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INTEGRATED UNIVERSITY MANAGEMENT SYSTEM:
EU EXPERIENCE ON NIS COUNTRIES GROUND
Tempus programmeJoint European project
PROJECT INTRODUCTION.
PROCEEDINGS OF THE KICK-OFF
MEETING
Brochure 1
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Project introduction. Proceedings of the kick-off
meeting. Brochure 1 / under the editorship of
S.V.Chernyshenko, V. O. Lyubchak, K. I. Kyrychenko
Sumy: Sumy State University, 2013. 216 p.
ISBN 978-966-657-452-0
This publication offers materials about the Project
"Integrated university management system: EUexperience on NIS countries ground" of the Tempus
Programme of European Commission, describes project
objectives and foreseen workpackages, provides
introduction of consortium members along with
proceedings of the project kick-off meeting
Chernyshenko S. V., Lyubchak V. O.,
Kyrychenko K. I., 2013
Sumy State University, 2013
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Contents
I. PROJECT INTRODUCTION OBJECTIVES,
WORKPACKAGES AND PARTNERSHIP
7
II. PROCEEDINGS OF THE KICK-OFF MEETING 19
1. Kick-off Meeting Programme 19
2. List of participants 20
3. Presentations of participants 24
University of Koblenz-Landau, Germany 24
Maria Curie-Skodowska University, Poland 30
Universite du Maine, France 53
The Network University, Netherlands 67
Sumy State University, Ukraine 72
National Mining University, Ukraine 87
Khmelnitsky National University, Ukraine 98
Ivan Franko National University, Ukraine 111
The Institute for Telecommunications and GlobalInformation Space, Ukraine
126
Belarusian State University, Belarus 142
Brest State University, Belarus 152
Ministry of Education of the Republic Belarus 164
Comrat State University, Moldova 169
Trade Co-Operative University, Moldova 176Batumi Shota Rustaveli State University, Georgia 182
Kutaisi University, Georgia 194
III. PROJECT-RELATED MATERIALS199
DEVELOPMENT OF INFORMATION SYSTEMS IN HIGHER
EDUCATION INSTITUTIONS
Prykhodchenko S.D., Chernyshenko V.S., Loza T.J.State higher education institute "National Mining University"
199
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INTEGRATED INFORMATION SYSTEM OF UNIVERSITY
MANAGEMENT
Vladyslav V. Khomenko, Head of the Center for InformationSystems of Sumy State University (Ukraine)
207
IT MANAGEMENT SYSTEM AT THE UNIVERSITY OF NEW
BRUNSWICK (UNB)
Dr. Yuri Yevdokimov, Visiting Professor of Sumy State
University (Ukraine)
213
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. PROJECT INTRODUCTION OBJECTIVES, WORKPACKAGES AND
PARTNERSHIP
PROJECT TITLE: INTEGRATED UNIVERSITY MANAGEMENT SYSTEM: EU
EXPERIENCE ON NIS COUNTRIES GROUND
(530181-TEMPUS-1-2012-1-DE-TEMPUS-SMGR)
Project duration: 2 years
Coordinator: University of Koblenz-Landau (Germany)
Project scope and objectives
For the recent transition period such NIS countries as Ukraine, Belarus,
Moldova and Georgia have experienced similar problems of education systems
reformation. The main difficulties refer to absence of economic sustainability in
the new political, economic, and social paradigm. Yet another problem is the
absence of market-oriented university management. As a result, there is lack of
practical experience in organization of university functioning under the given
conditions. Therefore, adopting the EU experience is aimed both at bridging
this gap and creation comparability with the EU standards.
The wide objective of the project is to develop and implement a complex
integrated information management system at the universities of Ukraine,
Belarus, Moldova and Georgia, basing upon European experience. Specific
objectives address adaptation of EU experience and practices on design and
use of integrated information management system to PCs conditions,
development of guidelines for principles and practices of its construction and
effective use. Moreover, the project consortium is going to work upon the
issues of design and integration of new software for university management on
the base of information flow analysis and existing University Management
systems in Partner universities.
The objectives will be met through forming a new style of managerial
information flows; elaborating necessary software; creating the infrastructure;
and teaching university administrators to use this infrastructure.
Project Workpackages
Concept of university information management systems
Before starting direct project activities, it is necessary to study the situation
deeper and to organize managerial structure of the project. For this reasonsestablishment of Coordination Council including representatives of all the
project participants, is planned. Under supervision of the Council, collection of
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important data will be realized, and a special meeting to discuss the results of
research on the state of university management in NIS partner countries will be
provided.
EU training courses for young PC teachers and developers
Young teachers, who will be responsible for further courses on informationtechnologies in university management, will be selected, improve English skills,
and retrained in the field of information management in Koblenz and Lublin.
After return, they will disseminate new knowledge at home universities during a
set of special seminars.
University Management Information System (UMIS)
Modelling and design of a distributed University Management Information
System - UMIS.
Information system will be developed as an important instrument of collectingand analyzing information about university activities. A special computer
laboratory will be set up for Systems development. The System is expected to
become a part of existing university information management systems and to
support information about students, their marks and ranks, planning education
process cycle etc.
Innovation and educational IT centers at the NIS universities
Special Centers (for teaching and for innovation activity) will be established at
each partner country university. Plans of development and statutes of the
Centres will be elaborated. The Centers will be equipped and their staff will be
retrained at the EU universities.
Continued courses on modern methods of information management and
IT technologies
The young teachers, retrained at EU Universities, together with their
colleagues, will prepare new courses for the future retaining curricula for
university academic and administrative staff. The first pilot group of universitystaff is planned to be retrained
CONSORTIUM MEMBERS:
University of Koblenz-Landau (Germany)
Le Mans University (France)
The Network University (The Netherlands)
Maria Curie-Skodowska University (Poland)Ukraine: Sumy State University, Ivan Franko National University of Lviv,
National Mining University, Khmelnitskiy National University, Institute of
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Telecommunications and Global Information Space of the National Academy of
Sciences of Ukraine, Ministry of Education and Science, Youth and Sports of
Ukraine.
