Project Development Plan PDP-2012...Presentation Overview Progression History, Near Term, PDP-6,...

Project Development Plan PDP-2012

Michael P. Lehmann, P.E. ARD – Project Delivery

South Region

Mike Lehmann Short Course 2011

PDP-2012

Two Parts: What It Is and How It Was Put

Together How It is Used Presently and How It

Will Be Used In The Future



Presentation Overview

Progression History, Near Term, PDP-6, PDP-2012

Overview of PDP-2012 Main Elements Current Status

Future Activities


PDP-2012 History

Lets Dance Where Are We Where We Want To Be (WWWTB)




PDP-2012 History

Lets Dance Where Are We Where We Want To Be (WWWTB) WWWTB 1-5 Regional Standup WWWTB P6 P6 PMO


PDP-2012 Goals

Move forward together No District gets left behind

Get one year of projects on the shelf Develop project-specific, needs-based

budgets Consultants and ROW

Develop needs-based FTE plan Design and environmental needs


PDP-2012 One-DOT Process

Project Management Group Core Team 11 Districts, usually DEs or TPDs 4 Regions Divisions including BRG, CST, DES,

ENV, FIN, HRD, ROW, TPP, TSD Offices including AUD, PMO CTR


PDP-2012 One-DOT Process

Sub-groups, based on areas of expertise 24 Month Let Schedule Consultants ROW Environmental Risk Analysis


PDP-2012 Communication Plan

Development of “Business Rules” Clarity Template for the future Sub-group “ownership”

Frequent and consistent two-way communications Regional Leadership Team Meetings DDOR Meetings Division briefings Webinars, Webinars, Webinars……


PDP-2012 Communication Plan

PDP-2012 Sharepoint Site Maintenance and sharing of documents Announcements, Calendar, Blog, etc http://txspapp1/tpd/pdp2012/default.aspx

http://txspapp1/tpd/pdp2012/default.aspx�


PDP-2012 Kick-off

April 2011 First Meeting in FTW Regions, PMO, RLT Chair

Major Assumptions: PDP-2012 replaces the final year of PDP-6 Four Years of Work in Three Years Projects for FY12-FY15 To be developed in FY12-FY14

Initial Analysis


PDP-2012 Initial Analysis

FY

PL12 V2 PL 13 PL 14 PL 15 BL12 100% 75% 97% 31%13 25% 3% 100% 28%14 100% 32%15 9%16

Total (%) 100% 100% 100% 100% 100% 100%

Work To Be Done (%)All Districts Move Forward Together

From May, 2011


PDP-2012 The Main Thing

PDP-2012 Formula Amount to Be Developed (A) Amount Already Developed (D) Amount Done by Others (O) Internal Resources (R) Production Rate (P) Time (T)

T = (A - (D+O)) / (R*P)


PDP-2012 Amount to be Developed

Construct $15.3 Billion Develop $3.2 Billion Prop 12 and 14 Develop $5.3 Billion Total $23.8 Billion

Special thanks to Travis Milner and Elvia Cardinal


Prop 12, "V2", $2.700

FY 12-15, Fund 6, $9.391

Toll Concession, $1.458

PTF, $0.547

Local Participation, $0.258

Earmarks - Fed Share, $0.247

Prop 14, Safety Bond, $0.122

Prop 14, $0.484

Prop 12, "V1", $0.004

TMF, $0.075

FY 12-15, Fund 6

Toll Concession

PTF

Local Participation

Earmarks - Fed Share

Prop 14, Safety Bond

Prop 14

Prop 12, "V1"

Prop 12, "V2"

TMFProp 14 Eng.

(Const. $), $2.90

Prop 12 Eng. (Const. $),

$2.40

Prop 14 Eng.(Const. $)

Prop 12 Eng.(Const. $)

Type Amount

Construct $15.3 B

11PA $3.2 B

Prop Eng $5.3 B

TOTAL $23.8B

Amoeba PDP-2012

Total: $5.3 B Prop Eng. Projects (“D” Authority) Total: $3.2 B 11PA

Projects (“D” Authority)

Total: $15.3 B Funded Projects (“C” Authority) *

*

*

* Note, construction value of $300 mil Prop12V2 Engineering has not been determined.

Prop12V2

To be developed in FY12-FY14


PDP-2012 Amount to be Developed

Districts program 24 month let schedule same as usual Districts use PDP Code in DCIS to

program FY 14, 15 and Backlog QC Checks Use FIN Cap Analysis for PL Use Excel tool for BL



PDP-2012 Amount Already Developed

Data from P6 and DCIS Excludes “XX” and “TR” projects Considers progress between milestones


PDP-2012 Amount Developed by Others Data from P6 and DCIS Includes projects developed by: Consultants CDAs, RMAs, etc Local Entities

