PROJECT MINUTES · 2018. 10. 31. · New Holbrook Pre-K –12 School 9/16/2015 55 2 Item # Action...

PROJECT MINUTES

Project: New Holbrook PreK-12 School Project No.: 13006

Prepared by: Joel Seeley Meeting Date: 9/16/2015

Re: Permanent School Building Committee Meeting Meeting No: 55

Location: H-CAM Studios Time: 7:00 PM

Distribution: Attendees, E. Kinsherf, (MF)

Attendees:

PRESENT NAME AFFILIATION VOTING MEMBER

Daniel F. Moriarty PSBC Chair Voting Member

James Day PSBC Vice-Chair Voting Member

Patricia Lally HPS Superintendent of Schools Non-Voting Member

Matthew Moore Board of Selectmen Chair Voting Member

Barbara Davis School Committee Voting Member

Patricia Coppola-Lugo HPS Procurement Administrator Non-Voting Member

Edward O’Brien Interim Town Administrator Non-Voting Member

HJSHS Principal Non-Voting Member

Beth Tolson School Committee Voting Member

Tom Taylor Member at Large Voting Member

Peter Mahoney Finance Committee Voting Member

Board of Selectmen Voting Member

Fred White Member at Large Voting Member

Scott Towne Member at Large Voting Member

Mike Bolger HPS Director of Facilities Non-Voting Member

Kent Kovacs Flansburgh Architects (FAI)

Vince Dubé Flansburgh Architects (FAI)

Betsy Garcia Flansburgh Architects (FAI)

Christian Riordan Consigli Construction Company (CCC)

Phil Brault Consigli Construction Company (CCC)

Dave Blelloch Consigli Construction Company (CCC)

Joel Seeley Symmes Maini & McKee Associates (SMMA)

New Holbrook Pre-K – 12 School

9/16/2015

55

2

Item # Action Discussion

55.1 Record Call to Order, 7:00 PM, meeting opened.

55.2 D. Moriarty D. Moriarty indicated the documents related to the public records request have been

assembled and the requester, Mr. Nearen, has been notified. Mr. Nearen has not

picked up the documents as of the date of this meeting.

55.3 Record A motion was made by F. White and seconded by B. Davis to approve the 9/2/15

Permanent School Building Committee meeting minutes. No discussion, motion

passed unanimous by those attending.

55.4 Record J. Seeley distributed and reviewed Package 1 Change Order No. 3, attached.

A motion was made by B. Davis and seconded by F. White to approve Package 1

Change Order No. 3, dated 9/16/15 in the amount of $44,268.00 and recommend

signature by M. Moore. No discussion, motion passed unanimous.

55.5 Record J. Seeley distributed and reviewed PFA Budget Revision Request No. 4, dated 9/16/15

corresponding to Package 1 Change Order No. 3.

A motion was made by F. White and seconded by B. Davis to approve PFA Budget

Revision Request No. 4, dated 9/16/15. No discussion, motion passed unanimous.

55.6 Record Vouchers for reimbursement to MHT&L for legal services for $360.00, Eric Kinsherf for

$2,337.50 for CPA services, FAI for $408,000.00 for Contract Document services, FAI

for $3,795.00 for GPR Services, Consigli for $19,350.00 for Preconstruction services,

Consigli for $758,721.13 for Construction, SMMA for $45,867.12 for OPM services,

SMMA for $18,026.99 for OPM Construction Phase services, SMMA for $1,262.25 for

Construction Material Testing services and SMMA for $83.60 for NGRID Easement

Recording were reviewed.

A motion was made by M. Moore and seconded by B. Davis to approve the Vouchers.

No discussion, motion passed unanimous.

55.7 K. Kovacs K. Kovacs distributed and reviewed the updated Educational Meetings Action Items

log, dated 9/16/15 and attached, which tracks all the action items and their resolutions.

The Committee reviewed all responses in detail.

Committee Discussion:

1. F. White indicated a hard line connection may exist between the Public Safety

Building and the Jr/Sr High School.

K. Kovacs to verify during the upcoming meetings with the Police and Fire

Departments.

55.8 Record K. Kovacs distributed and reviewed the coved base detail, attached, at the porcelain

ceramic tile wainscoat.

55.9 Record

M. Moore indicated P. DiGirolamo will be working directly with the Selectmen on the

Financing plan and he will let J. Seeley know if further information is needed from E.

Kinsherf.

55.10 Record B. Garcia reviewed the current status of the interior materials design. The Interiors

Working Group met at FAI’s office on 8/25/15. The Committee indicated the interior

materials design was going in the right direction.

55.11 Record P. Brault distributed an updated summary construction schedule, attached, and

provided a construction status update. The Baseball and Softball Outfields work has

New Holbrook Pre-K – 12 School

9/16/2015

55

3

Item # Action Discussion

commenced. Concrete foundations are underway and structural steel shop drawings

are in process. The construction trailers are operational.

55.12 P. Brault P. Brault to submit the credit for using the surplus furniture from the Town Hall.

55.13 K. Kovacs Committee Questions

1. M. Moore asked what is the quantity of toilet facilties in or adjacent to the

Nurses Suite in both the PK-5 wing and the 6-12 wing.

K. Kovacs to review and provide information to the Committee at the next

meeting.

2. M. Moore asked if the Town were to pursue a second vehicular drive to the

north or east in the future, what would the impact be?

K. Kovacs to provide the research done on this during the Schematic Design

Phase for the Committee to review.

55.14 Record Next PSBC Meeting: October 7, 2015 at 7:00 pm at the H-Cam Studios.

55.15 Record A Motion was made by F. White and seconded by M. Moore to adjourn the meeting.

No discussion, voted unanimously.

Attachments: Agenda, Updated Educational Meetings Action Items Log, Coved Base Detail, Updated Summary

Construction Schedule

The information herein reflects the understanding reached. Please contact the author if you have any questions or are not in agreement with these

Project Minutes.

JGS/sat/P:\2013\13006\04-MEETINGS\4.3 Mtg_Notes\PSBC Meetings\2015\55_2015_16septemberpsbcmeeting\Permanentschoolbuildingcommitteemeeting_16September2015-

DRAFT.Docx

AGENDA

Project: New Holbrook PreK-12 School, Holbrook, MA Project No.: 13006

Re: Permanent School Building Committee Meeting Meeting Date: 9/16/2015

Prepared by: Joel G. Seeley Meeting Time: 7:00 PM

Distribution: Attendees (MF)

1. Call to Order

2. Approval of Minutes

3. Approval of Invoices and Commitments

4. Interiors Update

5. Construction Update

6. Committee Questions

7. Public Comments

8. Next Meeting

9. Adjourn

JGS/sat/P:\2013\13006\04-MEETINGS\4.2 Agendas\PSBC Meetings\2015\56_2015_16September2015_Psbcmeeting\Agenda_16September2015.Doc

Symmes Maini & McKee Associates, Inc. (SMMA)

Holbrook School District

New Holbrook PreK-12 School

BUDGET SUMMARY

BUDGET TRACKING FORM as of: 8/31/2015 Budget Revisions

Propay Name A B C D E

code # Feasibility Study Agreement

1 0001-0000 OPM Feasibility Study 160,000.00 160,000.00 159,250.00 159,250.00 - - 750.00 2 0002-0000 A&E Feasibility Study 450,000.00 450,000.00 450,000.00 450,000.00 - - - 3 0003-0000 Environmental and Site 100,000.00 100,000.00 63,706.00 63,039.69 666.31 - 36,294.00 4 0004-0000 Other 86,272.00 86,272.00 8,416.38 8,416.38 - - 77,855.62

Feasibility Study Agreement Subtotal 796,272.00$ -$ 796,272.00$ 681,372.38$ 680,706.07$ 666.31$ -$ 114,899.62$

Administration

6 0101-0000 Legal Fees 120,000.00 120,000.00 93,101.26 19,525.01 73,576.25 - 26,898.74 Owner's Project Manager

7 0102-0400 > Design Development 254,666.00 254,666.00 254,666.00 254,666.00 0.00 - - 8 0102-0500 > Construction Contract Documents 382,226.00 382,226.00 382,226.00 248,446.90 133,779.10 - - 9 0102-0600 > Bidding 138,889.00 138,889.00 138,889.00 - 138,889.00 - - 10 0102-0700 > Construction Contract Administration 1,802,699.00 1,802,699.00 1,802,699.00 18,026.99 1,784,672.01 - - 11 0102-0800 > Closeout 61,004.00 61,004.00 61,004.00 - 61,004.00 - - 12 0102-0900 > Extra Services 100,000.00 100,000.00 - - - - 100,000.00 13 0102-1000 > Reimbursable & Other Services 40,000.00 40,000.00 3,960.00 - 3,960.00 - 36,040.00 14 0102-1100 > Cost Estimates 100,000.00 100,000.00 52,250.00 35,750.00 16,500.00 - 47,750.00 15 0103-0000 Advertising 20,000.00 20,000.00 479.16 479.16 - - 19,520.84 16 0104-0000 Permitting 50,000.00 50,000.00 1,674.34 1,674.34 - - 48,325.66 17 0105-0000 Owner's Insurance 80,000.00 80,000.00 - - - - 80,000.00 18 0199-0000 Other Administrative Costs 60,000.00 60,000.00 20,000.00 748.41 19,251.59 - 40,000.00

Administration Subtotal 3,209,484.00$ -$ 3,209,484.00$ 2,810,948.76$ 579,316.81$ 2,231,631.95$ -$ 398,535.24$ Architecture and Engineering

Basic Services

21 0201-0400 > Design Development 1,730,000.00 1,730,000.00 1,730,000.00 1,730,000.00 - - - 22 0201-0500 > Construction Contract Documents 2,550,000.00 2,550,000.00 2,550,000.00 1,530,000.00 1,020,000.00 - - 23 0201-0600 > Bidding 330,000.00 330,000.00 330,000.00 - 330,000.00 - - 24 0201-0700 > Construction Contract Administration 2,450,000.00 2,450,000.00 2,450,000.00 - 2,450,000.00 - - 25 0201-0800 > Closeout 200,000.00 200,000.00 200,000.00 - 200,000.00 - - 26 0201-9900 > Other Basic Services 300,000.00 300,000.00 300,000.00 - 300,000.00 - - 27 BASIC SERVICES SUBTOTAL 7,560,000.00$ -$ 7,560,000.00$ 7,560,000.00$ 3,260,000.00$ 4,300,000.00$ -$ -$

