Project Id142 Eval Reprt 3 Marla Housing Scheme Shershah Colony Lhr

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Evaluation Report on Project

3- MARLA HOUSING SCHEME, SHER SHAH COLONY,

RAIWIND ROAD, LAHORE

DIRECTORATE GENERAL MONITORING & EVALUATION

PLANNING & DEVELOPMENT DEPARTMENT

GOVERNMENT OF THE PUNJAB

September, 2012

8th Floor LDA Plaza, Edgerton Road, Lahore – Pakistan

Tel: (042) 99203931-4, Fax: (042) 99203935





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EXECUTIVE SUMMERY

The scheme titled “3-Marla Housing Scheme, Sher Shah Colony, Raiwind Road, Lahore” has

been evaluated by the Evaluation Team of Directorate General Monitoring & Evaluation,

P&D Department.

Lahore is a major city of Punjab and due to attraction of city life and job opportunities

people migrate from the rural areas and small cities of the province to Lahore. It has created

a massive bulk of population in Lahore having approximately 10 million urban population.

Majority of the people belongs to lower socio-economic class and cannot afford the rent.

Moreover, escalating construction costs and enhanced taxes on construction material (steel,

cement, bricks etc.) took adequate housing further away even from the reach of many

middle income groups recently. The federal and provincial governments are largely facingchallenges in taking adequate measures to address the severe housing shortage, especially

for the poor.

However, there have been some good practices also initiated by Punjab Government. For

example, during 2002, Housing & Physical Planning Department was up-graded as PHATA

Agency to provide ADS schemes constituting 3-Marla, 5-Marla, 7-Marla & 01-Kanal serviced

plots as well as dedicated 3-Marla Housing Schemes for Low Income segment of society. In

2004, Punjab Government Servant Housing Foundation announced plans to provide 5-

Marla, 7-Marla & 01-Kanal serviced plots for retired government servants. Similarly, the

District Governments & Development Authorities were entrusted the task to develop the

Katchi Abadies to improve the living conditions in various Katchi Abadis of Punjab. During

2010, initiation of “Ashiana” housing project of three-marla or five-marla built-houses for

low-income groups in a number of main cities of the province by “Punjab Land Development

Company”. Recently in 2012, the programme of the Punjab Government under Jinnah

Abadis Act to grant5-Marla plots for housing for rural shelter-less in Punjab has also

launched to facilitate the rural population and to minimize rural-urban migration.

The instant 3-Marla Housing Scheme titled “3-MHS Sher Shah Colony, Raiwind Road,

Lahore” was established on 105 Acres of state land owned by Health Department for mental

hospital. The scheme was initiated during 1987 and completed during 1999 with final and

3rd

revised cost of Rs. 46.213 million consisting3, 385 residential plots with additional

provision of100’ wide+7

-KM long approach road, disposal station/ sullage carrier and

following features:



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S.No. Items/ Components Unit QuantityActual

Achievements

1. Land acquisition Acr 58k-4M-100sft. 68k-4M-100sft

2. Development of Roads i/c Link Road. Rft 306696 Rft 452213Rft

3. Arboriculture Acr 105.4 Acr 105.4Acr

4. Water Supply Rft 59427 Rft 15909 Rft

5. Sewerage System Rft 47859 Rft 51939Rft

6. Electrification(H.T,LT Lines with

Transformers ,feeder line, etc)

As per

design by

WAPDA

Rs.16.395/-(M) Rs.16.395/-(M)

7. Development of commercial Center,

along with T&P, Running of Vehicle

etc.

As per

approved

T.S

Estimates

Rs.0.961/-(M) Rs.0.961/-(M)

Consequent upon the decision of DDSC meeting held on 7th March, 2012 and receipt of the

PC-IV of the scheme vide Planning and Development Department letter No. 6-

34/UD/P&D/2012 dated 14th

June, 2012;Evaluation Team of DG (M&E) conducted an

evaluation of this project keeping in view all important technical, socio-economical and

financial aspects. In general, the purpose of evaluation report is to assess and evaluate the

project in terms of its objective, physical & financial achievement and beneficiary impact

thereof. The evaluation report will portray the mapping of the project purpose, scope and

objectives as planned and approved in PC-I with the actual execution/ implementation in

order to assess current situation and recent issues in the light of the decision of the DDSC

meeting held on 09th

July, 2012 under the chairmanship of Secretary, HUD & PHED, Lahore.

The salient findings of the project after the evaluation are as follow:

1. The PC-I should invariably contain time-bound action plan for the project activities/

milestones with proper costing to avoid time and cost over-run.

2. There is great need for review/ standardization of yards sticks/ design parameters

services infrastructure, keeping in view nature of the scheme i.e. pro-poor initiative

with 3-marla plots. Over designing (wider roads with carpeting, excessive area



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allocation for commercial plots, green belts and public buildings) might lead to the

entry of investors or ultimate disposal of low income by medium income segments.

3. Comprehensive mechanism for invitation of applications through electronic and

print media (at least two widely circulate newspaper) and their scrutiny to reach real

target group i.e low income segments should be evolved.

4. After development of scheme, Admin department should complete balloting and

auction process within specified time and based on fixed deliverables for subsequent

transfer to concern TMA and to avoid unnecessary delays and cost overruns.

Department shall probe the matter of with-holding the transfer of services/

infrastructure of this scheme to the concerned TMA and fix the responsibility of fault

thereof.

5. Option-1: The department may establish a model of elected Local Managing

Body registered under Co-operative Societies Act 1984 including ex-offcio members

from Finance Department, Co-operatives Department, PHATA & TMA concerned.

The Said committee will responsible for collection of levies/ service charges on the

model followed by private housing colonies (PCSIR etc.,) to resolve the long going

issue of maintenance of the society. However, income from balloting/ allotment and

auction able plots, if any, will continue to be deposited to AC-I of Finance

Department.

6. Option-2: Recently, all the project incomes (plot prices, open auction income,

transfer fee, completion fee, map fee, commercialization fee etc.,) are being credited

to AC-I of Finance Department leaving no financial space to continue maintenance

works. If the PC-I maintenance funds, Map fee and commercialization fee may be

transferred to TMA concerned/ Local Managing Body then these agencies can share

the responsibility of maintenance of the services/ infrastructure of the scheme over

long period of time.

On the basis of data collection and analysis, the project is found to be “Partially Successful

Intervention” with a PERI Score of 61 which is based on the assessment results of project

performance relating to its planned objectives along with planned physical targets in project

PC-I.



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In evaluating the scheme the cooperation of the representatives from HUD & PHED, Lahore i-

e, Mr. Zafar Iqbal Paracha, Director (PHATA), Sub-Region, Lahore is appreciated and

acknowledged for facilitating the site visit. The cooperation of Mr. Dilshad Ahmed, Dy.

Director (PHATA), Sub-Region, Lahore and Mr. Mehmood Ahmed, Sub-Engineer, PHATA is

appreciated and also acknowledged for providing requisite data to carry out necessary

analysis of the project activities and preparation of this report.

Mrs. Shazia Mudasser Ali

Assistant Project Manager, DGM&E, P&DD

Lahore

Sep, 2012



TABLE OF CONTENTS

EXECUTIVE SUMMERY ..................................................................................................... iii

1. INTRODUCTION ........................................................................................................ 1

2. THE PROJECT ............................................................................................................ 7

2.1 PROJECT BRIEF ............................................................................................................ 7 2.2 PROJECT DESCRIPTION & JUSTIFICATION ................................................................... 8

2.3 PROJECT OBJECTIVES .................................................................................................. 9

2.4 PROJECT ACTIVITIES .................................................................................................. 11

2.5 PLANNED PROJECT COST ............................................................................................ 12

3. METHODOLOGY ..................................................................................................... 15

3.1 TEAM FORMATION ................................................................................................... 15

3.2 DOCUMENTS REVIEW ............................................................................................... 15

3.3 SPONSOR’S ASSESSMENT REPORT (SAR) .................................................................. 17

3.4 IDENTIFICATION OF KEY INDICATORS .......................................................................... 17

3.5 DEVISING EVALUATION PLAN ................................................................................... 18

3.6 PHYSICAL ACTIVITIES & DATA COLLECTION .............................................................. 19

3.6.1 QUESTIONNAIRE DEVELOPMENT AFTER DISCUSSION WITH PROJECT STAFF .......... 19

3.6.2 DATA COLLECTION .................................................................................................... 19

3.6.3 PROJECT SITE VISIT .................................................................................................... 20

3.6.4 VERIFICATION OF FINANCIAL RECORDS OF THE PROJECT ........................................ 20

3.6.5 INTERVIEWS WITH PROJECT OFFICIALS .................................................................... 21

3.6.6 SITE SNAPS ................................................................................................................ 21

4. DATA ANALYSIS AND INTERPRETATION .................................................................. 23

4.1 PROJECT COST ANALYSIS ............................................................................................... 23 4.2 REVENUE GENERATED UNDER THE PROJECT (Rs. 153.961 million) ............................ 25

5. FIELD SURVEY (BENEFICIARIES ANALYSIS) ............................................................... 27

6. DGM&E ASSESSMENT ............................................................................................ 31

7. OBSERVATIONS ...................................................................................................... 33

6.1 GENERAL OBSERVATIONS ......................................................................................... 33

8. SWOT ANALYSIS ..................................................................................................... 41

9. CONCLUSION ......................................................................................................... 45

10. LESSONS LEARNED ................................................................................................. 47

11. RECOMMENDATIONS ............................................................................................. 49

ANNEXURE A: SPONSORS ASSESSMENT REPORT

ANNEXURE B: COMPARATIVE STATEMENT OF ORIGINAL & 1ST REVISED PC-I’s OF 03-MHS,

SHER SHAH COLONY, LAHORE

ANNEXURE C: COMPARATIVE STATEMENT OF 2nd& 3rd REVISED PC-I’s OF 03-MHS, SHER

SHAH COLONY, LAHORE

ANNEXURE D: QUESTIONNAIRE FOR PROJECT “3-MHS, SHER SHAH COLONY, RAIWIND

ROAD, LAHORE”

ANNEXURE E: (PERI) SCORES FOR PROJECT “3-MHS, SHER SHAH COLONY, RAIWIND ROAD,

LAHORE”





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1. INTRODUCTION

Pakistan is a rapidly urbanizing country. The proportion of its urban population was 15

percent at the time of independence. Now about 40 percent of the population of Pakistan

lives in the urban areas. The population of most of the urban areas doubles in 20-years time.

Shelter is one of the basic necessities of life and occupies the biggest portion of any human

settlement. Housing ownership promotes social cohesion and citizens’ participation in other

development activities. Housing provision for the urban poor is still an uphill task for the

Planners of the 21st century. The main difficulties are the low level of affordability of the

poor for planned and decent housing and the lack of a culture of planned development in

the country. As a result the informal sector builds unauthorized, sub-standard and

environmentally hazardous housing usually called as slums or squatter settlements locallyknown as Katchi Abadis.

In 1998, there were 19.3 million households in Pakistan, with average household size at 6.6

persons and occupancy at 3.3 persons per room. The overall housing stock comprised 39 per

cent Kacha houses mostly without proper water supply, 40 per cent semi-Pucca houses

mostly without planned sanitation or sewerage system, and 21 per cent Pucca houses. As

against the current incremental demand for housing estimated at 570,000 units annually,

only about 300,000 units are being built annually, mostly in urban areas. Accordingly, the

housing backlog, estimated at 4.3 million units in 1998, has increased to around 6 million

units in 2005. In addition to the backlog of 6 million housing units, the incremental housing

need during the MTDF will be 3 million housing units. Increasing the house construction

from 300,000 units in 2005 to 800,000 units by 2010 will only cater to the incremental needs

during 2005-10. A much larger mass housing construction will be required if the housing

backlog is to be reduced during the MTDF. The majority of rural housing is Kacha, with

minimal water supply and sanitation or drainage services. About half of the urban

population is living in slums and Katchi Abadis, with inadequate housing and living

conditions.

