Project Data Management for Project Issues
and Risk Management
Toshiaki YoshiokaChiyoda Corporation
Project Data Management SectionProject Management Unit
Global Project Management Division
December, 2015
© Chiyoda Corporation 2015, All Rights Reserved.
Contents
1. Company Introduction
2. Chiyoda Standard WBS*1
3. Chiyoda GBM*2 System Overview
4. Project Data Analysis by BO*3
5. BO*3 report sample (Demonstration)
6. Chiyoda Project Risk Management Overview
7. Summary
1
*1 Work Breakdown Structure, *2 Global Business Management,
*3 SAP Business Objects
2
Company Introduction
CHIYODA at a glance
3
Integrated Engineering & Construction Service Provider
8,134 (Global Basis)
USD 362 Million (for 2014)
USD 4.0 Billion (for 2014)
USD 6.2 Billion (for 2014)
Global Headquarters @ Yokohama, Japan
*1 USD=120 JPY(as of 2015/03)
Employees :
Capital :
Revenue :
New Orders :
Founded on January 20, 1948
Corporate Organization as of 1 April 2015
4
Risk Management
Shared Services Profit Center
BusinessDevelopmentDivision
Global ProjectManagementDivision
Corporate Planning &ManagementDivision
Offshore & UpstreamProject Operations
President & CEO
Gas & LNG Project Operations No.1
Gas & LNG Project Operations No.2
Infrastructure Project Operations
ChAS & Life ScienceProject Operations
Executive Committee Members
Technology & EngineeringDivision
ProjectsLogistics & ConstructionDivision
Internal Audit
ExecutiveAdvisor
Downstream & Non HydrocarbonProject Operations
Global Network
5 :Major Overseas Subsidiaries & Affiliated Companies (21)– :Overseas Offices (10)
THE NETHERLANDSChiyoda Corporation Netherlands B.V.
(CCNLBV)CHINAChiyoda Corporation (Shanghai)– Beijing Office
THAILANDChiyoda (Thailand) LimitedToyo-Thai Corporation
INDONESIAP.T. Chiyoda International,
Indonesia– Business Development – Asia
MALAYSIAChiyoda Malaysia Sdn. BhdChiyoda Sarawak Sdn. Bhd.
MYANMARChiyoda & Public Works Co., Ltd.
INDIAL&T Chiyoda Ltd. (LTC)– Bangalore Office
PHILIPPINESChiyoda Philippines Corporation(CPh)
ITALY– Milan Representative Office
KOREA– Korea Representative Office
AUSTRALIAChiyoda Oceania Pty Ltd.
BRAZILChiyoda do Brasil
Representações Ltda
USAChiyoda International
Corporation
JAPANChiyoda Global HeadquartersKoyasu R&D CenterOsaka OfficeTokyo Office
Taiwan, (R.O.C)CTCI Corporation
UKXodus Group (Holdings) Ltd.Xodus Subsea Ltd.
MOZAMBIQUEChiyoda Mozambique Lda.
UAEChiyoda –CCC
Engineering Limited (CCEL)– Abu Dhabi Office
IRAQ– Baghdad Representative Office– Basra Representative Office
SAUDI ARABIAChiyoda Petrostar Ltd.
(Jeddah, Al Khobar)
SINGAPOREChiyoda Singapore (Pte) Ltd. (CSL)– Chiyoda Human Resources International
QATARChiyoda Almana Engineering L.L.C.
(CAEL)–Middle East Headquarters Doha Office
Business Fields
6
Gas ProcessingLNG- Liquefaction - Regasification- FloatingSynthesis gas
MethanolFertilizerOlefinsAromatics
Electronic materialsFood processing
Flue gas desulfurizationAcid gas/CO2 capture and storageEnergy conservation
Heavy oil upgradingChemical Refinery
Integration
Metallurgical Refining and Smelting
Metals & Mining
PharmaceuticalsR&D Center
Solar Energy- CSP / PV Power - PV Module Production Hydrogen Supply Business
Industrial Water- Waste Water Treatment +
Recycling- Produced Water Treatment
Gas
General Industry
Offshore &Upstream
Pharmaceuticals& R&D
Water Management
Environmental Protection
Petrochemicals & Chemicals
Petroleum Refineries
Green Energy
Integrated Offshore & Upstream Services
AirportTransport
Infrastructure
Focus on Green Industry Field
7
■ Solar EnergyChiyoda promotes Parabolic Trough Concentrated Solar Power technology utilizing molten salts as heat transfer fluid based on its business collaboration with Archimede Solar Energy in Italy who is the sole producer of commercially available solar receiver tubes which use the molten salts instead of hot oil.