Reimbursable Services

28 0203-0100 > Construction Testing 25,000.00 25,000.00 - - - - 25,000.00 29 0203-0200 > Printing (over minimum) 120,000.00 120,000.00 - - - - 120,000.00 30 0203-9900 > Other Reimbursable Costs 180,000.00 180,000.00 12,078.98 - 12,078.98 - 167,921.02 31 0204-0200 > Hazardous Materials 240,000.00 240,000.00 - - - - 240,000.00 32 0204-0300 > Geotech & Geo-Env. 200,000.00 200,000.00 32,230.00 6,237.00 25,993.00 - 167,770.00 33 0204-0400 > Site Survey 80,000.00 80,000.00 57,475.00 53,680.00 3,795.00 - 22,525.00 34 0204-0500 > Wetlands 80,000.00 80,000.00 2,970.00 2,970.00 - - 77,030.00 35 0204-1200 > Traffic Studies 100,000.00 100,000.00 - - - - 100,000.00

Architectural and Engineering Subtotal 8,585,000.00$ -$ 8,585,000.00$ 7,664,753.98$ 3,322,887.00$ 4,341,866.98$ -$ 920,246.02$

(A - B - E)

Budget

Balance

Original

PS&B Budget

7/23/14

Current

Budget

Contract

Amount Expended

(B - C)

Remaining

Contract Amount

Additional Projected

Amount

Symmes Maini & McKee Associates, Inc. (SMMA)

Holbrook School District

New Holbrook PreK-12 School

BUDGET SUMMARY

BUDGET TRACKING FORM as of: 8/31/2015 Budget Revisions

(A - B - E)

Budget

Balance

Original

PS&B Budget

7/23/14

Current

Budget

Contract

Amount Expended

(B - C)

Remaining

Contract Amount

Additional Projected

Amount

CM @ Risk Preconstruction Services

36 0501-0000 Pre-Construction Services 600,000.00$ (400,000.00)$ 200,000.00$ 193,500.00$ 116,100.00$ 77,400.00$ -$ 6,500.00$ 0502-0001 Construction Budget 79,835,240.00$ 400,000.00$ 80,235,240.00$ 10,663,413.00$ 1,813,201.14$ 8,850,211.86$ -$ 69,571,827.00$

89 CSI Code CSI Description89 0502-0010 CM Fee 199,008.85 199,008.85 33,831.50 165,177.35 - - 89 0502-0020 Bonds and Insurances 435,161.75 435,161.75 416,828.65 18,333.10 - - 89 0502-0030 Total GMP Construction Contingency 415,257.35 415,257.35 - 415,257.35 - - 89 0502-0100 CM Staffing 632,536.60 632,536.60 86,321.42 546,215.18 - - 89 0502-0100 GC's 64,253.25 64,253.25 10,708.88 53,544.38 - - 89 0502-0100 Division 1 - General Requirements 246,915.45 246,915.45 77,743.13 169,172.32 - - 89 0502-0200 Division 2 - Existing Conditions - - - - - 89 0502-0300 Division 3 - Concrete - - - - - 89 0502-0400 Division 4 - Masonry - - - - - 89 0502-0500 Division 5 - Metals - - - - - 89 0502-0600 Division 6 - Wood, Plastics and Composites - - - - - 89 0502-0700 Division 7 - Thermal & Moisture Protection - - - - - 89 0502-0800 Division 8 - Openings - - - - - 89 0502-0900 Division 9 - Finishes - - - - - 89 0502-1000 Division 10 - Specialties - - - - - 89 0502-1100 Division 11 - Equipment - - - - - 89 0502-1200 Division 12 - Furnishings - - - - - 89 0502-1400 Division 14 - Conveying Systems - - - - - 89 0502-2100 Division 21 - Fire Suppression - - - - - 89 0502-2200 Division 22 - Plumbing - - - - - 89 0502-2300 Division 23 - HVAC - - - - - 89 0502-2600 Division 26 - Electrical - - - - - 89 0502-2700 Division 27 - Communications - - - - - - 89 0502-2800 Division 28 - Electronic Safety & Security - - - - - - 89 0502-3100 Division 31 - Earthwork 2,811,525.00 2,811,525.00 1,088,628.75 1,722,896.25 - - 89 0502-3200 Division 32 - Exterior Improvements 1,721,400.00 1,721,400.00 - 1,721,400.00 - - 89 0502-3300 Division 33 - Utilities 3,623,395.00 3,623,395.00 8,478.75 3,614,916.25 - - 89 0502-9900 Retainage 534,181.75 534,181.75 90,660.07 443,521.68 - - 89 0508-0000 Change Orders (20,222.00)$ (20,222.00) (20,222.00) - (20,222.00) - - 89 Construction Budget Subtotal 79,835,240.00$ (20,222.00)$ 10,663,413.00$ 10,663,413.00$ 1,813,201.14$ 8,850,211.86$ -$ 69,571,827.00$

Alternates

90 0506-0000 Ineligible Work (Maint Blg, Press Box, Concession and Restrooms) 404,800.00 404,800.00 - - - - 404,800.00

Alternates Subtotal 404,800.00$ -$ 404,800.00$ -$ -$ -$ -$ 404,800.00$

0600-0000 Miscellaneous Project Costs

94 0601-0000 Utility Company Fees 280,000.00 280,000.00 - - - - 280,000.00 95 0602-0000 Testing Services 300,000.00 300,000.00 110,000.00 - 110,000.00 - 190,000.00 96 0603-0000 Swing Space / Modulars - - - - - - - 97 0699-0000 Other Project Costs (Mailing & Moving) 200,000.00 200,000.00 - - - - 200,000.00

0600-0000 Miscellaneous Project Costs Subtotal 780,000.00$ -$ 780,000.00$ 110,000.00$ -$ 110,000.00$ -$ 670,000.00$

0700-0000 Furnishings and Equipment

99 0701-0000 Furnishings 1,971,000.00 1,971,000.00 - - - - 1,971,000.00 0702-0000 Equipment

101 0703-0000 Computer Equipment 1,971,000.00 1,971,000.00 - - - - 1,971,000.00 Furnishings and Equipment Subtotal 3,942,000.00$ -$ 3,942,000.00$ -$ -$ -$ -$ 3,942,000.00$

103 0507-0000 Owner's Construction Contingency 4,012,002.00 20,222.00 4,032,224.00 - - - - 4,032,224.00 104 0801-0000 Owners' (soft cost) Contingency 802,400.00 802,400.00 - - - - 802,400.00

Contingency Subtotal 4,814,402.00$ 20,222.00$ 4,834,624.00$ -$ -$ -$ -$ 4,834,624.00$

Total Project Budget 102,967,198.00$ -$ 33,415,593.00$ 22,123,988.12$ 6,512,211.02$ 15,611,777.10$ -$ 80,863,431.88$

Date: 2/2/2015 Updated: 9/16/2015Project No. 13006

NEW HOLBROOK PREK-12 SCHOOL

Educational and Working Group Meeting Action Items PROJECT MANAGEMENT

Date Meeting Comment Party Resolution

1 11/12/14 Parking and Roadways: Where does parking and roadway snow storage occur on site? FAI to discuss strategy with the civil engineer and landscape architect. FAI

Waterman Design presented the snow storage plan at the January 21, 2015 PSBC. This plan will be further developed.

2 11/12/14

Entry Plazas and Walkways: Sidewalks are typically 6'-0" wide around the building. This width can accommodate a bobcat with blow larger snow blower. The sidewalks, as currently designed, are not wide enough and cannot support the weight of a pickup truck with plow. Further conversations with facilities required on this item.

FAI

The District confirmed a smaller sidewalk plow will be used. The walkways are not required to accommodate a pickup truck

3 11/12/14

Entry Plazas and Walkways: Plaza surface material should be flat as possible for ease of maintenance and safety. Colored concrete is visually a nice alternative for main entry plazas over individual pavers blocks. FAI to show examples of concrete and paver type exterior plazas.

FAI

The accent color will be the red fundraising bricks at the two walkways in the "Green Commons" with natural concrete at the entry plazas

4 11/12/14 Entry Plazas and Walkways: The school would like to sell bricks for fundraising. FAI to study area to incorporate bricks. FAI

Fundraising bricks have been incorporated at the two walkways in the "Green Commons"

5 11/12/14Service Dock: The District requests the loading dock to accommodate an 18-wheeler for delivery. FAI to study the space to accommodate such a large truck. A parked truck making deliveries cannot impede the main drive due to passage of emergency vehicles.

FAI

The current design accommodates an 18-wheeler. This plan was reviewed at the December 16th Educational Design meeting.

6 11/12/14 Service Dock: Power for a trash compactor can be provided. The trash compactor or dumpster could be provided by service vendor. School facilities will look into this item. District Power will be shown at compactor location. GGD

7 11/12/14 Green Commons: Can the grass lawn area be large enough for athletic activities? FAI/Waterman to study FAI

The "Green Commons" cannot accommodate a regulated athletic event, i.e. U6, U8 soccer, etc.. Walkways from parking areas, bus drop-off, parking, 1-5 play area, outdoor classroom, and the community entrance serve the day-to-day use of the school.

8 11/12/14 PK & K Play Area: FAI to expand a small portion of the play area to the north for more open play area that will have limited sun exposure FAI

The PK-K play area has expanded to the north providing more natural light to the play yard. This plan was reviewed at the January 20th Educational Design meeting.

9 11/12/14 PK & K Play Area: Further conversation required if Grade 1 would be grouped with PK-K District A PK-K play area only is the desired grouping by the District

10 11/12/14Grade 1 & 5 Play Area: FAI/Waterman to provide maximum area of play to accommodate students per grade or potential combination of multiple grades. A minimum for design is 7 sf per student.

FAIThe play area as currently designed is the minimum size to accommodate grades 1-5

11 11/12/14 Central Office: Kitchenette, mail/copy, and storage spaces require further development FAI This has been incorporated at the District's request.12 11/12/14 Central Office: 6 offices are currently planned. 8 offices are required. FAI This has been incorporated at the District's request.13 11/12/14 Central Office: 2 conference rooms are currently planned. 1 conference room is required. FAI This has been incorporated at the District's request.

14 11/12/14 Custodial: Add a custodial office. The space may have computer and building related data inside. FAI

This has been incorporated and satisfies the District. This plan was reviewed at the January 20th Educational Design meeting.

15 11/12/14 Custodial: (2) single toilets to be provided off of corridor. Showers are not required for custodial. FAI

This has been incorporated and satisfies the District. Showers were requested and added. This plan was reviewed at the January 20th Educational Design meeting.

November 12, 2014 Educational Meeting

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November 12, 2014 Educational Meeting16 11/12/14 Custodial: Provide a workshop area with power and hand tools. FAI


17 11/12/14 Custodial: Provide a break room with lockers. FAI


18 11/12/14 Custodial: (2) Washer/(2) dryer required for school use (custodial, cafeteria, other.) FAI This has been incorporated at the District's request.

