Project Management Framework Fourth Edition

7/31/2019 Project Management Framework Fourth Edition

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Khaled El-Nakib, PMP

PMI, PMP, PMBOK Guide are registeredtrade marks of Project Management Institute, Inc.


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Contacts

Name: Khaled El-Nakib, PMP

URL: http://www.khaledelnakib.com

E-mail: [email protected]

Mobile: 0100 166 5 136
http://www.khaledelnakib.com/mailto:elnakib@mailto:[email protected]:[email protected]:elnakib@http://www.khaledelnakib.com/


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Quote of the day

Your biggest opportunity probably

lies under your own feet, in yourcurrent job, industry, education,

experience or interests.

Brian Tracy


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Course Objectives

This program will rely on PMBOK terminologyfor consistency across projects, practices,organizations, and industries.

The overall goal of the project managementdiploma program is to enhance the transferableskills that can lead to project managementcertification.


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Exam prerequisites

Minimum of 4500 hours of project managementexperience.Project management experience dating back atleast three years from application submittal date.Project management experience not dating backfurther than eight years from the applicationsubmittal date.

Minimum of 36 months of project managementexperience (gaps in experience and overlappingexperience will not be counted).


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Exam prerequisites (continued)

Project management experience is required ineach of the following process areas when allprojects are totaled, but not on each project:

(Initiating, Planning, Executing, Monitoring andControlling, and Closing)

35 hours project management education

Bachelor degree



Exam layout

200 questions

25 not included in exam score

106 questions out of 175 question are required topass the exam


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Questions allocation in Exam

Process AreaInitiating

PlanningExecuting

Monitor and Control

Closing

%13

2430

25

8



Get prepared for the Exam

Study Chapter by Chapter

Study according to Process Areas

Practice PMP online exams

Revisit knowledge areas with weak score

Apply for the exam

Reschedule when ever you still fell unready



What do you need to memorize?

Glossary

Tools and techniques

Common inputs and outputs

Processes definitions



Maintaining PMP license

PMP certificate warrant a three years license

To maintain license, you must collect at least 60

Professional Development Units (PDUs)



What is a Project?

Atemporaryendeavor undertaken to create a

unique product, service, or result.Temporary means that every project has a definite start anddefinite end.

Unique product, service, or result

Product e.g. new car modelService e.g. business consultancyResult e.g. research project

Progressive elaboration; Developing in steps



Additional project elements

Uncertainty

Requires cross-functional team

Agreement


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Project Vs Operation Theprojectis completed when

its goals and objectives areaccomplished

Operations are ongoing andrepetitive.

The purpose of operations is tokeep the organizationfunctioning

Both share the following characteristics:Performed by peopleConstrained by limited resourcesPlanned, executed, and controlledPerformed to achieve organizational objectives



Triple Constraints concept



Modern Triple Constraints concept

A.K.A Competing Project Constraints

Customer

Satisfaction



!Project



What is project management?

Project management is the application ofknowledge, skills, tools, and techniques toproject activities to meet project

requirements.



What does project manager need?



Knowledge areas

Project Scope Management

Project Time Management

Project Cost Management

Project Quality Management

Project Human ResourceManagement

Project CommunicationManagement

Project ProcurementManagement

Project Risk Management

Project Integration Management



Skills

General Management Skills

Financial and accounting

Purchasing and procurement

Information technology

Interpersonal Skills Negotiation skills Communication skills Problem solving Leadership



What is a ProgramAProgram is a group of related projects

managed in a coordinated way to obtain benefits

and control not available from managing themindividually.


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What is a PortfolioPortfolios are collections of programs and

projects and other work that meet a strategic

business objective.


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Project Management Office (PMO)AProject Management Office is an

organizational unit to centralize and coordinate

the management of projects under its domain.


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Project Management Office (PMO) Identify Project Management Methodology

Coaching an mentoring

Managing shared resources

Perform project audits

Developing and managing organizational

process assets Coordinating communications across projects


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Enterprise environmental factors are bothinternal and external factors that surround

or influence a project success. These factorsmay enhance or eliminate projectmanagement options and may have positiveor negative influence on the outcome.

Stakeholders Risk Tolerance

Infrastructure (Existing facilities, or equipments)

Existing Human Resources (skills, knowledge)

Personnel administration (training records)

Enterprise environmental factors


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Project life cycle Starting a project

Preparing and organizing

Carrying out the work

Closing the project


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Project life cycle characteristics


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Project Phase Project phase structure allows the project to be

segmented into logical subsets for ease of

management, planning, and control


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Project Phase Project phases are typically sequential, but can

overlap in some situations

Ending a phase does not necessarily mean startof another one

Work is distinct from one phase to another

Repetition of five process areas in each phase


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Phase to Phase relationships Sequential relationship

Less uncertainty No schedule compression

Overlapping relationship

More Risk Fast tracking

Iterative relationship

Useful for rapidly changing environment


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Project Stakeholders Stakeholder are persons or organizations who

are actively involved in the project and whose

interests may be positively or negatively affectedby the performance or completion of the project


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Project Stakeholders


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Organization structures


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Weak Matrix


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Strong Matrix


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Balanced Matrix


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Processes and procedures

Organizational process assets include formal

and informal plans, policies, procedures,templates, work instructions and guidelines

Corporate knowledge base Process assets also include organizations

knowledge base such as lessons learned,historical information, risk data, and earned

value data.

Organizational Process Assets


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Project Management Process Groups

Initiating Process Group

Planning Process Group

Executing Process Group

Monitoring andControlling Process Group

Closing Process Group

Start the cycle

Plan the work

Do planned work

Check the workwhile being Done

End the cycle


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How do process groups Interact?

Leve

lofActivity

Time

Initiating

Planning

Executing

Monitor & Control

Closing


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Project Management Process Groups

(Continued)

Plan-Do-Check-Act cycle defined by Shewhart and modified by Deming


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Project Boundaries


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Thank you!

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Project Management Framework Fourth Edition

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