project 1

IMPLEMENTATION

Author :

Revision :

Date :

Reference :

Document No. :

Pakistan Refinery Limited

Human Capital Management

Khalid Mahmood

0

07-Jan-2007

Development Part 1.doc

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Human Capital Management oooo

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IMPLEMENTATION Date. : 07-Jan-2007 Page. : i / v

Confidential Pakistan Refinery Limited development_part_one.doc HRD

Approval Sheet

NAME DATE SIGNATURE

PREPARED BY

Khalid Mahmood 07-Jan-2007

CHECKED BY 07-Jan-2007

APPROVED BY

07-Jan-2007

Document Distribution

COPY NO : CONTROLLED / UNCOMTROLLED

ISSUED TO : DATE :



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IMPLEMENTATION Date. : 07-Jan-2007 Page. : ii / v


Revision List

REV. DATE PAGE AUTHOR DESCRIPTION

0 Khalid Mahmood

1



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IMPLEMENTATION Date. : 07-Jan-2007 Page. : iii / v


Table of Content

Approval Sheet .......................................................................................... i Document Distribution ............................................................................... i Revision List ............................................................................................. ii Table of Content ...................................................................................... iii Pictures List .............................................................................................. v Table List .................................................................................................. v 1 Enterprise Structure: ........................................................................... 2

1.1 Client: ................................................................................................................ 3 1.2 Company Code: ................................................................................................ 4 1.3 Personal Area: ................................................................................................ 12 1.4 Personal Sub Area: ........................................................................................ 16

2 Personal Structure ............................................................................ 20 2.1 Employee Group ............................................................................................. 21 2.2 Employee Sub Group ..................................................................................... 23

3 Assignments ...................................................................................... 29 3.1 Assignment of Personal Area to Company Code and Country Grouping ...... 29 3.2 Assignment of Employee Subgroup to Employee Group ............................... 31

4 Organizational Plan ........................................................................... 34 4.1 Plan Versions .................................................................................................... 34 4.2 Organizational Management Objects ................................................................ 34

4.1.1 Organizational Unit ........................................................................................................ 34 4.2 Integration switch, PLOGI-ORGA ................................................................... 39

5 Payroll Area ....................................................................................... 42 5.1 Creation of Payroll Area. ................................................................................ 42 5.2 Creation of Control Record. ............................................................................ 45 5.3 Making the Payroll Area default. .................................................................... 48 5.4 Generate Payroll periods. ............................................................................... 49 5.5 Generate Calendar for accumulation ............................................................. 53

6 Administrator Group .......................................................................... 57 7 Employee Attributes .......................................................................... 59 8 Defaulting Administrator Group, Feature PINCH .............................. 62

8.1 Defaulting Number Range Interval, Feature NUMKR .................................... 62 9 Personal Data ................................................................................... 63

9.1 ???????? ........................................................................................................ 63 9.2 Bank Detail ..................................................................................................... 63 9.3 Payment Methods ........................................................................................... 65

10 Remuneration structure. ................................................................. 70 10.1 EE Subgroup grouping for PCR (Personal calculation Rule) and collective agreement provision ................................................................................................ 70 10.2 Define Reason for change (in basic pay) ....................................................... 73 10.3 Pay Scale Type .............................................................................................. 74 10.4 Pay Scale Area: .............................................................................................. 76 10.5 Check Assignment of Pay Scale Structure to Enterprise Structure ............... 77



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10.6 Making the pay scale type and pay scale area default .................................. 78 10.7 Set up payroll period for collective agreement provision ............................... 81 10.8 10.8 Revise Pay Scale Groups and Levels .................................................... 81

10.8.1 Pay Scale Group ........................................................................................................... 81 10.8.2 Pay Scale Levels ........................................................................................................... 82



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Pictures List Error! No table of figures entries found.

Table List Error! No table of figures entries found.



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IMPLEMENTATION Tgl. : 07-Jan-2007 Hal. : 1 / 5


Implementation of HCR Note: Sap recommends that you always copy the existing data to create the new one. So we will also prefer this. If you see we are creating any thing from new entry option then don’t confuse you can very well use the copy function where available preferably.



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1 Enterprise Structure:

Enterprise Structure is a portrayal of an enterprise's hierarchy. It helps you portray your company structure. It is a logical Enterprise Structure, including the Organizational Units of Personnel Administration required to manage the SAP System. Personnel Area and Personnel Subares are main components of an Enterprise Structure.

