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Understandingthe project

environment

Projectdefinition

Project

planning

Technical

execution

Project

control

Stage 1

Stage 2

Stage 3

Stage 4 Stage 5

Changes

Corrective action

Stages in project management

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The hierarchy of objectives:

At the top of the hierarchy is theoverall objective or goal of the

project, lower levels of the hierarchyare the objectives of each part of theproject (big projects consists of many

parts). Objectives of each part must be related

to its overall objective.

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A project is the PROCESS of carryingout work to achieve a RESULT

It has several characteristics :

Well defined objectives Complex, unique effort

Defined timescale / cost / resource

Multi disciplinary team

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Execute project plan and accomplishproject goals

Training Plan

System Build

Quality Assurance

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Project is an endeavour in which human, material andfinancial resources are organized in a novel way toundertake a unique scope of work of given specification,within constraints of cost, and time, so as to achieveunitary, beneficial change, through the delivery of

quantitative and qualitative objectives.

PurposeOrgzn

Time Qlty

Cost

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Monitoring collecting, recording, andreporting information concerningproject performance that project

manger and others wish to know Controlling uses data from monitor

activity to bring actual performance to

planned performance

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Why do we monitor?

What do we monitor?

When to we monitor?

How do we monitor?

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Simply because we know that thingsdont always go according to plan (nomatter how much we prepare)

To detect and react appropriately todeviations and changes to plans

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Men (humanresources)

Machines

Materials Money

Space

Time

Tasks

Quality/TechnicalPerformance

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Inputs

Time

Money

Resources

Material Usage

Tasks

Quality/TechnicalPerformance

Outputs

Progress

Costs

Job starts

Job completion

Engineering / Design changes

Variation order (VO)

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End of the project

Continuously

Regularly

Logically

While there is still time to react

As soon as possible

At task completion

At pre-planned decision points

(milestones)

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At head office?

At the site office?

On the spot?

Depends on situation and the whats

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Through meetings with clients, partiesinvolved in project (Contractor,supplier,etc.)

For schedule Update CPA, PERT Charts,Update Gantt Charts

Using Earned Value Analysis

Calculate Critical Ratios

Milestones

Reports

Tests and inspections

Delivery or staggered delivery

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Planning

Analyzing and Scheduling

Resource Allocation Controlling

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fi i t j cti s

t r i i t t f i i i l r l ts

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Determining the precedencerelationship

Determining the extend ofinter dependency

Scheduling the flowpath ofactivities

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Identifying the types of

resources Quantity of resources

Duration of Activity

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Evaluating Progress

Degree of fulfilment of the

objectives

Analysing the status of theproject

Remedial measures/replan

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Identification of Deviations

Identification ofDeviations Analysis ofcauses of

Deviations

CorrectiveAction

Action PerformanceAction Performance

Vs

Standard

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Work breakdown structure (WBS)

PERT chart

Gantt chart

Agile planning and control

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Cost is a resource sacrificed or foregoneto achieve a specific objective, orsomething given up in exchange.

Costs are usually measured in monetaryunits, such as dollars.

Project cost management includes theprocesses required to ensure that theproject is completed within an approved

budget.

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Cost estimating: Developing anapproximation or estimate of the costs ofthe resources needed to complete a

project.

Cost budgeting: Allocating the overall

cost estimate to individual work items toestablish a baseline for measuringperformance.

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Most members of an executive board havea better understanding and are moreinterested in financial terms than IT terms,

so IT project managers must speak theirlanguage.

Profits are revenues minus expenses.

Life cycle costing considers the total cost ofownership, or development plus support costs,for a project.

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Project managers must take costestimates seriously if they want tocomplete projects within budget

constraints.

Its important to know the types ofcost estimates, how to prepare costestimates, and typical problemsassociated with IT cost estimates.

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Like the song in the sound of musicsays

Climb every mountain,

Cross every stream,

Stop you not,

Till you achieve your dream

Have this attitude towards project management and you will see youhave successfully executed a project.

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Remarkable Achievements

Emergence of Brand India.

Emergence of a business within cricket,thus generating more scope for

business. Better opportunity for Indian players to

showcase themselves, which was earlier

limited to only 11 players. Boost for Advertising industry by IPL

alone Rs.300 Crores