19 11/12/14 Cafeteria: Locate the servery more central to main area of cafeteria. FAI

This has been incorporated and satisfies the District. This plan was reviewed at the December 23rd Educational Design meeting.

20 11/12/14 Cafeteria: Table storage to be combined for both schools with controlled access. FAI


21 11/12/14 Cafeteria: Provide an electronic display for the menu. FAIThis item has been incorporated into the technology and electrical scope

22 11/12/14 Staff Dining: Upper school staff room needs to be separated from the students at lunch. Relocate to provide more privacy. FAI to provide sketch of new location. FAI

The new location satisfies the District. This plan was reviewed at the December 23rd Educational Design meeting.

23 11/12/14 Auditorium: Large door required for materials access to stage. FAI This has been incorporated at the District's request.

24 11/12/14 Auditorium: The dressing rooms appear disconnected to the Auditorium., near the band room, would be more appropriate. FAI

The dressing rooms have been relocate. This plan was reviewed at the December 23rd Educational Design meeting.

25 11/12/14Video Lab: Noise isolation is criteria for the space to function properly. The current location may be too exposed and result in excess noise along with visual distraction due to the windows.

FAIThe Video lab has been relocated. This plan was reviewed at the December 23rd Educational Design meeting.

26 11/12/14 Video Lab: The video lab should have a computer/editing suite to accommodate the educational use of the space. FAI

The Video lab has been relocated. This plan was reviewed at the December 23rd Educational Design meeting.

27 11/12/14 PE Locker Rooms: The school shall provide FAI with required locker count & sizes. DistrictLocker size and distribution has been discussed and

incorporated into the plan.

28 11/12/14 PE Locker Rooms: School asked if team room can be closed off from the locker room? FAI response: not easily because of egress requirements, but will study further. FAI

The rooms will have doors for separation, but will not be locked due to code. This is acceptable by the District

29 11/12/14 PE Locker Rooms: The PE offices should have visual control of both the gym and locker area FAI


30 11/12/14 Media Center: A computer area shall be incorporated in the Media Center layout. FAI This has been incorporated at the District's request.

1 11/17/14 Lower School (PK-5) Administration: A bench with seating capacity for 6 shall be provided in the school entry vestibule FAI


2 11/17/14 Lower School (PK-5) Administration: A "bank teller" type window shall be provided between the entry vestibule and administration FAI








November 12, 2014 Educational Meeting3 11/17/14

Lower School (PK-5) Administration: Provide direct access to the Mail/Copy Room from the corridor for all faculty use without entering main office area. A kitchenette shall be incorporated into the space.

FAIThis configuration is no longer desired by the District. The copy area has been incorporated into Teacher's Planning

4 11/17/14 Lower School (PK-5) Administration: Provide a total of 3 offices: (1) Principal, (1) Vice Principal, and (1) space office FAI

These three offices have been located on the floor plans. The Vice Principal's office is located on the second floor.

5 11/17/14 Lower School (PK-5) Administration: Include swing gage to separate waiting area from offices for privacy FAI

The swing gate has been added to separate the waiting area from the office area.

6 11/17/14 Lower School (PK-5) Administration: Provide a locked record/file cabinet storage room FAI This has been incorporated into the current plan7 11/17/14 Nurse's Suite: Waiting area shall accommodate 4 chairs + nurse's desk FAI This has been incorporated into the current plan

8 11/17/14 Nurse's Suite: 3 cots stations will have curtain with track for privacy FAI


9 11/17/14 Nurse's Suite: Provide a connection to Guidance Office. FAIA direct connection is not required. The close proximity of the guidance office to nurse's satisfies the request

10 11/17/14 Guidance: Toilets are shared with Administration. A vestibule to access the toilet area, while separating the two office areas, will be provided. FAI

A door separates Administration from Guidance. Each office will have one toilet. This arrangement satisfies the District

11 11/17/14 Guidance: A group quiet corners shall be incorporated into the waiting area for students. FAI This has been incorporated at the District's request.12 11/17/14 Media Center: Current office space can be a work room/office. FAI This has been incorporated at the District's request.13 11/17/14 Media Center: A computer area shall be incorporated into the plan. FAI This has been incorporated at the District's request.

14 11/17/14 Media Center: School to provide number of volumes to FAI (JFK currently has 8,000-10,000) District 9,000 volumes are required at the PreK-5 Media Center.

15 11/17/14 PK-K Neighborhood: Communicating doors are requested between adjoining classrooms. FAI

This has been incorporated and satisfies the District. Showers were requested and added. This plan was reviewed at the January 20th Educational Design meeting.

16 11/17/14 PK-K Neighborhood: Relocate the egress stair to the east to provide a better grouping of the kindergarten classrooms and better access to playground FAI


17 11/17/14 PK-5 Classrooms: Base cabinet with sinks shall be provided in all PK, K and 1st Grade classrooms. Further discussion required for Grade 2 requirement. FAI


18 11/17/14 First Grade Neighborhood: School to determine if first grade should use play area to north District The first grade will use the larger play area on the south side

19 11/17/14 First Grade Neighborhood: Communicating doors requesting between classrooms. FAI


20 11/17/14 Upper School (6-12) Building Administration: A bench with seating capacity for 6 shall be provided in the school entry vestibule FAI


21 11/17/14 Upper School (6-12) Building Administration: A "bank teller" type window shall be provided between the entry vestibule and administration FAI This item has been incorporated into the plans

22 11/17/14 Upper School (6-12) Building Administration: The Mail/Copy room should have access without entering the main administration area FAI

The new location satisfies the District. This plan was reviewed at the December 23rd Educational Design meeting.






November 12, 2014 Educational Meeting23 11/17/14 Upper School (6-12) Building Administration: Provide a total of 3 office: (1) Principal, (1) Vice Principal, and (1) spare FAI This has been incorporated at the District's request.

24 11/17/14 Upper School (6-12) Building Administration: Provide a locked record/file cabinet storage room FAIA lockable record room has been incorporated into the guidance area

25 11/17/14 Guidance: Group seating areas with round tables and computer stations shall be incorporated into the plan. FAI This has been incorporated at the District's request.

26 11/17/14 Guidance: Toilets are shared with administration. A vestibule to access the toilet area, while separating the two office areas will be provided. FAI


27 11/17/14 6-8 Neighborhoods: FAI to plan for communicating doors between adjoining classrooms FAI This item has been incorporated into the plans

28 11/17/146-8 Neighborhoods: SPED OTPT on the first floor room does not have windows in the current layout. This space should be relocated near the current location to have main corridor access and exterior windows.

FAIThe OTPT room has been relocated. The new location satisfies the District and DESE

29 11/17/14 6-8 Neighborhoods: 6-8 Science rooms are disconnected from the STEAM commons in the current layout. FAI to adjust location and align with 9-12 science room above. FAI


30 11/17/14 6-8 Teacher Planning: 10 work stations shall be provided. FAI This has been incorporated at the District's request.

31 11/17/14 6-8 Teacher Planning: Lockable storage units shall be provided for all teachers within workrooms. FAI 20 lockable storage units has been accommodated

32 11/17/14 6-8 Teacher Planning: A copy area and kitchenette shall be incorporated into the space. FAI This has been accommodated33 11/17/14 9-12 Neighborhood: FAI to plan for communicating doors between adjoining classrooms FAI This item has been incorporated into the plans34 11/17/14 9-12 Neighborhood: (1) SPED Room for life skills shall have a washer/dryer. FAI This item has been incorporated into the plans35 11/17/14 9-12 Neighborhood: School to designate SPED rooms with changing tables District This will be the Compass Program (Life Skills) space36 11/17/14 9-12 Teacher's Planning: 10 work stations shall be provided. FAI This has been accommodated

37 11/17/14 9-12 Teacher's Planning: Lockable storage units shall be provided for all teachers within workroom FAI 20 lockable storage units has been accommodated

38 11/17/14 9-12 Teacher's Planning: A copy area and kitchenette shall be incorporated into the space. FAI This has been accommodated

1 11/19/14 Technology: The Owner will obtain info on TV Studio enabling requirements and provide to the design team. District

Requirements were discussed at the May 19,2015 Technology Meeting and have been incorporated into the project.

1 11/25/14 Central Office: The separation for the waiting area from office area requires better definition. FAI This has been incorporated at the District's request.

2 11/25/14Playfields: A wooded area, outside the wetlands, would be an appropriate location for shot put, javelin, and discus throw. This location will provide better supervision of all track and field activities by the coach. Waterman Design to provide a layout.

FAI


3 11/25/14 Playfields: ADA accessibility will require further development to fields and bleachers. FAI This item has been incorporated into the site plan

4 11/25/14Maintenance Shed: The location was discussed and opposite the loading dock would be ideal. FAI/Waterman to study, but it was noted, the wetland line might prohibit this as a potential location.

FAIThe maintenance shed was removed from the project at the April 1st PSBC meeting

5 11/25/14 Maintenance Shed: Further conversation is required for the materials and equipment stored in the shed. FAI

The maintenance shed was removed from the project at the April 1st PSBC meeting

November 19, 2014 Technology Meeting







November 12, 2014 Educational Meeting6 11/25/14 Concession Stand: FAI to study incorporating track equipment storage into concession stand. FAIThe item has been incorporated into the concession building and was presented at the 02/18 PSBC

7 11/25/14 Grade 1-5 Play Area: Two gates will be provided for access at the school side and public side of the enclosed area. FAI The second gate has been incorporated at the 1-5 play area

8 11/25/14 Grade 1-5 Play Area: The distance between the face of building and play area should be a minimum of 30 feet. FAI


9 11/25/14 Science - STEAM Commons: The ceiling can be designed to support experiments with pulleys, acceleration apparatus, and general display. FAI

A pipe grid has been incorporated at the ceiling level to support display and apparatus

10 11/25/14 Middle School Science Labs: One lab shall incorporate and exhaust hood. FAI Exhaust Hood has been provided

11 11/25/14 Middle School Science Labs: Connection to STEAM Common Space - The use of obscure glass or a pull-down shade was discussed. FAI

This window has been eliminated due to the fire wall separation between the two spaces

12 11/25/14 High School Science Labs: The physics lab shall be designated to the STEAM commons with the potential for a "drop-zone" balcony to below. FAI

This balcony has been eliminated due to the fire wall separation between the two spaces. The "drop zone" can be achieved at the 2nd floor link on the west side of the STEAM commons

13 11/25/14High School Science Labs: Pull down electrical feeds from the ceiling would be necessary for the program to function. This would be preferred over flush mounted electric floor boxes. FAI to follow up if mobile tables can be powered.

