PROJECT MINUTES - holbrook.k12.ma.us psbc minutes... · and on the grounds. M. Bolger to contact...

PROJECT MINUTES

Project: New Holbrook PreK-12 School Project No.: 13006

Prepared by: Joel Seeley Meeting Date: 2/18/2015

Re: Permanent School Building Committee Meeting Meeting No: 43

Location: H-CAM Studios Time: 7:00 PM

Distribution: Attendees, E. Kinsherf, (MF)

Attendees:

PRESENT NAME AFFILIATION VOTING MEMBER

Daniel F. Moriarty PSBC Chair Voting Member

Mike Reith PSBC Vice-Chair Voting Member

Patricia Lally HPS Superintendent of Schools Non-Voting Member

Timothy Gordon Board of Selectmen Chair Voting Member

Barbara Davis School Committee Chair Voting Member

Charles Mahoney HPS Procurement Administrator Non-Voting Member

William Phelan Town Administrator Non-Voting Member

Robert O’Brien HJSHS Principal Non-Voting Member

Beth Tolson School Committee Voting Member

Tom Taylor Member at Large Voting Member

Peter Mahoney Finance Committee Voting Member

Matthew Moore Board of Selectmen Voting Member

James Day Member at Large Voting Member

Fred White Member at Large Voting Member

Mike Bolger HPS Director of Facilities Non-Voting Member

Kent Kovacs Flansburgh Associates (FAI)

Vince Dubé Flansburgh Associates (FAI)

Matthew Consigli Consigli Construction Company (CCC)

Christian Riordan Consigli Construction Company (CCC)

David Curry Consigli Construction Company (CCC)

Phil Brault Consigli Construction Company (CCC)

John Laperle Consigli Construction Company (CCC)

Joel Seeley Symmes Maini & McKee Associates (SMMA)

New Holbrook Pre-K – 12 School

2/18/2015

43

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Item # Action Discussion

43.1 Record Call to Order, 7:00 PM, meeting opened.

43.2 Record D. Moriarty welcomed and introduced the team from Consigli Construction Co, (CCC).

Attending were Matthew Consigli, David Curry, Phil Brault, John Laperle and each

provided a brief description of their role in the project.

43.3 Record A motion was made by F. White and seconded by B. Davis to approve the 2/4/15

Permanent School Building Committee meeting minutes. No discussion, motion

passed unanimous by those attending.

43.4 Record Vouchers for reimbursement to Murphy Hesse Toomey and Lehane for $2,466 for CM

Selection services, FAI for $380,600 for Design Development services and to SMMA for

$50,933.20 for OPM services were reviewed. A motion was made by P. Mahoney and

seconded by F. White to approve the Vouchers. No discussion, motion passed

unanimous.

43.5 Record J. Seeley distributed and reviewed the Budget Tracking Form thru 1/28/15, attached,

for the Total Project Budget

43.6 Record Town Counsel has directed that the balance from the Feasibility and Schematic Design

Phase cannot be used for another purpose per the FY 2013 appropriation, therefore a

budget revision to re-allocate the balance is not required.

43.7 K. Kovacs

M. Bolger

K. Kovacs provided a preliminary listing of all existing Memorial Items in the schools

and on the grounds. M. Bolger to contact the Historical Society for additional

information.

Final list targeted for the end of the Design Development phase.

43.8 K. Kovacs The meeting with the DPW to review the locations for snow stockpiling on the site was

held on 2/18/15. For snow storage locations within the 100 foot wetlands buffer, the

storage will be delineated on an as-needed basis in the NOI submission.

43.9 Record CPA firm Eric Kinsherf has entered the Total Project Budget into the MSBA’s Propay

system.

43.10 J. Seeley J. Seeley prepared the CM contract. CCC and the Town Treasurer have signed. J.

Seeley to forward to Town Counsel for signature, and then to T. Gordon for signature.

43.11 K. Kovacs K. Kovacs reviewed the recent Educational Meetings held since the last Committee

meeting and provided a PowerPoint presentation, attached, of the status of the Design

Development. K. Kovacs distributed and reviewed the meeting minutes of the 1/20/15

meeting, the 2/3/15 meeting with the Fire Department and the 2/6/15 meeting with the

Commissioning Agent (Cx).

K. Kovacs also distributed and reviewed the updated Educational Meetings Action

Items log, attached, which tracks all the action items and their resolutions.

