Project ManagementAn Overview

About the trainer

The trainer, Mr. Ashutosh ShriPrakash Pandey has 14 plus years of rich national and international experience in MNCs & Indian Companies, encompassing the entire gamut of HR Function, issues concerning M&A, Organisational culture & OD interventions etc.

To his credit are several successful projects where his involvement was in areas like Delivery Management, People Management, Client Engagement, Quality Management (CMM LV Initiatives etc). His contributions have been acknowledged by his employers in form of several top awards.

Agenda

In this curtain raiser session, we will discuss the following:-

What is Project Management 5 Key Areas of Project Management

9 Knowledge Areas of Project Management3 Project Constraints & Their ManagementSoftware Projects Life Cycles, Important issues, Plan

Software Project (modified Waterfall) model Resource Utilization On the ProjectsSummary; followed by Q&A & assessment http://qbi.in/Registration/Project-Management-Test.aspx

What Is a Project?

What Is a Project?

Ter m Means t hat a Pr o j ecttemporary Has a beginning and endendeavor Involves effort, workto create Has an intention to produce something

(project "del iverables")unique One of a kind, rather than a col lect ion of

identical i temsproduct Tangible objects, but could include things l ike

computer software, f i lm or stage worksservice Might include the establ ishment of a cal l

center, for instance, but not i ts dai ly operations.

“A temporary endeavor undertaken to create a unique product or service.”*

What Is Project Management?

There are few if any definitive definitions.Project management knowledge is a basic understanding of what it takes to Deliver products and services effectively.

The definition should evolve and continuously improve with the knowledge And experience gained while collaboration on projects.

What Is Project Management?

Project management is the application of knowledge, skills, tools, and techniques to project activities to meet project requirements. Project management is accomplished through the use of the following 5 processes:

•Initiation•Planning•Execution•Controlling and•Closure

The term “project management” is sometimes used to describe an organizational approach to the management of ongoing operations. This approach treats many aspects of ongoing operations as projects to apply project management techniques to them.

Nine Project Management Knowledge Areas

The Project Management Knowledge Areas describe project management knowledge and practice in terms of the various component processes. These processes have been organized into nine knowledge areas, as described further…

Nine Project Management Knowledge Areas

1. Integration Management2. Scope Management3. Time Management4. Cost Management5. Quality Management6. Human Resource Management7. Communications Management8. Risk Management9. Procurement Management

#1—Project Integration Management

• Bringing it All Together:– Building the Project Plan– Project Execution– Integrated Change Control

• Project Management “Nerve Center” – The place where all project management activities take place

#2—Project Scope Management

• Staying Vigilant in Defining and Containing Scope throughout the Project– Project Initiation– Scope Planning– Scope Definition– Scope Verification– Scope Change Control

#3—Project Time Management

• Determining What Gets Done and When through:– Activity Definition– Activity Sequencing– Activity Duration Estimating– Schedule Development– Schedule Control

#4—Project Cost Management

• Planning for Resources• Estimating Costs• Creating the Budget• Managing/Controlling

the Budget

#5—Project Quality Management

• Quality Planning• Quality Assurance• Quality Control

#6—Project Human Resource Management

• Organizational Planning• Staff Acquisition• Team Development

#7—Project Communications Management

• Keeping Stakeholders Informed (and Involved!)– Communications Planning– Dissemination of Information– Progress Reporting– Administrative Closure

#8—Project Risk Management

• Expect the Unexpected!– Risk Management Planning– Risk Identification– Qualitative Risk Analysis– Quantitative Risk Analysis– Risk Response Planning– Risk Management and Control

#9—Project Procurement Management

For Projects Using Outside Resources:– Procurement Planning– Solicitation Planning– Solicitation– Source Selection– Contract Administration– Contract Closeout

RFP’s

RUs!!

Where to Begin?

Look back over your previous project experiences.

Chances are, you’ve used a little of each of these

nine areas already.

The various bodies concerned with PM merely

codify these and attempt to give us a framework

for understanding and applying project

management knowledge productively.

Your Turn: What We Know Already

• Look back over your previous experience in project management

• How many of the nine knowledge areas did you use? (Probably all nine!)

• Take a quick inventory and point to your most successful application use of that knowledge area.

• Pick up at least one new tip from others right now!

The Triple Constraint

The Triple Constraint

OR, IN PLAIN

ENGLISHFast Cheap

Good

Cost

Quality/Scope

Time

Triple Constraint Trade-Offs

Time Cost

Quality/Scope

Const rai n t Change

Shorter Time Higher Cost Reduced Quali ty or Narrowed Scope

Reduced Cost More Time Reduced Quali ty or Narrowed Scope

Higher Qual i ty or Increased Scope

More Time Higher Cost

Requ i r ed Ad j ust m ent Al t ernat i ves (One o r Com bi nat i on o f Bo t h )

Triple Constraint: Setting Priorities

Const r ai n t 1 2 3 Measurem entTimeCostQuali ty/ Scope

Pr i o r i t y Mat r i x

•Must be set by customer and sponsor near startup.•May change over t ime, but a change is a signif icant event!

If these are the established priorit ies and measurements, what are some of the implications for the project if the project starts running lateor shows signs of exceeding budget?

Const r ai n t 1 2 3 Measu rem ent

Time XBui lding must be completed by October 31 of this year to accommodate corporate move.

Cost X Costs for the project must not exceed INR 22.5 mil l ion.

Qual i ty/ Scope X Must provide workspace for 120 cal l center staff .

Ex am p l e o f a Com pl e t ed Pr i o r i t y Mat r i x f o r a Const r uct i on Pr o j ect

Representative Project Life Cycles In Software

Project Life Cycle

Some important issues of software project management

Project Management Plan

Modified Waterfall Model

The takeaways!

• Define PM• Why PM is gaining much importance day-by-

day• THREE most imp factors affecting PM• Managing these using the NINE PM

areas/techniques• Define Project Life Cycle in S/W, its iterative

nature, imp issues, model & modified waterfall model