Project Management– MilliKab

Aïda Amrabt, Carole Decorps, Mark Kepeneghian, Lorianne Rollet

INTRODUCTION

Purpose of the project : Work together in order to realize a feasibility study

Implementation of a service Taxi on the campus of Millikin University Millikab

Feasibility study : analysis of the ability to complete a project successfully, taking into account legal, economic, technological, scheduling and other factors.

INTRODUCTION

A feasibility study allows project managers to investigate the possible negative and positive outcomes of a project before investing too much time and money.

We made detailed researches to understand the market To see if Millikab could survive in this economic

environment How Millikab would be able to complete its objectives Which structures of firm ? What resources will be used ?

STEPS

Step 1: Defining the Project Scope

Step 2: Priority Matrix

Step 3: Work Breakdown Structure

Step 4: Organizational Breakdown Structure

Step 5: RAM, Resources, Allocation, Matrix

PLAN

1. Project Definition

2. Priority Matrix

3. Work Breakdown Structure

4. Organizational Breakdown Structure

5. Resources and allocation Matrix

6. Resource Sheet

7. Resource Usage Sheet

8. Reports

1. Project Definition

Some students in Millikin may encounter problems to move out the campus.

Decatur : service transportations not really safe and well developed

Service lacking and which don’t meet the current needs

Implementing a safe, convenient and inexpensive taxi service called “Millikab“ that would be available during the regular school term and that will be supposed to start on August

1. Project Definition

Our consulting team will make the feasibility study to know whether or not MilliKab Company can be profitable and feasible.

Milestones: Plan and coordinate our actions Feasibility study, achieve it and give the report

1. Project Definition

Milestones

Planning time: we first have to plan and coordinate our actions. This means that we have to plan meeting so that we can set deadline in order to be on time and to schedule our actions. Moreover, we will have a meeting each week with Dennis Schwieger in order to get advices.

Acquisition of loan: Before beginning the feasibility study we need more money because we do not have enough resources to accomplish the survey. Therefore, we will meet several banks to obtain information about eventual loan rate. Then, we will decide the bank that will give us the smallest loan rate so that we will not have big debt to pay off.

1. Project Definition

Beginning of the feasibility study: this is the most important deliverable because it will tell our client if it is possible or not to implement a taxi service on Millikin campus. So we have to start as soon as possible.

Project’s presentation to our client: this is the last step of our project. We will have finished the report. So we will meet our client so that they can have all the answers concerning their taxi service and we will give them a report, which sum up the detailed information.

1. Project Definition

The feasibility study will start on the 12th of March 2012

As we are a team of 4 members who will work full time for 2 months, we will be each paid $20/hour. The cost of our feasibility study will be around $13,120.

Deliverables Feasibility study Budget Plan Information Plan Planning Process Study concerning the equipment

2. Priority Matrix

COST :• Most important constrain and criterion to take into account• The lower the costs are, the more profitable the company

will be • Need to optimize costs to maximize the level of customer

satisfaction • Our first objective is delivering a reasonable price

2. Priority Matrix

TIME Secondary essential criteria because the feasibility study

must be finished in Jude so the service will be available in August

We can adjust and enhance the end of the feasibility study in case of issues or if the project is finished earlier

PERFORMANCE Main objective: determine if Millikab service is feasible or

not The performance will depend on how we analyze the

potential of the idea

3. Work Breakdown Structure MilliKab 1.0

Scheduling and Supervision 1.1

Planning 1.1.1

Budget 1.1.2

Coordination 1.1.3

Feasibility study 1.2

Market analysis 1.2.1

Competition 1.2.2

Organizational structure 1.2.3

Financial plan 1.2.4

Profitability analysis 1.2.5

Equipment study 1.2.6

3. Work Breakdown Structure

In project management, a work package is a subset of a project that can be assigned to a specific party for

execution. We can notice in our project several work packages. The work we have to do to implement our

service is divided in two major parts:

Scheduling and supervision (1.1) Feasibility study (1.2)

3. Work Breakdown Structure

First, we need to schedule and supervise all the activities We will plan the event We will elaborate our budget We will elaborate the coordination

Then comes the Feasibility Study Analyze of the Market The competition Elaboration of Financial plan, profitability analysis Equipment study

3. Work Breakdown Structure

Example of WBS : Planning

Description : When you are a consulting company, planning is one of the most important part of your company. Indeed, you have to give your report in time. Lorianne will also be in charge of managing the different members of the team by scheduling meetings and organize timetables.  

Activities: Distribute the different tasks Scheduling meetings Planning due dates Coordination of all the services

4. Organizational Breakdown Structure

MilliKab Company

Mark Kepeneghian

Budget

Financial Plan

Profitability Analysis

Carole Decorps

Profitability Analysis

Coordination

Market Analysis

Aïda Amrabt

Market Analysis

Organizational Structure

Planning

Lorianne Rollet

Planning

Competition

Equipment study

4. Organizational Breakdown Structure

Mark Kepeneghian will be in charge of the Finance part of the project.

