Project 3

File, Document, Folder Management,

Windows XP Explorer

Windows XP Service Pack 2 Edition

Comprehensive Concepts and Techniques

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CHAPTER OBJECTIVES

Display icons in various views in a window

View the contents of a drive and folder

Open a document and application program from a window

Cascade and tile open windows on the desktop

Copy, move, and delete files from open windows

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CHAPTER OBJECTIVES

Launch Windows XP Explorer

Expand drives and folders in Explorer

Display files and folders in Explorer

Display the contents of drives and folders in Explorer

Launch an application program from Explorer

Close folder expansions

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CHAPTER OBJECTIVES Copy, rename, and delete files in Explorer

Close Explorer

Display drive and folder properties

View bitmap images in a filmstrip and as a slide show

E-mail files and share folders

Find files and folders using Search on the Start menu

Use the Run command

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INTRODUCTION

My Computer window and Windows XP Explorer are the two major ways to work with files and documents in Windows XP

My Pictures window allows you to organize and share picture files, e-mail picture files, and view picture files in filmstrip view and as a slideshow.

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MY COMPUTER WINDOW

My Computer command displays a window that contains all the hardware components on the computer and two folders. disk drives, CD-ROM drives, DVD drives, and

network drives Shared Documents and My Documents or all user

documents

To view the My Computer window click the Start button and then My Computer.

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MY COMPUTER WINDOW

Left pane System Tasks Other Places Details area

Right pane Files Stored on This

Computer Hard Disk Drives

LOCAL DISK (C:) Devices with Removable

Storage CD Drive (D:)_ Flash Drives (E:)

Network Drives

** Views may be different on your computer

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THE STATUS BAR

Displays at the bottom of the window

Contains information about the documents, folders, and programs in a window

Click View on the menu bar and then point to Status Bar

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VIEWS AVAILABLE IN MY COMPUTER WINDOW Click the Views button on the Standard Buttons toolbar and then

point to Icons. Title view – uses Large Icons and are in groups

Thumbnail view – the image stored in the file displays as its icon up to four images can be displayed on the folder with the title being displayed below each icon and remaining in groups

Icons view – uses Medium Icons and the title is displayed below the icons and remain in groups

Lists view – uses Small Icons and places the drives and folders icons in a list that is no longer in groups

Details view – provides more information about each drive or folder and is displayed in groups based on the file type

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MY COMPUTER WINDOW

Name button Type button Total Size button Free Space button Comments button

When each of these buttons are clicked information is displayed in that column in either ascending or descending order

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VIEWING THE CONTENTS OF DRIVES AND FOLDERS

Default option for opening drive and folder windows Open each folder in the same window option

Hidden files – the name of the file does not display when you use My Computer or Windows Explorer and cannot be found using the Search command Tools, Folder Options and click the View Tab

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VIEWING THE CONTENTS OF A FOLDER

Double-click the icon.

If the right pane of the WINDOWSwindow contains a message indicating

the contents of the folder are hiddenand should not be modified, click

the Show the contents of thisfolder link

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OPENING A DOCUMENT FROM A WINDOW

Double click the document that you want to open

Documents are opened in the program that created them for example:

Windows Picture and Fax Viewer – allows you to view bitmap and other images, enlarge, reduce, rotate, print, copy, delete, and display a slide show of images

Bitmap image – Paint document containing a graphics image

Paint program – called MSPAINT

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STANDARD TOOLBAR

The standard toolbar in the viewer allows you to perform a variety of operation on an image.

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LAUNCHING AN APPLICTION PROGRAM FROM A WINDOW

Double the program that you want to open. For example: Notepad

Notepad - is a basic text editor that you can use to create simple documents. The most common use for Notepad is to

view or edit text (.txt) files Many users find Notepad a simple tool for

creating Web pages.

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MANAGING OPEN WINDOWS Cascading windows - are displayed on top of

each other in an organized manner allowing you to see the title bar of each open window

Tiling windows – can be tiled horizontally or vertically and allows you to see partial contents of each window

To Cascade or Tile the windows right-click an open area on the taskbar and click the desired view.