In addition, more than 80 per cent of the total population cannot afford the financing terms

provided by the House Building Finance Corporation and other housing finance institutions.

Resultantly, the construction of low-income housing has been much slower than the

incremental needs. Various solutions were tried to resolve the issue of low income housing

in Pakistan such as sites and services schemes, slum clearance and shifting of squatters to



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the new resettlement areas, where the ‘core-houses’ were built and provided on

installment basis. The housing for the urban poor who comprise three fourth of the total

urban population becomes a gigantic issue now-a-days. The National Housing Policy 2001 is

well articulated but its implementation has not been at the desired levels. Due to the strong

linkage of the housing sector to the economy, the income multiplier is generally very high,

and the private and informal sector can play a vital role in national development. Housing

construction also generates direct employment including: (i) absorbing rural labor and

providing opportunity for seasonal employment for farm workers, (ii) enhancing

participation of women workers, and (iii) activating small-scale and mostly self-employed

industries including building construction materials, equipment, fittings and fixtures.

Affordable housing for low-income groups also contributes to poverty alleviation, income

redistribution and promotes individual productivity and household savings.

Accordingly, the strategy will be to undertake mass housing programme with enhanced

supply of institutional finance and long term fixed rate financing options; increase

availability of developed land; enhance proportion of small-size plots for low income groups;

undertake high rise condominium development, where appropriate, to utilize land more

effectively; build capacity for land administration; discourage speculation in land; improve

house construction technology including standardization of components for mass

production; regularize notified Katchi Abadis complemented by policies to restrain the

emergence of new Katchi Abadis; increase community participation in housing and service

delivery; provide sufficient and affordable credit for rural housing to meet the needs of

shelter less poor; invest in human capital to improve the quality of construction; and put in

place legal and regulatory framework to facilitate the development of housing both in urban

and rural areas.

The federal government formulates housing policies, allocates funds in this connection. In

addition there are two main autonomous federal bodies: National Housing Authority (NHA),

and House Building Finance Corporation (HBFC). Provincial governments organize programs,

provide legislative support, make state land available where necessary and mobilize those

resources that cannot be handled at local level. Local governments that include planning

and development authorities are responsible for proposing and developing housing

schemes within their urban boundaries. Agencies that are responsible for the provision of



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the physical and social infrastructure have a mixed level of control. Some agencies are

controlled at urban level, while some others at provincial or federal level. Punjab Housing

and Town Planning Agency (PHATA) was established in the year 2002 under an Ordinance

for development of low income housing schemes and comprehensive system of town

planning (provincial, regional, district, tehsil and union council level) for systematic and

integrated growth of urban and rural areas in Punjab. This sector is notionally depicted

under the development program and its projects are funded out of revolving fund / non-

development budget by the Finance Department. PHATA has following policy frame-work:

Focus on Area Development Schemes (ADS) and 3-Marla Housing Schemes under

Pro-Poor Initiative

Identify potential areas and projects based on Joint Venture (JV), PPP and BOTmodalities for housing sector infrastructure.

Immediate submission of completion reports on prescribed format (PC-IV)

Evolve mechanism and ensure immediate transfer of completed schemes and their

services infrastructure to the concerned agencies/association of the inhabitants for

self-sustained maintenance

Prepare land use, investment and asset management plans for systematic growth of

urban areas and future investment in housing sector.

Develop satellite, intermediate and Industrial towns as employment centers.

Recently Punjab Government through PHATA, PGSHF, PLDAC, Jinnah Abadies (Rural housing

programme) & Development Authorities introduced intervention in housing sector for poor

segment of the society. The PHATA has developed collectively over 130 Area Development

Schemes (ADS) & dedicated 3-Marla Housing Schemes (3-MHS) since 2004 through ADP

revolving fund as one-time grant-in-aid in almost all districts of the Punjab to facilitate thelow income group. The government offered its state land as well as acquired land on market

rate for the purpose of developing such housing schemes with following Process Flow

Diagram:

(cont……….)



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Activity/ Process Flow Diagram (3-MHS, Sher Shah Colony, Raiwind Road, Lahore)

Figure 1: Process Flow Chart of Activities (3-MHS, Sher Shah Colony, Raiwind Road, Lahore)

DGM&E has conducted evaluation of the instant scheme along with preparation of its

evaluation report. The purpose of this evaluation report is to evaluate the project in order

to assess, whether the project has been successfully completed or otherwise. The focus of

this evaluation report is on all factors that affect project performance against its planned

objectives including project purpose and design, strategic planning, project management

and project results.

This evaluation report is divided into eleven different parts. Its first part starts with

introduction giving details about the project domain. The second part gives project details

including project brief, description, its objectives, activities and project cost. The third part

of this report focuses on evaluation methodology, followed by team formation, devising

evaluation plan, selection of data collection methods based on project cost & benefits

analysis, questionnaire development, verification of project record, key indicators and site

pictorial evidence etc. The fourth part of the report depicts the data analysis and

interpretation. The fifth part of the report consists of field survey & beneficiaries impact

assessment. The sixth part of report indicates DGM&E’s assessment pertaining to the actual

status of the project performance against its planned objectives as well as its planned

targets. The seventh part of the report relates to observations regarding the project

activities made by the evaluation team of DGM&E, P&D Department. The eighth part



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includes SWOT Analysis reflecting the strengths, weaknesses, opportunities and threats

belong to the project implementation. The ninth part of the report contains conclusion of

the project whether it is a successful intervention or otherwise, based on the technical

Project Evaluation Rating Index (PERI), site visits and observations of the report. The tenth

part explains the lessons learned during evaluating the project for further improvement in

its implementation phase along with the other sectoral programmes planned in future and

the most critical eleventh part reflects the recommendations for the effective usage of the

project outcomes and resources. This section addresses the suggestions for improvement in

project planning and execution as well as, identifying matters requiring follow up actions.



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2. THE PROJECT

Following is the project information as per PC-I & PC-IV.

2.1

PROJECT BRIEF

Table 1: Project Brief

Project Title 3-MHS, Sher Shah Colony, Raiwind Road, Lahore

Sponsoring Agency H & PP/ HUD & PHE Department, Lahore

Executing Agency Punjab Housing & Town Planning Agency (PHATA)

Operations &Maintenance TMA, Nishtar Town, CDG Lahore

Location of the Project 07-K.M off Bobatian Chowk, Raiwind Road, Lahore

PC-I Details Cost Approval

Original Rs. 26.038 Million 01.12.86/ PDWP

1st

Revised Rs. 35.250 Million 25.09.90/ PDWP

2nd Revised Rs. 43.087 Million 19.02.97/ PDWP

3rd

Revised Rs. 46.213 Million 15.04.99/ PDWP

PC-IV Actual Cost Rs. 43.436 Million

Project Completion Status Planned (PC-I) Actual (PC-IV)

Start Date 1987-88 1987-88

End Date 1989-90 31-12-1999

Gestation Period24 months

(02 years)

144 months

(12 years)

Land Identification

105 Acres of state land owned by Health Deptt was

provided for the 3-MHS and 68k-4M-100sft land acquired

for approach road (100’ wide+07-K.M) and sullage carrier/

disposal works to connect Hudiara drain

Features of Colony 3-Marla Residential1&3-Marla

Commercial

No. of plots 3, 385 nos. 208 nos.

Areal Distribution

(Remaining area constitutes

public buildings & openspaces)

54.29 Acres 2.52 Acres

Allotment Procedure Balloting Open Auction

BeneficiariesGovt. servants from BPS-1 to BPS-

15All

Rate (Per Marla) Rs. 5,570/- Market rate

Income Generation Rs. 153.961 Million



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2.2 PROJECT DESCRIPTION & JUSTIFICATION

The Punjab Province in Pakistan is in the midst of a profound urban transition, driven by

structural economic change. The Punjab is transforming from an agriculturally-based

economy to a manufacturing and service based economy, which is leading to massive

urbanization. This transformation is just getting started and will continue over the next

decade. According to the World Bank’s Development Data Platform (DDP) database (2006),

urban-based manufacturing and service sectors composed 77 percent of the Pakistan’s GDP

in 2003 and more than 90 percent of GDP growth during 1999 – 2003. As the Pakistan

economy continues to expand and modernize, urbanization should continue at a strong

pace over the next 5-10 years. Looking forward, one of the Punjab’s key strategic issues is

how well its cities function in order to drive overall economic growth.The Government of Punjab appears to be focusing more on the direct provision of serviced

land through housing development schemes. The overall responsibility for planning in

Punjab has been assigned to Punjab Housing & Town Planning Agency (PHATA), which

prepares the provincial land-use plans as well as Master Plans, Outline Development Plans,

Small Town Development Plans and City District/Tehsil/Union Council Plans. The

government through PHATA, PGSHF, PLDAC, Jinnah Abadies (Rural housing)&Development

Authorities introduced intervention in housing sector for poor segment of the society.

The government of Punjab had allocated Rs 4.1-4.7 billion (US$ 70-78 million), or 23-25% of

its development budget for housing and planning purposes in 2000-02. However, the

majority of these resources were allocated for planning purposes, while resources for low

income housing and katchi abadis schemes composed less than 2 percent of the total

development budget. Since 1972, federal, provincial and local production of plots and units

totals 215,000 (See Table-2 below). This works out to about 6,500 plot and units per year on

average. At current rates, the Punjab Province adds about 110,000 households per year. In

the best case, assuming that all plots are provided with infrastructure, government agencies

account for slightly less than 6 percent of annual household formation, i-e:

Table-2: Government Housing Programs in Punjab

Programmes No. of Areas No. of Units Cost (Rs. In Million)

PHA schemes 4 (Lahore) 1,240 --

3-marla (75m2

) housing

scheme (PHATA) 22 (19 completed) 13,495 --



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ADS (PHATA) 110 completed 104,818 Rs. 13,922/-

ADS (LDA) Lahore 88,682** --

Katchi Abadis

Development Program29 Locations --

150

(allocated for 2002-

03)

Housing for Pakistani

Expatriates* 9 Cities 6,600

1,870

(Revenues—2,637)

Housing for the

Government Servants

Throughout Punjab,

Pilot in Mohlanwal

(Lahore)

79 (2000-01)

150 (2001-02)

Ashiayne Housing Projects

Throughout Punjab,

Pilot in SueAsel

(Lahore)

3,000 built homes

* Announced, not implemented yet.

** LDA has implemented 21 housing schemes that provided 71,258 plots (Word Bank 2004b).

Source: www.pha.gov.pkand www.punjab.gov.pk

The Project “3-MHS, Sher Shah Colony, Raiwind Road, Lahore” was part of MTDF-1987-88

and got approved by PDWP on 01.12.1986 at a cost of Rs. 26.038 million to initiate

developments works. The project got 1st

revised approval by PDWP on 25.09.90 at a cost of

RS. 35.250 million, which includes land acquisition (i/c compensation cost) for construction

of approach road and sullage carrier. After then, the project again 2 nd revised by PDWP on

19.02.97 at an enhanced cost of Rs. 43.087 million after adding construction cost of (100’

wide + 07-K.M long) approach/ link road from Raiwind Road, Lahore. The project finally (3 rd

Revised) got cleared by the by PDWP on 15.04.99 at a cost of RS. 46.213 million and

completed during 1999 with a cost of Rs. 43.436 million. At present society has been

colonized as more than 80% homes built and re-habilitation works was done during 2009-

10 at a cost of Rs. 18.667 million. In view of poor maintenance and recent scarcity of water

supply; the residents of the area are pressing hard for rehabilitation of services & road

infrastructure. The latest re-habilitation PC-I (cost: Rs. 22.600 million) was discussed in the

DDSC meeting of HUD & PHED on 09.07.2012 and approved subject to the clearance of the

project PC-IV after formal evaluation by DGM&E.