Carole Decorps will be in charge of the supervision, and coordination.

Aïda Amrabt will work especially on the Business Plan.

Lorianne Rollet will work on the equipment

5. Resource Allocation Matrix

Feasibility Study

Scheduling and Supervision

6. Resource Sheet

Resource Name Type Material

Label Initials Group Max. Units Std. Rate Ovt. Rate Cost/Use Accrue At Base Calendar

Aida Amrabt Work A 100% 20.00 €/hr 0.00 €/hr 0.00 € Prorated Standard

Mark Kepeneghian

Work M 100% 20.00 €/hr 0.00 €/hr 0.00 € Prorated Standard

Lorianne Rollet Work L 100% 20.00 €/hr 0.00 €/hr 0.00 € Prorated Standard

Carole Decorps Work C 100% 20.00 €/hr 0.00 €/hr 0.00 € Prorated Standard

7. Resource Usage SheetAida Amrabt 112 hrs

Distribute the different tasks 16 hrs

Scheduling meeting 8 hrs

Planning due dates 8 hrs

Coordination of all the services 8 hrs

Define relative strengths and weakness 8 hrs

Define legal advantages and disadvantages 8 hrs

Define advantage and drawbacks of departmentalization options 8 hrs

Reporting relationships 8 hrs

Reporting and authority relationships 8 hrs

Define optimum ratios of supervisors 8 hrs

Define suitable level of autonomy 8 hrs

Structures that will produce greatest worker satisfaction 8 hrs

Structure that still produce optimum operational efficiency 8 hrs

7. Resource Usage SheetMark Kepeneghian 200 hrs

Consider the cost 8 hrs

value the financial costs 8 hrs

study the feasibility 16 hrs

estimate earnings 8 hrs

choose how to finance the project 16 hrs

See if we need a loan 8 hrs

Analysis of the costs 40 hrs

Choice of the investors 24 hrs

Creation of a budget 16 hrs

Analysis of all the studies 40 hrs

Determination of the profitability of the project 16 hrs

7. Resource Usage Sheet

Lorianne Rollet 88 hrs

Distribute the different tasks 16 hrs

Scheduling meeting 8 hrs

Planning due dates 8 hrs

Coordination of all the services 8 hrs

Study of competitions 16 hrs

Getting market data's 8 hrs

Research industry> Selection of cars 8 hrs

Information concerning licenses 8 hrs

Information concerning Insurances 8 hrs

7. Resource Usage SheetCarole Decorps 176 hrs

Creation of communication tool 16 hrs

Distribution of weeks schedules 16 hrs

Coordination between the different members 16 hrs

Scheduling of meeting with banks 8 hrs

Study of local market 24 hrs

Study of the target market 24 hrs

Surveys from population 8 hrs

Survey from Millikin Students 8 hrs

Analysis of all the studies 40 hrs

Determination of the profitability of the project 16 hrs

8. Reports

Before resource leveling and Base lining

The critical path of the project 4,5,6,7,9,10,11,12,13,14,16,17,18,19,22,23,24,25,27,28,30,31,32,33,34,35,36,37,38,40,41,42,44,45,47,48, 49.

Sensitivity of the network Sensitivity of the network = minimum slack/ highest slack =

40/216 = 0.18 There is just one critical path and several tasks with slack (28

tasks out of 37 tasks have slack) then the project schedule is quite sensitive.

8. Reports - After Base lining

The project estimated cost is $11,520.00.

The activity which is estimated to cost the most is the analysis of all the studies with $1600.00.

The resource that has the greatest cost is Mark KEPENEGHIAN.

Our project duration is only one month so we don’t have an high and an low month.

8. Reports – After Base lining

Cost Performance Index CPI = EV/AC= 6,298.97/6,397.90= 0.9845 For every dollar that we spent we received $0.9845 of work

Scheduling Performance Index  SPI= EV/PV = 6,298.97/ 11,680.00 = 0.5393

Project percent complete index  PCIC = AC/EAC =6397.90/12,079.03 = 0,52967 We have spent 52,967% of our budget. PCIB = EV/ BAC= 6298.97/12,190.00 = 0,5167 The project is complete at 51,67%

8. Reports – After Base lining

Revised Estimated Cost to Complete  EAC: $12,079.03 The new new estimated total actual costs is $12,079.03

Cost Variance at Completion  VAC = 110.97 Dollars.

New Estimated Date to complete The new estimated date to complete is April 5th 2012

CONCLUSION

This project is about an opportunity noticed : Safe and cheap service of taxi in Millikin University :

Service lacking

Idea of a solution : implement this service by August Our team charged of the Feasibility Study

This project taught us how to follow a project from the beginning to the end , how to use Microsoft Project and how to be the more efficient possible