Chiyoda constructed the world’s largest CIS type Photovoltaic module production plant of Solar Frontier K. K. in 2011 with the fastest schedule for a factory of its size.
■ Hydrogen Supply ChainChiyoda develops the organic chemical hydride method, which has excellent features for large-volume storage and transportation of hydrogen, with the aim of realizing the hydrogen supply chain concept using this method as a core technology.
■ Integrated Water ManagementChiyoda develops a next-generation water recycling system, the i Water™ System, as a solution to cope with the increasingly severe water pollution and water shortage. For instance, Chiyoda’s recycling system reclaims industrial wastewater from petroleum and chemical plants for re-use in the plants to reduce consumption of valuable desalinated water for industrial purpose.
8
Chiyoda Standard WBS*
* Work Breakdown Structure
9
Chiyoda Standard WBS = FBS x PBS x OBS
1 ENGINEERING
12 PROCESS
123 XXXXX
1234 XXXX
12345 XXX
123456 XX
2 PROCUREMENT
22 XXXXXX
223 XXXXX
2234 XXXX
22345 XXX
223456 XX
3 CONSTRUCTION
32 XXXXXX
323 XXXXX
PROJECT WBSPBS
FB
S
PROJECT
Task xx
vv
Task xx
v
v
v
vv
v
v
v
v
v
v
v
Task xx
vv
Task xx
v
v
v
vv
v
v
v
v
v
v
v
TASK NO. XX XXXXXXXX
FORECASTACTUALPLAN
WV
MH
TIME
COST
WV
MH
TIMEPROGRESS
COST
WV
MH
TIME
COST
OBS (Responsibility)
WORK PACKAGE
FBSFunctional Breakdown Structure
PBSPhysical Breakdown Structure
OBSOrganization Breakdown Structure
Fundamental Structure of Chiyoda Standard WBS
Structure of FBS (Key Code for Project Control)
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FBS Level-211 Project Management12 Process & P&ID Eng13 Plot/Piping/3D Eng14 Mechanical Equipment15 Material & Const. Eng16 Procurement Services17 QC & Inspection18 Const. Management
・・・・・・
FBS Level-1
1 Professional Service2 Mech. Equipment3 Material4 Transportation5 Temporary Facility6 Construction7 Pre-Commi & Commissioning8 Expense9 ContingencyA Project Accounting CostM Module Yard Fabrication WorkN Module Yard Pre-comm Work
X Variance of Eng’g MH Cost (For Accounting & Financing Group use only)
Z Dummy
FBS Level-3241 Pressure Vessel242 Heat Exchanger243 Rotating Equipment244 Combustion Equipment245 Package Equipment246 Material Handling
Equipment24A Storage Tank24F Fire Fighting Equip
・・・・・・
FBS Level-3
・・・・・・
Benefit by applying Chiyoda Standard WBS
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A Project NEXTProject
Actual DATABy FBS
Apply standardized
FBS
Benchmark, KPI
Establish KPIB Project Actual DATABy FBS
C Project Actual DATABy FBS
Cross-projectsanalysis of actual data
Apply & utilize past experiences
effectively
Collect consolidated data of costs, man-hours, work volumes, progresses in conjunction
with FBS
Cross-projects control ⇒ application of past projects records to future projects
Image from project data analytical point of view
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PROJECTDATA
PROJECTDATA
WBSWBS SYSTEMSYSTEM
KPIBenchmark
LL
KPIBenchmark
LL
(Recipe)(Recipe)
(Food)(Food)
(Kitchen utensils)(Kitchen utensils)
ManualManual
(Good dish)(Good dish)
13
Chiyoda GBM* System* Global Business Management
<Global Management System (GBM) Lineup>
Chiyoda GBM System Overview
: Primavera (Schedule/Resource Management System)
: SAP (Finance, Procurement System)
: PRISM (Cost Control System)
: SKM-G / COMPANY (MH Gathering System)SKM-G
Chiyoda GBM System Structure Policy
BPMScope
Group Management SystemDecision Making
Do
SeeCheckAction
Plan
Management SystemGroup Common and shared
Operation System
Project Management
MH Management
SKM-GFinancial & Accounting
Order Receiving
Project Execution
Procurement
Flow of Actual Data
Business Process Path
Sales Activities
BI
※Chiyoda-Global-Management-System composed with 3 Layers of:
BI* (Group Management)
* BI, Business Intelligence (In SAP, it is called BO, Business Object)