2.3 PROJECT OBJECTIVES

Planned Qualitative Objective

The Sher Shah Colony was designed to provide dedicated 3-marla serviced plots to the low

income segment of the society with the allied facility of roads/ streets, water supply, sewer,



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link road, arboriculture etc, for better life for the low income group. The aforementioned

scheme was meant to achieve the following objectives:

The financial position of the targeted group (poor segment) has been improved.

Economic activities in the area have been enhanced due to commercial activity.

Living environment has been improved by the provision of water supply andsewerage, graveyard facilities etc.

Area development by providing sports complex, open spaces and planed network of

roads.

Social benefits achievement in the form of education, health & commercial etc.

Poverty alleviation

Sustained growth in government revenues

Quantitative Objectives (planned)

a) Road/Streets

i) Link road 2317 Rft

ii) 60’ vide Road 41400 Rft

iii) 40’ vide Road 4800 Rft

iv) 30’ vide Road 115000 Rft

v) 20’ vide Streets 255496 Rft

b) Water Supply

i) Tub well 0.75 cusec 2-Nos

ii) Pumping machinery turbine pump 0.75 cusec 2-Nos

with electric motor (15-BHP) 2-Sets iii) P/installation vertical electric motor 15BHP 1-No.

iv) Pump house 336 Sft.

v) Yard piping/Interconnection M.S. pipe 8’ 73Rft

vi) A.C. pipe B-class.

3” 1/d. 49164 Rft

4” 1/d. 4486 Rft

6” 1/d. 4152 Rft

8” 1/d. 1023 Rft

12” 1/d. 251 Rft

16” 1/d. 351 Rft

Sluice Valve and air valves etc for A.C pipeline

vii) Firehydrant 2 ½ 10 No

viii) Sluice Valve chamber 90 No

ix) CI special for distribution

x) OHR 50000 Glns

xi) 2 Rooms quarters 400 Sft

c) Sewerage System

i) RCC Pipes.

9” 1/d. 4166 Rft12” 1/d. 2665 Rft



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15” 1/d. 980 Rft

18” 1/d. 257 Rft

24” 1/d. 1980 Rft

36” 1/d. 390 Rft

ii) Main holes with RCC cover

iii)

C.I Ventilating Shaft 40000 kgiv) Disposal work

v) Screening chamber

vi) Pump House

vii) Collecting tank.

viii) Sullage carrier 4000 Rft

ix) Discharge sump

x) Yard piping

xi) Pumping machinery with (20 BHP) electric motor.

xii) 2-Rooms quarter.

xiii) Barbed wire fencing.

d) Commercial Center.

i) Link road 18’ wide

ii) Sewer Collection System

iii) Water Supply System

iv) Electrification

v) 01 marla shops 63 nos.

vi) Allotted shops (through auction) 15 nos.

2.4 PROJECT ACTIVITIES

Targets or physical activities as given in the project document PC-I is given in Table-3 below :

Table-3: Planned Physical Activities as per PC-I

SR. #PHYSICAL

ACTIVITIESDESCRIPTION

1Identification of

Land

State land

Land Acquisition at Market

Survey Demarcation

2 Land Acquisition

Section-7

Section-17

Section-4

3Development

Works

Roads/ streets/ soling

Water supply

Sewer

Commercial center

Sullage carrier

OHR

Arboriculture works



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Electrification works

Link/ Approach Road

Public Building

Parks, sports complex

4

Balloting/

Colonization

Process

Media campaign

Applications and verification

Balloting ceremony

Payments though Challan in Govt. treasury non-

refundable

Confirmation and transfer of allotment rights

5

Maintenance/

Colonization

Process

Arranging funds from PC-I for 3-years maintenance

works

All works including W/S, sewer, horticulture, daily

wagers

Enforcement of regulatory frame-works forcolonization

6Open Auction

Process

Media campaign

Open Bids Receiving

Acceptance of highest bid

Approval by DHC

Payments though Challan in Govt. treasury non-

refundable

Confirmation and transfer of allotment rights

7Feeses to be

Received

Transfer fee Map fee

Completion fee

Commercialization fee

Fix Water Charges (@ Rs. 165/ month)

8

Handing –Over

the Assets to

concerned TMA

Phase

Physical completion of Scheme

Physical completion of allotment rights

Partial completion of open auction

Consent/ site visits from TMA officials

Legal handing-over of services to TMA

2.5 PLANNED PROJECT COST

a. Total Planned Cost (Original PC-I cleared by PDWP dated 01.12.86):

Capital Cost = --

Revenue Cost = Rs. 26.038 Million

TOTAL Rs. 26.038 Million

b. Total Planned Cost (1st

Rev PC-I cleared by PDWP dated 25.09.90):

Capital Cost = --

Revenue Cost = Rs. 35.250 Million

TOTAL Rs. 35.250 Millionc. Total Planned Cost (2

nd Rev PC-I cleared by PDWP dated 19.02.97):



13 | P a g e

Capital Cost = --

Revenue Cost = Rs.43.087 Million


d. Total Planned Cost (3rd Rev PC-I cleared by PDWP dated 15.04.99):

Capital Cost = --

Revenue Cost = Rs.46.213 MillionTOTAL Rs. 46.213 Million

Table-4: Year-wise phasing as per PC-I along with ADP Allocation

(Rs. in millions)

YEAR PHASING AS PER PC-IRELEASES/

ALLOCATION

86-87 -- --

87-88 11.836 20.000

88-89 2.200 --

89-90 4.685 --

90-91 1.273 --91-92 13.500 13.500

92-93 0.156 0.157

93-94 -- --

94-95 3.482 3.482

96-97 0.276 0.400

97-98 1.472 1.472

98-99 7.626 2.027

99-2000 46.213 3.048

TOTAL 46.312 44.086

Figure-2:Year-wise phasing of Total Planned Cost as per PC-I and actual expenditure

0

10

20

30

40

50

PHASING AS PER PC-I RELEASES/ ALLOCATION



14 | P a g e



15 | P a g e

3. METHODOLOGY

Following criteria has been used to carry out evaluation of the project as elaborated in flow

chart as given in Figure-3 below .

3.1

TEAM FORMATION

Evaluation team was constituted in a meeting held in the office of DGM&E for evaluation of

the project having expertise in project’s domain, data collection methods, data analysis and

interpretation along with preparation of evaluation report. A team was formed for the

evaluation of this project including the following members.

Project Site Visits

I.

Mrs. Shazia Mudasser Ali, Assistant Project ManagerII. Mr. Majid Ali Khan, Statistical Data Processing Officer

III. Mr. Muhammad Asif, Data Entry Operator

Field Survey & Data Collection

I. Mr. Majid Ali Khan, Statistical Data Processing Officer

II. Mr. Muhammad Asif, Data Entry Operator

In-House Data Analysis

I. Mr. Majid Ali Khan, Statistical Data Processing Officer

Report Writing

I. Mrs. Shazia Mudasser Ali, Assistant Project Manager

Transportation and Logistic Support

I. Mr. Ameer Buksh Parvana, Driver

II. Mr. Omer Hayat, Driver

3.2 DOCUMENTS REVIEW

Following project documents, evaluation tools and techniques were consulted.

1. Planning Commission Form-I (PC-I, Original & Revised) of the Project

2. Planning Commission Form-IV (PC-IV) of the Project

3. DGM&E Evaluation Guidelines

4.

Sponsor’s Assessment Report (SAR)



16 | P a g e

PROJECT DOCUMENTS

REVIEW

IDENTIFYING PROJECT

KEY INDICATORS

DEVISING EVALUATION

PLAN

PHYSICAL ACTIVITIES AND

DATA COLLECTION

DATA ANALYSIS AND

INTERPRETATION

CONCLUSIONS

RECOMMENDATIONS

REPORT

SUBMISSION

TEAM FORMATION

SPONSOR’s

ASSESSMENT REPORT

(SAR) REVIEW

PC-IV REVIEW

PHYSICAL

ACHIEVEMENTS

FINANCIAL

ACHIEVEMENTS

INTERVEVIEWING

PLAN

PC-I REVIEW

DURATION

COMPONENTS

QUESTIONAIRE

DESIGN

PERIODIC FINANCIAL

PROGRESS REPORTS

PERIODIC PHYSICAL

PROGRESS REPORTS

PROCUREMENT

RECORDS

SWOT ANALYSIS

PROJECT COST

ANALYSIS

INTERVIEWS

SITE VISITS

SITE SNAPS

Project Evaluation

Rating Index (PERI)

DGM&E ASSESSMENT

COSTOBJECTIVES

SURVEY PLAN

OBSERVATIONS

OTHERS

LESSON LEARNED

Figure-3: Flow chart/ Schematic diagram for project evaluat ion



17 | P a g e

3.3 SPONSOR’S ASSESSMENT REPORT (SAR)

Sponsor assessment report (SAR) has been received by the department; however, it is the

summary of project description, its financial achievements against projects’ planned targets

along with physical achievements against its planned objectives. The above-said detail

regarding the project activities & its performance has already been discussed in this report

accordingly. Copy of Sponsor Assessment Report is placed at (Annexure-A).

3.4 IDENTIFICATION OF KEY INDICATORS

Project performance parameters are defined in the following term;

i) Project Cost

ii) Project Duration

iii) Identification of Land

State land

Land Acquisition on Market rate

Survey Demarcation

iv) Land Acquisition

Section-7

Section-17

Section-4

Site Lay-out Plan

v) Development Works


Water supply

Sewer

Commercial center

Sullage carrier

OHR

Arboriculture works

Link/ Approach Road

Electrification (Feeder Line)

Public Building


vi) Maintenance/ Colonization Process

Arranging funds from PC-I for 3-years maintenance works

All works including w/S, sewer, horticulture, daily wagers



18 | P a g e

Enforcement of regulatory frame-works for colonization

vii) Revenue Generation(Auction/ Balloting)

Sale of plots

Transfer fee

Map fee

Completion fee


Fix Water Charges (@ Rs. 165/ month)

viii) Handing –Over the Assets to concerned TMA Phase

Physical completion of Scheme

Physical completion of allotment rights

Partial completion of open auction

Consent/ site visits from TMA officials

Legal handing-over of services to TMA

ix) Quantity and Quality of Civil Works involved in the Project

Poor quality of civil works, machinery and roads were observed. The pictorial

evidences are shown by the above observation (Section-7/ Table-14; Figure: 17-

25)

x) Project Beneficiaries Analysis and Project Impact

Project Impact has been discussed in the (Section-5; Figure: 14-16) which

indicates site situation of the beneficiaries along with the socio-impact

assessment.

These above parameters are helpful to map objectives and targets planned in PC-I with its

actual execution and implementation in order to assess whether the achievements have

been actually made under the project or otherwise.

3.5

DEVISING EVALUATION PLAN

Punjab Housing & Town Planning Agency was established during 2004 and since then has

been a sound contributor to low income housing development in the province through its

various Area Development Schemes (ADS) constituting 5-marla, 7-marla, 10-marla & 01-

kanal serviced plots as well as dedicated 3-Marla Housing Schemes for poor segment of

society. The agency is focusing both urbanized medium scale residents as well as low

income rural oriented migrated but government servants enthusiastically looking for an

opportunity to establish their own urban home.



19 | P a g e

Evaluation plan was devised to provide a roadmap for the project evaluation process. The

evaluation process which included planning for project site visits, interviews with the

stakeholders and questionnaire designed to gather requisite information from the residents

to line up the evaluation process.

