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Programming Documents 2021-2024 Management Board 17 December 2020
Programming Documents 2021-2024
Management Board
17 December 2020
Presentation summary
2
❑ Programming Document: overview & new elements
❑ Resources outlook and Transparency Regulation (TR) implementation
❑ Work Programme trends and key actions
Overview & new elements:
Strategy 2027 Definition & Programming Document
* Including the high-level Implementation Plan and performance frameworkProg. Doc: Single Programming Document
2020
Jun July Aug Sep Oct Nov Dec
2021
Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec Jan
‘22
Original Strategy 2027 Launch
NEW Strategy 2027
Launch
2027 Draft
Strategy Update
Prog. Doc/ Strategy
2027 Imp Plan.
2027 Strategy
Adoption*
Public Consultation
Re planning-
COVID Impact
Discussion
Prog. Doc(2020
StrategyExtension)
Changing Context Analysis + Setting Strategic Aspirations with Partners
EFSA Organisational & Process Update
Setting Imp. Plan with Partners
Strategy 2020extended to
2021
MB MB MB MB
MB Strategy
Workshop
3
Programming Document: Overview & new elements
4
◼ Driven by Strategy 2020, after the MB decision to extend the current Strategy 2020 implementation until the end of 2021;
◼ Adapted to budget constraints and uncertainties regarding the financial outlook;
◼ The current Strategic Objectives (SOs) are extrapolated to 2024 (to be revised in 2021);
◼ Includes detailed reference to the implementation of the Transparency Regulation;
◼ Addresses Commission Opinion 2020;
◼ Emphasis on synergies with sister agencies and Member States
◼ New EU Agencies template implemented
Presentation summary
5
❑ Programming Document: Overview & new elements
❑ Resources Outlook and Transparency Regulation implementation
❑ WP Trends and Key actions
EFSA WP incorporates Transparency Regulation
6
0.0
20.0
40.0
60.0
80.0
100.0
120.0
140.0
160.0
180.0
Y2016 Y2017 Y2018 Y2019 Y2020 Y2021 Y2022 Y2023 Y2024
Budget evolution by titleT1 T2 T3
55%
13%
32%
47%
12%
41%
41%
11%
48%
39%
10%
51%
39%
9%
52%
39%
8%
53%
Planned distribution of resources byStrategic Objective
7
Verification studies
CooperationTransparency
Communication/engagement & Sustainability
Planned Budget by Cost Group
8
2020 FORECAST
2021 DRAFT PLAN
2022 DRAFT PLAN
2022 vs 2021
2023 DRAFT PLAN
2023 vs
2022
TOTAL EFSA (M€) 103.0 129.1 150.1 +21.0 153.1 +3.0
STAFF 47.7 52.6 58.0 +5.4 59.7 +1.7
MANAGEMENT CONSULTING
2.0 2.6 2.6 - 1.8 -0.7
BUILDING 5.2 7.0 7.6 +0.6 7.3 -0.3
IT 20.7 22.6 19.6 -3.0 18.0 -1.5
OFFICE 1.5 1.9 2.0 - 1.7 -0.2
GOVERNANCE 0.1 0.1 0.1 - 0.2 -
SCIENT. COOP. (G&P) 11.8 22.3 34.7 +12.4 39.5 +4.8
EXPERTS 10.4 12.2 15.4 +3.2 15.5 +0.1
COMMUNICATION 2.8 5.5 6.8 +1.4 6.6 -0.3
LOGISTICS 0.3 1.1 1.6 +0.5 1.6
EVENTS 0.6 1.3 1.7 +0.4 1.2 -0.5
cumulated backlog in several areas of work
Workload outlook in year 2021
9
Y2020 leftovers due to SARS-CoV-2 TR DEV continuing in Y2021
New resource intensive mandates(FoodAdd, FCM, Nutri, Ahaw, PLH)
High dossiers volume according to Mid-Term-Plan
Backlog of Regulated Products guidance
Partnerships developmentinvestment
long recovery time with planned resources
SARS-CoV-2 productivity risks
Resource gap for year 2021
10
83 FTEs GAP
D Demand (baseline 2012) FTEs
Increased workload +74
Increased complexity (@2%) +29
TR implementation +134
Total demand increase +237
D Capacity (baseline 2012) FTEs
10% posts reduction 2013-2018 (net of occupancy rate improvements)
-20
Cumulated efficiency gains +48
Additional extra resources provided to EFSA
+7
Transparency Regulation FTEs +55
Increased external sourcing +64
Total capacity increase +154
Risk for SARS-CoV-2 efficiency/capacity impacts in 2021 not included
Long term resource gap
Resource gap foreseen until year 2024 when Partnerships and efficiencies will counterbalance increased workload.
