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Project Management Workshop for

Treasury Professionals

Presented to the 2012 Windy City Summit

Presented by:Peter J. Biglin, MBA, CTP, PMP

President Treasury Management Solutions, Inc.

Windy City Summit 6/7/12

Treasury Management Solutions, Inc.

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Project Management

Workshop

for Treasury ProfessionalsPeter Biglin’s Credentials

MBA, CTP, PMPPresident, Treasury Management Solutions, Inc.

Treasury Management, Project Management,Change Management, Strategy & Training

- 21Yrs. in Banking: TM, Int’l Banking, Bank Operations

- 3 Yrs. in TM/Financial Services: EFTPS- 5 Yrs. President: Information Services Co.

-5 Yrs. Treasurer: $1 Billion Insurance & Financial Svc. Co.

- Current Faculty: American Management Assoc. Windy City Summit

6/7/12Treasury Management Solutions, Inc.

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Project Management

Workshop

for Treasury Professionals• Agenda & Learning Objectives

What it is Not: A Financial Analysis of Project

Mgmnt.

• Acquire an understanding of Project Mgmnt.

• Definition of Stakeholder Roles

• The 5-Key Processes of Project Management

• “The Golden Triangle”

• Take This Back to Work & Use It!Windy City Summit

6/7/12

Treasury Management Solutions, Inc.

Treasury Management Solutions, Inc.

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What is a Project?• Who present has tackled or is currently

invested in a

Project?

• A temporary endeavor regardless of size or scope.

• It has a starting point and an ending point.• What is the need for the project? Why do

It?• The Project has a Cast – who are they?

Windy City Summit 6/7/12

What is your definition of a Project?

Treasury Management Solutions, Inc.

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The Project Cast

Stakeholders, Project Sponsor, Project

Manager, Project Management Team, Project

Team, Experts

• Who are these People? Are they important?

• Which role have you been/are you now?

• Did you like it-Did you understand your role?

• Did/Will you get accolades for your effort?

Windy City Summit 6/7/12

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What is the Need? • Why the need? Statement of Work (SoW)• Project Charter: Developed by Sponsor

&/or PM to define the Project’s Purpose• What Will be Required? - Explicit - Specific - Measurable

• What are the Outcomes? Define Success

Be . . . Specific

• How much will it cost? - The Budget!Treasury Management Solutions, Inc.

Windy City Summit 6/7/12

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Define the Need

What is the Corporate

Alignment?

- Regulatory compliance or legal requirement

- Volume Driven, market demand

- Product Enhancements, tech advance

- Systems Release

- Acquisition\Conversion

- Risks of no actionWindy City Summit

6/7/12Treasury Management Solutions, Inc.

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Project Management Team

Organization

Windy City Summit 6/7/12

Treasury Management Solutions, Inc.

Stakeholders• Anyone impacted by the project

Any Organizational Structure

Project Team• Can have many

Project “leads”• Work usually done in

functional groups

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Core PM Processes• By understanding these processes you will

build your competence and confidence

• Building a Project Management Team

Stakeholders & Project Team

• “The Golden Triangle”

Time Cost Scope

• Initiating, Planning, Executing,

Monitoring & Controlling, ClosingWindy City Summit

6/7/12Treasury Management Solutions, Inc.

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Project Management for

the Treasury Professional

Project Management Institute, A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fourth Edition, Project Management Institute, Inc., (2008). Copyright and all rights reserved. Material from this publication has been reproduced with the permission of PMI.

Treasury Management Solutions, Inc.

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Initiating

The Start

• Statement of Work (SoW) by Project Sponsor

• Business Case

• Business Case to Management for its Approval

The Organizational Sanction

• Project Sponsor Appoints the Project Manager

• Project Charter – the Project’s Source Document

Windy City Summit 6/7/12

Treasury Management Solutions, Inc.

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Project Management for

the Treasury Professional

Windy City Summit 6/7/12

Show the Waterfall Document for Illustration

Purposes

Treasury Management Solutions, Inc.