FAI Cord reels will be provided over tables. GGD

14 11/25/14 High School Science Labs: FAI to confirm the casters on mobile benches can be properly locked and are stable. FAI

FAI discussed casters and gliders. Per discussion with

PSBC on 9/2, casters are acceptable.

15 11/25/14 High School Science Labs: FAI to look into a portable water tank that can be integrated into the mobile lab table FAI TDA does not recommend portable water tanks.

16 11/25/14 High School Science Labs: An ice machine would be useful in the science prep space. FAI

This item will be added to the equipment list for the science labs. A potable water connection and floor drain will be added. GGD

17 11/25/14 Robotics: FAI to study incorporating fixed computer stations in the space. FAI13 fixed computer stations have been incorporated into Robotics

18 11/25/14 Robotics: An air compressor would be useful in the workshop to clean parts FAIThis item will be added to the equipment list. Space will be allocated and electrical provided

19 11/25/14 Robotics: FAI to provide a storage strategy for robotics active projects, sensitive electronics, etc. FAI A locked closet has been provided

1 12/2/14 PK-5 Academic Wing Administration: School would like mailboxes outside of administration space for easy access for teacher's and less congestion within Admin suite FAI


2 12/2/14 PK-5 Academic Wing Administration: A Records Room shall be provided for secure files. FAI


3 12/2/14 PK-5 Academic Wing Administration: Copiers are require for the following: (1) admin, (1) guidance, (1) teacher's planning FAI This item has been incorporated

4 12/2/14 PK-5 Academic Wing Administration: Assistant Principal to be relocated to 2nd floor for additional support and supervision FAI


5 12/2/14 PK-5 SPED: Fixed computer locations to be studied in SPED rooms. FAI

December 2, 2014 Educational Meeting






November 12, 2014 Educational Meeting6 12/2/14 PK-5 SPED: Provide communicating doors between rooms for increased supervision FAI This has been incorporated at the District's request.

7 12/2/14 PK-5 SPED: Add partitions (equipment item) for testing up to 8 students. Rooms to be determined. FAI

8 12/2/14 PK-5 SPED: Options for sound amplification systems in SPED rooms to be studied. FAIThis item will be added to the technology equipment list for designated SPED rooms.

9 12/2/14 6-12 Academic Wing Administration: School would like mailboxes outside of administration space for easy access for teacher's and less congestion within Admin suite FAI

The pass-through mail boxes has been incorporated adjacent to the teacher's workroom and assistant principal's office at the second floor.

10 12/2/14 6-12 Academic Wing Administration: A Record Room shall be provided for secure files. FAI This has been accommodated

11 12/2/14 6-12 Academic Wing Administration: Copiers are required for the following: (1) admin, (1) guidance, (1) teacher's planning FAI This item has been incorporated

12 12/2/14 6-12 Academic Wing Administration: Assistant Principal to be relocated to 2nd Floor for additional support and supervision FAI This has been incorporated at the District's request.

13 12/2/14 Nurse (6-12): Provide an enclosed office space for the nurse's desk, file cabinet, and lockable storage FAI


14 12/2/14 Nurse (6-12): Provide a visual connection to cot area and waiting area FAI


15 12/2/14 Nurse (6-12): A refrigerator/freezer is required within the suite FAI This has been incorporated at the District's request.16 12/2/14 Nurse (6-12): 3 cots required with sliding curtain separation FAI This has been incorporated at the District's request.

17 12/2/14Classrooms (6-12): Storage cabinets on casters will provide greater flexibility in a classroom. This was discussed and rooms shall be designed to be flexible, but fixed storage may be necessary. FAI is study classroom storage strategy further

FAIFixed full height wardrobe, general storage, and base cabinets have been incorporated at each classroom

18 12/2/14 Classrooms (6-12): Teachers will need a location for coats, project materials, and personal items. Students rent textbooks and will require a space for transactions. FAI

Fixed full height wardrobe, general storage, and base cabinets have been incorporated at each classroom to accommodate materials.

19 12/2/14 COMPASS SPED (LIFE SKILLS): A washer/dryer and a single bed (FFE item) is required for teaching the life skills program FAI This item has been incorporated into the plans

20 12/2/14 COMPASS SPED (LIFE SKILLS): A lift for hoisting students to a changing table is required. FAI to study proper clearances. FAI

21 12/2/14 Community Wing Physical Education (6-12 Gymnasium): Suspended floor mats (hoisted to ceiling) to be studied as a storage strategy FAI

A ceiling hoist system has been incorporated into the

upper school gymnasium.

22 12/2/14 Community Wing Fitness Room: Incorporate a space for yoga, meditation, other activities for 20 students. Provide dividing curtain or moveable wall for privacy. FAI

The space for 20 students w/ curtain has been accommodated in the fitness room. Curtain will be

omitted to allow supervision.

23 12/2/14 Community Wing Fitness Room: The school to provide FAI with a list of desired fitness equipment for space layout purposes District

24 12/2/14 Community Wing Fitness Room: FAI to provide anchors for boxing bags and other equipment that must be suspended. FAI Steel strong points have been provided

1 12/9/14 Academic Wing Interior Materials - PK-5,6-12 Corridor Walls: Color and texture on PLAM panels requires further conversation FAI

Plam options have been discussed at the Interiors Working Group meetings.

2 12/9/14 PreK-5 Admin, Guidance Suite, Gym: 1 office to be relocated to second floor (Asst. Principal) with secretary. Locate near main stairs for supervision. FAI This item has been incorporated into the plans

December 9, 2014 Educational Meeting






November 12, 2014 Educational Meeting3 12/9/14 PreK-5 Admin, Guidance Suite, Gym: Staff/teacher's mail boxes to be accessed from main corridor, not within the suite. FAI

This has been accommodated at the second floor adjacent to the Teacher's Room

4 12/9/14 PreK-5 Guidance: Provide waiting "hang out" space for students. Approximately 8 students. FAI

5 12/9/14 PreK-6 Gymnasium: Storage shall be built along west wall of gymnasium approximately 3' deep with easy access FAI


6 12/9/14 PreK-6 Gymnasium: 2 coaches in the office. Provide a toilet and shower. FAI This item has been incorporated into the plans

7 12/9/14Custodial (All School): The office space and break room need to be developed within large custodial area. This office shall be located off of the service corridor with a window to the loading area for supervision.

FAI


8 12/9/14Custodial (All School): A dedicated wood working area shall be incorporated into the plan with a workbench approximately 3' deep by 15' long. This room shall be located near the corridor to support use by the robotics/drama program.

FAI


9 12/9/14 Custodial (All School): Custodial closets need to be distributed for convenient access at all levels throughout the wings. Shelving and mop sinks required at all stations. FAI

Custodial closets have been distributed throughout the plan to support the first and second floors of each wing

1 12/11/14 PK-5 Cafeteria: Teacher's Dining shall have direct access from the cafeteria space, not the servery area as currently shown FAI This has been incorporated at the District's request.

2 12/11/14 PK-5 Cafeteria: A resilient or rubber flooring material to be proposed in lieu of porcelain tile FAIThis item was requested in the educational meeting and review at the PSBC

3 12/11/14 6-12 Cafeteria: Digital LED signs to be incorporated to display menu offerings. FAI This item has been incorporated into the plans

1 12/16/14 Playing Fields: Additional crosswalk needed along East side of building allowing gym classes easier access to fields. FAI This has been incorporated at the District's request.

2 12/16/14 Playing Fields: A more central location of the concessions is needed so that both football and baseball fields can access it. Small plaza required for concessions. FAI

The location has been adjusted to be more central and was presented at the 02/18 PSBC

3 12/16/14Playing Fields: Dan Moriarty notes that a housing development south of the football field may develop in the future which means a 6' fence should wrap around the entire track so kids do not walk through the woods and onto the field.

FAI

Fencing was discussed at the 02/13/15 Athletic Sub-Committee meeting. A 6'-0" high fence will regulate access to the field. Refer to the Athletic Sub-Committee meeting notes dated February 13, 2015

4 12/16/14 Playing Fields: Also include a 4' high fence along the north side of the field to discourage encroaching, 4' fence does not need to wrap entire field. FAI

The extent of fencing was determine at the Athletic Sub-Committee on March 27, 2015

5 12/16/14 Playing Fields: Flip the location of the javelin and shot put so that javelin is aimed towards woods. FAI

The javelin has been flipped and was reviewed at the January 20th Educational Design meeting.

6 12/16/14 Site Lighting: Build in length of conduit for future night games FAI This has been accommodated

7 12/16/14 Entry Plazas & Walkways: Granite curbing at all curves, concrete curbing at all straightaways. Patti would like granite everywhere, how much additional cost? FAI

Granite curbing at all drives and parking areas is throughout the site

8 12/16/14 Entry Plazas & Walkways: D. Moriarty asks if the school can emergency evacuate to parking lot north of the school at St. Joe's site? (simple swing gate with crushed stone) FAI

An access road and gate has been incorporated at this location

9 12/16/14 Entry Plazas & Walkways: The question about if the school should have 1 large flagpole or 2 smaller flagpoles (1 at each entrance)? No decision has been made. FAI

Two flagpoles will be provided, one at the main campus entry and the second at the stadium.

10 12/16/14 PK-5 Art Rooms: Provide 2 large slop sinks (plaster traps) and hand wash sink, opposing walls if possible. FAI

Sinks have been located on the north and east walls of the art rooms

December 11, 2014 Food Service Meeting

December 16, 2014 Playground and Educational Meeting






November 12, 2014 Educational Meeting11 12/16/14 PK-5 Stage at Cafeteria: Provide elevator stop at stage floor height in place of ramp FAI This has been incorporated at the District's request.

12 12/16/14 6-12 Band/Music: Practice rooms to be accessed off of Band Room only FAIThis plan was reviewed at the January 6th Educational Design meeting and is acceptable.

13 12/16/14 Auditorium: A request for a 15 person orchestra area is required. (Partial thrust stage on either side of stage), no pit FAI

A stage extension system was proposed and acceptable

by the district to accommodate a 15-person ensemble.

14 12/16/14 Auditorium: Continuous rake up to second floor is preferred FAIThis plan was reviewed at the January 6th Educational Design meeting and is acceptable.

15 12/16/14 Auditorium: School will use chorus risers. (Can they be stored under stage with thrust stage?) FAI There is no storage under the stage.

1 12/23/14 PK-5 Media Center Walls: FAI to explore further the use of wood/other material to represent texture. FAI

Wood has been provided in the reading area. Wall graphics with images and/or text will provide a unique opportunity for accents

2 12/23/14 PK-5, 6-12 Gymnasium Walls: Painted color accent wall with "Holbrook / Bulldogs", location TBD FAI

This item has been located and documented on the interior elevation of the gymnasiums

1 1/6/15

Auditorium: It was discussed during a drama production; a small music ensemble can be accommodated on the right or left of the stage apron, with expansion onto temporary stage extensions. FAI asked the school to provide the number of band members to be accommodated. 12 members were discussed. FAI to provide sketch accommodating 12 band members on the side of the stage.