Cumulated gap not being recovered until 2028/2030
11
-180.0
-160.0
-140.0
-120.0
-100.0
-80.0
-60.0
-40.0
-20.0
0.0
20.0
40.0
2021 2022 2023 2024 2025 2026
FTEs
Resource gap
GAP CUMULATED GAP
Additional 30 Contract Agents for a period of 5 years
Extra capacity to quickly recover 2021-2023 negative priorities
Bridging EFSA to a new balanced situation based on
▪ efficient operating model and
▪ higher level of external capacity involvement.
Long term resource gap with additional CAs
12
-120.0
-100.0
-80.0
-60.0
-40.0
-20.0
0.0
20.0
40.0
60.0
80.0
2021 2022 2023 2024 2025 2026
FTEs
Resource gap
GAP EXTRA CAPACITY CUMULATED GAP
Presentation summary
13
❑ Programming Document: Overview & new elements
❑ Resources Outlook and Transparency Regulation implementation
❑ WP Trends and Key actions
Trends outlined in Multiannual Plan 2021-2024
14
Provide fit for purpose and timely scientific advice and focus on:
Implementing Transparency Regulation:
transparency, sustainability, communication, quality
Optimising EFSA’s processes
Deepening EFSA’s relationship with partner institutions
Advancing scientific risk assessment methods
Exploiting advancements in data sciences for risk assessment.
Multiannual Plan 2021-2024: Key actions
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SO1. Prioritise public and stakeholder engagement in the process of scientific assessment
Stakeholders engagement
Advancing stakeholder engagement relevant to EFSA activities:
-Enhancing public consultations
Developing engagement mechanisms:
- topic driven,
- large scale engagement initiatives,
- engagement models adapted to specific stakeholder needs
Risk communication
Coordinated communication between risk assessors and risk managers
Strengthened communication effectiveness analysis and social research
Strengthened communication clarity, outreach and advocacy
Transparency
Register of studies
Data disclosure and confidentiality claims
Quality and reliability
Mandate preparation and tollgates
Laboratory/study GLP audits: management of Audit programme
Pre-submission advice on applications or notifications
Transparency regulation implementation15
Multiannual Plan 2021-2024: Key outputs & trends
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Work in General Risk assessment in 2021/2022
Area 2021 trend 2022 trend
Animal health: categorisation and prioritisation of animal diseases in the context of the new animal health law
Planned increase in production To be finalised in 2022
Animal health and welfare: Farm2Fork mandates On-going On-going
Plant health: plant pest categorisation and risk assessment New mandates On-going
Plant health: commodity risk assessment of high-risk plants Stable Stable
‘One Health’ system (joint database) with ECDC for the collection and analysis of WGS data
On-going On-going
Food-borne zoonoses Stable Stable
Contaminants Stable Stable
Investigation of multinational foodborne outbreaksComplex work with increased demand (more JNSs planned)
Stable compared to 2021
Food contact materials – Bisphenol A, phthatalesBPA to be finalised in 2021, phthalates new mandate
Phthalates on-going
Human nutrition: DRVs sugar, nutrient profiling harmonised nutrition labelling and restricting nutrition and health claims on foods
Sugar to be finalised end 2021; nutrient profiling and restricting claims: new mandate
nutrient profiling and restricting claims: on-going
Expected number of questions to be closed (based on expected resource availability)
2020: 279 268 263
SO1
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Multiannual Plan 2021-2024: Key outputs
17
Work in Regulated products evaluation in 2021/2022
Area 2021 trend 2022 trend
Feed additives Increase in planned adoptions Stable compared to 2021
Food flavourings completion of evaluation and new flavouringsStable, increase expected for new flavourings
New flavourings stable compared to 2021, completion of evaluation almost finalised
Food additives re-evaluation and evaluation of new food additives Stable, increase in complexity Stable compared to 2021
Food EnzymesPossible increase in demand, to become more evident in 2022-2023
Possible increase in demand, to become more evident in 2022-2023
Food contact materials Increase in demand Stable compared to 2021
GMOs applications Stable Stable
Novel foods Possible increase in demand Stable compared to 2021
Pesticides: continuous implementation of hazard-based criteria to identify endocrine disruption – on new dossiers
Increase in planned dossiers Stable compared to 2021
Expected number of questions to be closed (based on expected resource availability)
2020: 421 405 397
SO1
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Multiannual Plan 2021-2024: Key actions
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SO2. Widen EFSA’s evidence base and optimise access to its data
Structured data
Dossier structure, dossiers’ document formats, and dossiers’ data format:
- FSCAP as single entry point for dossiers and integration with EFSA IT Systems
- Continue collaboration with ECHA for the adaptation of International Uniform Chemical Information Database (IUCLID) for pesticides applications and MRLs submissions
EU menu 2.0
Ensure continued collection of European food consumption data -methodologies - digital tools for data collection
– EU menu phase 2
Direct data submission by the Member States.