Elements of Enterprise Structure

The enterprise structure consists of the following elements:

Client

Company Code

Personal Area

Personal Sub Area



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Personnel Area REF

Personnel SubareaKORG

Personnel SubareaKEAM

Enterprise StructurePersonnel Area & Personnel Subareas

Personnel SubareaKRHO

Client100

Company CodePRL

Process:

1.1 Client: To create a client is the responsibility of Basis personals.

Client 000

Client 000 is the SAP standard client. The SAP original system is held in this client. Client 000 contains default values for all tables. SAP updates the default values with every system upgrade and release upgrade.



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Basis team has defined Client 100 for PRL already. Our HR system will also work in the same client for the sake of integration between different SAP modules.

Our following documentation has been designed on client 800. So don’t confuse if there you see this client.

1.2 Company Code: Within a Client, the Company Code represents the highest level of the Enterprise Structure. In Customizing, the Company Code is defined by a four-character, alphanumeric code.

The FICO personals define the Company Code.

We have the following Company in PRL.

Company Code Company Name Name 2 (Optional) PRL Pakistan Refinery Limited Pakistan Refinery Limited



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1.2.1 To create company code, go to the following path in Project IMG



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1.2.2 Following screen will appear



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1.2.3 Select Copy, delete, check company code option and press Choose button. Following screen will appear.

1.2.4 Press the Copy button the following screen will appear

1.2.5 Enter SG01 (SAP Asia) in From Company Code and enter your company code in To Company Code field that you want to create, press the continue button. The following two messages will appear.



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Press the Yes button as we want to copy the G/L account company code data.

Then the following message will appear

Press yes button as we want to allocate different currency for our company.

We select PKR for our company and press Continue button. The following screen will appear



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Ignore the message Press the continue button. It will take few time and will copy the company and following Message will appear.

Press the continue button it will show the detail of copied company, go to the first screen again and select Edit company code data and press the choose button. See the following screen.

The following screen will appear after pressing Choose button.



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Double click the new created company code or after select press the detail button, following screen will appear.



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Change data as per your company and also see the address button here you can enter more details about the company you just defined.

1.2.6 Assign Company Code to a Fiscal Year Variant

For every company code, you must specify which fiscal year variant is to be used.

In PRL we use the period from Jul-Jun having four periods. So we have to set this fiscal year for our company PRL.

1.2.6.1 To assign fiscal year to Company code, go to the following path in IMG. Or simply use transaction OB37 or maintain table V_001_U from SM30.



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1.2.6.2 Click on Assign Company Code to a Fiscal Year Variant, following screen will appear.

1.2.6.3 Enter V6 (July - June, 4 special periods) in Fiscal Year Variant, and press save button.

Result:

We have successfully created the Company and have assigned it an accurate currency PKR and valid fiscal year V6

1.3 Personal Area:

A Personnel Area is a specific unit for Enterprise Structure of Personnel Administration, and constitutes a subunit of the Company Code. We have the following Personal Area in PRL.

Personnel Area Code Personnel Area Text Name 2 (Optional)

REF Pakistan Refinery Limited Pakistan Refinery Limited

1.3.1 To create this personal Area, go to the following Path in Project IMG



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1.3.2 The following screen will appear

1.3.3 Select Personal Area activity and click Choose or Press F2.

The following screen will appear.



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1.3.4 Select any, already defined, entry and press copy, or click on New Entries. The following screen will appear.



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1.3.5 Enter the require data and press save button. Be careful the Personal Area Code must be unique.

1.4 Personal Sub Area: A Personnel Subarea represents a subunit of the Personnel Area.

We have following personal sub areas in PRL

Personnel Subarea Code Personnel Subarea Text KORG Korangi Head Office KEAM KeamariKRHO Korangi Housing



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1.4.1 To create this personal sub Area, go to the following Path in Project IMG




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1.4.3 Select Personal Subarea activity and click Choose or Press F2.

The following screen will appear.

1.4.4 Select the concerned Personal Area and press continue, the following screen will appear



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1.4.5 Enter Personal Subarea code and Personal subarea Text and press save button

repeat this process to define remaining Personal subareas.



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2 Personal Structure

Management Contract Trainees Secondees Retirees

Managing Director/CEO

Senior General Manager

General Manager

Senior Manager

Non-Management

Contract Management

Contract Non-Management

Manager

Section Head (General Day)

Section Head (Rotation)

Junior Management (General Day)

Junior Management

(Rotation)

Supervisor (General Day)

Supervisor (Rotation)

Management Trainees

Graduate Trainee Engineers (General)

Graduate Trainee Engineers (Rotation)

Trainee Chemist (General)

Secondees from Shell

Secondees to Shell

Secondees from PSO

Secondees to PSO

Secondes from Chevron

Secondees to Chevron

Retirees Management

Retirees Non-Management

Office Clerical Workmen

(General Day)

Office Clerical Workmen (Rotation)

Technical Staff Workmen

(General Day)

Technical Staff Workmen (Rotation)

Skilled and Other Workmen

(General Day)

Skilled and Other Workmen (Rotation)

Personnel StructureEmployee Group & Employee Subgroup

Trainee Chemist (Rotation)

Apprentices

Secondees from Others

Secondees to Others

Personnel Structure describes an employee’s position in a company from the individual employee’s view.