Georgia: Shota Rustaveli State University, Akaki Tsereteli State University,
Ministry of Education and Science of Georgia.Republic of Belarus: Belarus State University, A.S. Pushkin Brest State
University, Ministry of Education of the Republic of Belarus.
Moldova: Comrat State University, Cooperative-Commercial University of
Moldova, Ministry of Education of Republic of Moldova.
University of Koblenz-Landau
The University of Koblenz-Landau is
one of the youngest universities in
Germany. It was transformed from a
teachers' training college in 1990.
Since then, new Departments and
Institutes have been founded, new
Degrees and Chairs have been
created, while at the same time
existing courses and research
interests have been expanded. The
university's academic profile today
is marked by a combination of
Computer Science and Psychology
together with the traditional
Departments of Education, the
Humanities, and Natural Science.
Maria Curie-
Sklodowska University
MCSU maintains close relations
with a number of universities and
academic institutions all over the
world, organizing joint conferences
and seminars, and offering
international exchange
programmes. Among the latter are
partnership programmes under
bilateral agreements with
universities in the United States,
Brazil, Russia, Korea, Ukraine, and
Belarus.
Under the provisions of the BolognaProcess, the EU academic
programmes for universities in the
member and candidate countries
constitute special priority. Within
their framework, MCSU is
committed to creating conditions for
the mobility of citizens, adjusting the
educational systems to the marketrequirements, and enhancing the
attractiveness and competitiveness
of higher education in Europe.
Some of the programmes in which
MCSU participates are the EU Sixth
Framework Programme, Socrates/
Erasmus, Gruntvig, Lingua, Jean
Monnet for Poland, the Baltic
University Programme, and Polish-
American Fulbright Commission.
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Le Mans University
The University offers a wide range
of Labor-marketed oriented
programs open to everyone. The
University has numerous partners
across 5 continents in order to
encourage and develop its research
and teaching activities for the sake
of the students.
The University has signed 178bilateral agreements, 89 of which
are in Europe, and has increased its
participation in international
networks in order to facilitate
student and researcher mobility. A
member of the European
Association for International
Education (EAIE), it has obtainedthe French-German University
status and participates in AUF
consortiums. It is also at the origin
of network-to-network agreements
(RUOA, G9 group of Spanish Public
Universities).
A member of the EUA, a member of
the ISEP network (Internationalstudent Exchange Program), and
Campus France, the University is
heavily involved in the development
of 65 dual-degree programs, 5 of
which have obtained the European
label from the French Ministry of
Foreign Affairs.
Stichting The Network
University
The Network University (TNU) is a
non-profit organisation whose
mission statement is to make
education accessible for people in
so called Developing Countries. In
most of cases the education is
targeted to people who have a
higher education background and
who want/need to specialise
themselves in a specified
development issues.
Their specialisation in e-learning is
the focused on the social process in
learning. The programmes offered
by TNU can only be attended in
groups, but with individual
subscription. Since people from allover the world participate in the
courses, the intercultural
communication, different levels of
knowledge, experience, and
positions play an important role in
the learning process. In this way
TNU facilitates the south-south
transfer of knowledge.In the Asian region TNU also
developed the project "Poverty
Reduction Through Sustainable
Ecological Solutions: Linking Global
Networks To Local Training
Programmes". Here TNU linked
local (or national) training institutes
into a regional networking platform.The platform comprises of one
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training institutes in Bangladesh,
three in India; and one in Nepal.
Sumy State University
Sumy State University (SSU)
conducts training on 60 specialties
of 40 areas and 23 fields of
knowledge (computer science;
informatics; applied mathematics;
mechanics; automatics and
controlling; electronics;nanotechnology; electrical
engineering; energetics; mechanical
engineering; materials science;
chemical engineering; ecology;
quality, standardization, certification;
economics and business;
management; medicine; law;
journalism; translation etc. )SSU is a member of Magna Charta
Universitatum, International
Association of Universities,
European Association of
Universities, Eurasian Association of
Universities, World Health
Organization and other international
organizations.
State HEI National
Mining University
National mining university has adeveloped infrastructure that
involves institutes, departments,
subdivisions, research and
international cultural-educational
centers. Infrastructure is the
platform that provides the necessary
conditions for stable and controlled
activity of the educational
establishment at all. Research
infrastructure of the university
includes ten educational buildings
and is highly developed only the
military training department has
more than 30 specialized
laboratories and classes, shooting
range, garage complex and acombat ground.
Social infrastructure of the university
is represented by six hostels, library,
sport complex, assembly hall, the
complex of catering institutions and
the sanatorium Gornyak. Actively
expands the scientific and IT-
infrastructure by creating thespecialized laboratories, updating
and completing the computer
classes equipment and
implementation new technologies in
all spheres of activity of the
educational establishment.
Khmelnytskyi
National University
The task of the university consists in
qualitative meeting of populations
needs in educational services of the
highest quality, providing
companies, institutions and
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organizations with skilled
specialists, comprehensive
development of a human, as a
personality through the systematic
use of advanced educational
technologies in the educational
process. The mission of the
university reflects the interests of all
participants of educational process.
Multi-level model of education for
such educational and qualification
levels as bachelor, specialist and
master, was established in the
Khmelnytskyi National University.Five research -scientific - production
complexes are functioning within
this system. They include
educational institutions of I II level
of accreditation, enterprises and
comprehensive schools. The
University is recognized as scientific
and cultural centre in Ukraine andabroad. 17 schools of sciences,
postgraduate and doctorate schools,
specialized academic councils of
candidate's and doctoral thesis
defence are functioning within
University.
Khmelnytskyi National University
actively expands the horizons ofnational education and science,
wins global recognition, works in
various areas of international
cooperation, actively participates in
different international projects,
conferences, students, professors
and researchers exchange
programs.