Special thanks to Michael Bolin


PDP Code Total Value Developed by

others Already developed Remaining # of CSJs # Not in P6PL12 3,481,583,209$ 1,564,980,203$ 1,085,843,147$ 830,759,859$ 1,807 66PL13 3,358,750,128$ 1,148,194,364$ 462,776,026$ 1,747,779,738$ 1,542 72PL14 1,912,418,506$ 411,955,984$ 213,024,639$ 1,287,437,882$ 763 64PL15 2,063,804,213$ 279,915,769$ 96,893,503$ 1,686,994,941$ 674 117RESPL -$ -$ -$ -$ 0 01BL 639,017,173$ 9,314,932$ 100,181,814$ 529,520,427$ 184 26RESBL 195,087,402$ -$ -$ 195,087,402$ 29 0UTP2 1,498,468,542$ 575,935,504$ 143,358,571$ 779,174,468$ 48 22BL 3,381,961,540$ 2,133,843,604$ 444,522,301$ 803,595,635$ 93 3UTP3 124,545,115$ 88,037,963$ -$ 36,507,152$ 8 04BL 446,057,833$ 124,408,562$ 28,576,643$ 293,072,627$ 16 0UTP5 -$ -$ -$ -$ 0 0UTP7 6,061,141$ 6,061,141$ -$ -$ 1 0BRDGE 186,836,736$ -$ 3,270,193$ 183,566,543$ 77 6SAFTY -$ -$ -$ -$ 0 0PLSMA 10,050,544,987$ 3,477,073,842$ 722,099,089$ 5,851,372,057$ 264 10LDP 13,134,477,070$ 7,779,676,252$ 104,025,519$ 5,250,775,299$ 341 7

Sub-Totals 40,479,613,595$ 17,599,398,121$ 3,404,571,445$ 19,475,644,029$ 5,847 373

WAC35 545,756,451$ 420,756,451$ 118,750,000$ 6,250,000$ 4 0LOCAL -$ -$ -$ -$ 0 0ADMSP 3,273,701,922$ 3,234,037,923$ -$ 39,663,999$ 19 0

Sub-Totals 3,819,458,373$ 3,654,794,374$ 118,750,000$ 45,913,999$ 23 0

Grand Totals 44,299,071,969$ 21,254,192,495$ 3,523,321,445$ 19,521,558,028$ 5,870 373

Percent Complete July 20, 2011 56%

Percent in P6 94%


PDP-2012 Internal Resources

Resources in Strategy 101 Reviewed and Approved by RLT by District Construction Design Production Design Support

Must Total One-DOT Strategy 101 Allocation Vetted Against CTR Staffing Analysis CST Construction Staffing Analysis

Special thanks to Gus Khankarli and Nabeel Khwaja


PDP-2012 Internal Resources

Gathered data from P6 and FTE surveys Focus on Str 101 Employees at this time Break out Construction FTEs Break out remaining non-construction FTEs into: Advance Planning PSE Production PSE Support Administration/District Mission

Recognize difference in District size (Metro, Urban, Rural)


505, 17%

210, 7%

181, 6%

595, 20%

1434, 50%

Sum of PS&E Production (PSP) Sum of Advance Planning (AP) Sum of PS&E Support (PSS)Sum of Administration / District Mission (ADM) Sum of Construction (CST)

Preliminary

Statewide S101 FTE Data Survey


158 176110 61

60 6364 23

54 6442 21

169 193 154 79

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

EAST NORTH SOUTH WEST

Sum of PS&E Production (PSP) Sum of Advance Planning (AP) Sum of PS&E Support (PSS) Sum of Administration / District Mission (ADM)

Preliminary




17 14116 11

14 7 69 38

17

8 15

8

3127

19

5

17

11

5

9

7

139

5

13

65

45 46 3 21

15

4

64

4

24

17 6

8

8

2

2

3

2

8

7

2

03 7

40 3

4 1 1825

2

3

8

3

9

18

6

4

32

3

3

2

4

2

4

3

2318

118 1019 9 80

37 11

11 23

2

2133

26

34

2912

1313

5

22

98

9

0%

20%

40%

60%

80%

100%

BMT

BRY

HO

U

LFK

ATL

BWD

DAL

FTW

PAR

TYL

WAC

WFS SA

T

AUS

CR

P

LRD

PHR

YKM

ABL

AMA

CH

S

ELP

LBB

OD

A

SJT

EAST NORTH SOUTH WEST

Sum of PS&E Production (PSP) Sum of Advance Planning (AP) Sum of PS&E Support (PSS) Sum of Administration / District Mission (ADM)Preliminary


PDP-2012 Production Rate

Start with PDP-6 Weighted by Category


Category Prod RateCat 1 7,500,000Cat 2 (Note 1) 6,500,000Cat 3 6,500,000Cat 4 6,500,000Cat 5 5,000,000Cat 6 2,500,000Cat 7 5,000,000Cat 8 5,000,000Cat 9 5,000,000Cat 10 5,000,000Cat 11 6,500,000Cat 12 5,000,000Others (Note 2) 5,000,000

7,500,000 High 5,000,000 Low6,500,000 Mid 2,500,000 Very Low

Note 1: For Metro Districts (AUS, DAL, FTW, HOU, SAT), assume $5 mil per FTE.