FAIA stage extension system was proposed and acceptable

by the district to accommodate band members.

2 1/6/15 Auditorium: FAI was asked if the theatrical lighting could be LED. FAI to confirm if LED lighting can be used for theatrical lighting. FAI

Theatrical lighting can be LED. This project will utilize LED for 50% of the theatrical lighting package.

3 1/6/15Auditorium: The auditorium will have a projection screen. The projector will be mounted to the underside of the catwalk. The school would like the screen to drop on the house side of the main curtain. FAI to verify exact location of the screen.

FAIThe projector will be mounted outside the control booth above the glass with a wall mount bracket.

4 1/6/15 Auditorium: FAI to study if the cafeteria and gymnasium could accommodate "spill-over" of the auditorium through the use of A/V. FAI

Audio output from the Auditorium sound system will be fed directly to the Cafeteria and the Gymnasium. An IPTV system will be provided allowing signal originating in the TV Studio to be broadcast to projectors in the Gym and the Cafeteria. There will also be a single portable camera and encoder included with the IPTV system that could be used to capture and broadcast content from one location. TV Studio camera locations in all spaces will be coordinated with the Owner at the next IT meeting scheduled for May 11. Tie-lines will be provided from those locations to the TV Studio.

5 1/6/15 Miscellaneous - Grades 3-5 Rooms: The school asked the design team to provide utility room with sink and shelving to support academic activities. FAI This has been incorporated at the District's request.

January 6, 2015 Auditorium Meeting

December 23, 2014 Interior Materials Meeting







6 1/6/15

Miscellaneous - Grade 6-12: The school proposed a photography room near the art room. FAI noted this would be a new program resulting in a space reduction of the art rooms by approximately 100 sf. FAI/GGD to study building systems required for the space. It was decided to continue the conversation at next week's meeting with GGD (MEP consultant.)

FAI This has been incorporated at the District's request.

7 1/6/15 Miscellaneous - Grade 6-12: Town meetings or other events held in gymnasium would require a padding system to protect the wood floor. FAI This item will be coordinated with FFE

8 1/6/15Miscellaneous - Grade 6-12: Add a communicating door between Compass Room and Life Skills Room. The school noted that the Compass Room can be accessed directly from Life Skills.

FAI This has been incorporated at the District's request.

1 1/13/15MEP Overview - Electrical (Site): All exterior lighting will be LED. Lighting is composed of tall roadway and parking lot fixtures, pedestrian scale walkway fixtures, and exterior building mounted fixtures. FAI and GGD to provide concept for any exterior accent lighting.

FAIThe exterior lighting concept is documented in the Design Development package released on April 7th

2 1/13/15

MEP Overview - Electrical (Site): Future athletic field lighting to support evening games is not currently provided. Provisions are made with NEMA enclosures for power near the complex. A discussion of other provisions expanded to include empty conduits with hand pull boxes on the north side of the multi-purpose field would be to avoid disturbing the bleacher area and associated walkways in the future. Electrical conduit on the south side of the multi-purpose field could be achieved in the future by digging up the earth. FAI and GGD to explore these provisions for further discussion.

FAILighting for the Multi-Purpose field was incorporated into the project at the April 1st PSBC meeting

3 1/13/15MEP Overview - Electrical (Site): School will review further, but may want to consider adding sports lighting under an Alternate. This is currently not in the work scope and will require a separate design. Pull boxes and empty conduits will be provided at each pole under base bid.

FAILighting for the Multi-Purpose field was incorporated into the project at the April 1st PSBC meeting

4 1/13/15 MEP Overview - Electrical (Building): GGD confirm theatrical lighting can be LED. This was a follow up question to the January 6 design meeting. FAI

Theatrical lighting can be LED. This project will utilize LED for 50% of the theatrical lighting package.

5 1/13/15 MEP Overview - Electrical (Building): GGD to send the school the typical maintenance program for generator. FAI

6 1/13/15 MEP Overview - Electrical (Building): Scoreboards quantity and locations requires further conversation. FAI

There are 2 scoreboards in the 6-12 gym and 1 scoreboard in the PK-5 gym. Locations have been coordinated with the school.

7 1/13/15MEP Overview - Fire Protection (Building): The school asked if the computer/electronic rooms have a "safe-guard" system in place. GGD responded with the option of a double interlocked Pre-action system.

FAIThe pre-action system is located in the MDF room as described in the February 3, 2015 meeting notes

8 1/13/15MEP Overview - Mechanical (Building): Air-conditioned spaces were discussed. The school would like air conditioning added to the SPED life skills classroom. FAI/GGD to study the appropriate system for that room.

FAI Air-conditioning has been provided in this room

9 1/13/15MEP Overview - Mechanical (Building): Maintenance program for the RTU and other equipment was discussed, i.e. changing filters, other. GGD to provide a summary of the anticipated maintenance program to the school.

FAIThe maintenance program information was provided at the March 18th PSBC meeting

January 13, 2015 MEP Systems Meeting






November 12, 2014 Educational Meeting10 1/13/15

MEP Overview - Proposed Photography Room: This room would require a dedicated exhaust fan and a dedicated neutralization tank similar to the science labs. FAI stated they would track this added equipment in the Design Development cost estimate.

FAI This item has been incorporated into the project

11 1/13/15

MEP Overview - Maintenance Shed: An electric unit heater will be added for comfort only in this space. If the maintenance shed is to accommodate vehicles, additional provisions will be required i.e. catchment tank for vehicle run-off, additional monitoring devices such as smoke and carbon monoxide, and an exhaust air system. FAI/GGD can price these additional systems as an alternate in the Design Development cost estimate.

FAIThe maintenance shed was removed from the project at the April 1st PSBC meeting

1 1/20/15

Custodial Area: The wood shop was added to the plan. Students will use the space, but ownership is by facilities. Card access at the hallway door is required. Fire student safety, GGD to study options to control electricity to the equipment, i.e. "no power unless turned on by supervisor's card or key."

FAI

A key switch will be provided at Teacher's Station to kill power in addition to the emergency power off, EPO stations. GGD

2 1/20/15Administration (6-12): The second floor location of the assistant principal with secretary was acceptable. This location is at the top of the main stair to maximize supervision. FAI to study placement of office window for additional supervision and natural light.

FAI

3 1/20/15 Playing Fields: The school requested further study of the softball field to improve orientation. Waterman Design to provide options. FAI

A new option with proper orientation was reviewed and discussed at the Feb. 13 Athletic sub committee meeting

1 2/3/15The parking area adjacent to and north of the PK-5 academic wing will need to accommodate a fire truck. Waterman Design / FAI to study the width of the ingress and egress from this parking lot.

FAI

Waterman Design has studied and confirmed the ingress and egress of this parking area can accommodate the fire truck as currently designed

2 2/3/15The parking area opposite the "multi-purpose field" and to the west of the 6-12 academic wing will need to accommodate a fire truck. Waterman Design / FAI to study the width of the ingress and egress from this parking lot.

FAI

Waterman Design has studied and confirmed the ingress and egress of this parking area can accommodate the fire truck as currently designed

3 2/3/15

The north/east corner of the access drive near the loading dock works well as a staging area with convenient access to the water entrance room and a 4" Storz pipe fire department connection. Waterman Design / FAI to study the widening of the drive to provide a "pull off" zone for the fire truck. A hydrant should be located in this general area approximately 75'-0" from the Storz connection.

FAI These items have been incorporated into the project

4 2/3/15 Waterman Design to develop a striping and lane designation plan to review with the fire department at a future meeting. FAI

5 2/3/15FAI to study access to the various roof levels by ladder truck. FAI will study using the current 75'-0" ladder truck and the potential 100'-0" future ladder truck. Ladder trucks must meet NFPA requirements.

FAIThe 75'-0" ladder truck was studied and can reach the multiple roofs areas including the gymnasium roof

6 2/3/15 The school will be used as a warming shelter. A diesel generator will be provided. GGD will provide a list of emergency loads to be connected to the generator. FAI

7 2/3/15 The gym will have spot detectors. GGD will review the use of beam detectors if feasible as the job progresses. FAI

February 6, 2015 Early Bid Package Meeting

February 3, 2015 Fire Department Meeting

January 20, 2015 Educational Meeting






November 12, 2014 Educational Meeting1 2/6/15 Site Items: Waterman to develop a parking layout for central office and graphically indicate the

existing service access to the east side of the building for continued use. FAI

A temp parking and service access plan has been completed by Waterman and incorporated into the early site package.

2 2/6/15Site Items: Temporary lighting is required for the parking lot and roadway. Wood "telephone type" posts will be used in lieu of post and bases that require a long lead time. GGD to study photometric and provide light locations

FAIA lighting layout has been completed by GGD and incorporated into the early site package.

3 2/6/15 Site Items: The existing school sign along S. Franklin Street to be relocated. Waterman to determine location.' FAI

The relocated school sign is shown on ESP-01 in the Design Development package dated April 7th

4 2/6/15Site Items: The construction access road will be accommodated on the north side as previously proposed and separated from the main school access with a fence and jersey barriers. Consigli to study final location for construction trailers.

Consigli

Confirmed. The revised location for construction trailers shown on the Site Enabling Drawings is acceptable to the CM

5 2/6/15Site Items: A gravel access road with slide gate was requested on the north property line between the Holbrook school site and St. Joseph's school. Waterman to indicate location on site plan.

FAIThe access road and gate have been incorporated into the site plan

6 2/6/15 Building Items: Structural to provide typical details for CMU and steel penetrations. BBC to carry number of penetrations to be coordinated at a later date. FAI

This detail has been provided in the Early Steel and Foundation package

7 2/6/15 Building Items: Design team to strategize locations to mount devices i.e. electrical boxes, FEC panel, etc. to avoid running conduit in the load bearing CMU block. FAI

Devices have been primarily located in built-out walls

throughout finished spaces. There are approx. 15

devices requiring conduit during wall installation.

8 2/6/15 Building Items: Consigli suggested investigating if "Geofoam" blocks used to infill under the auditorium slop seating section. BBC to review. FAI

The use of Geoform has been incorporated in the Early Steel and Foundation package

1 2/13/15Football/Soccer Field: The Committee is interested in providing lights for the field. The Committee will research grants and other funding sources to determine if lighting can be included in the scope of the project.