- Chemical monitoring - SSD2
- Animal population and diseases - SIGMA
- data collection for environmental risk assessment
Interoperability
Data exchange:
- Networking groups e.g. Global Open Data for Agriculture and Nutrition
- Engage with sister agencies, e.g. ECHA in pesticides
FoodEx2 food classification and description data standard:
- Dissemination at European and international level
Advisory Forum Task Force on Data Collection and Data Modelling recommendations
Openness
Raw monitoring and survey data on Knowledge Junction
Methods and tools accessible through Knowledge Junction
- open access dietary exposure tools in novel foods
Machine readable portal extended
Increase the visibility of IPCHEM portal with JRC and EU partners
Transparency regulation implementation18
Multiannual Plan 2021-2024: Key actions
19
SO3. Build the EU’s scientific assessment capacity and knowledge community
Cooperation and capacity building
Ecosystem/Partnership Framework
MS cooperation:
– EU RA Agenda, AF/EFSA joint work programme and key priorities
International Cooperation
- Support the EC in CODEX work and global commitment to UN SDGs
Interagency Cooperation:
Sister agencies strategic partnership to Reach “one health” goals
Research priorities:
- Risk Assessment Research Assembly
- Food Safety Systems of the Future within FoodSafety4EU project
Knowledge community
Talent management
– Competency and Knowledge
Learning and Development Strategy for staff and experts & “EFSA Academy” concept
EU-FORA fellowship programme
Knowledge & Innovation Communities physical and virtual
4th Scientific Conference in June 2022
Scientific assessment model
Capacity and Governance improvement:
- Panel members selection, experts’ attractiveness and long-term sustainability via new sourcing schemes
Exploring Artificial Intelligence - common roadmap
Transparency regulation implementation
19
Multiannual Plan 2021-2024: Key actions
20
SO4. Prepare for future risk assessment challenges
Preparedness & Response
Identifying drivers for emerging risks:
- Climate change
Food chain lab & crises preparedness (BfR)
In animal health:
- Risk profiling of vector-borne diseases
- Wildlife surveillance
In plant health:
- Horizon scanning and surveillance for new plant pest outbreaks
Sustainability & RA Methods Development & Harmonisation
Cross-cutting guidance:
- Gradual implementation of the guidance on characterisation of uncertainties
- RA of chemical mixtures
- Human RA of substances present in nano form to be tested and developed for ERA
- Revision of the guidance on benchmark dose
In Chemical RA:
- Cumulative RA in pesticides
- EFSA/ECHA Guidance for assessing endocrine disruptive potential
In Biological RA:
- The role of environment in antimicrobial resistance
- Microbiological risks linked to use of water in food processing
In Environmental RA:
-Multi-stressors on Bee health (EU Parliament
SPIDO - scientific themes/roadmaps / multi-annual cooperative arrangementsTransparency regulation implementation
20
Multiannual Plan 2021-2024: Key actions
21
SO5. Create an environment and culture that reflects EFSA’s values
Staying relevant in an evolving strategic context
New Strategy 2022 -2027
Contribute to Green Deal, Farm to Fork, EU Chemicals, Biodiversity and other relevant strategies
MS representatives and NGOs in EFSA MB
Sound operational performance & compliance
Streamlining EFSA management systems and policies
- Governance & Decision making
- Results based management
- Assurance management
- Quality & Continuous improvement
Efficiency and enabling working environment
Leadership & Managerial culture:
Agility, co-creation and responsiveness
Digital, physical collaboration and process leaning delivering improved core & support services
2027 EFSA Technology roadmap contributing to EC’s HPAC initiative
Cross cutting activities for supporting the transition and run of TR measures
Transparency regulation implementation