Committee Questions:

1. P. Mahoney asked what is the height of the tallest roof and does the Fire

Department’s ladder truck reach?

K. Kovacs indicated the highest roof is 47 feet and that FAI is studying the

reach of the Fire Department’s 75 foot ladder truck and will present their

findings at the next PSBC meeting.

43.12 Record K. Kovacs presented an updated site plan reflecting the re-located and rotated softball

field and reviewed the size of the two multi-purpose practice fields overlaying the

baseball and softball outfields fields. K. Kovacs reviewed the location and layout of the

Concession Building.


2/18/2015

43

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1. P. Mahoney asked to combine the two separate storage rooms into one

storage room?

K. Kovacs indicated the rooms can be combined. The Committee agreed to

combine into one.

2. The Committee indicated the re-located and rotated softball field is going in

the right direction.

43.13 K. Kovacs

K. Kovacs provided a listing of additional buildings that have the pre-patina copper

panels for the Committee to visit. The projects at Milton Academy and Brandeis are

more reflective of the type of panel for this project.

K. Kovacs also provided an update on the research on the Channel Glass in lieu of the

polycarbonate panels at the gymnasium and second floor corridor clerestory. The cost

of the Channel Glass is significantly more the polycarbonate panels, and K. Kovacs

recommends staying with the polycarbonate panels thru the Design Development cost

estimate.


1. J. Day asked what is the approximate square feet of polycarbonate panels?

K. Kovacs indicated approximately 1,500 square feet.

2. K. Kovacs will organize a visit to the West Bridgewater school later in the

Spring.

43.14 P. Mahoney

K. Kovacs Athletic Fields Working Group Update

Meeting held at 7:00AM on 2/13/15 at the Jr/Sr HS. Key points reviewed:

1. Reviewed location of fields, fencing, concession stand, ticket booth, future

field lighting.

2. P. Mahoney is researching grant opportunities to fund the installation of the

field lighting during the project work, to avoid impacting the wetlands at the

football/track complex, in the future.

3. K. Kovacs is researching alternative lighting layouts to avoid the wetlands,

should the lighting be installed in the future.

4. K. Kovacs will issue meeting minutes of the meeting.

43.15 K. Kovacs Facilities Working Group Update

Meeting held at 5:30PM on 2/18/15 at the Town Hall. Key points reviewed:

1. Location, size and distribution of custodial closets, maintenance workshop,

offices, receiving, storage, and electrical and mechanical spaces and

equipment.

2. K. Kovacs will issue meeting minutes of the meeting

43.16 Record K. Kovacs provided an update on the Site Permitting.

1. The Conservation Commission hearing on the ANRAD was continued to

2/23/15 due to the snow storm.

2. The Planning Board informational meeting was held on 2/12/15 at 7:00PM and

went very well. The next step is to file for Site Plan Approval, which will occur

in April.


2/18/2015

43

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43.17 J. Seeley The Committee discussed the waiving of the building permit and inspections fees for

the project. The MSBA considers the building permit fee a non-reimbursable expense

and will not reimburse communities for that expense, as such any building permit fee is

100% paid for by the community. The cost of the building permit fee is not included in

the overall project budget.

Committee Discussion:

1. D. Moriarty indicated that only the Board of Selectmen can approve waiving

the building permit fee.

A Motion was made by P. Mahoney and seconded by F. White that the PSBC request

the Board of Selectmen waive the building permit and inspections fee for the new

Holbrook PreK-12 School Project. No discussion, voted unanimously.

J. Seeley to draft a letter from the PSBC requesting the waiver.

43.18 J. Seeley J. Seeley distributed and reviewed the Early Package Filed-Bid Prequalification Process

and Timeline. J. Seeley reviewed the Filed-Bid Prequalification Committee

requirements. J. Seeley and K. Kovacs will be on the committee representing the OPM

and Designer. At the next PSBC meeting, at least two members of the PSBC are to be

appointed.

Committee Discussion:

1. B. Davis indicated that 5/6/15 is the date for Annual Town Meeting and the

PSBC cannot meet that night.

J. Seeley to provide an alternative date for the PSBC meeting and update the

timeline.

43.19 Record Next PSBC Meeting: March 4, 2015 at 7:00 pm at the H-Cam Studios.

43.20 Record A Motion was made by P. Mahoney and seconded by F. White to adjourn the meeting.

No discussion, voted unanimously.