Ivan Franko
National University of Lviv
Main directions of research activities
in the University are defined in the
topical development plans of the
University, approved by the Ministry
Education and Science, Youth and
Sports of Ukraine. Scientific
research corresponds to the
following priority directions ofUkraines scientific and
technological development:
Fundamental research of the most
important problems for developing
scientific and technological,
economic, social and political,
human potential to ensure
competitiveness of Ukraine andstable development of society and
the state; Information and
communication technology;
Energetics and Energy Efficiency;
Rational wildlife management; Life
Sciences, new technologies of
preventing and treating infectious
diseases; New substances and
materials.
Institute of
telecommunications and global
information space
The Institute is directly subordinate
to the Presidium of NAS of Ukraine.
The organizational supervision is
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exercised by the Information
Technology Division and the
Division of Earth Sciences.
The purpose of establishing the
Institute was to provide support to
the development of fundamental
and applied researches in the
sphere of telecommunications and
global information space.
Ministry of
Education and Science of
Ukraine
The ministry consists of the central
body of ministry headed by its
leadership composed of a minister,
his/her first deputy, and other
deputies in assistance to the
minister. Part of ministry composeseveral state administrations that
are specialized in certain field and
coordinate operations of
government companies.
State agencies.
State Service for intellectual
property of Ukraine.
State Service of youth and sports.
State Agency of Science,
Innovations, and Informativeness of
Ukraine.
Belarusian State
University
The Belarusian State University is a
leading scientific, educational,
innovation and cultural centre of the
Republic of Belarus. It exercises its
potential which is based on the best
domestic and international
experience in order to comply with
intellectual, cultural and social
demands and interests of the
individual, society and state and to
facilitate the sustainable
development of the country. The
University Strategy is based on
creative cooperation of academic
staff and students and aimed at
performing educational, researchand innovation programs forming an
auspicious conditions for
development of intellectual and
creative potential of individual
cherishing and upholding the best
traditions of university classic
education securing a fitting place in
the world educational area.
Brest State University
named after A.S.Pushkin
Educational research groups of the
university enjoy wide appreciation
both in Belarus and abroad, they
are: philological, physical and
pedagogical groups. The research
scope covers almost 40
fundamental and applied projects,
state-contracted research; the
scientific inquiry is performed in
accordance with the Fundamental
Research Foundation programmes,
State Committee on Science and
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Technology programmes, the
Ministry of Education projects, etc.
Students take active part in
research work: there are over 100
research teams and societies at the
departments, over 500 students are
engaged in individual research
work; about 500 students works are
annually published in conference
proceedings, collected books and
magazines, about 40 papers are
annually presented to the National
contest of student research works,
and about one out of three papersbecomes a winner.
Ministry of
Education of the Rep. Belarus
The Ministry is a republican organ of
government which pursues
governmental policies in the field of
education, provides regulation,
management and governmental
monitoring in the sphere of
education as well as coordination of
the related activities performed by
the republican organs of
government.
In its activities the Ministry of
Education is guided by the
Constitution of the Republic of
Belarus, the Regulation on the
Ministry of Education and other laws
of the Republic of Belarus.The Ministry of Education is
subordinate to the Council of
Ministers of the Republic of Belarus,
to which it is responsible for
performing the tasks assigned and
organizing the operation of the lower
organizations.
Comrat State
University
The universitys distinctive
objectives are meeting the needs of
the Republic of Moldova and
Gagauzia especially in highly skilled
professionals - university graduates.
The CSU organizes scientific
conferences; the annual scientific
conferences devoted to
anniversaries of the university take
place in January-February of eachyear. The Moldovan-Russian
symposium is of a special
significance.
The university maintains wide
international relations with the
Balkan Universities Network and
other Higher Education Institutions
from Turkey, Bulgaria, Russia,
Germany and China that provide the
possibility of student and teaching
staff exchange for the improvement
of educational and scientific work.
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Trade Co-operative
University of Moldova
International collaboration - a
member of International Association
of Universities and the International
Association of Commercial
Education - Economics, is a
signatory to the Memorandum
Cooperative tertiary institutions from
CIS, maintain relationships with
business profile institutions -economic in 16 countries, including
France, Italy, Belgium, Latvia,
Russia, Romania, Ukraine, Belarus,
Kazakhstan, Azerbaijan, Tajikistan,
etc.
Ministry of Education
of Moldova
The Ministry is one of the sixteen
ministries of the Government of
Moldova. Government ministry that is
responsible for determining the
policies and direction of the
educational system in Moldova.
Shota Rustaveli State
University
Batumi Shota Rustaveli State
University is a multi-functionaleducational and scientific institution
where a unified space of academic
and professional education and
research is created with the
cooperation of students, professors,
teachers and researchers. A number
of scientific-research projects of
international and national significancehave been accomplished on the
university base. The university has
close partnership relations with the
leading higher educational institutions
within and outside the country. RSU is
considered a desirable host for the
international scientific conferences
and symposia held in various fields of
science. Apart from this, the academic
and scientific faculty of the university
actively participates in scientific
conferences and exchange programs
in different countries of the world.
Kutaisi UniversityAt the time Kutaisi University
produced highly-qualified specialists
in the following areas: law, finances
and credit, economics and
management of production,
international economic relations,
regional economics and management,
office management, informationtechnologies and foreign language.
The University closely cooperates
with the foundation Centre for
International Education whose
regional representation is based in
our International Relations Office. The
foundation supports the academic
staff and students by organizing study
visits to various foreign universitiesand supplying them with information
on available exchange programs.
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Ministry of
Education and Science of
Georgia
The Ministry of Education and
Science of Georgia is a governmental
body responsible for education
system and children's services in
Georgia. Ministry of Education works
under the Minister of Education and
Science of Georgia.
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PROCEEDINGS OF THE KICK-OFF MEETING
1. Kick-off Meeting Programme
Tuesday, 27.11.2012
Arriving of the participants
Wednesday, 28.11.2012
Dining Hall, Haus Providentia
10:0010:15 OPENING OF THE MEETING
Welcome address byProf. Dr. Harald F.O. von Kortzfleisch
10:15-10:30 Welcome to Koblenz. Some local information.