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The personnel structure can be considered from two perspectives:

Administrative perspective

Organizational perspective

The Administrative Personnel Structure consists of the following elements:

Employee group

Employee subgroup

Payroll area

Organizational key

The extent of the distinction that you make between employee groups and employee subgroups depends on your evaluation and access protection requirements.

The organizational key consists of a part of both the enterprise structure and the personnel structure. The elements employee group and employee subgroup could also be relevant in forming the organizational key.

The Organizational Personnel Structure consists of the following elements:

Position

Job

Organizational unit

(See refer Business Blue Print of Organization Management)

2.1 Employee Group Employee Groups represent a primary subdivision of personnel. This is a fairly high-level division, which defines the relationship employees have to the company on the basis of their working status

There are six employee Groups in Pakistan Refinery Limited. Each Employee Group is defined with a one- digit key (alphanumeric).

Employee Group Text Employee Group Code

Management M

Non-Management N

Secondees S

Retirees R

Contract C

Trainees T



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To create Employee Group, go to the following Path in Project IMG




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2.1.3 Click on New Entries or press F5 and enter Employee Group code and Name and Press Save button

Result:

We have successfully created the Employee Group

2.2 Employee Sub Group An Employee Subgroup is a further subdivision of the Employee Group. An Employee Subgroup is an organizational entity within an Employee Group, which is governed by specific personnel regulations.

Here is complete list of all the employee subgroups of PRL according to their Employee Groups



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Proposed Employee Sub Groups for Pakistan Refinery Limited

Name of Employee Subgroup Text

Employee Subgroup Code

Relevant PRL Grades

Management

Managing Director/CEO

MD CEO

Senior General Managers

SG 1

General Managers GM 2

Senior Managers SM 3

Managers MG 4

Section Heads Day

HD 5 & 6

Section Head Rotation

HR 5 & 6

Junior Management Day

JD 7, 8

Junior Management Rotation

JR 7, 8

Supervisor Day SD 9, 10

Supervisor Rotation SR 9, 10

Contractual

Contract Management

CM CONM

Contract Non-Management

CN CONN

Trainees

Management Trainees

TM TRM

Graduate Trainee Engineers (Day)

ED GTED


ER GTER

Trainee Chemist (Day)

C1 TRCD

Trainee Chemist (Rotation)

C2 TCR

Apprentice (Day) AD APPD

Apprentice (Rotation) AR APPR

Secondees



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Name of Employee Subgroup Text

Employee Subgroup Code

Relevant PRL Grades

Secondees from Shell

SS CEO, I, 2, 3, 4, 5, 6, 7, 8, 9, 10

Secondees to Shell S1 I, 2, 3, 4, 5, 6, 7, 8, 9, 10

Secondees from PSO SP CEO, I, 2, 3, 4, 5, 6, 7, 8, 9, 10

Secondees to PSO S2 I, 2, 3, 4, 5, 6, 7, 8, 9, 10

Secondees from Chevron

SC CEO, I, 2, 3, 4, 5, 6, 7, 8, 9, 10

Secondees to Chevron

S3 I, 2, 3, 4, 5, 6, 7, 8, 9, 10

Secondees from Others

SO CEO, I, 2, 3, 4, 5, 6, 7, 8, 9, 10

Secondees to Others S4 I, 2, 3, 4, 5, 6, 7, 8, 9, 10

Retirees

Retirees Management

RM RETM

Retirees Non-Management

RN RETN

Non Management

Office Clerical Workmen Day

CD 1, 2, 3, 4, 5

Office Clerical Workmen Rotation

CR 1, 2, 3, 4, 5

Technical Staff Workmen Day

TD 1, 2, 3, 4, 5

Technical Staff Workmen Rotation

TR 1, 2, 3, 4, 5

Skilled and Other Workmen Day

WD I, II, III, IV, V

Skilled and Other Workmen Rotation

WR I, II, III, IV, V

2.2.1 To create Employee Sub Group, go to the following Path in Project IMG



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2.2.3 Select Define employee subgroup activity and click on Choose button. The following screen will appear.