District

February 13, 2015 Athletic Fields Working Group Meeting







2 2/13/15 Football/Soccer Field: Research permanent (tufted) lines for all sports on field. FAI

There are four (4) types of sports field line markings for synthetic turf fields, including “tufted” lines, “inlay” lines, permanently painted lines, and temporary painted lines. Tufted lines are colored turf fabric integrally woven into the panels at the factory during the manufacturing process. These lines represent the most permanent line types and are typically limited to those parallel or perpendicular to the turf panel layout (no curves). Inlay lines involve cutting the turf panels and weaving a separate line of colored turf to the underside of the main turf panels. These line types are also permanent, however they create additional seams in the field and may require maintenance over time. These lines are typically utilized for field markings, graphics/logos, and any lines that cannot be readily tufted by the factory. Permanent or temporary painted lines require the most maintenance and are typically utilized when a sport is added to the field program post-construction. The actual types of line markings that can be tufted may vary depending on the final turf system selected.

3 2/13/15 Football/Soccer Field: The Committee asked if pole vault facilities are required to host MIAA events. WDA will call MIAA to determine. FAI

After discussions with MIAA, pole vault facilities are strongly recommended for new construction. There is a precedent for hosting an event at locations without pole vault facilities. However, in these instances, the event must be temporarily postponed until a suitable off-site pole vault facility can be utilized to complete the event. This is very inconvenient and undesirable for the MIAA.

4 2/13/15 Baseball/Softball Fields: Research temporary versus permanent protective netting for the baseball outfield. FAI

It was determined that for maintenance and safety purposes, a permanent net is recommended.

5 2/13/15Miscellaneous: The Committee requests irrigation for the front entrance lawn area along with the baseball and softball fields. Mr. Kovacs explained that FAI will review the requirements for LEED points to determine if irrigation may be provided and in which locations.

FAIDue to LEED considerations, irrigation has currently been limited to the baseball and softball outfields.

6 2/13/15

Miscellaneous: The Construction Manager has determined that the proposed grade of the site must be raised to reduce/eliminate the need to export common fill off-site. The Committee requests that WDA prepare multiple options showing different areas of the site to elevate in order to accomplish this goal. The Committee requests the opportunity to review these options at the next meeting.

FAI

WDA revised the site grading plan as necessary to achieve an approximate balance between cut and fill areas for common fill material only (excludes stripped loam). The “balanced” cut/fill has been further confirmed by Consigli Construction.

1 2/18/15 Facilities Floor Plan Review: Verify if temperate water heater is located in a custodian closet and increase size or relocate to a different space. FAI Water heater is not provided in Janitor's Closet. GGD

2 2/18/15 Facilities Floor Plan Review: Create a standard core section for toilets? FAI Risers will be provided on plumbing drawings. GGD

3 2/18/15 Facilities Floor Plan Review: Kitchen grease trap location? FAIInterior grease interceptors will be provided at 3-bowl sink, kettle drains, and dishwasher. GGD

February 18, 2015 Facilities Meeting






November 12, 2014 Educational Meeting4 2/18/15 Facilities Floor Plan Review: Verify the main electrical and mechanical rooms are sized appropriately. FAI

These spaces are appropriately sized. Refer to the Design Development package dated April 7th.

5 2/18/15 Facilities Floor Plan Review: Book storage for each school - school to provide the amount of shelf space needed to store books District

FAI and the District reviewed all storage areas. There is adequate accommodations for books.

6 2/18/15 Facilities Floor Plan Review: Fred asked "Where are HVAC unit disconnects? Within the units?" FAI Electrical plans call for external disconnect switches. GGD

1 2/18/15 DPW Meeting Site Review: What is the snow coverage on this site? Typical for Holbrook - is this statistic available? Shawn will check. FAI

2 2/18/15 DPW Meeting Site Review: The 60% CD set will have verification of all public agencies including MASSDOT for work on Route 37. FAI

3 2/18/15 DPW Meeting Site Review: MassDOT notifications will be by letter from Town, they manage South Franklin Street so permitting is not required. FAI

4 2/18/15 DPW Meeting Site Review: 60% CDs should be filed with MassDOT for notifications. FAI

1 2/18/15 Logistics Meeting Site Logistics: The existing school sign will need to be relocated - verify electrical connection and base. FAI

The relocated school sign is shown on ESP-01 in the Design Development package dated April 7th. Power requirements have been indicated..

2 2/18/15 Logistics Meeting Site Logistics: Will there be cameras at the temporary parking lot? FAI There are no cameras in the temporary parking lot

3 2/18/15Logistics Meeting Site Logistics: Consigli indicated they are not sure how making the electrical contractor responsible for diffing their own trenches would work. They prefer to give it all to the site contractor. Verify with GGD.

FAI Item closed at 5/20/15 Logistics Meeting

4 2/18/15 Logistics Meeting Site Logistics: Waterman to get confirmation from GSI to determine if the cut soil can be used on site as common fill. FAI

A top soil reuse letter was incorporated into the March 18th PSBC meeting package

1 2/18/15 Police Plan Review School Security: The Chief asked "Will there be an overnight security person on the construction site?" Consigli to determine. Consigli

Consigli is not planning to providing overnight security personnel on the construction site

2 2/18/15 Police Plan Review School Security: The Chief asked "Does the construction road have a gate closer to the street to prevent access after hours." Consigli to determine gate location. Consigli

No the gate has been set back into the site to allow for the swing of the trucks

3 2/18/15 Police Plan Review School Security: The Superintendent asked "Is a machine for background checking going to be used for the construction site and ultimately for the school?" i.e. "Raptor" FAI

Edvance to provide visitor identification system per

discussion with PSBC on 9/2.

4 2/18/15

Police Plan Review School Security: The Chief asked "Can the school cameras be tied into the police station directly to show up on the monitor in the police station lobby? Network connections and mobile device connections for school cameras?" FAI to confirm with Edvance.

FAI

5 2/18/15 Police Plan Review School Security: The Chief indicated he was proposing to relocate the MBTA bus stop and cross walk this summer - move bus stop about 300 feet north. FAI

Nitsch does not require bus stop to be moved. If

desired, town can request independently.

February 18, 2015 DPW Meeting

February 18, 2015 Logistics Meeting

February 18, 2015 Police Department Meeting







1 3/2/15Central Office Review: A locked door at the entry vestibule with a buzz system is currently planned. Further conversation required if a locked door with buzz system at the interior door between the Central Office and the school is necessary.

DistrictBuzzer system is required at both doors and has been

incorporated into the plans.

2 3/2/15 Central Office Review: A follow up meeting with the student representatives will occur in June. FAI This meeting occurred on June 2,2015

1 3/4/15 Logistics - Construction Site Logistics: Mike Dowhan suggested that access road parking should be reviewed with the local fire department FAI Item closed at 5/20/15 Logistics Meeting

2 3/4/15Logistics - Construction Site Logistics: There will only be minor delivery traffic to the site during the summer. Mike Bolger will make sure he orders all larger deliveries prior to Consigli taking over the access entry.

District Item closed at 5/20/15 Logistics Meeting

3 3/4/15 Logistics - Construction Site Logistics: Patty asked about when and where the new entry signage was going to go. This needs to be worked out relative to the temp parking location. FAI Item closed at 5/20/15 Logistics Meeting

4 3/4/15

Logistics - Construction Site Logistics: Joel noted that the June 2017 graphic shows a single road into the new school site. The team will need to work out a new entry configuration that provides separate ingress and egress roads. This arrangement will be in effect from June 2017 until the spring of 2018.

FAIThis plan was completed and incorporated into phasing

plans.

5 3/4/15

Logistics - Construction Site Logistics: Joel suggested it might be good to have a presentation of the proposed construction activity to the school staff prior to this summer to inform the school of what will be occurring. Patty said it would be great to have the presentation to the staff. Patty to coordinate.


6 3/4/15Logistics - Construction Site Logistics: FAI to verify with Nitsch if the existing gas line shown under the new access drive can survive the heavy traffic from construction vehicles. What would be required to protect it?

FAIExisting 4" gas service main will be replaced by Columbia Gas due to lack of existing depth of cover. GGD

7 3/4/15Logistics - Construction Site Logistics: Patty asked whether cameras would be used for surveillance of the construction site. Consigli indicated it was not determined if any cameras would be used.

ConsigliConfirmed. Consigli is not planning to install security cameras onsite

8 3/4/15 Logistics - Construction Site Logistics: Nitsch to determine the "black-out" schedule for construction deliveries based on traffic peaks and send this information in written format. FAI Item closed at 5/20/15 Logistics Meeting

9 3/4/15

Logistics - Construction Site Logistics: Off-site contractor parking needs to be determined. If town property, such as the nearby town fields, were to be used this would need approval from the Board of Selectmen. Dan would write a letter to the Board for permission. The same process would be necessary for potential off-site staging areas owned by the Town.

Consigli

Dan has confirmed the use of the Town Fields for temporary contractor parking and staging during the summer months. Consigli has also submitted a letter requesting use of the parking lot at the Knights of Columbus during the 2015-2015 & 2016-2017 school years

10 3/4/15 Logistics - Construction Site Logistics: FAI to verify the extent of electrical requirements on the Early Bid Package CMU walls FAI Item closed at 5/20/15 Logistics Meeting

11 3/4/15 Logistics - Construction Site Logistics: GSI to send a written confirmation that the on-site below grade glacial till can be used as common fill on site. FAI will follow up with GSI. FAI

A top soil reuse letter was incorporated into the March 18th PSBC meeting package

March 2, 2015 Students Meeting

March 4, 2015 Logistics Meeting







12 3/4/15

Logistics - Construction Site Logistics: The town will determine what to do with the excess topsoil. This will be determined by the Board of Selectmen. The Town will need to tell Consigli when the town can receive it, where to deliver and dump it, as well as how much the town wants.


1 3/18/15 Logistics - Specifications: Joel indicated that SMMA will request the Prevailing Wage Rates from the Division of Occupational Safety for the various bid packages. SMMA

The Prevailing Wage Rates will be included into the project specifications.

2 3/18/15Logistics - Off-Site Parking: Dan verified that the St. Joseph's School would allow overflow parking for school staff during the summer. Joel requested Dan to have the school provided a letter documenting this approval.


3 3/18/15Logistics - Off-Site Parking: Joel requested Mike Dowhan to review the restricted site plan layout due to construction activities with the local fire department to confirm they will be able to safely access the site and building.


4 3/18/15

Logistics - Site Access: The potential solution was noted as not being as safe as originally recommended by the Nitsch Engineering traffic report, which indicated that separate ingress and egress works best. Mike Dowhan will consider the solution with more separation between the ingress and egress. This might look like using the original entry and then crossing over the temp parking lot to the new entry road. Nitsch will review the new proposal. Consigli will need to comment on how the new proposed traffic flow works with the on site construction activities.