Welcome address byProf. Dr. Serge V. Chernyshenko
10:30-12:00 Short presentations of the EU partners:
10:30-10:50 University of Koblenz-Landau10:50-11:10Uniwersytet Marii Curie-Sklodowskiej w Lublinie
11:10-11:30Universite du Maine
11:30-11:50Stichting The Network University
13:00-15:00 More short presentations of the partners:
13:00 - 13:20Sumy State University
13:20 - 13:40National Mining University
13:40 - 14:00Khmelnytskyi National University
14:00 - 14:20 Ivan Franko National University of Lviv14:20 - 14:40 Institute of telecommunications and global information space
14:40-15:00 Ministry of Education and Science of Ukraine
15:20-17:20 More short presentations of the partners:
15:20-15:40Belarusian State University
15:40-16:00Brest State University named after A.S. Pushkin
16:00-16:20Ministry of Education of the Rep. Belarus
16:20-16:40Comrat State University
16:40-17:00Trade Co-operative University of Moldova
17:00-17:20Ministry of Education of Moldova
17:30-18:30 More short presentations of the partners:
17:30-17:50Shota Rustaveli State University
17:50-18:10Kutaisi University
18:10-18:30Ministry of Education and Science of Georgia
Thursday, 29.11.2012
Dining Hall, Haus Providentia10:0010:30 Short presentation of the projects by
Prof. Dr. Serge V. Chernyshenko
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10:30-11:15 Lecture Sample structure of computer information systems to
support the university management
Prof. Dr. Serge V. Chernyshenko
11:15-12:00 Lecture Innovative approaches to university management: best
practices and challenges
Dr. Susanna Karakhanyan
13:0014:00 Discussion of the Guidelines for the Use of the Grant and Budget
Issues
Friday, 30.11.2012
Dining Hall, Haus Providentia
10:0011:00 Speech ofProf. Dr. Klaus G. Troitzsch
11:0012:00 Round table: Discussion of work packages and deliverables of the
project
14:0015:00 Round table: Discussion of work packages and deliverables of the
project (continued)
15:2017:20 Round table: Discussion of the project time schedule
Saturday, 01.12.2012
Departure of the participants
2. List of participants
The European Union:
1.University of Koblenz-Landau, Koblenz, Germany (Coordinator)
Prof. Dr. Klaus G. Troitzsch
Prof. Dr. Serge V. Chernyshenko
Prof. Dr. J. Felix Hampe
Prof. Dr. Harald F.O. von Kortzfleisch
Olga Okhrimenko
Oxana McConachie
2. Uniwersytet Marii Curie-Sklodowskiej w Lublinie, Poland
Prof. Dr. hab. Ryszard Dbicki
3. Universite du Maine, Le Mans, France
Prof. Philippe Daniel
4. Stichting The Network University, Amsterdam, Netherlands
Vic Klabbers
Ukraine:
5. Sumy State University, SumyProf. Volodymyr Lyubchak
Dr. Kostyantyn Kyrychenko
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6. HEI "National Mining University", Dnipropetrovsk
Prof. Mykhaylo Alexeyev
Dr. Vsevolod Chernyshenko
7. Khmelnytskyi National University, Khmelnytsky
Dr. Svitlana Grygoruk
Dr. Sergii Kovalchuk
8. Ivan Franko National University of Lviv, Lviv
Dr. Yuriy Zanko
Dr. Vitaliy Kukharskyy
9. Institute of telecommunications and global information space, Kyiv
Oleksandr Stryzhak
10. Ministry of Education and Science of Ukraine, Kyiv
Olga Kotova
Tetiana Daragan
The Republic of Belarus:11. Belarusian State University, Minsk
Vadzim Reznikau
Yury Vorotnitsky
12. Brest State University named after A.S. Pushkin, Brest
Anna Sender
Natallia Savelyeva
13. Ministry of Education of the Rep. Belarus, Minsk
Sergey Romaniuk
Alena Lipa
The Republic of Moldova:
14. Comrat State University, Comrat
Dr. Liudmila Fedotova
15. Trade Co-operative University of Moldova, Chisinu
Dr. Victoria Trofimov
16. Ministry ofEducation of Moldova, Chisinu
Lidia Costiuc
Georgia:
17. Shota Rustaveli State University, Batumi
Lela Turmanidze
Mikheil Donadze
18. Kutaisi University, Kutaisi
Tea KordzadzeRobert Kamladze
19. Ministry of Education and Science of Georgia, Tbilisi
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3. Presentations of participants
University of Koblenz-Landau, Germany
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Maria Curie-Skodowska University, Poland
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Universite du Maine, France
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The Network University, Netherlands
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Sumy State University, Ukraine
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National Mining University, Ukraine
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Khmelnitsky National University, Ukraine
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Ivan Franko National University, Ukraine
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The Institute for Telecommunications and Global Information
Space, Ukraine
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Belarusian State University, Belarus
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Brest State University, Belarus
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Ministry of Education of the Republic Belarus
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Comrat State University, Moldova
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Trade Co-Operative University, Moldova
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Batumi Shota Rustaveli State University, Georgia
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Kutaisi University, Georgia
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III. PROJECT-RELATED MATERIALS
DEVELOPMENT OF INFORMATION SYSTEMS IN HIGHER EDUCATION
INSTITUTIONS
Prykhodchenko S.D., Chernyshenko V.S., Loza T.J.
State higher educat ion inst i tute " Nat ional Mining Univers i ty"
Present paper focuses on organizational structures functioning of higher education institutions, as well asinformation systems, optimizing and automating such a functionality. A similar analysis of universities is an
example of different countries institutions. The analysis of competing solutions is adducing. There is a detailed
study of information support of the State higher education institute "National Mining University", the compositionof its internal and external resources raises the question of the development of national standards and standardized
approach to the development of an automated university system.
To get a complete and updated information about any event or fact, that is
information precedent, processing of information is required not only regarding
about this fact, but also about the facts which somehow affected the commission of
that precedent. Certainly, handling events that have impacted on the information
precedent can be multi-layered, i.e., each event that had an information precedent
had their predecessors, and so on. It takes a lot of preparation and a large number
of operations on their treatment to process multi-chain of events, which currently
implies on the presence of an information system or its development.
