Project Management updatePeter MosinskisT&C Project SupervisorDecember 2010

Why?•Capacity•Communication•Quality of Service

Goals•Better strategic decisions •Predictable outcomes•Correct problems•Stay limber

Strategies 2010-2011 AY•Business practices•Forms•Communication

▫Web site▫Project repository ▫Project calendar

•Metrics & project data•Self-assessment

Project Process

Intake PlanningExecution

&Monitorin

g

Closure &

Hand-Off

Project Intake

• High-level information• Preliminary

approval• Archive & publish

What is a project?•Temporary•Defined start•Defined end•Measurable results

Step 1. New Request http://www.csuci.edu/it/projects

Step 2. Assign Staff to Request•T&C Manager•Project Lead

Step 3. Project Lead Gathers Data•What needs to be done?•Why is it important?•When does it need to be completed? •Who needs to be involved?•Who will be affected?

S, M, XL Project Requests

Description T&C staff time Project Size / Complexity

Class 1 10 to 30 hours Small / SimpleClass 2 31 to 100 hours Medium / MediumClass 3 100+ hours Large / Complex

Project Charter

Step 4. Review and approval•Class 1: T&C manager•Class 2 & 3: CIO•Review

▫T&C Project Review Board▫ITPPC

Step 5. Archive and publish•Add charter to repository•Update project calendar as necessary

Project Intake Outputs•Project Charter• Initial commitment•Approval to proceed to Project Planning

Intake

Planning

Execution &

MonitoringClosure &Hand-Off

Minimum: scope & timelineClass 2 & 3 = more infoApproval to execute

Where we are now•Business practice development•Forms & templates•Web site: www.csuci.edu/it/projects/•T&C Project Supervisor

Where we are going•Refined business practices•Common templates•Collaboration tools•Metrics

Initial Metrics•# of projects started•# of projects completed•# of projects completed on time•# of Class 1/2/3 projects•Total work hours per project•# of projects in support of T&C strategic

plan

T&C Projects web site•http://www.csuci.edu/it/projects

Questions?peter.mosinskis@csuci.edu805-437-8587

www.csuci.edu/it/projects