Attachments: Agenda, Budget Tracking Form, 1/20/15 Educational Meeting, 2/3/15 Fire Department Meeting,

2/6/15 Cx Meeting, Educational Meetings Action Items log, List of Pre-Patina Buildings, Early Package Filed-Bid

Prequalification Timeline, Powerpoint Presentation

The information herein reflects the understanding reached. Please contact the author if you have any questions or are not in agreement with these

Project Minutes.

JGS/sat/P:\2013\13006\04-MEETINGS\4.3 Mtg_Notes\PSBC Meetings\2015\43_2015_18februarypsbcmeeting\Permanentschoolbuildingcommitteemeeting_18February2015-

FINAL.Docx

AGENDA

Project: New Holbrook PreK-12 School, Holbrook, MA Project No.: 13006

Re: Permanent School Building Committee Meeting Meeting Date: 2/18/2015

Prepared by: Joel G. Seeley Meeting Time: 7:00 PM

Distribution: Attendees (MF)

1. Call to Order

2. Approval of Minutes

3. Approval of Invoices and Commitments

4. Construction Manager Introduction

5. Update on Administration and Teacher Meetings

6. Review Updated Site Plan and Floor Plans

7. Review Athletic Fields and Outbuildings

8. Exterior Materials Update

9. Traffic Update

10. Working Groups Reports

Athletic Fields

Facilities

Construction Logistics

Finance

11. Site Permitting Update

12. Building Permit and Inspection Fees

13. Committee Questions

14. Public Comments

15. Next Meeting

16. Adjourn

JGS/sat/P:\2013\13006\04-MEETINGS\4.2 Agendas\PSBC Meetings\2015\43_2015_18February2015_Psbcmeeting\Agenda_18February2015.Doc

Symmes Maini & McKee Associates, Inc. (SMMA)

Holbrook School District

New Holbrook PreK-12 School

BUDGET SUMMARY

BUDGET TRACKING FORM as of: 1/28/2015 Budget Revisions

Propay Name A B C D E

code # Feasibility Study Agreement

1 0001-0000 OPM Feasibility Study 160,000.00 160,000.00 159,250.00 159,250.00 - - 750.00

2 0002-0000 A&E Feasibility Study 450,000.00 450,000.00 450,000.00 450,000.00 - - -

3 0003-0000 Environmental and Site 100,000.00 100,000.00 63,706.00 63,039.69 666.31 - 36,294.00

4 0004-0000 Other 86,272.00 86,272.00 8,416.38 8,416.38 - - 77,855.62

Feasibility Study Agreement Subtotal 796,272.00$ -$ 796,272.00$ 681,372.38$ 680,706.07$ 666.31$ -$ 114,899.62$

Administration

6 0101-0000 Legal Fees 120,000.00 120,000.00 82,556.00 2,556.00 80,000.00 - 37,444.00

Owner's Project Manager

7 0102-0400 > Design Development 254,666.00 254,666.00 254,666.00 71,306.48 183,359.52 - -

8 0102-0500 > Construction Contract Documents 382,226.00 382,226.00 382,226.00 - 382,226.00 - -

9 0102-0600 > Bidding 138,889.00 138,889.00 138,889.00 - 138,889.00 - -

10 0102-0700 > Construction Contract Administration 1,802,699.00 1,802,699.00 1,802,699.00 - 1,802,699.00 - -

11 0102-0800 > Closeout 61,004.00 61,004.00 61,004.00 - 61,004.00 - -

12 0102-0900 > Extra Services 100,000.00 100,000.00 - - - - 100,000.00

13 0102-1000 > Reimbursable & Other Services 40,000.00 40,000.00 - - - - 40,000.00

14 0102-1100 > Cost Estimates 100,000.00 100,000.00 52,250.00 - 52,250.00 - 47,750.00

15 0103-0000 Advertising 20,000.00 20,000.00 142.78 142.78 - - 19,857.22

16 0104-0000 Permitting 50,000.00 50,000.00 - - - - 50,000.00

17 0105-0000 Owner's Insurance 80,000.00 80,000.00 - - - - 80,000.00

18 0199-0000 Other Administrative Costs 60,000.00 60,000.00 - - - - 60,000.00

Administration Subtotal 3,209,484.00$ -$ 3,209,484.00$ 2,774,432.78$ 74,005.26$ 2,700,427.52$ -$ 435,051.22$ Architecture and Engineering