Institution of higher education as a highly organized structure, which operates in
several managerial dimensions for ladder diagram and document interactions,
requires an information system for its functioning, which is covering all aspects of
the university. To develop such system it is necessary to analyze the businessprocesses within the university, under the results of which one can propose the
structure of the information system, as well as the need to establish new
information system or upgrading an existing one. Is necessary to fix and identify
the structure of the organization and the laws of its activities at the first stage of the
analysis, for which one should be familiar with the documents governing the
activities of the organization as a whole. Having systematized information we will
get a report on:
the general principles of operation of the organization;
the OU structure;
the company profile;
the rules of interaction with outside organizations;
key business processes.
In particular, for National Mining University, the main activity is the preparation
according to the state order and contractual obligations of highly skilled
professionals for the industries of mining, construction, engineering, geology,
energy, economy, law, computer science, computer technology, etc. and the
organization and conducting basic and applied research. For it the same activitiesare: teaching, scientific, innovation and international ones, each of which defines
the main goals and tasks. [1]. Considering the structure of higher education
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institutions (see Figure 1, 2) [2,3,4], one can identify common features in them: the
separation of management layers, depending on the lines of activity.
Fig. 1. The structure of the Brest State University named after AS Pushkin
(Russia).
Rectors Rector University board
First Vice
Rector
Documentation provision
department
Archives
Vice Rector
for Education
Educational
methodical
de artment
Quality
assurance
Magistracy
Library
IT center
Preadmission
Preparation
Faculty
Pinsky
collage
Vice Rector
for Research
and
Scientific
Research
Informational
analytical and
innovational
department
Postgraduate
stud
International
relationship
department
Commercial
de artment
Editing and
Publishing
department
Ecology and
Nature
studying forFaculties
Agronomical
biological
Center
Educational
producing
laboratory
Physpracticum
Accounting
Economic
planning
department
Legalde artment
Personnel
department
Regime
secret
department
Headquarter
s of civil
defence
Institute ofadvanced
studies and
retraining
Vice Rector for
Educational and
Social work
Department of
Educational
work with
Psychological
Health
protection
de artment
Student club
Sport club
Campus
Mall
Vice Rector for
Administrative
and Economic
Chief
en ineer
Service of
Chief
Chief power
en ineer
Service of
Chief power
engineer
Service of
health
protection
Economic
department(educational
housin
Department of
material and
technicalrovision
Sport
com lex
Training base
(Orkhovo,
rowin
Physical culture Philosophy
Philological
Anatomy, physiology
and human safet
Political science
and sociology
Theoretical and applied
economicsPsychological
develo ment
Foreign languagesForeign languages with
methodolo of teachinPedagogics
Historical
Physical
Mathematic
alLegal
Psychological and
eda o ical
Foreign
lan ua es
Sociological and
pedagogicalGeographic
alBiological
Physical
culture
Faculties
University
de artments
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Fig. 2. The structure of the educational establishment "Baranovichi StateUniversity" (Belarus).
The further stage of the research is testing of activities of each automated unit.
At this time, drafting request forms is need with the help of the staff of the studied
units, which should result in a report containing the following sections:
the structure of the organization;
the total list of business processes of the organization;
descriptions of the units;
name of the department;
documents regulating the activity;
functions;
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incoming documents;
outgoing documents;
revision of the existing organizational documents;
the results of the division.
Types of business process is convenient to group by type:
Key business processes - generate a revenue.
Supporting business processes - support infrastructure.
Business process management - manage.
Business development - develop.
In the analysis of business processes of the department (Fig. 3, 4) [5], the
division of departments business processes is shown as well as its organizational
structure.
Fig. 3. The organizational structure of department
Further action on the analysis of business processes is a refinement of the
received information and a detailed study of business processes.
After a detailed explanation of the existing business processes in higher
education, it is advisable to take advantage of approaches to the management and
organization of IT services aimed at meeting the needs of business, such as ITSM
and ITIL.
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Fig. 4. Activities of department
In contrast to the more traditional technological approach, the ITSM
recommends to be concentrated on a client and his needs, on services that provide
the information technologies to an user, but not on technologies. Thus process
organization of the grant of services and presence of parameters of efficiency
(KPI), advance stipulated in agreements about the level of services, allow IT-
departments to give high-quality services, to measure and to improve their quality.
An important moment at the exposition of principles of the ITSM is the system.
On a mandatory basis at the exposition of each composite element of the ITSM
(management of the incidents, management of the configurations, management ofthe security, etc.) traced intercommunication and coordination with other elements
(services, processes) and at the same time there are given necessary practical
recommendations.
The ITIL isn't a concrete algorithm or guidance to the action, but it describes the
front-rank experience and offers recommendations of the organization of the
process approach and management of quality of the grant of the services. It allows
to unstuck from the features of this concrete enterprise in this concrete industry. At
the same time, in spite of the certain abstractness, the ITIL is every way aimed at
the practical use.
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In every section of library there are key factors of the success of the introduction
of one or another process, practical recommendations, at the same time, prevail
over the cleanly theoretical reasonings.
On the basis of these approaches at Moscow State University implemented the
project University, which is based on the already prepared software products, i.e.
consists in configuring and finalizing of the product under the necessities of acustomer. Within the confines of the project, executed at Faculty of Computational
Mathematics and Cybernetics in Moscow State University, is used the package of
CA USM.
The experience of the introduction and the exploitation of the informative
system University rotined, that further effective development of IT at a faculty
would appear impossible without the modification of management processes. In
2005-2006 were developed The conception of the development of the system of
information-omputational services and three-year plan of its realization.