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2.2.4 Select any existing entry and press copy button or simply click on New Entries button. Enter Employee subgroup code and Name and press save button.

Result.

You have successfully created the Employee Subgroup



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3 Assignments

Here we will assign personal area to company code and Employee subgroup to Employee Group.

3.1 Assignment of Personal Area to Company Code and Country Grouping

3.1.1 To assign the Personal Area to company code, go to the following Path in Project IMG

3.1.2 The following screen will appear.



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3.1.3 Go to your personal Area position, you will see Company code and Country Grouping field will be empty. Enter your require company code and country grouping code and press save button.. in our PRL the company code is PRL and Country Grouping is 99.

Result:

We have successfully assigned Personal Area to Company code and Country Grouping.



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3.2 Assignment of Employee Subgroup to Employee Group 3.2.1 To assign the Employee Subgroup to Employee Group, go to the following Path in Project IMG

3.2.2 The following screen will appear.



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3.2.2 Click on the New Entries Button the following screen will appear.



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3.2.2 Enter your required EE Group and EE Subgroup and then search your country from the available list and check the Allowed check box. Then click the save button.

Result:

You have successfully Assigned EE subgroup to EE group and Country.



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4 Organizational Plan

Depicts the functional organizational (departments hierarchy, e.g) and reporting structures between an enterprise. In addition to this it can include relationships between positions, tasks, jobs and work center.

An organizational plan can include the following hierarchies and catalogs (elements)

Organizational Structure

Staff Assignment

Reporting Structure

Job index

Work Center Plan

Task Catalog

4.1 Plan Versions You can create several Organizational Plans in different Plan Versions. This provides you with the following options in Organizational Management:

In one Plan Version, you depict your current valid Organizational Plan, which you use for your current business processes (e.g. evaluations, personnel planning).

In additional Plan Versions, you can depict Organizational Plans as planning scenarios e.g. Business Process re-engineering.

4.2 Organizational Management Objects

4.1.1 Organizational Unit Organizational Unit represents a functional unit in your enterprise for e.g. marketing department. According to how tasks are divided up within an enterprise, this could be a department, group or project team, for example.

Organizational Units differ from other units in an enterprise such as Personnel Areas, Company Codes, Business Areas etc. These are used to depict structures (administration or accounting, for example) in the corresponding components.

To define characteristics of an Organizational Unit, you can store time-specific data for the following areas in the Organization and Staffing view:

Basic Data Account Assignment Cost Distribution Address Work Schedule Quota Planning



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Organizational Units in Pakistan Refinery Limited

Organization UnitsLEVEL 1 Organization Unit Pakistan Refinery Limited Organization Unit Managing Director’s Office LEVEL 2 Organization Unit Human Resources & Administration Department Organization Unit Finance Department Organization Unit Project Team Department Organization Unit Business Strategy & New Venture Development Department Organization Unit Operations & Supply Department Organization Unit Commercial & Technical Services Department Organization Unit Engineering and Construction Department Organization Unit Inspection and HSEQ Department LEVEL 3 Organization Unit Managing Director’s Office Organization Unit Internal Audit Section Organization Unit Human Resources & Administration Department Organization Unit Human Resource Development Section Organization Unit Training Section Organization Unit Industrial Relations Section Organization Unit Security and Admin Services Section Organization Unit Medical Organization Unit Finance Department Organization Unit Accounts Section Organization Unit Treasury Section Organization Unit Project Team Department Organization Unit Business Strategy & New Venture Development Department Organization Unit Technical Development Organization Unit Business Development Organization Unit Operations & Supply DepartmentOrganization Unit Process SectionOrganization Unit Utilities Section Organization Unit Supply Chain Section Organization Unit Commercial & Technical Services Department Organization Unit Refinery Economics & Planning Section Organization Unit Commercial Organization Unit Technical Services Section Organization Unit Materials Section Organization Unit Engineering and Construction Department Organization Unit Planning Section Organization Unit Mechanical Section Organization Unit Electrical Section Organization Unit Instruments & Controls Section Organization Unit Civil Section Organization Unit Construction Organization Unit IT Section Organization Unit Inspection and HSEQ Department Organization Unit Inspection Section Organization Unit HSE Section Organization Unit Fire Safety and Quality Section LEVEL 4 Organization Unit Managing Director’s Office