3.6 PHYSICAL ACTIVITIES & DATA COLLECTION

Physical activities were undertaken and following primary and secondary data collection

tools were used for evaluation:

3.6.1 Questionnaires Development after discussion with Project Staff

3.6.2 Data Collection

Physical Verification of allottees of 3-MHS, Sher Shah Colony

Interviews with general residents of the 3-MHS, Sher Shah Colony

3.6.3

Project Site Visit

3.6.4 Verification of Financial Records

3.6.5 Interview with the Project Staff

3.6.6 Site Snaps

3.6.1

QUESTIONNAIRE DEVELOPMENT AFTER DISCUSSION WITH PROJECT STAFF

Questionnaires are often the best way of gathering information and views. During

development of questionnaire, low income group catered with the project was kept in mind.

Deliberations were made for developing a questionnaire that features all components of the

project i.e. roads, water supply, sewer, building regulations, habitation status, maintenance

of services and charges applied by the PHATA for provision of basic services and

Institutional/ local Support.

The characteristic of the local population was taken into account for getting maximum

information in easy and understandable question. Mostly the people living in these areas

were in lowest strata and illiterate having low living standards. Keeping these aspects in

mind the precise and easy and understandable questionnaire was developed. The

questionnaire is placed at Annexure-B.

3.6.2 DATA COLLECTION

A formal data collection process is necessary as it ensures that data gathered are both

defined and accurate and that subsequent decisions based on arguments embodied in the

findings are valid. The below mentioned steps was carried out in data collection phase to

ensure reliable responses.



20 | P a g e

Physical Verification of Target Group (Allottees of 3-marla plots)

During the interviews it was observed that certain residents loudly reported that they are

buyer of the plots or built homes and allottees were in fractions of the total population

there. One of the vital purposes of visiting the residents was to verify the reported problems,

physical achievements and facility utilization under the project. Different features of the

project elements had been inspected in order to validate benefits accrued after the project.

Face-to-Face Interview with general Residents of the Colony (Buyer Group)

The evaluation team selected a convenient sample of 20 nos. of residents from different

part of the colony to investigate the improvement in the living standards of the people after

completion of the 3-MHS colony.

3.6.3 PROJECT SITE VISIT

The randomly selected beneficiaries from the 04 blocks of Sher Shah Colony were

investigated by the evaluation team of Directorate General, Monitoring & Evaluation,

Planning & Development Department for assessing the quality of civil works, road streets,

building controls, colonized homes (block/ location-wise), standard of services and residents

satisfaction level onJuly19th, 2012. The team visit details are mentioned below in the table.

Table 5: Plan for Evaluation Visit along with detail of Team Members

Visit DateNo. of

Night StaysLocation Team Members

19.07.2012

Thursday--

Sher Shah Colony,

Raiwind Road,

Lahore Division

i. Mr. Sajjad Mubin (Director

General, DGM&E)

ii. Mrs. Shazia Mudasser Ali

(Assistant Project Manager,

DGM&E)

iii. Mr. Majid Ali Khan

(Statistical Data Processing

Officer)

iv.

Mr. Muhammad Asif (DEO)

v. Mr. Ameer Bukhsh Parvana

(Driver)

vi. Mr. Omer Hayat (Driver)

3.6.4

VERIFICATION OF FINANCIAL RECORDS OF THE PROJECT

Following official record was collected from the project stakeholders to verify the physical

and financial achievements of the project after its completion;

Year-wise Actual Physical & Financial Achievements



21 | P a g e

Item-wise/Component-wise Actual Physical & Financial Achievements

Detail of allottees living in society was not provided as most of the residents

are buyers.

Accounts Management Profile was not available at site (Allotment, auction,

Transfer, completion, commercialization fee, penalties and water chargesetc.)

Record Management of the plots was not available at site

Record of auction procedure was not available at site

Enforcement of building controls was not up-to the mark

Pictorial Evidences of Project Activities (roads/ streets, water supply, sewer/

disposal works, parks, public buildings, commercial center etc)

3.6.5INTERVIEWS WITH PROJECT OFFICIALS

The interviews and telephonic conversation were conducted with the following project

official.

Table 6: Detail of the Project Officials interviewed

S. # NAME DESIGNATION DEPARTMENT CONTACT #

LAHORE REGION

1Mr. Zafar Iqbal

Paracha

Director (PHATA),

Region, Lahore

PHATA

HUD & PHE

Department

0300-9430919

2 Mr. Dilshad Ahmed Dy. Director (PHATA),Sub- Region, Lahore

-d0- 0300-4188104

3Mr. M. Akhtar

Malik

Asstt. Director(PHATA),

Sub- Region, Lahore-do- 0333-4328515

4Mr. Mehmood

Ahmed

Sub Engineer (PHATA),

Sub- Region, Lahore

-do- 0300-8033558

5 --Town Officer (P&C),

TMA, Nishtar Town

CDG, Lahore -

3.6.6

SITE SNAPS

The site snaps were also taken as a pictorial evidence for the observations made by the

evaluation team along with pictorial survey of the inspection of the project activities. The

detail of site snap survey is as under:



22 | P a g e

Fig-4:The collection tank for waste water of colony Fig-5:Pumping machinery installed at disposal station

Fig-6:Evaluation Team interviewing the Beneficiary Fig-7:Screening chamber of the disposal station

Fig-8:Poor quality of civil woks/ maintenance of

disposal station

Fig-9:Haphazard commercialization or poor

enforcement of building controls

Fig-10:The generator provided by the WASA-L for

contineous supply of water

Fig-11: The OHR established but not working due to

low capacity of pumping machinery



23 | P a g e

4. DATA ANALYSIS AND INTERPRETATION

Mapping of the project findings was done on the basis of data analysis including project cost

analysis, DGM&E assessment including actual status of the planned targets (in quantitative

terms), its planned objectives (in qualitative terms) as well as project beneficiary analysis,

direct observations and SWOT analysis on the basis of physical activities performed along

with data collection during evaluating the project. It was processed and analyzed to

understand the functional trends reflecting efficiency of resources involved during the

project execution phase. The detail of data analysis & interpretation has been given below;

4.1 PROJECT COST ANALYSIS

Detailed analysis of the actual project expenditures against its planned cost, allocation and

releases during project execution phase, item-wise actual expenditures against its planned

targets etc) has been carried out to gauge the financial performance of the project after its

completion. The rationale of above-said actual expenditures has also been figured out by

calculating its percentages to line up the evaluation process.

1. Total Actual Cost:

Capital Cost = --

Revenue Cost = Rs. 43.436Million

TOTAL Rs.43.436Million

2. Total Amount Lapsed


3. Annual Operating Cost for 02 years:

TOTAL Rs 18.667Million



24 | P a g e

Table 7: PC-I Cost (3rd

Revised) along with its Actual Expenditures

(Rs. in Millions)

YEARPHASING AS

PER PC-IRELEASES

PSDP

ALLOCATIONUTILIZATION

PERCENTAGE

UTILIZATION ON

RELEASES

86-87 -- -- -- 0.003 --

87-88 11.836 20.000 -- 11.835 59%

88-89 2.200 -- -- 2.204 27%

89-90 4.685 -- -- 4.685 79%

90-91 1.273 -- -- 1.274 100%

91-92 13.500 13.500 -- 13.501 100%

92-93 0.156 0.157 -- 0.157 100%

93-94 -- -- -- -- --

94-95 3.482 3.482 -- 3.482 100%95-96 0.407 -- -- -- --

2nd

Revised A.A worth Rs. 43.087 Million

96-97 0.276 0.400 -- 0.326 82%

97-98 1.472 1.472 -- 1.472 100%

3rd

Revised A.A worth Rs. 46.213 Million

98-99 7.626 2.027 -- 1.997 90%

99-2000 46.213 3.048 -- 2.545 83%

Total 46.312 44.086 -- 43.436 99%

Figure 12: Percentage Utilization on Releases

0%

59%

27%

79%

100% 100% 100%

0%

100%

0%

82%

100%90%

83%

0%

20%

40%

60%

80%

100%

120%

86-87 87-88 88-89 89-90 90-91 91-92 92-93 93-94 94-95 95-96 96-97 97-98 98-99 99-00

Years

PERCENTAGE UTILIZATION ON RELEASES



25 | P a g e

Table 8: Year-wise phasing of Total Planned Cost on the basis of Items/ Components

(Total Rs.)

S. # ITEMS/ COMPONENTS PC-I EstimatesActual Expenditure up

to 1999-20001 Land Acquisition 6033707 6033707

2 Roads/Streets 6122180 6122180

3 Arboriculture 601650 601650

4 Water Supply System 4085596 4085596

5 Sewerage System 8284008 8284008

6 Electrification 16395096 16395095

7 Development of Commercial Centre 610584 610584

8 Running of vehicles 350000 350000

9Contingencies & w.c Estt. Excluding cost

of land2575097 3.200

103% Maintenance charges for two yearsexcluding cost of land & WAPDA

connection

1164583 3.084

G. Total RS. 46.222(M) Rs. 43.436(M)

Detail of Item-wise Planed and Actual Expenditures as per 3rd

PC-I is placed at Annexure-C.

4.2 REVENUE GENERATED UNDER THE PROJECT (Rs. 153.961 million)

The detail of the revenue generated under the five heads (i) Balloting of 3385 nos. of 3-marla plots (ii) Open auction of 54 nos. of commercial cum residential plots out of the total

101 nos. of the same plots (iii) Open auction of 26 nos. of Mohallah shops out of the total 44

nos. of the same shops (iv) Open auction of 13 nos. of 01-marla shops in the commercial

center out of the total 63 nos. of shops and (v) A sum of Rs. 1.909 million collected in terms

of transfer, completion, commercialization feeses during (30.06.11 to 30.06.12), the detail

of which is given by the (Table-9) on the next page.



26 | P a g e

Table 9: Revenue Generated worth Rs. 153.961 million Under the Project

(Rs. In Million)

S.# Blocks Detail of Plot Status of Auction(in Nos.) Revenue

GeneratedTitle Nos.

Allotted

Title Nos.

Not-Allotted

Total Allotted Balance

Available

A). Allotment through Balloting of Residential Plots (03-Marla)

1. A

Plot title nos.

data not

available

Plot title nos. data

not available950 950 --

Break-up

not

available

2. B -do- -do- 894 894 -- -do-

3. C -do- -do- 761 761 -- -do-4. D -do- -do- 780 780 -- -do-

Sub-Total 3385 3385 -- -do-

B). Open Auction of Commercial-cum-Residential plots (03-marla)

1. A1--34 & 37, 38

47--5135, 36, 39 & 46

51 41 10-do-

2. B1—5& 8—10

14—16 & 23,24

6,7 & 11—13

17—22 & 25--50

50 13 37-do-

Sub-Total 101 54 47 -do-

C). Open Auction of Mohallah shops (01-marla)

1. A 4, 5, 6 & 7 1, 2 & 3 07 04 03 -do-

2. B 1--9 02 09 08 01 -do-

3. C -- 07 07 07 07 -do-

4. D -- 07 07 07 07 -do-

Sub-Total 44 26 18 -do-

D). Open Auction of Shops of Commercial Centre (01-marla)

-- 1—12 & 19 13—18 & 20--63 63 13 50 -do-

Grand Total 3593 3478 115 153.961



27 | P a g e

5. FIELD SURVEY (BENEFICIARIES ANALYSIS)

The low-income population of Lahore did not have access to urban services and housing at

affordable prices because of high urban land prices, ineffective planning, inadequate supply

of serviced land, and lack of access to established financial markets. Therefore, provision of

the affordable and decent housing to the poor masses is the heart of economic

development of the country. Because cities play an important role in the economic standing

of the nations. Urban areas, with their anonymity and fast pace, can be nonconductive to

societal cooperation. In real terms, the impact of the project should have been significant to

enhance opportunities of having 3-marla serviced plots for the poor segment of the society.