As primary purposes development of IT in accordance with the business-
necessities of faculty and providing of economic efficiency IT are defined. One of
primary tasks described in conception is reorganization of processes of IT
management in accordance with modern standards. Reorganization of
management processes is a sickly thing, so it was decided to inculcate practices of
ITIL gradually, starting with a financial management IT [6]. Well-known in Russian
Federation, developed by the corporation Galaxy system of automation Galaxy
Management of Institute of higher, which is capable of
carrying out the effective plannig of the educational process uniting basic subdivisions in the single informative system of institute of
higher.
reducing labor intensiveness of computational processes.
promoting authenticity and operationability of treatment of information.
putting in order business-processes.
reducing probability of customers errors.
providing control and management by financial and skilled resources.
providing the operative forming of the administrative accounting forguidance of institute of higher [7].
Nevertheless, in the conditions of the Ukrainian legislation, system Galaxy
Management of higher educational institutes has not had application yet, because
of great number changes which are necessary for its introduction.
In the University Ukraine, as a system of automation of Institute of higher the
product Microsoft CRM Dynamix is inculcated. It is an application software for
organizations, intended for automation of strategies of co-operating with customers
(clients), in particular, for increasing of level of sales, optimization of marketing and
improvement of service of customers by the maintainance of information about
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clients and history of mutual relations with them, establishment and improvement
of business-procedures and subsequent analyses of results.
CRM is a model of co-operation, supposing, that the center of all business
philosophy is a client, and that the basic directions of activity are measures on
support of the effective marketing, sales and service of customers. Support of
these business goals includes collection, storage and analysis of information aboutusers, suppliers, partners, and also about the internal processes of company.
Functions for supporting these business goals include sales, marketing, customer
support.
Having analyzed the existent systems in State Institute of higher the National
mining university the composition of external resources of university, accessible
from a world network was defined (fig. 5):
Server-portal of NMU.
Server-portal of intersectorial institute of continuous education. Server-portal of institute of extra-mural education.
System of the controlled from distance education.
On-line module the electronic library.
Server-portal of receiving commission.
Module-client of a single state electronic base on educational questions.
Fig. 5. External resources of state institute of higher the National mining
university.
Programmatic decisions used inside (in local networks) the university, (fig. 6)consist of:
Automated system Dean's Office.
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System of electronic account of the receiving commission.
The electronic system of circulation of documents Corporate portal of
NMU.
Electronic library.
1C: Book-keeping in configuration for the Institute of higher.
The most widely in-use system of all is the system Dean's office, created on
principles of single informative space and being based on the single logical model
of data.
Fig. 6. Internal resources of the state institute of higher the "National mining
university". (The shaded areas represent informative coverage / presence of the
specialized software, used by one or another subdivision of the university).
The study that had undertaken showed that existing system of theinformatization of the State Institution of Higher Learning "National mining
university" covered near 60% of all business process of the State Institution of
Higher Learning and also is considerably fragmented. It seems that similar
unencouraging conclusions are possible to do in a relation to most of the higher
learning institutions. As authors suppose it is not deprived sense to revise the
existent system on the basis of the accumulated experience and the experience of
the Institution of Higher Learning of Ukraine to produce recommendations and
even general conception for presentation at the national level and for introduction
in interested Institution of Higher Learning
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References
Rules of the State higher educational institute "National mining university".Web site:http://www.nmu.org.ua/ru/content/about_to/sogodennya_un_versitetu/statute_universitetu.php.
Toliatti structure of university. Web site: www.tolgas.ru/struktura-univercity.
Moscow state technical university named after Bauman structure ofuniversity. Web site:http://www.bmstu.ru/mstu/about/organization. . . -:
http://www.symbat.kz/page.php?page_id=122&lang=1&parent_id=8.
Bakanova M.V. The analysis of business-processes of Universitys chair asa basis for the development the strategy of automated chair management //Izvestia PGPU imeni V.G. Belinskogo 2010 22. Web site:http://cyberleninka.ru/article/n/analiz-biznes-protsessov-kafedry-vuza-kak-osnovy-razrabotki-strategii-avtomatizirovannogo-upravleniya-kafedroy.
Balashova O., Kozlov D., Smelyanskij R. IT services in institute: cost and
consumption keeping // "Open systems", N 5, pp. 60-65, 2006. Web site:http://www.osp.ru/text/302/2449846/
Booklet Galaxy Management of higher educational institutes. Web site:http://www.galaktika.ru/skachat?did=56
INTEGRATED INFORMATION SYSTEM OF UNIVERSITY
MANAGEMENT
Vladyslav V. Khomenko
Head of the Center for Info rmation Systems of Sum y State University
The article gives an overview to principles of construction, the overall structure
and main tasks of the integrated information system, as an innovative component
of the management system at a modern European university.
Use of integrated information system and modern information technologies in
educational process and management is the basis of innovative approach to
university management.
Construction of the integrated information system requires special attention to
research and system analysis of university activity with the aim of shaping its
functional and information model, improvement and formalization of business
processes as well as creation of organizational and methodological
recommendations for rector to analyze problems discovered during research.