Note 2: Others include: Prop 12, Prop 14, ARRA, ARRA2, Top 100, RTR, and Waco Special

Final overall average productivity rate: $5.596 Million/FTE




Start with PDP-6 Weighted by Category Adjusted for Deflation and Design

Optimization


Bid Analysis Jan 2010 to Apr 2011

Low Bid (Millions)

Engr Est (Millions)

Difference (Millions)

$3,851

$4,243 -$392

-9.2% average


Start PDP-6

Production Rates from PDP-6 Adjusted for Deflation and Design Optimization

Jan 2010, 172.56

Apr 2011, 165.25, -4.4%


Production Rates from PDP-6 Adjusted for Deflation and Design Optimization

Total Bid Underrun -9.2%

Bid Underrun due to Deflation -4.4%

Remainder of Bid Underrun due to Design Optimization Initiatives

-4.8%

$5.596 Million/FTE

PDP-6 Rate $5.08 Million/FTE

Adjusted PDP-6 Rate



Start with PDP-6 Weighted by Category Adjusted for Deflation and Design

Optimization Factor For Future Inflation (2 to 4%) Compare to available P6 data CTR Research Project 6581 Special thanks to Dr. Khali Persad


CTR 0-6581 Project Prelim. Actual District Performance

Preliminary district PE staff for FY 08-10 letting volumes: 1.44 per $10 million 3 year volume 4.32 per $10 million annual volume


CTR 0-6581 Project Prelim. PE Cost per Hour

PE$ = $65.80 per Hour recorded


CTR 0-6581 Project Prelim. PE Cost per Hour


CTR 0-6581 Project Remaining Tasks

Develop a model to predict staffing based on overall program dollars and funding category dollars. Develop a model to estimate consultant work

volume in relation to consultant costs. Develop models for estimating ADM

(administration), AP (advance planning), PSP (PS&E production), PSS (PS&E support) staffing, and Consultant Mgmt staff. Submit initial models by November 30, 2011.


PDP-2012 Work Sharing

PDP Work Will Be Fully Coordinated Statewide All districts move forward together Focus on building backlog of PL first

RLT-Approved Priorities DEs Determine what Districts Work On


PDP-2012 Work Sharing

Review and refine amount already developed PL and BL by district

Using RLT priorities, determine Statewide capacity Produce a District by District resource

delta Specialty skills (ie, bridge detailing) Do similar exercise for Environmental



PDP-2012 Consultants

Consult what TxDOT cannot do in-house 35% Requirement will be met Full Consultant PSE Prop 12/14/RTR Projects

Most Districts use Consultants for: Specialty Engineering (Survey, SUE, Bridge,

etc.) Division Use


PDP-2012 One-DOT Staffing Plan

One-DOT major inputs: Complete PDP data Division Engineering Operations Analysis

Result: Needs-based FTE plan


PDP-2012 Original Timeline

May Develop Time Line Develop Business Rules

June Identify Projects July Verify Resources

Finalize Production Rate Verify Amount Already Complete

August Develop Level Letting Plan Update P6 Schedules Develop Statewide Work Sharing Plan Consultant Usage Plan Update One-DOT Staffing Plan


PDP-2012 Impact of Prop12V2

Original Plan: Complete PDP excluding Prop12V2 Redo PDP after Prop12V2 projects selected

Revised Plan Complete as many PDP tasks as possible Incorporate Prop12V2 projects Finalize Level Letting Plan Develop Work Sharing and Consultant Plans Update P6 Schedules Update One-DOT Staffing Plan


PDP-2012 Status as of Oct 1

Develop Time Line Develop Business Rules

Draft Draft

Identify Projects All but V2 Verify Resources Finalize Production Rate Verify Amount Already Complete

In Progress In Progress Not Started

Develop Level Letting Plan Update P6 Schedules Develop Statewide Work Sharing Plan Consultant Usage Plan Update One-DOT Staffing Plan

In Progress All but V2 Not Started In Progress Not Started


PDP-2012 Revised Timeline

Finalize Time Line Finalize Business Rules

Sept 30 Oct 21

Program V2 Projects, QC, Backfill Oct 14 Finalize Level Letting Plan Update P6 Schedules Finalize Production Rate Finalize Resources Finalize Amount Already Complete

Oct 21 Oct 31 Oct 31 Nov 30 Nov 30

Develop Statewide Work Sharing Plan Finalize Consultant Usage Plan Update One-DOT Staffing Plan

Dec 15 Dec 31 Jan 31


PDP-2012 Future PDP Efforts

Framework is in place, no need to recreate the wheel Review and update business rules as

needed Replace assumptions with actual data,

especially production rates Complete CTR project, modernization

Use as much reliable P6 data as available



Amount to Be Developed Amount Already Developed Amount Done by Others Internal Resources Production Rate

Refresh Data Refresh Data Refresh Data Refresh Data Refresh Data



Amount to Be Developed Amount Already Developed Amount Done by Others Internal Resources Production Rate


Districts program projects Redo work sharing and consultant plans Update One-DOT Staffing Plan



Develop QC Tools to help monitor status and predict problems Reliance on data from DCIS and P6 QC tools will only be as accurate as source

data Tie to 4 Year Work Plan and LAR Initially, will be data dumps Long range plan for seamless integration


Questions?

Mike Lehmann, P.E. [email protected]

(210) 615-5908

mailto:[email protected]�


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