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MAKING A WINDOW THE ACTIVE WINDOW

Four ways to make a window active are:

Click the desired window title bar

Click the desired window taskbar button

Press the ALT+TAB key until the desired window is shown

Click anywhere on the desired window

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UNDO CASCADED WINDOWS AND UNDOING TILING

Right-click an open area on the taskbar and click to Undo Cascade or Undo Tile on the shortcut menu

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CLOSING WINDOWS

Two ways to close active windows are:

Click the Close button for each of the open windows

Right-click each taskbar button and click close

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COPYING, MOVING, AND DELETING FILES IN WINDOWS

Copy and paste method – select the file to copy, right-click and click copy, select the location folder, right-click and click paste

Clipboard – a temporary storage area of the computer for cut and copied files, folders, text and graphics.

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DELETING FILES IN WINDOWS Four ways to delete files are :

Delete this file task in the Files and Folders Task area in the left pane

Delete option in the File menu

Right-click, Delete from the Shortcut menu

Drag the object to the Recycle Bin

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WINDOWS XP EXPLORER

View the contents of the computer, including drives, folders, and files, in a hierarchical format

Move, copy and delete files

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LAUNCHING WINDOWS XP EXPLORER

Click the Start button and then click My Computer. Point to the Folders button on the Standard Buttons toolbar

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EXPANDING DRIVES AND FOLDERS Click the plus sign in the small box to the

left of the drive or folder

DISPLAYING THE CONTENTSOF A FOLDER Click the folder icon in the Folders pane

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DISPLAYING THE CONTENTSOF AN EXPANDED DRIVE

Click the icon in the Folders pane

LAUNCHING AN APPLICATION PROGRAM FROM EXPLORER Click the plus sign to the left of the Program

Files icon in the Folders pane. Click the desired program icon in the Folders pane. Double-click the program icon in the right pane

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CLOSING FOLDER EXPANSIONS

Click the minus sign to the left of the desired folder in the Folders pane

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COPYING FILES IN WINDOWS XP EXPLORER

Right-drag the desiredicon onto the top of thedesired location icon.

Point to Copy Here on theshortcut menu

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DISPLAYING THE CONTENTS OF A FOLDER

Click the desired folder icon in the Folders pane

For example: My Pictures

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RENAMING FILES AND FOLDERS

Right-click the desired icon in the right pane and then point to Rename on the shortcut menu

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DELETING FILES IN WINDOWS XP EXPLORER

Scroll the Folders pane to display the Recycle Bin icon. Right-drag the desired icon to the Recycle Bin icon in the Folders pane and then point to Move Here on the shortcut menu

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REMOVING THE STATUS BAR

Click View on the menu bar then click Statue Bar on the View menu

CLOSING WINDOWS XP EXPLORER Click the Close button on the title bar

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PROPERTIES OF OBJECTS

Properties - describe objects

DRIVE PROPERTIES

Right-click the desires drive icon in the right pane of the My Computer window and then point to Properties on the shortcut menu

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DRIVE PROPERTIES

Tools sheet – allows you to check errors, defragment, or back up the hard drive

Hardware sheet – allows you to view a list of all disk drive, troubleshoot, and display the properties of each disk drive

Sharing sheet – allows you to share the contents of the folder with other users

Gigabyte of RAM – disk space

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DISPLAYING FOLDER PROPERTIES

Right-click the desires folder icon in the right pane of the My Computer window and then point to Properties on the shortcut menu

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MY PICTURES WINDOW

Organize and share pictures with others

Stores pictures from digital cameras, scanners, and the hard drive

Tasks associated with the My Pictures folder include view in slide show or filmstrip, share pictures with others, e-mail pictures to friends and family, print, publish to the Internet, and order prints from the Internet

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CREATING A FOLDER IN THE MY PICTURES FOLDER

Click the Start button. Click My Pictures on the Start menu. Click Make a new folder in the File and Folder Tasks area

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MOVING FILES INTO THE BITMAP IMAGES FOLDER

Click the desired icon, hold down the CTRL key (selects more that one file), and then click the next desired file icons

Right-drag the icon to the new foldericon. Click Move Here on the shortcut menu

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REFRESHING THE IMAGE ON A FOLDER

Right-click the New Folder icon and click Refresh Thumbnail on the shortcut menu

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VIEWING IMAGES AS A SLIDE SHOW

Slide Show – displays a black screen and each images displays individually on the screen.