Regulations of university activity including the implementation of information
technologies are developed and introduced. Creation of the integrated system is
based on the principles of systemacy, development, compatibility, standardization
and efficiency. A uniform information space is the most important aspect of systemfunctioning. Uniform information space:
http://www.nmu.org.ua/ru/content/about_to/sogodennya_un_versitetu/statute_universitetu.phphttp://www.nmu.org.ua/ru/content/about_to/sogodennya_un_versitetu/statute_universitetu.phphttp://www.nmu.org.ua/ru/content/about_to/sogodennya_un_versitetu/statute_universitetu.phphttp://www.tolgas.ru/struktura-univercityhttp://www.bmstu.ru/mstu/about/organizationhttp://www.bmstu.ru/mstu/about/organizationhttp://www.symbat.kz/page.php?page_id=122&lang=1&parent_id=8http://cyberleninka.ru/article/n/analiz-biznes-protsessov-kafedry-vuza-kak-osnovy-razrabotki-strategii-avtomatizirovannogo-upravleniya-kafedroyhttp://cyberleninka.ru/article/n/analiz-biznes-protsessov-kafedry-vuza-kak-osnovy-razrabotki-strategii-avtomatizirovannogo-upravleniya-kafedroyhttp://www.osp.ru/text/302/2449846/http://www.osp.ru/text/302/2449846/http://www.galaktika.ru/skachat?did=56http://www.galaktika.ru/skachat?did=56http://www.galaktika.ru/skachat?did=56http://www.galaktika.ru/skachat?did=56http://www.osp.ru/text/302/2449846/http://cyberleninka.ru/article/n/analiz-biznes-protsessov-kafedry-vuza-kak-osnovy-razrabotki-strategii-avtomatizirovannogo-upravleniya-kafedroyhttp://cyberleninka.ru/article/n/analiz-biznes-protsessov-kafedry-vuza-kak-osnovy-razrabotki-strategii-avtomatizirovannogo-upravleniya-kafedroyhttp://www.symbat.kz/page.php?page_id=122&lang=1&parent_id=8http://www.bmstu.ru/mstu/about/organizationhttp://www.tolgas.ru/struktura-univercityhttp://www.nmu.org.ua/ru/content/about_to/sogodennya_un_versitetu/statute_universitetu.phphttp://www.nmu.org.ua/ru/content/about_to/sogodennya_un_versitetu/statute_universitetu.php7/28/2019 Project introduction. Brochure1
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promotes forming of communicative culture and team of like-minded
people;
creates the opportunities for university to take managerial decisions upon
relevant information;
gives opportunities to well-informed specialists to show their initiative;
stimulates educational process and staff adaptation, activates self-organization processes.
The uniform integrated information system should support organization of
educational process according to the individual-oriented model of study, namely
flexible hours of study, presentation of educational materials using technologies
that are familiar to student, mobility, availability and choice. The system which is
created according to these principles allows organizing educational process and
management processes in a complex and qualitative manner.
At a university the uniform integrated information system is an integral part in the
system of management and gives effective tools to managers, lecturers and staff to
solve everyday tasks in different domains.
Computer telecommunication system is a technical component of the uniform
integrated information system and comprises higher education institution with all its
off-campus structural divisions.
Effective solution of everyday tasks of a university is provided by an intellectual
component of the uniform integrated information system that consists of the
software, information, organization and methodical components. These
components are realized as five basic information systems that are integrated
around the web-system and among themselves.Management support to educational and scientific activities
Support of library management
University
management
Faculty and staff
IT management
IT specialists and
administrators
Integrated
information
system
Normative and
methodical
support
Computer
telecommunication
system
IT standards and
technologies
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Saving and search of educational-methodical and scientific literature
Support of study process
Provision of lecturer and student work with educational-methodical materials,
simulators etc.
Support of electronic documents circulation and communications
Saving documentationSupport of knowledge control process among entrants and students
Texts saving
Information and library system
Information and analytical system Universytet (University)
Information system of electronic documents circulation
Information system Testing
Information system e-learning
University sites of the 2nd
level
SSU official site sumdu.edu.ua
Information and analytical system University provides information and
analytical support of control processes of educational, scientific and other kinds of
the university activity. The system consists of large subsystems: Entrant,
Student, Education, Staff, Finances, Documents, that provide university
staff with proper tools for effective fulfillment of professional functions. The system
controls all stages of educational process curriculum development andeducational process schedule, workload calculation for teachers and departments,
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constant student support during all the period of their studying from their enrollment
to award of qualification.
Information library system provides support of library control processes
and gives access to information materials, education and scientific publications for
students, faculty and staff. Electronic catalog of all available resources with the
access to Internet and repository of scientific works is being created and constantlyincreased in the system. The system integrates with information retrieval systems
both international and national. There are automated book distribution centers,
modern computerized reading rooms with free access to the resources at readers
service. Due to computer network library resources are easy to access for remote
subdivisions, departments and hostels. The University tries to give an opportunity
to every lecturer and every student to receive information services independent of
place and time.
Information system of e-learning provides support to educational process.The system allows organizing efficient interactive cooperation of lecturers and
students and their work with methodological materials. It supports creation of
education materials from the stage of prior planning till direct usage in educational
process. Methodological materials are presented by lectures in modern formats,
test tasks, virtual laboratory works, simulators etc. Introduction of such methods at
a university is one of the general directions of university activity aimed at
increasing quality of specialist training in all educational forms.
Information system Testing supports the process of entrants and
students knowledge control. The system automates the process of controlactivities realization in the form of different tests, allows to accumulate and to save
test tasks. Tests usage at the entrance stage and especially in the education
process is actively stimulated in connection with introduction of credit-modular
system. The system gives the opportunity to organize a territory divided testing
with general central base of results saving, to administer testing on local computer
or in computer lab.
Information system of electronic documents circulation provides
support to saving functions and electronic documents delivery and also anotherinformation messages to all interested university structural subdivisions in time.
Register of internal and external normative base, access to which is possible
through the official university web-site is created in the system.Information system
of electronic documents circulation provides supporting functions of creation,
approval, saving, search and control of documents realization. The system is
aimed at improving, simplifying and speeding documents circulation procedures at
the university, increasing management efficiency, unification of the main forms of
the documents.
Web-system of the University, the central element of which is the mainweb-site, provides formation of entire positive image of the university in the country
and around the world, and enables free broadcasting of the information about all
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kinds of its activity. As a public realization of many components in the integrated
information system, web-system is a source of feedback and an instrument of
increasing quality of university business processes. University web-system
functioning provides:
increase of general level of informatization for University staff as well as for
students, scientists, international partners, etc.; increase of actuality and authenticity of the information;
increase of the quality of information (a famous effect when the quality of the
results was increased after their broadcasting);
systematization and streamlining the processes of documents circulation,
informatization and analysis of university activities.
The web-system within the integrated information system is an integrating
component, which allows creation of the single information space of the university.
Integration is implemented at the level of central classifiers and catalogues
organization and at the level of various information services, which provide
information from different information systems and its concentration in a single
place.
Only close integration of all university information systems results in maximum
effect of its use.
IT departments (centers) of the university are in charge of the processes of
construction, support and development of the single integrated information system.
Taking into account a multilevel structure of any information system and advanced
experience of service-oriented architecture construction, the uniform universityintegrated information system can be treated as follows:
Technical level is a computer-telecommunication system, which provides users
with basic IT services. Technical specialists in certain department are in charge of
its architecture, principles of construction and support.