Basic Services

21 0201-0400 > Design Development 1,730,000.00 1,730,000.00 1,730,000.00 519,000.00 1,211,000.00 - -

22 0201-0500 > Construction Contract Documents 2,550,000.00 2,550,000.00 2,550,000.00 - 2,550,000.00 - -

23 0201-0600 > Bidding 330,000.00 330,000.00 330,000.00 - 330,000.00 - -

24 0201-0700 > Construction Contract Administration 2,450,000.00 2,450,000.00 2,450,000.00 - 2,450,000.00 - -

25 0201-0800 > Closeout 200,000.00 200,000.00 200,000.00 - 200,000.00 - -

26 0201-9900 > Other Basic Services 300,000.00 300,000.00 300,000.00 - 300,000.00 - -

27 BASIC SERVICES SUBTOTAL 7,560,000.00$ -$ 7,560,000.00$ 7,560,000.00$ 519,000.00$ 7,041,000.00$ -$ -$

Reimbursable Services

28 0203-0100 > Construction Testing 25,000.00 25,000.00 - - - - 25,000.00

29 0203-0200 > Printing (over minimum) 120,000.00 120,000.00 - - - - 120,000.00

30 0203-9900 > Other Reimbursable Costs 180,000.00 180,000.00 - - - - 180,000.00

31 0204-0200 > Hazardous Materials 240,000.00 240,000.00 - - - - 240,000.00

32 0204-0300 > Geotech & Geo-Env. 200,000.00 200,000.00 7,810.00 5,956.50 1,853.50 - 192,190.00

33 0204-0400 > Site Survey 80,000.00 80,000.00 53,680.00 - 53,680.00 - 26,320.00

34 0204-0500 > Wetlands 80,000.00 80,000.00 2,970.00 - 2,970.00 - 77,030.00

35 0204-1200 > Traffic Studies 100,000.00 100,000.00 - - - - 100,000.00

Architectural and Engineering Subtotal 8,585,000.00$ -$ 8,585,000.00$ 7,624,460.00$ 524,956.50$ 7,099,503.50$ -$ 960,540.00$

(A - B - E)

Budget

Balance

Original

PS&B Budget

7/23/14

Current

Budget

Contract

Amount Expended

(B - C)

Remaining

Contract Amount

Additional

Projected Amount

Symmes Maini & McKee Associates, Inc. (SMMA)

Holbrook School District

New Holbrook PreK-12 School

BUDGET SUMMARY

BUDGET TRACKING FORM as of: 1/28/2015 Budget Revisions

(A - B - E)

Budget

Balance

Original

PS&B Budget

7/23/14

Current

Budget

Contract

Amount Expended

(B - C)

Remaining

Contract Amount

Additional

Projected Amount

CM @ Risk Preconstruction Services

36 0501-0000 Pre-Construction Services 600,000.00$ 600,000.00 - - - - 600,000.00

0502-0001 Construction Budget 79,835,240.00$ 79,835,240.00$ -$ -$ -$ -$ 79,835,240.00$