To check the impact of the project, DGM&E team conducted a field survey. To collect the

relevant data a questionnaire was developed as shown in Annexure-D.

The other purpose of the field survey of the project site was to study the status of allottees

of the scheme, future perspective of scheme maintenance works, satisfaction of residents

on PHATA department, quantity and quality of services infrastructure provided to locality,

financial share from the residents for operational charges of services, impact of the facility

on house hold /living standard of residents and by and large to measure the impact of

establishment of low income housing scheme on their socio-economic status.

Primary data has been collected from the convenient sample of households from 4-blocks of

the society through direct personal interviews with the head of the household. To elicit the

required information, a well-structured questionnaire has been designed with probing

questions regarding (i) personal information of the respondent (ii) standard of services/

infrastructure provided (iii) Financial share received from residents and (v) role of the

PHATA Agency to under-take maintenance works of the scheme.

The data collected has been analyzed using MS Excel through tabular description and Excel

graphs have been used to demonstrate the trends wherever applicable. The relationship

among these variables is studied using appropriate techniques like tabulation, percentages,

averages and trend analysis. The ensuing paragraphs (Table 10-12/ Figure 14-16) display the

variables of questionnaire along with their percentages and trend analysis, i-e:

Profile of the Respondents

A majority of the residents buy plots from allottees and got property rights through

transfers (42.10%) which indicates that the percentage of target group ( original allottees, i-



28 | P a g e

e, government servants from BPS-1 to 15) is very low (5.20%). While the mix of owners of

plots were (31.60%) and tenants/ rented house-hold were found to the extent of (21.10 %).

Residents were dominated by males (90%); while female residents were found to be (10%).

The quota system may be introduced to improve the women empowerment according tothe government policy.

Table 10: Descriptive Analysis for Respondent Profile

S.# VARIABLE N PERCENTAGE REMARKS

1 Owner 06 31.60%

2 Allottee 01 5.20% Balloting

3 Transfree 08 42.10% Buyer of plot

4 Tenant 04 21.10% rented home

5 Sex

Female 02 10% Gender

empowermentMale 17 90%

Grand-Total 19 100% --

Figure 14: Respondents Profile

Maintenance Activities and Role of the PHATA Department i-e, Standard of services &

monthly charges collected from the residents for W/S, Sewer, Roads, Security &

horticulture etc, activities

The PHATA agency has to provide operational & maintenance services in the society.

Keeping in view the requirement and specification of 3-MHS residents and outdated

machinery installed at 02 nos. tube-wells station & power shut-down, The PHATA arranged

generator for the continuous water supply to the residents which has developed the

confidence of public in PHATA

Owner, 31.60%

Allottee, 5.20%

Transferee

42.10%

Tenant, 21.10%

0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

30.00%

35.00%

40.00%

45.00%

Profile of the Respondents



29 | P a g e

Therefore, about 85% public reported grievance of the water scarcity complaints and

sanitation improvement, however, the machinery is not functioning at its designed capacity.

Table 11: Descriptive Analysis to assess the satisfaction level of residents regarding O&M

services provided by PHATA

Sr.# VARIABLE N PERCENTAGE REMARKS

6 Satisfaction level with O&M services by PHATA

Yes 16 85%

No 03 15%

Grand-Total 19 100%

Figure 15: Satisfaction level of residents regarding O&M services provided by PHATA

Re-Habilitation through increase in service/ operation charges fixed by PHATA

The PHATA started the campaign of generating funds on self-help basis from the residents

of society to re-habilitate the pumping machinery installed at tube-wells, horticulture works,

sanitation etc. Most of the respondents (63%) were not supported enhancement in service

charges, however (37%) residents supported the self-help financing and re-habilitation/

maintenance of services available in the society.

Table 12: Descriptive Analysis to assess Impact of Re-habilitation through increase in

water charges

Sr. # VARIABLE N PERCENTAGE REMARKS

7Re-Habilitation through increase in water charges

Yes 07 37%

No 12 63%Grand-Total 19 100%

85%

15%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

Yes NO

% of People are Satisfy % of People are not Satisfy



30 | P a g e

Figure 16:Re-Habilitation through increase in service/ operation charges fixed by PHATA

36.8 31.580

63.2

Re-Habilitation Project through increase in

cost

% of People Willing to Pay

% of People Willing to Pay PHATA

% of People Willing to pat Community/Coop Sosiety

% of People not Willing to Pay



31 | P a g e

6. DGM&E ASSESSMENT

The DGM&E assessment has been carried out regarding the planned objectives as well as

planned targets of the project as following:-

Table 13: DGM&E Assessment regarding Objectives & Planned Activities/Targets of theProject

SR. #MAJOR PHYSICAL

ACTIVITIES

DEPARTMENTAL CLAIM

(PHYSICAL TARGETS)

DGM&E ASSESSMENT

(BASED ON SITE VISITS,

DATA ANALYSIS AND

SURVEY)

1Identification of

Land

State land identified

C.M directive initiative

Survey Demarcation

Achieved

2 Land Acquisition

Land acquisition for link road

Land acquisition for sullagecarrier

Site lay-out Plans

Achieved

3Development

Works


Water supply

Sewer

Commercial center

Sullage carrier

OHR

Arboriculture works

Electrification works Link/ Approach Road

Public Building


Achieved

4

Balloting/

Colonization

Process

Creation of 3385 nos. of 3-

marla residential plots

Initiation Media campaign

Receiving Applications and

verification

Balloting ceremony

A total amount of Rs. 153.961

million collected as revenue

from the scheme

Payments though Challan in

Govt. treasury AC-I

Confirmation and transfer of

allotment rights

Achieved but data not

available

5

Maintenance/

Colonization

Process

Arranging funds from PC-I for

3-years maintenance works

(Rs. 18.667 million)

Boundary wall of the parks of

4 nos. of blocks constructed Surfacing of roads

Achieved



32 | P a g e

Related expenses daily wagers

etc,.

Enforcement of building

regulatory frame-works

6Open Auction

Process

Creation of 208 nos. of

commercial plots/ shops Media campaign

Open bidding by the

participants of the auction

Deposition of 1/3rd amount of

highest bids offered within 7

days

Approval/Rejection of the

highest bids offered by the

intended purchasers within 60

days by DHC

Auction of 93 commercialplots so far while 52 plots yet

awaiting auction/ sale

Issuance of approval letter

and deposition of remaining

2/3rd

cost of the plot within 30

days

Payments though Challan in

Govt. treasury non-refundable

Confirmation and transfer of

allotment rights

Partially Achieved

7Revenue

Generated

An amount of Rs. 153.961

million collected through Sale/

Auction/ allotment of Plots

Transfer fee

Map fee

Completion fee


An amount of Rs. 1.909

collected in terms of feeses

during (30-06-11 to 30.06.12)

Fix Water Charges (@ Rs. 165/month)

Data not available

Still generating revenue

Collection of monthly

water charges

8

Handing –Over

the Assets to

concerned TMA

Physical completion of

Scheme

Physical completion of

allotment rights

Partial completion of open

auction

Consent/ site visits from TMA

officials

Legal handing-over of

services/ infrastructure toTMA

Not Achieved



33 | P a g e

7. OBSERVATIONS

The evaluation team of DGM&E visited the project site at Raiwind Road, Lahore on 19 th July,

2012 to physically visit the project site. During visit to project site, evaluation team

inspected various project activities from 1990 to 2012. Evaluation team further interviewed

beneficiaries of the project. Major scope of project in terms of development was provision

of Road/ street soling, water supply, sewerage, park, commercial center, electricity, open

community spaces, approach road (100’ wide + 7-KM long) and construction of sullage

carrier which improves accessibility and hygienic conditions of the colony etc. After

development, allotment of 3385 nos. of 3-marla serviced plots (@ of Rs. 5470/- per marla)

to the Govt. servants (BPS-1 to BPS-15) through balloting was to be carried out. Moreover,

open auction of the total 208 nos. of commercial-cum-residential plots was to be made.However, open auction of only 93 commercial-cum-residential plots have been made so far.

Evaluation of the project has revealed many facts and figures about the project. The

observations regarding overall project activities are given in ensuing paragraphs:-

7.1

GENERAL OBSERVATIONS

i) PLANNING & DESIGNING ISSUES:

Observations

Against the envisaged completion of the project over a period of two years (1988-90)

at a cost of Rs. 26.038, only the development works of scheme could be completed with a

delay of 10 years and with a cost overrun of around 20.000 million. Moreover, it underwent

3 revisions and certain scope of work is yet incomplete even after passing 23 years of its

initiation e.g. auction of 115 commercial plots. Administrative Department and PHATA took

no action even after passing 23 years to complete the original left over scope of project. It

clearly reveals improper planning and execution which can further be substantiated with the

following facts:

The PC-I was sketchy and formulated with improper spadework. Various

components/items were lately added in the scope of the project and changes in

specification of certain items were made during the execution without prior

approval of the competent forum.

No cash-work plan/ times lines were either set up or observed/followed for

planning, execution of developmental works, allotment/auction of plots, repair



34 | P a g e

and maintenance work, transfer/auction of plots and transfer of utility services

and scheme to the agency concerned was provided in PC-I.

The project was completed during 1999 but the mandatory provision of

submission of PC-IV& V was not fulfilled by the executing agency. The instant PC-

IV was submitted with a time lapse of 13-years that too on the direction of P&D

department for processing the proposal for rehabilitation of services

infrastructure.

Due to the delayed submission of PC-IV, the evaluation team of DGM&E found

difficult to assess the post project relief made available to the target

group/beneficiaries i.e. the original allottees. The delay is against the spirit of

evaluation of the developmental projects, funded by the Punjab Govt. Due to the delayed allotments/auctions, habitation, transfer of services and

improper/inadequate O&M of scheme, the services infrastructures decayed

much earlier than its envisaged life.

Following significant variation in structure/design of the roads and

machinery/equipment specifications was observed during visit of the scheme:

18’ wide road in commercial center

The varying road widths of 30’—60’ wide

20’-25’ wide street soling roads

Installation of pumping machinery of 0.75 cusec against the originally

planned/designed capacity of 2.5 cusec

Installation of 10 BHP motor against the designed capacity of 30 BHP

Use and applicability of over-head reservoir (currently abundant)

Grills/ Gates of parks (length, width, walls, base etc,.)

ii) Execution Issues:

It was mentioned in the PC-I that economic life of all the components of project

(buildings, equipment& roads etc.) is 50 years but majority of the civil works and services

have been decayed. As is clear from the following snaps, the quality of civil work was

appears to be unsatisfactory. (See Table-14 below)



35 | P a g e

Table 14: Pictorial view of the quality of Civil Work of 3-MHS, Sher Shah Colony, Lahore

Fig-17: Dilapidated condition clearly reveals

quality concerns of road work. Riding quality of

road at many places is very poor and even un-

ride able.

Fig-18: Street conditions were even worst i.e.

brick soling were broken or altogether missing

at certain places and its technical inspection as

per designed specification was not possible.

Fig-19: Against the PC.1 provision of 2.5 cusec

capacity pumping set & 30-BHP motor, the

machinery of lower specification. i.e. 0.75 cusec

& 20 BHP respectively with miserably bad

condition was found at site resulting in to the

problematic distribution of water in remote

blocks.



36 | P a g e

Fig-20: Designing flaws and inadequate

projected traffic counts with regard approach

road (0.7-K.M with 100’ width& costing Rs.

3.500 million approx) were observed leading to

faster deterioration of the approach road. Now

this road is also providing a link to LDA Avenueand Jubilee Town and task of its rehabilitation is

being assigned to LDA.