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Organization UnitsOrganization Unit Internal Audit Section Organization Unit Human Resources & Administration Department Organization Unit Human Resource Development Section Organization Unit Training Section Organization Unit Industrial Relations Section Organization Unit Medical Section Organization Unit Security and Admin Services Section Organization Unit Office Services Sub Section Organization Unit Transport Sub Section Organization Unit Security Sub Section Organization Unit Finance Department Organization Unit Accounts Section Organization Unit Oil account Sub Section Organization Unit General Account Sub Section Organization Unit MIS & Budget Control Sub Section Organization Unit Treasury Section Organization Unit Payroll Sub Section Organization Unit Insurance Sub Section Organization Unit Cash Office Sub Section Organization Unit Payable Sub Section Organization Unit Project Team Department Organization Unit Business Strategy & New Venture Development Department Organization Unit Technical Development Organization Unit Business Development Organization Unit Operations & Supply DepartmentOrganization Unit Process Section Organization Unit Utilities Section Organization Unit Supply Chain Section Organization Unit Oil Movement – Korangi Organization Unit Oil Movement - Keamari Organization Unit Commercial & Technical Services Department Organization Unit Refinery Economics & Planning Section Organization Unit Commercial Section Organization Unit Technical Services Section Organization Unit Technical Services Sub Section Organization Unit Laboratory Sub Section Organization Unit Materials Section Organization Unit Materials Sub Section Organization Unit Warehouse Sub Section Organization Unit Engineering and Construction Department Organization Unit Planning Section Organization Unit Mechanical Section Organization Unit Stationary Sub Section Organization Unit Rotary Sub Section Organization Unit Electrical Section Organization Unit Instruments & Controls Section Organization Unit Instruments Sub Section Organization Unit DCS Sub Section Organization Unit Civil Section Organization Unit Construction Section Organization Unit Engineering Office Sub Section Organization Unit Construction Sub Section Organization Unit IT Section Organization Unit Inspection and HSEQ Department



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Organization Units Organization Unit Inspection Section Organization Unit HSE Section Organization Unit Fire Safety and Quality Section Organization Unit Fire and Safety Sub Section

4.2.1.1 To create Organizational Structure, go to the following path in SAP easy access Menu

4.2.1.2 The following screen of date interval will appear



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The organization plan will remain valid between these periods.

4.2.1.3 When you will give date interval the “Organization and Staffing” screen will appear.

4.2.1.4 Create the above organizational structure.



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Result:

You have successfully created the Organization units hierarchy for Organizational structure.

4.2 Integration switch, PLOGI-ORGA 4.3.1 To integrate Personal Administration and Organizational Management, go to the following Path in Project IMG

4.3.2 When you will click the Setup integration with personal administration the following screen will appear.



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4.3.2 Select the Basic Setting and press Choose the following screen will appear.



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4.3.2 In the release of ECC6.0 this switch is enabled by default. other wise put “X” in value abbr. and then save the changes.

Result:

You have successfully created the integration between Personal Administration and Organizational management.



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5 Payroll Area

The Payroll Area is an organizational entity in the Human Resources department, which can be defined for a unified Payroll Accounting Area. Based on organizational assignment criteria, all of the employees who are accounted simultaneously in the payroll run are assigned to the same Payroll Area. As a rule, payroll is run per Payroll Area. Based on the Payroll Area, the system determines two pieces of information for payroll:

The number of employees for whom a Payroll Accounting run is to be performed.

The specific payroll dates.

In Personnel Administration, the Payroll Area is defined by a two-character, alphanumeric code.

Proposed Payroll Areas for Pakistan Refinery Limited

Payroll Account Area Code

Payroll Area Text Payroll Period

Z1 All Employees Monthly

Z9 *Lock Payroll

* The Z9 Payroll Area will be used by Pakistan Refinery Limited for those employees who are still in the service of Pakistan Refinery Limited but whose Payroll has to be locked temporarily.

We will perform the following Task for Payroll Area.

Creation of Payroll Area

Creation of Control Record

Making the Payroll Area default.

Generate Payroll periods.

Generate Calendar for accumulation

5.1 Creation of Payroll Area. 5.1.1 To create the Payroll area, go to the following path in Project IMG.



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5.1.2 Click the Create payroll Area activity the following screen will appear.



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5.1.3 Select any appropriate enter and press the copy button, the following screen will appear.



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5.1.4 Change the data as per your requirement of Payroll area and press Save button.

Result:

We have successfully created the Payroll Area.

5.2 Creation of Control Record. 5.2.1 To create the control Record, go to the following path in Project IMG.



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5.2.2 Click the Create control record, the following screen will appear.



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5.2.3 Select your required payroll area and press Create button. The following screen will appear. You can directly access this screen by PA03.