89 CSI Code CSI Description

89 0502-0100 Division 1 - General Requirements - - - - - -

89 0502-0200 Division 2 - Existing Conditions - - - - - -

89 0502-0300 Division 3 - Concrete - - - - - -

89 0502-0400 Division 4 - Masonry - - - - - -

89 0502-0500 Division 5 - Metals - - - - - -

89 0502-0600 Division 6 - Wood, Plastics and Composites - - - - - -

89 0502-0700 Division 7 - Thermal & Moisture Protection - - - - - -

89 0502-0800 Division 8 - Openings - - - - - -

89 0502-0900 Division 9 - Finishes - - - - - -

89 0502-1000 Division 10 - Specialties - - - - - -

89 0502-1100 Division 11 - Equipment - - - - - -

89 0502-1200 Division 12 - Furnishings - - - - - -

89 0502-1400 Division 14 - Conveying Systems - - - - - -

89 0502-2100 Division 21 - Fire Suppression - - - - - -

89 0502-2200 Division 22 - Plumbing - - - - - -

89 0502-2300 Division 23 - HVAC - - - - - -

89 0502-2600 Division 26 - Electrical - - - - - -

89 0502-2700 Division 27 - Communications - - - - - -

89 0502-2800 Division 28 - Electronic Safety & Security - - - - - -

89 0502-3100 Division 31 - Earthwork - - - - - -

89 0502-3200 Division 32 - Exterior Improvements - - - - - -

89 0502-3300 Division 33 - Utilities - - - - - -

89 0502-9900 Retainage - - - - - -

89 0508-0000 Change Orders - - - - - -

89 Construction Budget Subtotal 79,835,240.00$ -$ 79,835,240.00$ -$ -$ -$ -$ 79,835,240.00$

Alternates

90 0506-0000 Ineligible Work (Maint Blg, Press Box, Concession and Restrooms) 404,800.00 404,800.00 - - - - 404,800.00

Alternates Subtotal 404,800.00$ -$ 404,800.00$ -$ -$ -$ -$ 404,800.00$

0600-0000 Miscellaneous Project Costs

94 0601-0000 Utility Company Fees 280,000.00 280,000.00 - - - - 280,000.00

95 0602-0000 Testing Services 300,000.00 300,000.00 - - - - 300,000.00

96 0603-0000 Swing Space / Modulars - - - - - - -

97 0699-0000 Other Project Costs (Mailing & Moving) 200,000.00 200,000.00 - - - - 200,000.00

0600-0000 Miscellaneous Project Costs Subtotal 780,000.00$ -$ 780,000.00$ -$ -$ -$ -$ 780,000.00$

0700-0000 Furnishings and Equipment

99 0701-0000 Furnishings 1,971,000.00 1,971,000.00 - - - - 1,971,000.00

0702-0000 Equipment

101 0703-0000 Computer Equipment 1,971,000.00 1,971,000.00 - - - - 1,971,000.00

Furnishings and Equipment Subtotal 3,942,000.00$ -$ 3,942,000.00$ -$ -$ -$ -$ 3,942,000.00$

103 0507-0000 Owner's Construction Contingency 4,012,002.00 4,012,002.00 - - - - 4,012,002.00

104 0801-0000 Owners' (soft cost) Contingency 802,400.00 802,400.00 - - - - 802,400.00

Contingency Subtotal 4,814,402.00$ -$ 4,814,402.00$ -$ -$ -$ -$ 4,814,402.00$

Total Project Budget 102,967,198.00$ -$ 102,967,198.00$ 11,080,265.16$ 1,279,667.83$ 9,800,597.33$ -$ 91,886,932.84$

Date: 2/12/2015

Project No. 13006

NEW HOLBROOK PREK-12 SCHOOL

Educational Meeting Action Items PROJECT MANAGEMENT

Date Meeting Comment Party Resolution

1 11/12/14Parking and Roadways: Where does parking and roadway snow storage occur on site? FAI to

discuss strategy with the civil engineer and landscape architect.FAI

Waterman Design presented the snow storage plan at the

January 21, 2015 PSBC. This plan will be further

developed.

2 11/12/14

Entry Plazas and Walkways: Sidewalks are typically 6'-0" wide around the building. This width

can accommodate a bobcat with blow larger snow blower. The sidewalks, as currently

designed, are not wide enough and cannot support the weight of a pickup truck with plow.

Further conversations with facilities required on this item.

FAI

3 11/12/14

Entry Plazas and Walkways: Plaza surface material should be flat as possible for ease of

maintenance and safety. Colored concrete is visually a nice alternative for main entry plazas

over individual pavers blocks. FAI to show examples of concrete and paver type exterior

plazas.

FAI

4 11/12/14Entry Plazas and Walkways: The school would like to sell bricks for fundraising. FAI to study

area to incorporate bricks. FAI

5 11/12/14

Service Dock: The District requests the loading dock to accommodate an 18-wheeler for

delivery. FAI to study the space to accommodate such a large truck. A parked truck making

deliveries cannot impede the main drive due to passage of emergency vehicles.

FAI

The current design accommodates an 18-wheeler. This plan

was reviewed at the December 16th Educational Design

meeting.

6 11/12/14Service Dock: Power for a trash compactor can be provided. The trash compactor or dumpster

could be provided by service vendor. School facilities will look into this item.District

7 11/12/14Green Commons: Can the grass lawn area be large enough for athletic activities?

FAI/Waterman to studyFAI

8 11/12/14PK & K Play Area: FAI to expand a small portion of the play area to the north for more open

play area that will have limited sun exposureFAI

The PK-K play area has expanded to the north providing

more natural light to the play yard. This plan was reviewed

at the January 20th Educational Design meeting.