Fig-21: Planning deficiencies under the

horticulture/arboriculture componentsmaintenance of the parks were also

observed.For example, construction of

boundary walls with steel fencing for four parks

in 2009 out of Rehabilitation/Maintenance

funds (Rs.18.667 million) might not be justified.

Those funds should have been utilized works

being proposed under the recent project

costing Rs.22.600 million sponsored by PHATA.

Fig-22: Many violations from the Building

Bylaws/Rules and approved maps were

observed during the team visit e.g. merger of

plots (3+3), covered violation i.e. use

mandatory provision open space and

construction of multi storied houses,

commercial use of residential plots and

encroachments etc. Building bylaws needs a

review according to the needs and livingpatterns and strict enforcement of modified

bylaws/rules like DHA schemes. The provision

for surcharge on violations for their

regularization should be eliminated totally.



37 | P a g e

Fig-23: Considerable delay of 15 years in

auction {commercial cum residential (3 marla),

mohalla shops (1 marla) and commercial shops

(1 marla) i.e. auction} of only 93 out 208

plots/shops resulted in to use of residential

plots for commercial purposes without their

approval i.e. change in land use would adverselyaffect the overall planning of the entire housing

scheme and the services infrastructure. There is

need for time bound action plan (deadline) for

allotment and auction of plots and strict

enforcement land use plan.

Fig-24: Quality of civil works of services

infrastructure with design life of fifty years were

found in bad shape after the period of 15 years

only. Structures (civil works) of the private

property of similar life were however found in

relatively better condition

Fig-25: Major difference in NGL of the scheme

and the level of main approach road was

observed due to which water accumulates in

the low lying area of the scheme during rainy

season which cause sanitation problems and

decay of drainage system.



38 | P a g e

iii) Issues concerning Allotment (Balloting & Auction) and reaching the Target-Group:

Out of the total number of 3593 plots, 3385residential plots were to be allotted to

the government servants of BPS-1 to BPS-15 and the remaining plots (208) were to be

disposed-off through auction at market rate. As per the approved project, the allotment

price for allotment was estimated Rs. 5,570/- per marla (Rs. 16,710/- for 3 marla plot).

During the visit, no record of the number of applications received by PHATA,

number of applications cancelled for non-fulfilling of criteria, number of

applicants participated in balloting, mode of balloting (electronic or manual) and

successful allottees could be made available by PHATA staff.

Survey of the households/beneficiaries however revealed that around 80% of theallottees have been displaced by the transferees/buyers/investors (See Table-10;

Figure-14). It clearly reveals that the scheme might have helped the target group,

if really been able to get some plots, in getting marginal returns but did not help

in providing shelter to them.

iv) Issues regarding Handing –Over the Assets to concerned TMA for O&M

The task of colonization (balloting) entrusted to PHATA and Rs. 18.667 million

provided to PHATA during 2009 for maintenance/ re-habilitation of services of the scheme.

Afterwards, the infrastructure/ services may be transferred to concerned TMA for further

maintenance. But, the maintenance services could not be provided and it might apprehend

that:

The activity of handing-over the scheme to TMA Nishtar Town, Lahore for

maintenance was intentionally withheld by the PHATA staff at its optimistic time.

Resultantly, the infrastructure of the colony deteriorated badly and residents

approached higher forums to resolve the issues of water supply and

maintenance of scheme.

Flat bill of Rs. 200/per month is being charged by the community, which is

insufficient to cater the operation cost of water supply only. Without part due

share of services in the form of billing by the public, its not possible for the Govt.



39 | P a g e

to maintain these schemes and ultimately schemes become perish and un-

serviceable.

The PHATA instantly submitted a PC-I (Cost: Rs. 20.600 million) for Re-

habilitation of services. The department may justify the additional financing

when PHATA has already received an amount of Rs. 18.667 million during 2009-

10 for the same purpose.

v) Accounts Management & Revenue Generation:

All kind of revenues such as sale/ auction of plots, transfer fee, building map fee,

completion fee, commercialization fee are being credited to the government

treasury AC-I (non-refundable). In most of the development projects, it was

observed that accounts & record management is not up to the regulations which can

be more sensitive in case of housing colony where property rights are also

applicable. Some efficient data/ accounts management techniques may be followed

by the line departments to avoid complications.



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8. SWOT ANALYSIS

After mapping the detailed observations regarding the overall physical & financial

performance of the project, SWOT analysis has been carried out to analyze the detailed

strengths, weaknesses, opportunities and threats involved during and after the project

execution / implementation phase which may also be adapted even for the other public

sector interventions of the same department in future.

Table 15: Strengths, Weaknesses, Opportunities & Threats

STRENGTHS WEAKNESSES

Population and Housing

Stable population base with relatively

young profile Excellent high quality family housing

Economic development and the

Property Market

History of attracting key business

relocations in the future

Availability of labour employment

Strategic accessibility

High quality environment

Established economic base with high

added value businesses upon which tobuild

Potential for establishing new high

technology businesses


Need for greater diversity of housing,

including larger 'upmarket' properties Need for university linked to other key HE

institutions in the city

Issue over levels of commercial demand

in some sectors

Poor transport linkages between

residential and employment areas,

except by private car

Un-sustainable mixed use communities

with local employment limited in number

Some business perceptions negativebecause of employment land poorly

located

Utilities and Waste

Generally adequate access of utility

services capacity to support growth,

subject to addressing local capacity

issues

'Tariff' approach important in forwardfunding infrastructure and long term

planning

Utilities and Waste

Current telecommunications network

needs upgrading

Need to address flood plain issues

Waste Collection inefficiencies and

health hazards

Transport

Strategic accessibility reasonable

Park and ride

Convenient central parking

Transport

Segregated and dispersed land uses

severely discourage patronage of public

transport (usage well below national

average)

Inequality of movement opportunity

between those with and without cars Grid road pattern leads to inflexibility in



42 | P a g e

design of

development and inefficient use of land

Community and Culture

Emerging basis upon which to bring

forward new hierarchy of servicecenters

Increasing range of cultural facilities,

especially community bonding

Largely established communities with

potential to play key role in delivering

effective and value for money facilities

in the city


Existing hierarchy of service centers fails

to meet need for increased range ofservices

Diversity of facilities and services needs

to increase especially in town centers

Current grid road structure segregates

uses and communities which acts

against shared use of facilities which can

improve their viability

Environment and City Design

Potential to build on successful

components of design concept (e.g.

high quality landscape elements etc)

Comprehensive planned approach

Unique character

High quality landscape structure


Grid road design with segregation of uses

not entirely compatible with new

thinking on sustainable communities

'Legibility' of the city

Low densities do not support public

transport

Inefficient use of land (e.g. grid road

reserves and

underused open areas)

Monotony of design and land-use insome areas

Absence of policy linkages between

achieving positive regeneration and

outward (Green field) development

OPPORTUNITIES THREATS


Growing population

Growing demand for smaller housing at

higher densities

Expanding 'city center living' market


Demographic changes towards more

elderly population

Decrease in household size

Failure to deliver sufficient affordable

housing

Failure to delivery variety of tenures and

size of housing to address demographic

changes

Economic development and the Property

Market

Potential to diversity the economy

Economic development and the Property

Market

Need to achieve a balance between



43 | P a g e

through creation of high value

knowledge based industries

Potential lower cost relocation area for

businesses from thickly populated city

Potential opportunity sites in city

Ability to build on economic links toother regions

Possible allocation of new employment

sites in growth areas to replace current

un-viable locations

Real potential to build new sustainable

communities with enhanced service

centers and local jobs

number of jobs and houses which

should not constrain economic growth

Insufficient local jobs could increase

out-commuting; equally, too many

would encourage in-commuting; an

appropriate balance is required relatedto population growth

Failure to address quality of

employment land 'offer'

Need to tackle the 'skills' gap and retain

well educated members of labour force

in MK

Utilities and Waste

Potential to develop more sustainablemethods of supply as well as aiming to

reduce energy consumption through

new construction strategies etc.

Utilities and Waste

Failure to fund and bring forwardcapacity enhancements prior to

development taking place

Transport

Potential to encourage greater public

transport use by introducing higher

density linked uses and demand

management measures

Improved public transport links couldform a key component of regeneration

of key centers and estates and provide

better access to employment

Higher density development at key

nodes generally renders public

transport more viable

Potential rail improvements including

Mass-Transit system as a regional

project

Transport

Growing congestion especially on

strategic routes

Increased development will lead to

further congestion at key junctions, if

public transport issues not addressed Failure to fund transport infrastructure in

advance and plan for its delivery long

term

Costs associated with delivery of key

projects (i.e. schemes must be realistic

and fundable)


Potential to integrate new hierarchy of

centers with modern service delivery

models into growth areas (e.g. health)

linked to accessibility in a sustainable

way

Growing population (including higher

student population) will improve

potential viability of cultural facilities.


Centers fail to deliver effective services

and cannot accommodate community

needs and new models of delivery

Growth plans must tackle deficiencies in

existing neighborhoods as well as in new

growth areas.

Need to ensure sufficient patronage to

render new facilities viable.



44 | P a g e


Opportunity to introduce 'whole city'

approach to growth and improvement

Potential to make more efficient use of

the city's land resources with mixed useand improved transport links

Opportunities to address problems of

lower quality and disadvantaged areas

with new investment and holistic

regeneration measures

Possibilities of raising densities within

the urban area to tackle the above

issues

The concept of sustainability must be at

the heart of the growth plans. City living' has a key role to play

Can learn from successful regeneration

elsewhere especially in terms of

housing renewal (e.g. housing market

path finders)


Failure to make more effective use of

land in the urban area will mean greater

development on the edge of the city

possibly conflicting with planning policy Plans are not put in place to tackle the

most disadvantaged parts of the city with

new investment and better services/

facilities

The city will become increasingly

unsustainable as traffic grows and if

services and transport are not improved



45 | P a g e

9. CONCLUSION

The evaluation results and the reasons for success or failure of the project have been

documented as conclusion. After a detailed study, survey and analysis of project documents,

interviews and visits to the project locations to determine project findings and provide

feedback on the execution and implementation of the project, it is concluded by applying

the Project Evaluation Rating Index (PERI) technique that the project is “ partially

successful ”. See Annexure-E.

Table 16: Conclusion

STATUS RATING RATING OF PROJECT

Exceptionally Successful Intervention 1 -

Successful Intervention 2 -

Partially Successful Intervention 3 √

Unsuccessful Intervention 4 -

Partially Failure Intervention 5 -

Completely Failure Intervention 6 -



46 | P a g e



47 | P a g e

10. LESSONS LEARNED

1.

As per the instruction of Planning Commission, the completion reports/ PC-IV may be

provided by the departments immediately after the completion of the projects. The

departments may follow the instructions to timely initiate and facilitate the evaluation

process.

2.

Due to the involvement of simultaneous stake-holders in the land acquisition

proceedings, i-e, District Governments/ LAC, Revenue department etc, the land

acquisition procedure becomes cumbersome. Moreover, the Land Identification

Committee only deals with identification process and after devolution no LAC is available

in PHATA set-up. Steps may be taken to make necessary arrangements in this regard to

avoid delays and cost over-runs or development phase may be initiated after land

acquisition proceedings.

3.

The standardization of house design, specifications and lay-out plan of schemes may be

focused.

4.

The co-ordination between Implementing Agency (PHATA) and other government

organizations (D. Govts, D.A’s and public private local bodies) needs to be strengthen to

facilitate the sustainability and maintenance of the society.

5.

PHATA has developed more than 110 nos. of ADS’s and 26 nos. of 3-MHS so far. Almost

23 nos. of their completed schemes are facing the issues of sustainability and

maintenance. A scientific or PPP/ BOT system may be established for proper

maintenance of services and to avoid the recent damage of assets.

