Project lifecycle, Reporting & BAMOS step by step · • Introduce outputs to new users • Trigger...

Project lifecycle, Reporting & BAMOS step by step

Lead Partner Seminar Rostock | 22 - 23 Jan 2019 Marcin Kaczmarski/Sebastian Hentsch/Jan Schmidt, Managing Authority/Joint Secretariat

Content

Lead Partner Seminar, Rostock | 22 – 23 Jan 2019

• Project time frame

• Reporting

• BAMOS

2

Project time frame (1)

CONTRACTING

2-3 MONTHS

IMPLEMENTATION

UP TO 30 MONTHS

CLOSURE

3 MONTHS

Clarify & revise project data

Implement project activities

Submit progress reports

Receive payments

Finalise projects activities

Submit final report

All project implementation costs eligible Limited eligibility

MC Approval Project start date Project end date

3 Lead Partner Seminar, Rostock | 22 – 23 Jan 2019

Project time frame (2)

POST PROJECT

• Apply and improve produced outputs

• Introduce outputs to new users

• Trigger further actions/processes

• Keep ownership of investments

• Keep project accounting and State aid documents

No costs eligible


End of retention period

Project time frame (3): contracts and start


• Subsidy contract

between MA and LP

• Partnership agreement

between LP and PPs

• Project kick-off meeting

partners and associated organisations

external guests

MA/JS

5

Reporting – step by step

Lead Partner Seminar Rostock | 22 – 23 Jan 2019 Marcin Kaczmarski/Jan Schmidt, Managing Authority/Joint Secretariat

Reporting


• Reporting = by the lead partner

Detailed information on content and finances in a given reporting period

Aggregated for the entire project

• Monitoring = by the MA/JS

Verification of the progress report

Plausibility checks and desk checks

Basis for the payment

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Progress Report 1

Progress Report 2

Progress Report 3

Progress Report 4

Progress Report 5

Mid-term evaluation

Annex to Final

Progress Report

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Project reporting 1/3

• Online monitoring system BAMOS

access by LP, PP, FLC

additional documents to be uploaded

• Submitted twice a year

in six-month reporting periods

on partner and project level



Activity

Overview of project

progress

Achievements in WPs

Finances

Expenditure by PP & BL

First level control



Managing Authority/Joint Secretariat

Project progress report (BAMOS)

Certified by first level controller of LP

Partner report (pdf)

Certified by first level controller of PP


Monitoring and payment

Project Partner

Receive payment from lead partner

Lead Partner

Receive payment from MA/JS


Checks of reports (content/financial)


Support by MA/JS

• Seminars: lead partner, financial, communication

• Advice to projects and consultations (on request)

• Project visits

• Website

e.g. contract/agreement templates, State aid documents, visibility downloads

country-specific information

Project management tools e.g. partner report, meeting & travel templates


Reporting online - 4 ½ things you should know about BAMOS

4 ½ things you should know about BAMOS

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• How does your partnership get access?

• How do you edit your data?

• How do you use the messaging center?

• How do you get additional help?


How does your partnership get access?



User rights and roles

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ROLE access

provided by READ WRITE SUBMIT

Messaging Center

CERTIFY

lead applicant/ lead partner


X X

X

X

applicant/ Partner


X

X

Other lead applicant/ lead partner

X

FLC MA/JS X X


How do you edit your data?






How do you use the Messaging Center?


Advantages of the Messaging center

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• all project related information is available in one place

• not an individual/user based communication

• all relevant information is available for all involved individuals at any time

• messages and attachments can not be deleted




How do I get help?


How do I get help?

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• Welcome screen



How do I get help?

35

• Welcome screen

• [email protected]


mailto:[email protected]

How do I get help?

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• Welcome screen

• [email protected]

• BAMOS Manual (www.bamos.eu)


mailto:[email protected]

http://www.bamos.eu/

Things we do not recommend


Things we do not recommend

38

• the usage of mobile devices and tablets,

• many users editing documents at the same time,

• to issue accounts long before they are really needed.


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Project lifecycle, Reporting & BAMOS

Marcin Kaczmarski, Finance Officer

Jan Schmidt & Sebastian Hentsch, Project Officers


+49 381 45 484 5286

[email protected]

[email protected]

[email protected]

www.interreg-baltic.eu

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Project lifecycle, Reporting & BAMOS step by step · • Introduce outputs to new users • Trigger...

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