5.2.3 We have entered 07-2007 both in Payroll period and Earliest retro acctg period

because we want to run payroll from February 2007, and retroactive accounting from 1st January. When we will release the payroll payroll period will automatically jump into February 2007 period. As releasing payroll activity always makes an increment in payroll period.



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Result:

Alhamdulillah we have successfully created Payroll Control Record.

5.3 Making the Payroll Area default. To make the payroll area default go to the following path in IMG, or simply use the transaction code PE03 and use the feature ABKRS to default the payroll area.

5.3.2 Change the decision tree as per showing in the screen.



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5.3.3 The decision tree is changed so that. For employee sub group MD the payroll should be Z1 as default value and if the employee sub group is other than MD then still the payroll area should be Z1 as default because we only have one payroll area in PRL.

Make sure that you are in a valid country group (99 Other countries) while making this change.

Also make sure that you have saved the decision tree and then activate it by pressing the

Activate button

Result:

We have successfully made the payroll area default for all employee sub groups.

5.4 Generate Payroll periods. In this step, you use the report RPUCTP00 (Generate Payroll Periods) to generate the date specifications for a selected period for the payroll periods that are to be valid in your system. For each period parameter that is assigned to a payroll area, the system requires the following date specifications:

Start date and end date of each payroll period

Payment date of each payroll period

When you execute the report RPUCTP00, the system creates these dates according to the data that you enter in the report's selection screen.



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5.4.1 To generate payroll periods, go to the following path in Project IMG.

5.4.2 Click Generate Payroll Periods the following screen will appear.



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5.4.3 Select Generate Payroll Periods and press Choose button. The following screen will appear.

5.4.4 Select the Other countries from Country drop down list, the following screen will appear.



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5.4.5 You want to define the payroll periods for the years 2007 to 2008 for the period parameters 01 (monthly) and the date modifier 00 (standard modifier). The payment day should be the end of the payroll period (Month end date is pay date). We will use 2 for Payday rule so no decrease in day from the end (Number of days). Then the last period date will become the pay day. That was what we require.

Make the following entries:

Period parameter 01

Date modifier 00 or ' '

Start date 01.07.2006

End year 2008

Start of fiscal year 0107

Payment day rule 2

Number of days

Determine period number

Press the Execute button, the following screen will appear. Make sure that you have checked carry out table change.



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5.4.5 This report is showing a complete detail of generated payroll periods.

Result:

We have successfully generated the Payroll Periods.

5.5 Generate Calendar for accumulation

You define the date in the payroll period which this assignment should affect when generating the calendar for accumulations and deductions. In this way you, for example, determine in which month wage types should be cumulated from a weekly payroll period, of which one half is in one month and the other in the following month.

5.5.1 To generate the Calendar for accumulation, go to the following path of IMG.



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5.5.2 Click on Generate Calendar for cumulations, following screen will appear.



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5.5.3 You want to define the calendar for cumulations and deductions for the years 2007 to 2008 for the period parameter 01 (monthly) and the date modifier 00 or ‘’ (standard modifier). The end date of the period should be the basis for the assignment of payroll periods to the time intervals. We set Period Number as 2, because we need the cumulations and deductions at the each month end date.

Make the following entries:

Period parameter 01

Date modifier 00 or ' '

Start year 2007

End year 2008

Start of fiscal year 0101

Determine the period number 2

To effect the database, make sure you can have checked Carryout table changes

Press the Execute button, the following report screen will appear.



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5.5.4 this report showing the generated calendar for cummulations and deductions.

Result:

We have successfully generated calendar for cummulations and deductions.



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6 Administrator Group

The administrator responsible are assigned to certain administrator groups which will store in Organizational Assignment infotype.

go to the following path in IMG to create Administrator Group

Click Define administrator the following screen will appear.



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6.3 Select any appropriate entries and press copy button, change the data as per your requirement and press the save button.

Result:

We have successfully created Administrators and Administrator group.



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7 Employee Attributes

You have defined employee groups and employee subgroups. In this step, you must assign one of the following statuses to those employee groups and employee subgroups:

Activity status

The activity status can be set as follows:

1 = Active employee

2 = Retiree

3 = Early retiree

9 = Other

Employment status

The employment status can be set as follows:

1 = Industrial worker/hourly paid worker

2 = Salaried employee

3 = Civil servant

9 = Other

Training status

The training status can be set as follows:

1 = Trainee/apprentice

2 = Trained

9 = Other

7.1. To assign employee attributes go to the following path in Project IMG.



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7.2 The following screen will appear. Select the country grouping 99

7.3 Press continue button. The following screen will appear



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7.3 Fill the table with accurate values for Activity status, Employment Status, and Training Status.