6.

There is a need to identify suitable areas of research & development in housing sector to

have market study, master plans and to generate and transmit quality data on identified

parameters to help in decision-making.

7.

It is also important to strengthen the capacity of the district/ tehsil level agencies and

present set-up of PHATA because serious quality hazels and lack of decision making and

motivation has observed.

8.

Housing units given to the urban poor were highly subsidized. This difference of costs

swayed the urban poor to sell their houses to speculators and use the money for their

other priority needs. The scale of the development was much smaller than the demand

of housing, in addition, the time in which the targeted development was materialized

was exceedingly long. These factors encouraged speculative investment.



48 | P a g e



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11. RECOMMENDATIONS

The following recommendations are placed before the Evaluation Committee for

consideration decisions:

7.

The PC-I should invariably contain time-bound action plan for the projectactivities/milestones with proper costing as suggested in the following table to avoid

time and cost over-run.

S.# Activities Tentative Period

Phase-1: Land Acquisition & Partial Development (1 to 2 -years)

A Identification of Land

Acquisition of land

Surveys (topographic, demarcation, site lay-

out etc.,) Partial development (Boundary wall, Guard

Quarter & Main Gate)

Invitation of applications with prescribed

down payment/land cost to assess the

effective demand

Time line for eachactivities to be indicated

by sponsors

Phase-2: Infrastructure Development (2-years)

B Development of infrastructure (Roads/ water

supply and sewerage, streets, horticulture,

disposal station etc.,)

-do-

Phase-3: Allotment through Balloting and Auction (2-3-years after completion)

C Balloting & Auction of plots

Maintenance from PC-I funds (03-years)

Handing Over the assets and liabilities to

concerned TMA/ Managing Committee of the

allottees/owners/residents

-do-

Phase-4: Subsequent Operation and Maintenance

DOperation and Maintenance by concerned

TMA/ Local Management Committee-do-

8. There is great need for review/standardization of yards sticks/design parameters

services infrastructure, keeping in view nature of the scheme i.e. pro-poor initiative

with 3-marla plots. Over designing (wider roads with carpeting, excessive area

allocation for commercial plots, green belts and public buildings) might lead to the

entry of investors or ultimate disposal of low income by medium income segments.

9. Comprehensive mechanism for invitation of applications through electronic and

print media (at least two widely circulate newspaper) and their scrutiny to reach real



50 | P a g e

target group i.e low income segments should be evolved. The department may

improve the following procedures:

i) Transparent mechanism of balloting of applications for allotments and

auction of plots should also be evolved

ii) Terms and conditions laid down in the application form for the allotment,

payment of installments with in stipulated time period, construction of

houses and cancelation of allotments of defaulters should be strictly/fully

enforced.

iii) Tentative price of residential plots for allotment should be realistic i.e. with

reasonable level of subsidy to avoid speculators/investors

10. After development of scheme, Admin department should complete balloting and

auction process within specified time and based on fixed deliverables for subsequent

transfer to concern TMA and to avoid unnecessary delays and cost overruns.

Department shall probe the matter of with-holding the transfer of services/

infrastructure of this scheme to the concerned TMA and fix the responsibility of fault

thereof.

11.

After completion of scheme the responsibility of its maintenance (services/

infrastructure) is generally transferred to concerned TMA. Besides Sher Shah Colony

the PHATA has submitted a list of 23 nos. of housing schemes throughout the Punjab

indicating the similar problems of delays in balloting/ auction of plots and handing

over the services to concerned agencies/ authorities resulting in to deterioration of

infrastructure and became financial liabilities. The following options may be

considered by the committee for evolving efficient mechanism for self-sustained

O&M activities of these housing schemes:

I. The department may establish a model of elected Local Managing Body

registered under Co-operative Societies Act 1984 including ex-offcio

members from Finance Department, Co-operatives Department, PHATA &

TMA concerned. The Said committee will responsible for collection of levies/

service charges on the model followed by private housing colonies (PCSIR

etc.,) to resolve the long going issue of maintenance of the society. However,

income from balloting/allotment and auction able plots, if any, will continue



51 | P a g e

to be deposited to AC-I of Finance Department. Since, most of the plots are

allotteed /auctioned and the habitation level in the scheme under discussion

is quite reasonable, it may be taken-up as pilot project for the proposed

model for reforming the system to ensure sustained O&M of the services/

infrastructure of completed schemes and facilitation of the habitants towards

transfer of houses/ plots and provision of other management services

through their elected management committee/ body.

II. Recently, all the project incomes (plot prices, open auction income, transfer

fee, completion fee, map fee, commercialization fee etc.,) are being credited

to AC-I of Finance Department leaving no financial space to continue

maintenance works. If the PC-I maintenance funds, Map fee and

commercialization fee may be transferred to TMA concerned/ Local

Managing Body then these agencies can share the responsibility of

maintenance of the services/ infrastructure of the scheme over long period

of time.



52 | P a g e



ANNEXURE A: SPONSORS ASSESSMENT REPORT (SAR) OF 3-MHS, SHER SHAH

COLONY, LAHORE





ANNEXURE B: COMPARATIVE STATEMENT OF ORIGINAL & 1ST

REVISED PC-I’s OF 03-MHS, SHER SHAH COLONY, LAHORE

Rs. In Million

Synod. Items/ Components Original PC-I 1st Revised PC-I

Unit Quantity Cost Unit Quantity Cost

1 Land acquisition Per Marla 231.11 M

(@ Rs.2000/- P.M)

4,62,220/- Per Marla 1474.22 M

(@ Rs.1260/- P.M)

18,57,889/-

i Compensation of structure/ trees -- -- -- L.S L.S 6,00,000

2 Development of Roads& Streets 29,27,784/- 36,51,762/-

i 50’ wide road with 18’ mettled portion Per Sft 41400

(@ Rs.8.90/- P.Sft)

3,68, 460/- Per Sft

(60’ wide)

41400

(@ Rs.9.68/- P.Sft)

4,00,752/-

ii 40’ wide road with 12’ matelled

portion

Per Sft 12000

(@ Rs.8.91/- P.Sft)

1,06, 920/- Per Sft 48000

(@ Rs.9.85/- P.Sft)

4,72,800/-

iii 30’ wide road with 10’ mettaled

portion

Per Sft 67000

(@ Rs.9.02/- P.Sft)

6,04,340/- Per Sft 145000

(@ Rs.9.96/- P.Sft)

11,45,400/-

iv 20’ -25’ wide street with 8’ brick soling Per Sft 329920

(@ Rs.5.45/- P.Sft)

17,98,064/- Per Sft 245496

(@ Rs.6.37/- P.Sft)

15,63,810/-

v Survey (Demarcation of scheme

Layout) 50’ wide road with 18’

mettaled portion

L.S L.S 50,000/- L.S L.S 69,000/-



3 Arboriculture 5,05,410/- 6,01,650/-

i Arboriculture activities Per Acr 105.41

(@ Rs.1000/- P.acre)

1,05,410/- Per Acr 105.41

(@ Rs.1000/- P.acre)

1,05,410/-

ii Central Park & Open spaces L.S L.S 4,00,000/- L.S L.S 4,00,000/-

iii P/F Tree guard 60’ wide road -- -- -- nos. 240

(@ Rs.401/- each)

96,240/-

4 Water Supply 45,02,024/- 39,85,596

i Tube wells 2(1/2)

cusec

02 nos.

(@ Rs.2,25,000/-each)

4,50,000/- 2(1/2)

cusec

02 nos.

(@ Rs.2,08,270/- each)

4,16,541/-

ii Pumping Turbine with 45 BHP motor 2(1/4)

cusec

02 nos.

(@ Rs.2,00,000/-

each)

4,00,000 2(1/4)

cusec

02 nos.

(@ Rs.1,00,000/- each)

2,00,000

iii Related works -- -- 26,08,024/- -- -- 23,26,371/-

iv Overhead Reservoir 50,000G.C

01 nos.

(@ Rs.18/- P.G)

9,00,000/- 50,000 G.C 01 nos.

(@ Rs.16.95/- P.G)

8,47,500/-

v Two roomed Quarter Sft 01 nos.

(@ Rs.110/- P.Sft)

44,000/- 200 Sft 01 nos.

(@ Rs.216/- Sft)

86,400/-

vi Barbed Wire around water works L.S L.S 50,000/- L.S L.S 58,784/-

vii Electric Connection (WAPDA) L.S L.S 50,000/- L.S L.S 50,000/-



5 Sewerage System 57,20,281/- 56,83,028/-

i 9” to 36” i/d Rcc pipe

(ASTM, 48% premium)

Per Rft 66955 Rft 20, 74, 066/- Per Rft 73465 Rft 16,36,564/-

ii Related Works Per Cft -- 36,46,215/- Per Cft -- 40,46,464/-

6 Disposal Works 9,19,249/- 63,53,368/-

i Pumping machinery with 30 BHPelectric motor 4 cusec 02 sets

(@ Rs.1,00,000/-each)

2,00,000/- 2.5 cusec

20 BHPmotor

02 sets

(@ Rs.1,00,000/- each)

2,00,000/-

ii Related works 5,50,249/- 59,88,873/-

iii Sullage water carrier drains Rft 100

(@ Rs.100/- P.Rft)

10,000/- Sft 100

(@ Rs.54.38/- P.Rft)

5,438/-

iv Two roomed Quarter 400 Sft 01 nos.

(@ Rs.110/- P.Sft)

44,000/- 400 Sft 01 nos.

(@ Rs.216/- P.Sft)

86,400/-

v Barbed Wire around disposal works L.S L.S 15,000/- L.S L.S 22,657/-

vi Electric Connection (WAPDA) L.S L.S 50,000/- L.S L.S 50,000/-

vii Electric Connection (WAPDA) L.S L.S 50,000/- -- -- --

7 Electrification(H.T,LT Lines with

Transformers ,feeder line, etc)

As per

design byPHATA

-- Rs.33,85,050/- As per

design byWAPDA

D.N awaited

Rs.1,38,08,611/-

8 Development of commercial

Center, along with T&P, Running

of Vehicle & link road 18’ wide

Estimated -- Rs.9,42,684/- 105.45 Acre

As per

105.45 Acre

(@ Rs.2000/- P. acre)

Rs.11,76,506/-



etc. approved

T.S estimate

9 Contingency Except L.A (@ 5%) 9,45,124/- Except L.A (@ 5%) 14,61,375/-

10 Maintenance 5-years (@ 3%) 28,35, 372 2-years (@ 3%) 10,53,648/-

11 Departmental Charges L.S (@ 2.5 %) 28,93,150/- -- -- --

Grand-Total 2,60,38,000/- 3,52,50,385/-

Say Original Cost Rs. 26.038 M 1st Revised Cost Rs. 35.251 M



ANNEXURE C: COMPARATIVE STATEMENT OF 2nd

& 3rd

REVISED PC-I’s OF 03-MHS, SHER SHAH COLONY, LAHORE

Rs. In Million

S.No. Items/ Components 2nd Revised PC-I 3rdRevised PC-I

Unit Quantity Cost Unit Quantity Cost

1 Land acquisition 50,67,374/- 52,95,867/-

i Land Per Marla 58k-4M-100sft.

(@ Rs.3208/- P.M)

37,35,537/- Per Marla 58k-4M-100sft.