Knowledge Areas
Project Integration
Project Scope
Project Time
Project Cost
Project QualityProject
Human Resources
Project Communi-
cations
Project Stake-holders
Project Risk
Project Procure-
ment
Relationship between WBS code, GBM System and Project Data
16
CGH Standard WBS- WBS (Work Breakdown Structure),- FBS (Functional BS),- PBS (Physical BS), - OBS (Organization BS), - Definition & Measurement, - Unit of Measurement
CGH Standard WBS
CGH Standard WBS
CGH Standard WBS
CGH Standard WBS
CGH Standard WBS
CGH Standard WBS
CGH Standard RBS
CGH Standard WBS
Scope DefinitionScope ChangeLessons Learnt
Lessons Learnt
Schedule ChangeProject Schedule
Productivity
Potential Risk event
Contingency
Project record, Know-how
Lessons Learnt
Lessons Learnt
MH & MH Unit rateOrganization Chart
Lessons Learnt
Lessons Learnt
Lessons Learnt
Cost Change
Cost Estimates
Budget
Work Volume
Work VolumeUnit cost
Material cost
SKM-G
LLDB-G
LLDB-G
LLDB-G
LLDB-G
LLDB-G
CDAS
Project Risk
Register (excel)
CGH Standard WBS CDMS
CDAS
CDMS
17
Project Data Analysis by BO*
* SAP Business Objects
Project Data Analysis by BO*1
18
Report
PR/PO/GR/IV
Report Report
1 Project Cost
Report Report
Fix Form MH
Report
Integrated Data(MH/Cost/PO/Finance,,)
Cross-ProjectCross-departmental
Analysis Report・Graph
Report
Finance/Accounting
Report
・ Visualization of current status of Company
・ Visualization of KnowledgeAnalyzed Actual Data and Turn into Graph
BI*2Analysis
DataData
Report
*1 BO: SAP Business Objects*2 BI: Business intelligence (BI) is the set of techniques and tools for the transformation of raw data into meaningful and useful information for business analysis purposes. (Wikipedia)
19
BO* report sample (Demonstration)
* SAP Business Objects
20
BO report sample (Demonstration)<Report list>-1. Resource Man Hour Report Resource Man Hour Status Report FBS Man Hour Status Report
-2. Schedule / Progress Report Engineering Progress Monitoring –Overall- Engineering Progress Monitoring –Civil- Engineering MH Monitoring Earned Value Management
-3. Cost Report Project Cost Review Summary Project Profit & Loss Report Project Cost Monitoring –Overall- Project Cost Monitoring –By FBS-
BO report sample (Demonstration)
21
Plan Weight
Actual Weight
Engineering Progress Monitoring –Overall-
BO report sample (Demonstration)
22
Plan Weight
Actual Weight
Engineering Progress Monitoring –Civil-
BO report sample (Demonstration)
23
Plan MH
Actual MH
Engineering MH Monitoring
BO report sample (Demonstration)
24
EVEV CPICPI
PVPV ACAC
Earned Value Management
AC: Actual MH (Cumulative Actual MH)PV: Planned Value (Cumulative Planned MH)EV: Earned Value (Cumulative Earned MH)CPI: Cost Performance Index = EV / Actual MH
MH
for A
C, P
V, E
V
BO report sample (Demonstration)
25
Contract amountContract amount
EACEAC
Budget(Current)Budget
(Current)Actual Cost
Actual Cost
Plan costPlan cost
Project Cost Monitoring –Overall-
Contract date
Current date
BO report sample (Demonstration)
26
Actual Cost
Actual Cost
Budget(Current)Budget
(Current)
Plan costPlan cost
Project Cost Monitoring –By FBS-
Contract date
Current date
27
Chiyoda Project Risk Management Overview
Chiyoda Project Risk Management Process
28
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Summary
Summary
Chiyoda Standard WBS (FBS and other codes) is important for
project data management / project monitoring
BO, one of CGH project management tool, offer various project
information to management level in a timely manner
Reliability and Accumulation of data are required for project data
management
Chiyoda Project Risk Management is improving, but further maturity is
required. (e.g. active use of risk information, maintaining database for
analysis, internal training)
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Thank you
31
All Rights Reserved. CHIYODA 2015