9 11/12/14 PK & K Play Area: Further conversation required if Grade 1 would be grouped with PK-K District

10 11/12/14

Grade 1 & 5 Play Area: FAI/Waterman to provide maximum area of play to accommodate

students per grade or potential combination of multiple grades. A minimum for design is 7 sf

per student.

FAI

11 11/12/14 Central Office: Kitchenette, mail/copy, and storage spaces require further development FAI This has been incorporated at the District's request.

12 11/12/14 Central Office: 6 offices are currently planned. 8 offices are required. FAI This has been incorporated at the District's request.

13 11/12/14 Central Office: 2 conference rooms are currently planned. 1 conference room is required. FAI This has been incorporated at the District's request.

14 11/12/14Custodial: Add a custodial office. The space may have computer and building related data

inside.FAI

This has been incorporated and satisfies the District. This

plan was reviewed at the January 20th Educational Design

meeting.

15 11/12/14Custodial: (2) single toilets to be provided off of corridor. Showers are not required for

custodial.FAI

This has been incorporated and satisfies the District.

Showers were requested and added. This plan was

reviewed at the January 20th Educational Design meeting.

16 11/12/14 Custodial: Provide a workshop area with power and hand tools. FAI



meeting.

17 11/12/14 Custodial: Provide a break room with lockers. FAI



meeting.

November 12, 2014 Meeting

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Date: 2/12/2015

Project No. 13006




November 12, 2014 Meeting18 11/12/14 Custodial: (2) Washer/(2) dryer required for school use (custodial, cafeteria, other.) FAI

19 11/12/14 Cafeteria: Locate the servery more central to main area of cafeteria. FAI


plan was reviewed at the December 23rd Educational

Design meeting.

20 11/12/14 Cafeteria: Table storage to be combined for both schools with controlled access. FAI



Design meeting.

21 11/12/14 Cafeteria: Provide an electronic display for the menu. FAI

22 11/12/14Staff Dining: Upper school staff room needs to be separated from the students at lunch.

Relocate to provide more privacy. FAI to provide sketch of new location.FAI

The new location satisfies the District. This plan was

reviewed at the December 23rd Educational Design

meeting.

23 11/12/14 Auditorium: Large door required for materials access to stage. FAI This has been incorporated at the District's request.

24 11/12/14Auditorium: The dressing rooms appear disconnected to the Auditorium., near the band room,

would be more appropriate.FAI

The dressing rooms have been relocate. This plan was


meeting.

25 11/12/14

Video Lab: Noise isolation is criteria for the space to function properly. The current location

may be too exposed and result in excess noise along with visual distraction due to the

windows.

FAIThe Video lab has been relocated. This plan was reviewed

at the December 23rd Educational Design meeting.

26 11/12/14Video Lab: The video lab should have a computer/editing suite to accommodate the

educational use of the space.FAI

The Video lab has been relocated. This plan was reviewed


27 11/12/14 PE Locker Rooms: The school shall provide FAI with required locker count & sizes. District

28 11/12/14PE Locker Rooms: School asked if team room can be closed off from the locker room? FAI

response: not easily because of egress requirements, but will study further.FAI

29 11/12/14 PE Locker Rooms: The PE offices should have visual control of both the gym and locker area FAI



Design meeting.

30 11/12/14 Media Center: A computer area shall be incorporated in the Media Center layout. FAI This has been incorporated at the District's request.

1 11/17/14Lower School (PK-5) Administration: A bench with seating capacity for 6 shall be provided in

the school entry vestibuleFAI

Waterman Design presented the snow storage plan at the

January 21, 2015 PSBC. This plan will be further

developed.

2 11/17/14Lower School (PK-5) Administration: A "bank teller" type window shall be provided between

the entry vestibule and administrationFAI

3 11/17/14

Lower School (PK-5) Administration: Provide direct access to the Mail/Copy Room from the

corridor for all faculty use without entering main office area. A kitchenette shall be incorporated

into the space.

FAI

4 11/17/14Lower School (PK-5) Administration: Provide a total of 3 offices: (1) Principal, (1) Vice

Principal, and (1) space officeFAI

5 11/17/14Lower School (PK-5) Administration: Include swing gage to separate waiting area from offices

for privacyFAI

The current design accommodates an 18-wheeler. This plan

was reviewed at the December 16th Educational Design

meeting.

