Team TazProject Management Practicum & Project simulation.June 26. 2012

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Cost Managemnet Ilgiz Shakirov

Required skillsStudies: Economist and mathematician

Courses

Economy,managemnet Human Resources, , Project manament

Experience Teacher and Specialist consultant

CEO Fanny NarcisiRequired skills Studies: Cinema & art television

CoursesCommunication plan, Project management

Experience Management operations, Trips courses

Quality & Procurament Managent Pei-Ju LinRequired skills Studies: Bussines Admistration

Coursesbussines inglish courses, Project manament

ExperienceCostumer services, communcation planner

Risk & Technology Management Saleh AlaskarRequired skills Studies:electrical engineer

Courses

Engineer software & technology, , Project manament

Experience research and development R&D

Control and Monotoring Management Alejandra Velázquez

Required skills

Studies:Masters Business administration / Degree International Relations

Courses Project Management.Experience Management Operations.

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1 - Project Conception

2 - Project Planning

3 - Project Time Management

4 - Project Cost Management

5 - Project Risk Management

6 - Project Quality Control

7 - Project Procurement Management

8 - Project Control

9 - Project Close-Out

PROGRAM 3

1 – Project Conception 4

• Sleeping facilities

• General living facilities

• Learning centers

• Knowledges centers.

• Entertaiment components

• Security system

• Emergency care

• Education system

• Foos and beverage compopnets

•Food suply•Marketing Plan

Project Charter:

TIME QUALITY

560 days

39 millions

Qualified personnel

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Project Charter:

  LIVING & TEACHING MODEL NAME WORL WIDE UC

FACILITIES

OPEN CLASS ROOM OPEN LIBRARY

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PURPOSE

“Global Extension”

The principal idea is to teach the international students that they come from different cultures and their horizons are global, no more national because they need to understand and accept differences in cultures.

Goal

The goal for this pilot program is train 200 hundred Global students

that will be able to speak four different languages, understand

four different cultures, and be prepared for new challenges.

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LOCATION

AMERICA, LATIN AMERICA, EUROPE,

MIDDLE EAST, NORTH AFRICA, ASIA

DURATION 9-12 MONTHS

   

FIELD OF STUDIES NATIONAL LANGUAGE,Finances, Systems

SPECIALIZATIONS

Project Management, International Business and operation management , Marketing, Business adminstration

ONE COURSE: 4 CONTINENTS 4 LANGUAGES 4 CULTURES , UC WORLD WIDE 8

2 - Project PlanningRAM

We divided the work trying to follow each field of studies or experience.

Constantly updated to monitor the project completion using different colors to have have an immediate view of completed work.

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We assigned to Ilgiz all the works that involved mathematics, since he studied Economy Mathematics.

We assigned to Ina the communication plan due to her studies in Business administrations and experience in customer services.

We assigned to Alejandra the stakeholder analysis and project charter because of her master in business administration and International relations.

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We assigned to Saleh the risk management because of his engineer studies and hi capacities to think of any possible situations.

We assigned to Fanny the role of project manager for her capacities in communication and monitoring.

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Qualified TEAM

RACI 12

WBS

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Stakeholders MatrixStakeholder UNIVERSITY1.Sponsor - Marty2.Doc Drake3.Matkin4.Partner university

Stakeholder COSTUMER1.Students

Stakeholder EMPLOYEES1.Employees

Stakeholder GOVERMENT1.Government of USA2.Government of the partner university3.Inspection agencies

Stakeholder SUPPLIERS AND CONSTRUCTION1.Construction Company2.Supliers of materia

Stakeholder External:1.Local People2.Competitors

STRATEGY

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Communication Type Objective of Communication Audience Method Frequency Deliverable Review By

Kick-off meeting

Introduce the project team and the project. Review project

objectives and management approach.

