist with feedback, problem solving, social support

Maintenance • Assist in reminders, coping; avoiding relapses

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Instructions: In groups of 2-3, choose a health topic of interest. In the space provided below,

explain how you would use these constructs in an intervention addressing your health topic.

Social Cognitive Theory

Construct Application

Behavioral Capability Provide information and training about behavior

Expectations Incorporate information about likely results of behavior

Self-efficacy Point out strengths, approach behavior in small steps, encourage person

Observational Learning Point out other’s experience, identify role models to emulate

Reinforcement Provide praise or incentives; encourage self-reward

Reciprocal determinism Involve the person and relevant others; work to change the environment, if necessary

Instructions: In groups of 2-3, choose a health topic of interest. In the space provided below,

explain how you would use these constructs in an intervention addressing your health topic.

Social Networks

Construct/Type Application

Emotional support Provide help with dealing with an illness Listen to people about difficulties with behavior change Provide follow-up visits

Instrumental support Provide tangible assistance (provision of transportation/money) Address barriers to behavior

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Information support Offer advice, suggestions, and information Educate on health topics

Appraisal support Assist individuals in self-evaluation

Instructions: In groups of 2-3, choose a health topic of interest. In the space provided below,

explain how you would use these constructs in an intervention addressing your health topic.

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Organizational Readiness Checklist for Implementation

The following is a brief self-assessment of key implementation items that will help you determine if you have the capacity or can build capacity

to adopt and implement an evidence-based program/policy/strategy. Please read each item and place a check mark in one response to indicate

your level of capacity. If you do not presently have this capacity or do not have this capacity, write down comments on how to build the

capacity.

Capacities and Resources

Yes, we have this capacity

(2)

We do not presently have this

capacity, but we can build

it (1)

No, we do not have this capacity

(0)

Comments

PRE-IMPLEMENTATION

Staffing

Staff who can coordinate the program/policy/practice

What staff are needed:

Staff or volunteers to deliver the program/policy/practice

What roles are needed to deliver the program:

Training

Training on the program/policy/practice and health topic

Day of training:

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Training on skills needed to deliver the program (e.g., facilitation, one-on-one education)

Type of training:

Recruitment

Methods to reach audience of interest

Brainstorm recruitment methods:

Partners to help outreach to audience of interest, if needed

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Capacities and

Resources

Yes, we have

this capacity

(2)

We do not

presently

have this

capacity, but

we can build

it (1)

No, we do not

have this

capacity

(0)

Comments

Adaptation (if necessary)

Adaptation of

program/policy/strategy

materials/methods

Changes:

Methods for doing the adaptation:

Pilot testing of adapted

materials/methods

Method:

Number of people in pilot test:

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IMPLEMENTATION

Program Implementation

Participant recruitment Methods:

A method to track

program/policy/practice

activities

Method:

A method to track the

conduct of core program

elements/key steps

Method:

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A method to track

participation (#’s)

Method:

A method to discuss

progress

Method:

MAINTENANCE

Plans for sustaining the

program/policy/strategy

Proposed Methods:

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Program Work Plan

Instructions:

List one programmatic goal.

List tasks or activities that must be done in order to achieve the goal.

List ways that you will measure or document the process.

List how you will use the evaluation to inform your program and/or improve your program.

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Goal:

Tasks and Activities Form of Measurement Program Improvement