(@ Rs.3208/- P.M)

37,35,537/-

ii Compulsory charges (@ 15%) L.S L.S 5,60,330/- L.S L.S 5,60,330/-

iii Compensation of structure/ trees L.S L.S 60,000/- L.S L.S 6,00,000/-

iv Award of strouttres L.S L.S 1,71,507/- L.S L.S 4,00,000/-

2 Development of Roads& Streets 38,22,484/- 38,22,484/-

i 50’ wide road with 18’ mettaled

portion

Per Sft

(60’ wide)

41400

(@ Rs.9.68/- P.Sft)

4,00,752/- Per Sft

(60’ wide)

41400

(@ Rs.9.68/- P.Sft)

4,00,752/-

ii 40’ wide road with 12’ mettaled

portion

Per Sft 48000

(@ Rs.9.85/- P.Sft)

4,72,800/- Per Sft 4800

(@ Rs.9.85/- P.Sft)

4,72,800/-

iii 30’ wide road with 10’ mettaled

portion

Per Sft 15000

(@ Rs.9.96/- P.Sft)

11,45,400/- Per Sft 15000

(@ Rs.9.96/- P.Sft)

11,45,400/-

iv 20’ -25’ wide street with 8’ brick soling Per Sft 245496 15,63,810/- Per Sft 245496 15,63,810/-



(@ Rs.6.37/- P.Sft) (@ Rs.6.37/- P.Sft)

v Survey (Demarcation of scheme

Layout) 50’ wide road with 18’mettaled portion

L.S L.S 69,000/- L.S L.S 69,000/-

vi Link road from Raiwind road to Sher

Shah Colony

1,70,722/- 1,70,722/-

vii Remaining work of link road -- -- -- -- -- 21,79,708/-

3 Arboriculture 6,01,650/- 6,01,650/-

i Arboriculture activities Per Acr 105.41

(@ Rs.1000/- P.acre)

1,05,410/- Per Acr 105.41

(@ Rs.1000/- P.acre)

1,05,410/-

ii Central Park & Open spaces L.S L.S 4,00,000/- L.S L.S 4,00,000/-

iii P/F Tree guard 60’ wide road Nos. 240

(@ Rs.401/- each)

96,240/- Nos. 240

(@ Rs.401/- each)

96,240/-

4 Water Supply 39,85,596/- 39,85,596/-

i Tube wells 2(1/2)

cusec

02 nos.

(@ Rs.2,08,270/- each)

4,16,541/- 2(1/2) cusec 02 nos.

(@ Rs.2,08,270/- each)

4,16,541/-

ii Pumping Turbine with 45 BHP motor 2(1/4)cusec

02 nos.

(@ Rs.1,000/- each)

2,000/- 0.75 cusec 02 nos.

(@ Rs.1,000/- each)

2,000/-

iii Related works -- -- 23,26,471/- -- -- 23,26,471/-

iv Overhead Reservoir 50,000

G.C

01 nos.

(@ Rs.16.95/- P.G)

8,47,500/- 50,000 G.C 01 nos.

(@ Rs.16.95/- P.G)

8,47,500/-



v Two roomed Quarter 400 Sft 01 nos.

(@ Rs.216/- Sft)

86,400/- 400 Sft 01 nos.

(@ Rs.216/- Sft)

86,400/-

vi Barbed Wire around water works L.S 112% of tender

premium

58,684/- L.S 112% of tender

premium

58,684/-

vii Electric Connection (WAPDA) L.S L.S 50,000/- L.S L.S 50,000/-

5 Sewerage System 56,83,028/- 56,83,028/-

i 9” to 36” i/d Rcc pipe

(ASTM, 48% premium)

Per Rft 47939 Rft 16,36,564/- Per Rft 47939 Rft 16,36,564/-

ii Related Works Per Cft -- 40,46,464/- Per Cft -- 40,46,464/-

6 Disposal Works 65,72,157/- 63,69,458/-

i Pumping machinery with 30 BHP

electric motor

2.5 cusec

20 BHP

motor

02 sets

(@ Rs.1,000/- each)

2,000/- 2.5 cusec

20 BHP

motor

02 sets

(@ Rs.1,000/- each)

2,000/-

ii Related works 62,85,875/- 61,86,887/-

iii Sullage water carrier drains Sft 100

(@ Rs.54.38/- P.Rft)

5,438/- Sft 100

(@ Rs.54.38/- P.Rft)

5,438/-

iv Two roomed Quarter upto D.P.C 400 Sft 01 nos.

(@ Rs.216/- P.Sft)

8,187/- 400 Sft 01 nos.

(@ Rs.216/- P.Sft)

8,187/-

v Barbed Wire around disposal works L.S L.S 22,657/- L.S L.S 22,657/-

vi Electric Connection (WAPDA) L.S L.S 50,000/- L.S L.S 1,44,300/-



vii Electric Connection (WAPDA) -- -- -- -- -- --

7 Electrification(H.T,LT Lines with

Transformers ,feeder line&

shifting of existing H.T lineetc)

As per

design by

WAPDA

As per D.N

Rs.1,63,95,196/-

As per

design by

WAPDA

As per D.N

Rs.1,63,95,196/-

8 T&P, Running of Vehicle & L.S L.S 3,50,000/- L.S L.S 3,50,000/-

9 Development of commercial

Center

Link road 18’ wide

Sewer Collection System

Water Supply System

Electrification etc.

As per T.S

estimate

105.45 Acre

(@ Rs.2000/- P. acre)

Rs.5,80,273/- As per T.S

estimate

0.78 Acre

(@ Rs.1,50,000/-P.acre)

Rs.6,10,584/-

10 Contingency Except L.A (@ 5%) 8,99,196/- Except L.A (@ 5%) 25,75,097/-

11 Maintenance 2-years (@ 3%) 20,62,742/- 2-years (@ 3%) 11,64,583/-

Grand-Total 4,30,86,838/- 4,62,12,501/-

Say Rs. 43.087 M Rs. 46.213 M



ANNEXURE D: QUESTIONNAIRE FOR PROJECT “3-MHS, SHER SHAH COLONY,

RAIWIND ROAD, LAHORE”

(Questionnaire)

1. Allotment/ Ownership status:

Household

status

Owner Allottee Transferee Tenant Other/Locked

2. Address/Contact number of the owner, if occupied by tenant or others:

3. Particular of allottee/owner

Name

Cell/Phone. #

Profession

Grade

Income

Plot Price Allotment Price Purchase Price

Stay period

Allotment

Procedure



4. Utility Service Delivery Service:

S.# Service Charges Monthly/Quarterly

1. Water Supply

2. Sewer

4. Roads

5. Parks

6. Security/ Safety

7. Property Tax

8. Commercialization Fee

5. Suggestion/view regarding sustainability of rehabilitation and operation &

maintenance works for uplifting the living standards:

Are you satisfied with O&M of scheme by PHATA (i) Yes _____ (ii) No ______

If No, should the scheme be transferred to the:

Lahore Development Authority

TMA concerned

Cooperative Housing Society of Residents under CO:OP Societies Act

Municipal Services be transferred to the agencies concerned i.e.:

UD Wing of LDA

WASA-L of LDA

WAPDA

PHA

Are you willing to pay the cost of Re-Habilitation Project through increase in cost

of plot(i) Yes _____ (ii) No ______

If yes ready to pay to PHATA _____________ Community/Coop Society _______

Problems/ issues involved in:

Better Service Delivery

Transfer of Plot/House

Approval of Building Plan

Completion of House

Other issues



ANNEXURE E: (PERI) SCORES FOR PROJECT “3-MHS, SHER SHAH COLONY,

RAIWIND ROAD, LAHORE”

PROJECT EVALUATION RATING INDEX (PERI)

Sr. No CriteriaMaximum

points

Points

Obtained

1 PC-IV Submission

1.1 Before Project Completion 5

1.2 Within One Month of Project Closure 4

1.3 After Two Month of Project Closure 3

1.4 After Four Month of Project Closure 2

1.5 After Six Month of Project Closure 1

1.6 After Nine Month of Project Closure 0 0

Sub-Total-1 5 0

2

Data Availability & Response of Concerned

Agency

2.1 Excellent 5

2.2 Very Good 4

2.3 Good 3 3

2.4 Satisfactory 2

2.5 Average 1

2.6 Poor 0Sub-Total-2 5 3

3 Financial Progress

3.1 Excellent 10

3.2 Very Good 8

3.3 Good 6 6

3.4 Satisfactory 4

3.5 Average 2

3.6 Poor 0

Sub-Total-3 10 6

4 Total Physical Progress

4.1 Excellent (100%) 10

4.2 Very Good (>90 %) 8 8

4.3 Good (80-90 %) 6

4.4 Satisfactory (70-80 %) 5

4.5 Average (60-70%) 4

4.6 Poor (<60 %) 0

Sub-Total-4 10 8



5 Objectives Achievement

5.1 All Achieved 10

5.2 90% Achieved 9 9

5.380% Achieved

6

5.4 70% Achieved 4

5.5 60% Achieved 2

5.6 < 50% Achieved 0

Sub-Total-5 10 9

6 Project Justification

6.1 Excellent 5

6.2 Very Good 4 4

6.3 Good 3

6.4 Satisfactory 2

6.5 Average 1

6.6 Poor 0

Sub-Total-6 5 4

7 Beneficiaries Assessment

7.1 Excellent 5

7.2 Very Good 4

7.3 Good 3 3

7.4 Satisfactory 27.5 Average 1

7.6 Poor 0

Sub-Total-7 5 3

8 Sponsor's Assessment

8.1 Excellent 5

8.2 Very Good 4 4

8.3 Good 3

8.4 Satisfactory 2

8.5 Average 1

8.6 Poor 0

Sub-Total-8 5 4

9 Formulation of Project Team and Organization

9.1 Excellent 5

9.2 Very Good 4 4

9.3 Good 3

9.4 Satisfactory 2

9.5 Average 19.6 Unsatisfactory 0



Sub-Total-9 5 4

10 Revisions

10.1 No Revision 5

10.2 One Revision 3

10.3 Two Revisions 210.4 Three or more Revisions 1 1

Sub-Total-10 5 1

11 Schedule and Cost Analysis

11.1

Within Schedule and Within Budget

Completion10

11.2 6 Months Delay and 5% cost variation 7



11.518 Months or Greater Delay and 30% costvariation

0 0

Sub-Total-11 10 0

12 Civil Works

12.1 Completed in all respect 10 10

12.2 90% completed 8



12.5 70-75% completed 4

12.6 Not Applicable (sub-total 12 will be 0) 0

Sub-Total-12 10 10

13 Quality of Civil Works

13.1 Excellent 5

13.2 Good 4

13.3 Satisfactory 3

13.4 Average 2

13.5 Poor 1 1

13.6 Not Applicable (sub-total 13 will be 0) 0Sub-Total-13 5 1

14 Quality of Operational Procedures

14.1 Excellent 5

14.2 Good 4 4

14.3 Satisfactory 3

14.3 Average 2

14.4 Poor 1

14.5 Not Acceptable 0

Sub-Total-14 5 4

15 DGM&E's Assessment



15.1 Excellent 5

15.2 Very Good 4 4

15.3 Good 3

15.4 Satisfactory 2

15.5 Average 115.6 Poor 0

Sub-Total-15 5 4

TOTAL 100 61

PERI

PROJECT

EVALUATION

RESULT

-

-Partially

Successful

Intervention

-

-

-

CRITERIA (With Civil Works) Max = 100

1. Exceptionally Successful Intervention > 81

2. Successful Intervention 71 - 80

3. Partially Successful Intervention 61 - 70

4. Unsccessful Intervention 51 - 60

5. Partially Failure Intervention 41 - 50

6. Failure Intervention < 40

CRITERIA (With No Civil Works) Max = 85

1. Exceptionally Successful Intervention > 71

2. Successful Intervention 61 - 70

3. Partially Successful Intervention 51 - 60

4. Unsccessful Intervention 41 - 50

5. Partially Failure Intervention 31 - 40

6. Failure Intervention < 30





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Project Id142 Eval Reprt 3 Marla Housing Scheme Shershah Colony Lhr

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