FAIThis plan was completed and incorporated into the

phasing and site plans.

5 3/18/15 Logistics - Site Access: Nitsch needs to provide an update on the existing as line protection. FAIExisting 4" gas service main will be replaced by Columbia Gas due to lack of existing depth of cover. GGD

6 3/18/15Logistics - Site Security: Consigli confirmed that they will need an off-site location for staging and parking. Consigli will draft a formal letter requesting permission to use either the town fields or possibly the Knights of Columbus.

Consigli

Dan has confirmed the use of the Town Fields for temporary contractor parking and staging during the summer months. Consigli has submitted a letter requesting use of the parking lot at the Knights of Columbus during the 2015-2015 & 2016-2017 school years

7 3/18/15

Logistics - Bearing Wall Coordination: FAI will coordinate with GGD quantity of bearing wall penetrations for electrical and mechanical work. Consigli to include the quantity of the penetrations in the Masonry Bid Packages. The intent would be not to include any electrical work within the CMU bearing walls to avoid electrical contractor coordination in these walls.


8 3/18/15 Logistics - Topsoil: Consigli to provide a written analysis for Dan to query the Board of Selectmen for their preference for the amount and destination of site topsoils. Consigli

Town has confirmed that they do not want any of the excess topsoil. The site contractor will therefore own any excess soil (and removal there of) at the completion of the project

9 3/18/15Logistics - Temp Retaining Walls: Mike Dowhan to review with Consigli the makeup of the temporary site retaining walls between the existing school and the new higher new school site platform.









1 3/25/15Construction Site Logistics: Site Bid Package - FAI and Consigli to coordinate EBP Specification sections for Division 0 and Division 1. Incorporate all Contract requirements into the General Requirement sections as necessary.

FAI

ConsigliComplete

2 3/25/15 Construction Site Logistics: Site Bid Package - FAI to confirm Structural Engineer is aware of the Acid Neutralization Tank put at the first floor slab. FAI

The area for the tank has been accommodated for at the first floor. Refer to Structural Bid Package

3 3/25/15Construction Site Logistics: Site Access - Mike Dowhan to confirm with local fire department that the proposed construction site access is adequate for the fire department to the existing school.

FAIThe construction access was reviewed and is acceptable by the fire department on May 18, 2015

1 3/27/15

Football/Soccer Fields & Athletic Track Lighting: The OPM recommended that proposed light pole bases be designed to accommodate a light pole with a base plate/anchor bolt connection. The OPM requested that WDA identify a base design that will be suitable for products from multiple lighting manufacturers since the design of the bases must not be proprietary per MSBA regulations for public bid projects.

FAILight pole base has been designed for multiple

manufacturers. (Details 1/E-0.06 and X/L-19)

2 3/27/15 Football/Soccer Fields & Athletic Track Lighting: FAI requested that WDA confirm that sports field lighting does not negatively affect LEED requirements. FAI

Per LEED requirements -Track lighting must be on a timer and off by 11:00pm

3 3/27/15 Football/Soccer Fields and Track & Field Sports Area: The OPM requested that WDA clarify which field lines are to be tufted, inlaid and/or painted. FAI

4 3/27/15 Football/Soccer Fields and Track & Field Sports Area: the Committee requested that WDA explore the potential for installing permanent reference marks for future additional field sports. FAI

5 3/27/15

Baseball/Softball Fields: The District requested that WDA explore a taller outfield fence at left and right field to increase the actual distance a ball must travel to achieve a home run. The District will provide WDA with the actual fence height required to achieve this home run distances (approximately 12 feet).

District

The right field line has been extended to 325 feet as shown on the 60% Construction Document package. The left field line remains at 12 feet

6 3/27/15 Miscellaneous: The OPM requests that all project elements that require relief from local zoning be listed separately and clearly articulated for the Planning Board submission. FAI

Projects elements that require relief from zoning were discussed at the Planning Board hearing on May 19, 2015.

1 4/1/15Incoming Electrical and Communications Services: GGD will call in second work request number for demolition of existing Poles #23-4 t through #23-8 in the way of early bid construction. Demolition work request number has been assigned as #19105270.

FAI Complete. GGD

2 4/1/15

Incoming Electrical and Communications Services: NGRID will provide new primary cables and new 1,000 kVA transformer. GGD will revise load breakdown to reflect the addition of sports lights for the football field, and conduit provisions for future sports lighting for baseball and softball fields.

FAI

These items have been incorporated into the

documents, and NGRID has been notified of revised

loads.


April 1, 2015 Site Utility Company Meeting

March 27, 2015 Athletic Fields Working Group Meeting







1 4/3/15

Columbia Gas: Gas service on north side of site is believed to be a 4" plastic main. Typical depth of installation of a 4" plastic main is 36" below grade. Columbia Gas will confirm depth via original work order for installation. If depth cannot be determined from work order then Columbia Gas will determine depth in field. Columbia Gas to report back to design team during week of 4/6. (Follow-up from Seth Kruger 4/6: I'm looking over the installation work order for the 4" plastic gas service to the High School. The installation depth of the service was 2'-6". I'd like to see a section of the construction driveway before I approve the depth is adequate. Chris, would you be able to provide me with that? Please confirm that no grade changes will take place in this area, specifically lowering of the grade. Thank you, Seth Krueger, Associate Engineer, Columbia Gas of Massachusetts.

FAI

Existing 4" gas service main will be replaced by Columbia Gas due to lack of existing depth of cover. New 6" gas service main will be installed. New 6" line will supply both the existing school and new building. GGD

2 4/3/15

If cover over existing 4" plastic main is inadequate, there are two potential options. (Option 1 would be to excavate a trench along side the existing main to a lower depth, and "push" the main into the new trench providing for additional cover. If not feasible, Option 2 would be to install a new 4" main from South Franklin Street into the site connecting to the existing 4" in the vicinity of the proposed parking lot. New main would be installed at a depth to allow for construction entrance. This installation would occur in the Summer of 2015 in order for the existing school to remain active Fall 2015. Regardless of option the "tap" for the new school will be installed at the same time.

FAIA new 6 inch new gas line will be installed this summer to serve the existing school and new school.

1 4/9/15Printer locations were discussed with one option to provide individual printers per classroom, however, the preferred option is to provide several central locations for shared printers which would be housed within a lockable closet or cabinet.

FAI

Central locations for printers are provided in the

following rooms: Admin Suites, Teacher Work Room,

Teacher Planning rooms, and Copier Room at level 1 of

Building A.

2 4/9/15Woody wanted to make sure the MDF room was large. Edvance indicated that it would not be large enough to include a staging area for setting up and storage of new computers. This work would need to occur somewhere else.

FAIMDF room will house the UPS system and panelboard. GGD

1 5/18/15

There was conversation about a second means for site access of emergency vehicles. South Franklin Street will be the primary and the second will occur between St. Joseph’s and the new school site at the location of current a walking path. This area will be widened to accommodate emergency vehicles and will be have an access gate incorporated into the construction fence. This location satisfies the requirements of the Holbrook Fire Department.

FAI

1 5/18/15The primary sports of football and soccer were discussed. All other sports (i.e. lacrosse, field hockey, etc.) require further direction from the District. It is critical that the Committee provide WDA with the final list of sports for this field as soon as possible.

District

Football and soccer will be accommodated The District

will review field striping shop drawings for athletic

fields.

May 18, 2015 Fire Department Meeting

April 3, 2015 Gas Company Meeting

April 9, 2015 Technology Meeting

May 18, 2015 Athletic Fields Meeting







1 5/18/15 PreK-5 Academic Wing: The proposed accents colors for the floors and walls are a good start and generally accepted by the group. FAI to further refine and define areas of colors. FAI

2 5/18/15

PreK-5 Academic Wing: The vinyl "wood" plank was discussed having the combination of two or three tones. The field will comprise of more grey tones with warmer accents. The warmer accent was important to the group to avoid the floor surface appearing too grey and cold. FAI will develop the pattern further for the next meeting.

FAI A random pattern of three tiles is acceptable.

3 5/18/15PreK-5 Academic Wing: Scott Towne asked what the main curved corridor had for wainscoting. Currently it is tile on one side and PLAM on the other. Further study is needed if tile will provide a better balance in the corridor.

FAIPorcelain tile wainscot was determined to be a better

solution for both sides of curved corridor.

4 5/18/15PreK-5 Academic Wing: Each academic neighbor has a color theme of multiple color floor tiles and accent walls. The group generally accepts the floor tile color and accent wall locations. A request to reduce the green floor tile in the PreK-1st wing will be studied by FAI.

FAIGreen floor tile has been reduced to 10% of overall

pattern. District has approved revised pattern.

5 5/18/15 PreK-5 Academic Wing: FAI to follow up on actual tiles, i.e. 12" x 12", 16" x 16", for which three equal manufacturers are required per MA state bid law. FAI

6 5/18/15

PreK-5 Academic Wing: The classrooms would be neutral comprised of 2 tones of grey floor tile, white walls, white ceiling, and wood accent at cabinetry. This will allow the selected furniture to provide a "pop" of color. There is an opportunity to provide an accent color corresponding to the hallway at door entrances only. FAI to study this further.

FAI

7Middle School: The proposed accents colors for the floor and walls are a good start and general accepted by the group. FAI to further refine and define areas of colors. FAI

8High School: The proposed accents colors for the floor and walls are a good start and general accepted by the group. FAI to further refine and define areas of colors. FAI

1 5/19/15

There are 20 camera connections throughout the project in the base drawings. The school requested 23 additional camera locations. FAI noted that the additional locations will be priced separately and discussed at a future PSBC meeting. Camera locations will consist of the cabling to the TV Studio control room and terminated on patch panels.

FAIThe additional camera locations have been provided in the planning.

2 5/19/15 The Press Box will not be heated. This item requires further conversation. FAI The press box with have heat for comfort only3 5/19/15 The District to follow-up with the # of wireless mics required in the Auditorium District

4 5/19/15 A follow up meeting with the performing arts director to review the auditorium FAI Auditorium was discussed at July 2 meeting.

May 19, 2015 Technology Meeting

May 18, 2015 Building Interiors Meeting







1 5/20/15Boulders at Second Entry: FAI to show on the site utility demo plan the removal of the existing boulders at the path from the St. Joe’s school lot. This will allow the fencing and gate to be installed in this area.

FAIThis item has been incorporated in site utility demo

plan.

2 5/20/15

Gas Service: The utility company was sent the results of the Ground Penetrating radar, which showed the existing gas line 12” – 24” below the surface. As a result the gas company made their own investigation and verified that the existing line is too close to the surface to remain with the new access road above. The gas company is in the process of preparing to install a new 6” line to connect to the existing gas service line of the high school. The work will be coordinated with the contractor once the contractor mobilizes to the site.