Result:

We have successfully assigned the employee attributes



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8 Defaulting Administrator Group, Feature PINCH

Result:

We have successfully defaulted the administrator group for all Personal sub areas.

8.1 Defaulting Number Range Interval, Feature NUMKR N.A for PRL



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9 Personal Data

9.1 ????????

Personal Data will be checked later on completely….almost 90% work of personal Data is already defined in SAP standard

9.2 Bank Detail 9.2.1 To create the Bank go to the following path in Easy access Manu or simply use transaction FI01.



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9.2.2 Click on Create the following screen will appear.

9.2.2 In the Bank country field enter PK and in Bank Key field enter your required key that you want to assign to your new bank. In our example we enter ‘02’, now press enter following screen will appear.



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9.2.3 Enter your required data and press the save button.

Result:

We have successfully created the Bank (Bank Key)

9.3 Payment Methods In this step we define how the payments will be paid to employee, either via check or via bank transfer etc. Here we define all the possible payments methods.

9.3.1 To create the payment method, go to the following path in IMG.



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9.3.2 Click on Define Payment Method, the following screen will appear.



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9.3.3 Press the button Pmnt methods in country, the following screen will appear.

9.3.3 Copy any field and press the copy button, the following screen will appear.



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9.3.3 In this screen enter your required country, payment method, description, payment method classification, if the payment method is “bank transfer” then select the option Bank Transfer, if the payment method is “Check” then select the option Check. Check your entries carefully and press the save button.

Go back to the previous screen and by selecting the newly created payment method select the option Currencies Allowed from the left column under heading Dialog structure. Double click on Currencies Allowed the following screen will appear.



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9.3.3 Enter currencies that you want for payment method, remember this activity is optional if you do not select it then all the currencies will be allowed for this payment method. Enter you required currencies and Press save button.

Result:

We have successfully created the Payment Methods.



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10 Remuneration structure.

Here we will make the following implementation steps.

Creation of regional, industry-specific, financial, and time-related aspects of the remuneration structure.

Define the control parameters depending on the employee subgroup and personnel subarea.

Determine default values for pay scale data

Note: You assign an employee to a remuneration structure when you initially create the basic pay infotype (0008)

10.1 EE Subgroup grouping for PCR (Personal calculation Rule) and collective agreement provision

10.1.1 To create grouping and agreement, go to the following path in project IMG.



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10.1.2 Click on Define EE subgroup grouping for PCR and Coll.Armnt Prov. The following screen will appear.



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10.1.2 Enter the country grouping 99 and press continue the following screen will appear.

10.1.2 Enter appropriate values ESG for PCR and ESG for CAP, for PRL both have the value 3 (salaried employees) for all employee subgroups.

Result:



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We have successfully created ESG (employee subgroup grouping) for PCR (personal calculation rule) and ESG for CAP (Collective agreement provision)

10.2 Define Reason for change (in basic pay) In this step, you can define the reasons for changes in basic pay.

10.2.1 Go to the following path in IMG.

10.2.2 Click on Define reason for change, the following screen will appear.



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10.2.3 We keep the Standard SAP reason and keep this for PRL.

Result:

We have successfully checked the reason for change in basic pay.

10.3 Pay Scale Type This is an enterprise's Collective Agreement Types (Pay Scale Types for short). The Basic Pay in infotype 0008 is derived from the Pay Scale Type. The collective agreement type defines the sector of industry for which the collective agreement is valid e.g. Metal industry, Chemical industry, Mining industry, etc. We can also define Pay Scale Type for in-house agreement.

There is one Pay Scale Type for Pakistan Refinery Limited.



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Pay Scale Type for Pakistan Refinery Limited

Pay Scale Type Pay Scale Type Text

02 Pakistan Refinery

10.3.1 To create pay scale type go to the following path in IMG.

10.3.2 The Following Screen will appear, select an existing pay scale type and press the copy button, change the data as per PRL and press the save button.

Result:

We have successfully created Pay Scale Type.



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10.4 Pay Scale Area: In this section, we can set up different collective agreement areas (Pay Scale areas for short) in accordance with the collective agreement in your enterprise. This is a collective agreement area defines the area in which the collective agreement is valid e.g. State, Province, Region.

Following are the Pay Scale Areas for Pakistan Refinery Limited.

Pay Scale Area Pay Scale Area Text

02 Management

03 Non-Management

04 Trainees

05 Contract

06 Secondees

10.4.1 To create pay scale area, go to the following path in IMG.

10.4.2 Click on check pay scale area, following screen will appear.



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10.4.3 Select the one entry already in the table and press copy button, change the data as per your data, repeat this step to all personal areas.