Move the mouse to use the Slide Show Toolbar to start, pause, display the next or previous slide, and close the slide show

Point to View as a slide show in the Picture Tasks area of the Bitmap Images window

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VIEWING IMAGES IN FILMSTRIP VIEW

Double-click the Images icon. Click View on the menu bar and then point to Filmstrip

Filmstrip view – displays the image above the row of images in the right pane.

Filmstrip toolbar – Go to previous, Go to next, Rotate 90 degrees clockwise, Rotate 90 degrees counter-clockwise

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CHANGING THE VIEW AND DISPLAYING THE MY PICTURES WINDOW

Click View on the menu bar and then click Thumbnails

Click My Pictures in the Other Places area in the left pane

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SHARING A FOLDER

Shared Documents folder – allows the sharing of folders with other computer users

Shared Music folder – allows you to share music files

Shared Pictures folder – allows you to share picture files

Right-click the file icon in the right pane of the window. Click to Copy on the shortcut menu. Right-click the desired Shared folder. Click Paste one the shortcut menu

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REMOVING SHARING FROM A FOLDER

If necessary, select the folder icon in the desired shared folder window

Click Delete this folder in the File and Folder Tasks area

Click the Yes button in the Confirm Folder Delete dialog box

Click the Close button in the Shared Pictures window

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E-MAILING A PICTURE

Electronic mail (e-mail) – is an important means of exchanging messages and files between business associates, family, and friends

Click the Start button, click My Pictures on the Start menu, and double-click the Image icon in the My Pictures window. Click the desired icon to select it. Click the E-mail this file in the File and Folder Tasks area

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DELETING A FOLDER FROM THE MY PICTURES FOLDER

Click the Start button Click My Pictures on the Start menu Click the folder to select it Click Delete this folder in the File and Folder

Tasks area Click the Yes button in the Confirm Folder

Delete dialog box Click the Close button in the My Pictures

window

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FINDING FILES OR FOLDERS

Search Companion Allows you to search for files and folders,

pictures and music files, people, computers on a network, and information on the Internet

Click the Start button on the taskbar. Point to Search on the Start menu

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RUN COMMAND

Located on the Start menu Used to launch programs Useful when you want to launch an

application program quickly Path Click the Start button on the taskbar and

then point to Run

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LOGGING OFF FROM THE COMPUTER

Click the Start button on the taskbar Click Log Off on the Start menu Click the Log Off button in the Log Off

Windows dialog box

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TURNING OFF THE COMPUTER

Click the Turn off computer link on the Welcome screen

Click the Turn Off button in the Turn off computer dialog box

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CHAPTER SUMMARY

Display icons in various views in a window

View the contents of a drive and folder Open a document and application

program from a window Cascade and tile open windows on the

desktop Copy, move, and delete files from open

windows

51

CHAPTER SUMMARY

Launch Windows XP Explorer Expand drives and folders in Explorer Display files and folders in Explorer Display the contents of drives and

folders in Explorer Launch an application program from

Explorer Close folder expansions

52

CHAPTER SUMMARY

Copy, rename, and delete files in Explorer Close Explorer Display drive and folder properties View bitmap images in a filmstrip and as a slide

show E-mail files and share folders Find files and folders using Search on the Start

menu Use the Run command

Windows XP - Project 3 - HOMEWORK

Read and complete steps for Project 3

Learn It Online # 3: page 3.67

In the Lab # 1: page 3.69 – 3.70

In the Lab # 2: page 3.71 – 3.73

In the Lab # 3: page 3.73 – 3.75

In the Lab # 4: page 3.76 – 3.78