6 11/17/14 Lower School (PK-5) Administration: Provide a locked record/file cabinet storage room FAI

7 11/17/14 Nurse's Suite: Waiting area shall accommodate 4 chairs + nurse's desk FAI


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Date: 2/12/2015

Project No. 13006





8 11/17/14 Nurse's Suite: 3 cots stations will have curtain with track for privacy FAI

The PK-K play area has expanded to the north providing

more natural light to the play yard. This plan was reviewed

at the January 20th Educational Design meeting.

9 11/17/14 Nurse's Suite: Provide a connection to Guidance Office. FAI

10 11/17/14Guidance: Toilets are shared with Administration. A vestibule to access the toilet area, while

separating the two office areas, will be provided.FAI

11 11/17/14 Guidance: A group quiet corners shall be incorporated into the waiting area for students. FAI This has been incorporated at the District's request.

12 11/17/14 Media Center: Current office space can be a work room/office. FAI This has been incorporated at the District's request.

13 11/17/14 Media Center: A computer area shall be incorporated into the plan. FAI This has been incorporated at the District's request.

14 11/17/14 Media Center: School to provide number of volumes to FAI (JFK currently has 8,000-10,000) District



meeting.

15 11/17/14 PK-K Neighborhood: Communicating doors are requested between adjoining classrooms. FAI

This has been incorporated and satisfies the District.

Showers were requested and added. This plan was

reviewed at the January 20th Educational Design meeting.

16 11/17/14PK-K Neighborhood: Relocate the egress stair to the east to provide a better grouping of the

kindergarten classrooms and better access to playgroundFAI



meeting.

17 11/17/14PK-5 Classrooms: Base cabinet with sinks shall be provided in all PK, K and 1st Grade

classrooms. Further discussion required for Grade 2 requirement.FAI



meeting.

18 11/17/14 First Grade Neighborhood: School to determine if first grade should use play area to north District

19 11/17/14 First Grade Neighborhood: Communicating doors requesting between classrooms. FAI



Design meeting.

20 11/17/14Upper School (6-12) Building Administration: A bench with seating capacity for 6 shall be

provided in the school entry vestibuleFAI



Design meeting.

21 11/17/14Upper School (6-12) Building Administration: A "bank teller" type window shall be provided

between the entry vestibule and administrationFAI

22 11/17/14Upper School (6-12) Building Administration: The Mail/Copy room should have access without

entering the main administration areaFAI

The new location satisfies the District. This plan was


meeting.

23 11/17/14Upper School (6-12) Building Administration: Provide a total of 3 office: (1) Principal, (1) Vice

Principal, and (1) spareFAI This has been incorporated at the District's request.

24 11/17/14 Upper School (6-12) Building Administration: Provide a locked record/file cabinet storage room FAI

The dressing rooms have been relocate. This plan was


meeting.

25 11/17/14Guidance: Group seating areas with round tables and computer stations shall be incorporated

into the plan.FAI



Page 3 of 8

Date: 2/12/2015

Project No. 13006




November 12, 2014 Meeting26 11/17/14

Guidance: Toilets are shared with administration. A vestibule to access the toilet area, while

separating the two office areas will be provided.FAI



27 11/17/14 6-8 Neighborhoods: FAI to plan for communicating doors between adjoining classrooms FAI

28 11/17/14

6-8 Neighborhoods: SPED OTPT on the first floor room does not have windows in the current

layout. This space should be relocated near the current location to have main corridor access

and exterior windows.

FAI

29 11/17/146-8 Neighborhoods: 6-8 Science rooms are disconnected from the STEAM commons in the

current layout. FAI to adjust location and align with 9-12 science room above.FAI



Design meeting.

30 11/17/14 6-8 Teacher Planning: 10 work stations shall be provided. FAI This has been incorporated at the District's request.