Project Sponsor

Face to face Once Agenda Project ManagerProject Team

Stakeholders

Project Team Meeting Review status of the project with the team. Project Team

Face to face

Weekly Agenda Project ManagerConferenc

e Call

Construction Plan Meeting

Discuss and develop construction design plans for

the project

Construction Team

Face to face

Monthly Agenda Construction ManagerConferenc

e Call

E-mail

Monthly Project Status Meeting

Report on the status of the project to managemen

Project Sponsor

Face to face

Monthly Achievement Project ManagerProject TeamConferenc

e CallStakeholders

Project Status MeetingReport the status of the project including activities, progress,

costs and issues.

Project Sponsor

E-mail Weekly Project Status Report Project ManagerProject Team

Stakeholders

• This is an example of the first 5 communication types analysis

Gaant chartResource planning approach (how)

ILGIZ????

3 - Project Time Management 16

4 - Project Cost Managemnet

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5 - Project Risk Management

Top 5 risks 18

6 - Project Quality Control

Once the program starts we will make quality control every month over 2 years. We will collect surveys from student, teachers and staff that will enable us to provide solutions next month for the matters so that the problems will not get worse.

We will gather all information in order to have at the end of the simulation of 2 years a Lesson Learned, that will provide us better quality for next constructions.

Weekly construction quality control – The expert are going to check the quality of row materials, qualification of working stuff, the construction technology if everything fit the ISO 14000 standards.

To take participation in international rating of universities.Testing the quality of teaching stuff and the actuality of the curriculum plan. High demand on our educational service

• List of metrics and methods to verify Quality

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1.3.5 Procurements

1.3.5.1 Construction materials1.3.5.2 Technology Materials1.3.5.3 Furniture

1.3.8 Hiring New Staff

1.3.8.1 Teachers1.3.8.2 Maintances1.3.8.3 Management1.3.8.4 Admistration Staff

Contract TYPE:Fixed Price with Economic Price Adjustment

Contract TYPE:Firm Fixed Price

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8 - Project Control

Schedule:•Team status meeting in weekly basis;•Monitoring whole the project’s resources and

how effectively it used. •Make status report for main stakeholders in biweekly basis

Change

•Changes about scope will need the approval of both Project Manager and Sponsor (Marty) during the planning phase.•Changes about scope during the execution

will need the approval of a extra budget since they’re out of scope.•All the changes have to be presented on

monthly meeting with sponsor and stakeholders.

 Performance: •Review procurement status with the procurement manager each month.•We will use the earned value for monitoring the scope and schedule performance•Monitoring the the quality of construction in weekly basis with further analisys in the status meeting;•Monitoring the psychological atmosphere in the team in monthly basis;

Cost

•Estimate cost accurately.•Each money limitation will approved by different authorized level managers.•Every over budget situation of procurement need approval by project manager and procurement manager.•When order the material, making sure to buy the proper material which meet the requirements.•Dealing with many suppliers which helps to

have many options to order the material in order to get a reasonable pricing.

 Risk•Monitor the main known risks in biweekly basis and think about unknown risks.

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Change to ScopeModifying the class room design to accommodate various physical restrictions, of expected students including, mobility access (wheel chairs), Hearing and vision impairment including complete blindness. We may have some students with very minimum use of their limbs.

Questions:1. How many people are coming to our university.2. What kind of injuries do they have?3. When do they plan to come?4. What classes do they plan to take?5. Can we teach them in one class?6. Can we teach them on-line?7. Who will cover the cost for the new design changes?8. How many extra time do we have for develop the  scope change?9. Do they need a housing?10. Do they need transportation?

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9 – Project Close-OutLesson Learned

To whom delegate tasks depending on their background and skills.

It’s easier to work in team respecting and trusting other people’s work.

The work is done faster because each team member liked developing the task assigned. We used time efficiently with no stress.

We learnt how to work with people with different skills, we tried to assign tasks to everybody in order to make them feel confortable and motivated. We complemented each other.

Working with people with different abilities and skills coming from different background is a way to learn from each other and it’s also more fun.

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GRACIAS謝謝СПАСИБОधन्यवादونتيجة

감사GRAZIE

നന്ദിTHANKSありがとう

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