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Planning for the Project:

Use available OPA• Essential to determine: Requirements Project Team Structure Reporting

• Change Control Process

• Request for Proposal (RFP) if needed

• Design/function based on requirements

• Experts Granularity Work Breakdown

Structure

Renders the Project Management Plan

Place into the PMIS Windy City Summit 6/7/12

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Project Management for

the Treasury Professional

Initial ScheduleRequirements, RFP (pre-kickoff meeting)

Milestones for each WBSOfficial sign-off at each Milestone Development Feedback

Test Plan II

UAT

Final Signoff

Go-Live

Windy City Summit 6/7/12

Treasury Management Solutions, Inc.

60 daysKickoff and Development

45 days

Test Plan I14 days

14 days

14 days

30 days Issues with

schedule, scope and budget can easily occur at

this stage

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Project Management Documents

• Statement of Work – SoW

• Business Case

• Project Charter

• Project Management Plan

Windy City Summit 6/7/12

Treasury Management Solutions, Inc.

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Project Management Workshop for Treasury

Professionals

Windy City Summit 6/7/12

Figure 7-2 Project Management Institute, A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fourth Edition, Project Management Institute, Inc., (2008). Copyright and all rights reserved. Material from this publication has been reproduced with the permission of PMI.

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Executing the Project

• Direct & Manage the Project

• Perform QA

• Manage Stakeholder Expectations

• Communication & Project Information

Windy City Summit 6/7/12

Treasury Management Solutions, Inc.

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Typical Project Organization Structure

Approvers: Stakeholders, Sponsors

Windy City Summit 6/7/12

Treasury Management Solutions, Inc.

Project Manager & Project Team

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Communications Diagram

Windy City Summit 6/7/12

Treasury Management Solutions, Inc.

Treasury Management Solutions, Inc.

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Management of Project Threats

Windy City Summit 6/7/12

Identification and Mitigation of Risk will impact the management of “The Golden Triangle”

Risk Probability x Risk Impact = Risk Score

Identification and Resolution of Issues will impact the management of “The Golden Triangle”

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Project Management Workshop

for Treasury Professionals

Example of an Issues LogPRJ # 007 Error Resolution Process & Training

Issue # Date Opened:

Opened By:

Issue Priority SeverityAssigne

d ToRecommended

ResolutionStatus Date

Closed1 6/7/12 A. Vega Error equates to a SOP Medium Medium P. Biglin Open

R Gallagher’s e-mail of 5/17/12 references a summary sheet that could help answer the question if an error is equal to a SOP. Can Rosemary share the exact name of this file?

Windy City Summit 6/7/12

Treasury Management Solutions, Inc.

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Project Management Workshop for Treasury Professionals

Remember this Dynamic?

Windy City Summit 6/7/12

Treasury Management Solutions, Inc.

Remember This Dynamic?

RISK!Increase Any Factor & RISK Will Increase

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Project Management Workshop

for Treasury Professionals

Treasury Management Solutions, Inc. Windy City Summit 6/7/12

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Closing the Project

- User & Sponsor Acceptance

- Post Project Review

- Document Lessons Learned : Place into OPA

- Archive all Project-Related Documents

- Break-Up the Project Team

Windy City Summit 6/7/12

Treasury Management Solutions, Inc.

Treasury Management Solutions, Inc.

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Review of Learning Objectives

Acquire an understanding of

Project Management

Definition of Stakeholders &

Roles

Learn the 5 Processes of

Project Management

“The Golden Triangle

Take This Back to Work & Use

It!

Windy City Summit 6/7/12

Thank You!

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Project Management Workshop

for Treasury Professionals

Presentation IPresenter:

Peter J. Biglin, MBA, CTP, PMP

President

Treasury Management Solutions, Inc.

pjbiglin@tresurymgtsol.com

(303)-601-6010

Windy City Summit 6/7/12

Treasury Management Solutions, Inc.