FAI Complete, per PSBC meeting.

3 5/20/15 Site Access: Consigli noted that they would do a preliminary site review, which they intend to send a drone up to video the site, towards the end of next week – May 28th or so. Consigli Complete, per PSBC meeting.

4 5/20/15 Site Access: The people at H-Cam are looking to install a weatherproof camera on the existing high school to potentially do time lapse photography of the construction activities. District Complete, per PSBC meeting.

5 5/20/15CORI Checks: The school will receive the completed CORI forms from the contractor and make the decision either yes or no for each worker. For the initial site review and preliminary access, the contact at the school will be Bridget Baker.

ConsigliConfirmed. Consigli has submitted CORI forms for their team members. CORI forms for subcontractors will follow

6 5/20/15

CORI Checks: The typical process of CORI for the main job will be: The school provides the CORI forms to Consigli. Consigli sends the forms to the subcontractors who fill them out and returns them to Consigli. Consigli submits the forms to the school. The school either accepts or rejects each form and transmits this information to Consigli. Consigli will verify the worker’s driver’s license prior to issuing a photo badge with large number to each worker. Consigli will be responsible to log all of the workers and assign numbers.

ConsigliConfirmed. CORI badging equipment will be set up in the CM's temporary construction offices as of 6/24/15

7 5/20/15The school will inform the students and staff prior to the end of this school year of the proposed changes to the school access over the summer, as well as what will be the procedure for next school year.

District Complete, per PSBC meeting.

8 5/20/15 Some graphics from the architects may be requested in order to show new areas for access. FAISite access and circulation exhibit has been provided to

district for distribution.

9 5/20/15Consigli will develop a 6‐week look ahead construction schedule within the next two weeks and present at the next scheduled Logistics meeting. (sent in a day or two early for time to review prior to the meeting)

Consigli

6WLA has been completed and sent to SMMA on 6/23. Will be included in meeting packet for Weekly Construction Meeting #1 on 6/25

12 5/20/15 Construction Permits: Dan will send the appropriate forms to Consigli. District Complete.

13 5/20/15 Drawing Schedule: The Structural Early Bid Package will be completed on June 18th and then will be submitted to the MSBA along with the 60% CD package. FAI Complete.

14 5/20/15 Drawing Schedule: A signed Structural Early Bid Packages will be sent to the Building Department for review for permitting. FAI Complete.

May 20, 2015 Logistics Meeting







1 6/2/15 The proposed accents colors for the floor and walls are a good start and generally accepted by the group. FAI to further refine and define areas of colors. FAI

2 6/2/15

The vinyl “wood” plank was discussed having the combination of two or three tones. The field will comprise of more grey tones with warmer accents. The warmer accent was important to the group to avoid the floor surface appearing too grey and cold. FAI will develop the pattern further for the next meeting.

FAI A random pattern of three tiles is acceptable.

3 6/2/15Scott Towne asked what the main curved corridor had for wainscoting. Currently it is tile on one side and PLAM on the other. Further study is needed if tile will provide a better balance in the corridor.

FAIPorcelain tile wainscot was determined to be a better

solution for both sides of curved corridor.

4 6/2/15PreK-5 Academic Wing: Each academic neighbor has a color theme of multiple color floor tiles and accent walls. The group generally accepts the floor tile color and accent wall locations. A request to reduce the green floor tile in the PreK-1st wing will be studied by FAI.

FAIGreen floor tile has been reduced to 10% of overall

pattern. District has approved revised pattern.

5 6/2/15 PreK-5 Academic Wing: FAI to follow up on actual size of tiles, i.e. 12” x 12”, 16” x 16”, for which three equal manufacturers are required per MA state bid law. FAI

6 6/2/15

PreK-5 Academic Wing: A blue tone was shown in the ceiling of library and Cafeteria. Barbara Davis commented on liking the blue chosen for the West Bridgewater project that could be studied here. The blue sits within a field of white acoustic ceiling tiles. The use of wall graphics will be explored to provide unique images or text on the walls.

FAI

The West Bridgewater ceiling blue will be utilized for

ceiling accents in the PreK-5 media center and cafeteria.

Four locations have been identified for vinyl wall

graphics.

7 6/2/15

PreK-5 Academic Wing: The classrooms would be neutral comprised of 2 tones of gray floor tile, white walls, white ceiling, and wood accent at cabinetry. This will allow the selected furniture to provide a “pop” of color. There is an opportunity to provide an accent color corresponding to the hallway at door entrances only. FAI to study this further.

FAI

8 6/2/15 Middle School: The proposed accents colors for the floor and walls are a good start and generally accepted by the group. FAI to further refine and define areas of colors. FAI

6/2/15 High School: The proposed accents colors for the floor and walls are a good start and generally accepted by the group. FAI to further refine and define areas of colors. FAI

9 6/2/15 Gymnasium: The location of the “HOLBROOK BULLDOGS” and banners requires further study. FAI

1 6/2/15 Science Department: A middle school exhaust hood should be located Prep Rm. C129A. FAI Exhaust hood has been incorporated in plan.

2 6/2/15 Science Department: A dishwasher and refrigerator should be located in C128A. FAI Dishwasher and refrigerator have been incorporated.

3 6/2/15 Science Department: An ice machine was required in Prep C201A. FAI Ice machine has been incorporated in plan.

June 2, 2015 Science Department and Student Representatives Meeting

June 2, 2015 Interiors Working Group







1 6/16/15 Kitchen: Add two more prep tables per prep space. Tables should have under shelf and casters. Tavares Complete.

2 6/16/15 Kitchen: Add dishwasher, single tank. Add dishwasher to the three bay sink assembly. Tavares Complete.

3 6/16/15 Upper grade shall have air curtain reach in refrigeration instead of milk cabinet. Tavares Complete.

4 6/16/15 Washer and dryer needed in receiving Tavares Washer and dryer have been incorporated in plan.

5 6/16/15 Add robot coup food processor, tilt skillet, pizza oven. Tavares Equipment has been incorporated in plan.

6 6/16/15 Tavares noted that there will be a small wares list needed after construction. District

1 7/2/15 The school would like FAI to find a location for a ticket booth near the Auditorium entry with a window. FAI

A box office has been incorporated under stairs at

Auditorium entry.

2 7/2/15 The stage will have full height curtains and wings. Curtains are currently fire-treated cotton. FAI will study other alternates. FAI

3 7/2/15 The stage will have two layers of Masonite over a plywood subfloor. FAI will study if 2 layers are necessary. FAI

4 7/2/15 Floor finish at seating to be painted concrete, although sealed concrete may be preferable for maintenance. FAI to evaluate. FAI

5 7/2/15 There are no dedicated toilets for the band or dressing rooms. FAI will study. FAI Toilets have been incorporated at changing rooms.

6 7/2/15 The school would like to be able to project images onto the back scrim. FAI

7 7/2/15 PreK-5 Media Center: The school would like to have 25 stations, and provide separation to screen off area. FAI to study. FAI Twenty-five stations have been incorporated in the plan.

8 7/2/15 The school will need one OPAC (online patron access catalog) station in this Media Center, near the entrance. FAI Online catalog will be located near Media Center entry.

9 7/2/15 FAI to review the circulation desk design and built-in casework behind the desk. FAIBuilt-in casework has been added under stairs behind

circulation desk.

10 7/2/15

6-12 Media Center: The school would like to have the circulation desk moved closer to the door and have the office moved closer to the desk. The office and desk need to be adjacent to each other. The office was located on the exterior wall to provide natural light, but proximity to the circulation desk is preferable. FAI will relocate the office and desk.

FAIOffice has been relocated to directly behind circulation

desk, adjacent to entry.

11 7/2/15 FAI to ensure sight lines are maintained from the circulation desk through the stacks. FAI Blind spots have been eliminated.

12 7/2/15 The school would like a small group room for 4 students. A space for four students will be provided. FAI Small Group Room has been located adjacent to office.

1 7/21/15PreK-5 Media Center: A high wall opposite the entry presents the opportunity for vinyl graphics. The location is a focal point of the view from the entry. FAI distributed examples of graphics for consideration.

District

2 7/21/15 PreK-5 Cafeteria: Coliors and wall articulation should relate to the exterior room of the courtyard outside. FAI to study interior elevations. FAI

3 7/21/15 Gymnasium: The acoustical paneling above the bealchers will be painted school blue, selected with the help of committee members. FAI/District

June 16, 2015 FF&E Meeting

July 2, 2015 Auditorium & Media Center Review Meeting

July 21, 2015 Building Interiors Meeting







1 8/11/15The overhead mat lift will store a protective membrane for overing the competition court during non-athletic events. Cheerleading mats will be suspended in the lower school gym area. FAI to evaluate cost of protecting the lower gym court.

FAI

2 8/11/15

The moveable partition was described as a pair of motorized folding panels constructed of heavy gauge metal framing with a solid core and textile covering. A retracting seal at the bottom of the panels both provides an acoustical barrier and secures the partition to the floor by gravity. The 45-STC rating obscures but does not completely block speech. FAI to follow up on the finish of the lowest portion of the partition and whether pads similar to the walls can be provided.

FAI

3 8/11/15Because perimeter walls are CMU bearing wall, HVAC chases will house all services, with two layers of abuse-resistent GWB on metal stud. FAI to explore painted MDF as an option for the lowest six to eight feet.

FAI

4 8/11/15Light and backstop controls will be located om the cahse walls. FAI to confirm if controls would be protected by a lockable cover. Igf not, controls should be housed within a locked storage closet to avoid tampering by students or spectators.

FAI

1 8/11/15 A small whiteboard and idnvidual computer station is desired within the Small Group Room A153. FAI to study if size of room can accommodate additional workstation. FAI

1 8/11/15 Whiteboard and computer station in Small group Room B232A are desired. FAI to study if size of room can accommodate additional workstation. FAI

2 8/11/15 Two study carrels are desired. FAI to determine location. FAI

3 8/11/15 FAI to study if additional computer stations can be located around Media Center. FAI

4 8/11/15 FAI to refine circulation desk design. Office size and location is acceptable. FAI

August 11, 2015 Gymnasium and Locker Room Meeting

August 11, 2015 Media Center Review Meeting

August 11, 2015 6-12 Media Center Meeting


PROJECT MANAGEMENT

UPDATED: 9/30/2015

NEW HOLBROOK PREK-12 SCHOOL, HOLBROOK, MASSACHUSETTS

Change Order Budget Summary

Change

Order Change Order Amount Budget Budget Balance

1 ($19,298.00)

2 ($924.00)

3 $44,268.00

4

TOTAL $24,046.00 4,012,002.00$ $3,987,956.00

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