Result:

We have successfully defined Pay Scale Areas.

10.5 Check Assignment of Pay Scale Structure to Enterprise Structure

10.5.1 Go to the following path in IMG to assignment of Pay Scale Structure to Enterprise Structure.



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10.5.2 Click on Check Assignment of Pay Scale Structure to Enterprise Structure the following screen will appear, enter p.scale type 02 (Pakistan Refinery) and leave blank the PS area as we can we have all pay scale area in one Personal Area.

Result:

We have successfully Assigned Pay Scale Structure to Enterprise Structure.

10.6 Making the pay scale type and pay scale area default In this step, you define how default values are determined for collective agreement types and areas (pay scale types and areas for short).



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We will make these default values on the basis of Employee group, EE sub group. (we can default it on country grouping , company code, Personal area , personal sub area, all options are available in decision tree)

10.6.1 To make these values default; go to the following path in IMG. (or you can use the transaction PE03 and feature TARIF to go to the decision tree.)

10.6.1 Click on the determine default for pay scale data, the following screen will appear.



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10.6.1 We created the above tree as per PRL. For example see the Employee group T-Trainees, this EE group has six EE sub groups and all those employees who will belongs to these six EE sub group will have Pay Scale type 02 and Pay Scale area 04. the return value for each EE sub group in Trainees head is 02/04, where 02 for pay scale type and 04 is for pay scale area.

Complete the decision tree as per explained above.

And press save button to save the changes, make sure that you have activate the feature by pressing Activate button.

Result:

We have successfully created default values for Pay scale type and pay scale area.



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10.7 Set up payroll period for collective agreement provision The default value for the working hours per period for the infotype Basic Pay (0008) is determined by the infotype Planned Working Time (0007). This is based on a monthly working time, i.e. the period is a month.

You only have to complete this step if a monthly payroll period does not apply to all of the employees in your enterprise

As the entire employees will have monthly payroll so no need to make any change in this step.

10.8 10.8 Revise Pay Scale Groups and Levels

(This 10.8 as a whole should be after Wage Type definition…so we will switch to wage type definition now and will check this step later on.)

10.8.1 Pay Scale Group

A Pay Scale Group is a criterion used for grading job evaluation. A Pay Scale Group is divided up into several Pay Scale Levels.

Pay Scale Groups for Pakistan Refinery

Employee Subgroup Pay Scale

Group

*Basic Salary Ranges

Management

Managing Director/CEO CEO Senior General Manager 1 General Managers 2 Senior Managers 3 Managers 4Section Heads Day 5 & 6 Section Head Rotation 5 & 6 Junior Management Day 7 & 8 Junior Management Rotation 7 & 8 Supervisor Day 9 & 10 Supervisor Rotation 9 & 10Contract

Contract Management CONM Contract Non-Management CONN Trainees

Management Trainees TRM Graduate Trainee Engineers (Day)

GTED


GTER

Trainee Chemist (Day) TRCD Trainee Chemist (Rotation) TRCR



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Employee Subgroup Pay Scale

Group

*Basic Salary Ranges

Apprentice (Day) APPD Apprentice (Rotation) APPR Secondees

Secondees from Shell CEO, 1, 2, 3, 4,

5, 6

Secondees to Shell 1, 2, 3, 4, 5, 6, 7 Secondees from PSO CEO, 1, 2, 3, 4,

5, 6

Secondees to PSO 1, 2, 3, 4, 5, 6, 7 Secondees from Chevron CEO, 1, 2, 3, 4,

5, 6

Secondees to Chevron 1, 2, 3, 4, 5, 6, 7 Secondees from Others CEO, 1, 2, 3, 4,

5, 6

Secondees to Others CEO, 1, 2, 3, 4, 5, 6, 7

Retirees

Retirees Management RETM Retirees Non-Management RETN Non-Management

Office Clerical Workman Day 1, 2, 3, 4, 5 Office Clerical Workmen Rotation

1, 2, 3, 4, 5

Technical Staff Workmen Day 1, 2, 3, 4, 5 Technical Staff Workmen Rotation

1, 2, 3, 4, 5

Skilled and Other Workmen Day

I, II, III, IV, V

Skilled and Other Workmen Rotation

I, II, III, IV, V

10.8.2 Pay Scale Levels The Pay Scale level is a criterion for job evaluation within the Pay Scale Group.

Pay Scale Levels for Pakistan Refinery Limited

Pay Scale Group Pay Scale Level 10 A, B

Will be checked later on

Date post:	03-Nov-2014
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