Program and information level comprises program systems and databases,
used by basic IT services for their functioning, while more intelligent applied IT
services are offered to users. Analysts and programmers in certain department are
in charge of their architecture, principles of construction and support.
Technical and program-information levels are the core of integrated information
system. They help the final users to fulfill their professional duties. The core of the
system is too much complicated and exposed to any change. Thats why the same
principles, standards and architecture must be used when the core is constructed.
Organization and methodic level is concentrated on using the system and
forming requirements for system functioning. This level deals with organization of
users work with basic and applied IT services of the system and preparing
normative-methodical supply of the system. At this level work is principally
distinguished to the following directions: support of processes of management and document circulation are
classical processes of the university, provided by managerial departments.
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Managerial departments and administration formulate tasks for design of
information-analytical systems and systems of electronic document circulation.
support of processes of university representation in the Internet is a rather
new process for the university, impossible without IT. Thats why a special
department is created to schedule the work of the university departments and to
prepare normative-methodical documents for effective site design and theirpromotion in the Internet. This special department manages central sites and
formulates tasks for design or configuration and to adapt the content
management system.
support of e-learning processes is a new process for the University,
impossible without IT . Thats why a special department is created to schedule
the work of the university departments (lecturers), to prepare normative-
methodical supply for e-learning development and to create e-means of
learning. Established subdivision performs the administrative function of e-
learning system, opens educational repositories and specifies tasks for
development or configuration and adaptation of e-learning systems and
development of e-learning methods software.
support of access to electronic information resources is a new process
for the university, impossible without IT, but guaranteed by existing structural
subdivision library and informational center. This subdivision performs the
administrative function of catalogues and open scientific repositories and
develops the regulatory and methodological support their effective design and
functioning. This subdivision organizes the access to external informationalrecourses and specifies tasks for development or configuration and adaptation
of information and search systems.
Effective functioning of the university, increase of its rating in the country and
world wide, is possible due to use of the uniform integrated information system for
support of educational, scientific and other types of activity.
Modern university, integrated in information space - is a single scientific and
educational complex, which includes basic educational institution that realizes
educational programs using information technologies, and off-campus structural
subdivisions, representation offices, centers and access points to educational
resources, connected by a single corporate network that enables carrying-out
educational programs on the base of a single information educational space using
a single content, library resources, single faculty and administration.
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IT MANAGEMENT SYSTEM AT THE UNIVERSITY OF NEW
BRUNSWICK (UNB)
Dr. Yuri Yevdokimov,
Visit ing Professo r of Sumy State University
I am involved in the UNB IT management system at two levels: (i) as a full-time
Professor, and (ii) as the Director of Graduate Studies in the department of
Economics.
UNB IT management system is called MY.UNB. Once logged in, a full-time
faculty member has access to all University electronic portals. From a single
location, I can access the following major portals:
My e-mail, my e-services, my e-learning, library, my files on virtual drive, inside
UNBWhile my e-mailportal does not need any additional explanation, others do.
One of the most important portals is my e-services. It includes the following
major tabs:
Academic
Administrative
Financial
IT services
Personal
Research
Academic tab contains all University calendars and timetables as well as
student opinion surveys, class lists, student transcripts, theses written by graduate
students and others.
Administrative tab contains administrative information associated with teaching
and research as well as access to Human Resources department database.
Financial tab gives access to all University financial forms as well as to personal
financial accounts associated with full-time faculty member.
IT services tab is linked to the Department of Information Technology whichserves the University. Any IT problem, advice or consultation associated with the
University network, hardware and software can be resolved through this portal. As
well all licensed software purchased by the University can be downloaded though
this portal by full-time faculty members.
Personal tab contains personal information of a faculty member such as
positions held, salary, pension and taxes paid. Also through this tab it is possible to
make different payments associated with the use of various University facilities.
Research tab contains all research information associated with a full-time
faculty member during his/her tenure at the University as well as his/her
contribution to research ranking of his/her department and faculty
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My e-learning is associated with the so-called Desire To Learn (D2L) portal.
D2L portal is the electronic teaching interface. Information about any course taught
at UNB as well as course materials and tools are contained there. Students
involved in the course can access it with their password and login. All assignments
and the associated grades are also there. In addition, D2L is linked to various
social networks such as Facebook and Twitter, and therefore, any informationposted by a course instructor immediately appears on those social networks.
D2L portal also provides tools for online distance teaching. It is possible to
create course materials, tests and quizzes as well as audio and video files within
this portal. The portal allows live interaction with distance students in real time.
Library linkgives access to all resources in all University libraries with possibility
to download literature sources and various databases in electronic format directly
to a personal computer.
In addition, each faculty member is given space on the so-called virtual drive. It
gives opportunity to access personal materials from any point in the world.
Departments and faculties maintain their own spaces with access by all full-time
faculty members.
The Inside UNB portal is linked to all other University units and resources.
In general with the help of MY.UNB electronic system, it is possible to extract
any information needed for normal functioning of a full-time faculty member and/or
administrator at any point in time from the quite of personal office. This refers to
teaching and administrative duties as well as research. University management
mostly communicates with other University units and individual faculty membersonly through this portal.
As mentioned at the very beginning, my other level of involvement in UNB IT
management system is associated with my duties as the Director of Graduate
Studies in the Department of Economics. UNB is currently in the process of
developing the on-line application system for all potential candidates for graduate
studies. Such a system for undergraduates is up and running. Approximately 80%
of our graduate programs are now accessible through this system. In my
Department of Economics, such a system will become fully operational in March of
2013.
This system will allow all potential candidates for graduate studies at UNB to
upload all required for admission documents directly without requirement of
sending hard copies. This will speed up the application process since all faculty
members involved in application process will be able to see all documents from
any point in the world.
As seen from the above description, UNB IT management system is well
developed and covers all areas of the University life. Now it is unthinkable to
conduct any University business without it.
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Published under support of Tempus Programme