31 11/17/146-8 Teacher Planning: Lockable storage units shall be provided for all teachers within

workrooms.FAI

32 11/17/14 6-8 Teacher Planning: A copy area and kitchenette shall be incorporated into the space. FAI

33 11/17/14 9-12 Neighborhood: FAI to plan for communicating doors between adjoining classrooms FAI

34 11/17/14 9-12 Neighborhood: (1) SPED Room for life skills shall have a washer/dryer. FAI

35 11/17/14 9-12 Neighborhood: School to designate SPED rooms with changing tables District

36 11/17/14 9-12 Teacher's Planning: 10 work stations shall be provided. FAI

37 11/17/149-12 Teacher's Planning: Lockable storage units shall be provided for all teachers within

workroomFAI

38 11/17/14 9-12 Teacher's Planning: A copy area and kitchenette shall be incorporated into the space. FAI

1 11/19/14Technology: The Owner will obtain info on TV Studio enabling requirements and provide to the

design team.District

1 11/25/14 Central Office: The separation for the waiting area from office area requires better definition. FAI This has been incorporated at the District's request.

2 11/25/14

Playfields: A wooded area, outside the wetlands, would be an appropriate location for shot put,

javelin, and discus throw. This location will provide better supervision of all track and field

activities by the coach. Waterman Design to provide a layout.

FAI



meeting.

3 11/25/14 Playfields: ADA accessibility will require further development to fields and bleachers. FAI

4 11/25/14

Maintenance Shed: The location was discussed and opposite the loading dock would be ideal.

FAI/Waterman to study, but it was noted, the wetland line might prohibit this as a potential

location.

FAI

5 11/25/14Maintenance Shed: Further conversation is required for the materials and equipment stored in

the shed.FAI

6 11/25/14 Concession Stand: FAI to study incorporating track equipment storage into concession stand. FAI

7 11/25/14Grade 1-5 Play Area: Two gates will be provided for access at the school side and public side

of the enclosed area. FAI



Page 4 of 8

Date: 2/12/2015

Project No. 13006





Grade 1-5 Play Area: The distance between the face of building and play area should be a

minimum of 30 feet.FAI



meeting.

9 11/25/14Science - STEAM Commons: The ceiling can be designed to support experiments with

pulleys, acceleration apparatus, and general display.FAI

10 11/25/14 Middle School Science Labs: One lab shall incorporate and exhaust hood. FAI

11 11/25/14Middle School Science Labs: Connection to STEAM Common Space - The use of obscure

glass or a pull-down shade was discussed.FAI

12 11/25/14High School Science Labs: The physics lab shall be designated to the STEAM commons with

the potential for a "drop-zone" balcony to below.FAI

13 11/25/14

High School Science Labs: Pull down electrical feeds from the ceiling would be necessary for

the program to function. This would be preferred over flush mounted electric floor boxes. FAI

to follow up if mobile tables can be powered.

FAI

14 11/25/14High School Science Labs: FAI to confirm the casters on mobile benches can be properly

locked and are stable.FAI

15 11/25/14High School Science Labs: FAI to look into a portable water tank that can be integrated into

the mobile lab tableFAI

16 11/25/14 High School Science Labs: An ice machine would be useful in the science prep space. FAI

17 11/25/14 Robotics: FAI to study incorporating fixed computer stations in the space. FAI

18 11/25/14 Robotics: An air compressor would be useful in the workshop to clean parts FAI

19 11/25/14Robotics: FAI to provide a storage strategy for robotics active projects, sensitive electronics,

etc.FAI

1 12/2/14PK-5 Academic Wing Administration: School would like mailboxes outside of administration

space for easy access for teacher's and less congestion within Admin suiteFAI



meeting.

2 12/2/14 PK-5 Academic Wing Administration: A Records Room shall be provided for secure files. FAI



meeting.

3 12/2/14PK-5 Academic Wing Administration: Copiers are require for the following: (1) admin, (1)

guidance, (1) teacher's planningFAI

4 12/2/14PK-5 Academic Wing Administration: Assistant Principal to be relocated to 2nd floor for

additional support and supervisionFAI



meeting.

5 12/2/14 PK-5 SPED: Fixed computer locations to be studied in SPED rooms. FAI

6 12/2/14 PK-5 SPED: Provide communicating doors between rooms for increased supervision FAI This has been incorporated at the District's request.

7 12/2/14PK-5 SPED: Add partitions (equipment item) for testing up to 8 students. Rooms to be

determined.FAI

8 12/2/14 PK-5 SPED: Options for sound amplification systems in SPED rooms to be studied. FAI

9 12/2/146-12 Academic Wing Administration: School would like mailboxes outside of administration

space for easy access for teacher's and less congestion within Admin suiteFAI

10 12/2/14 6-12 Academic Wing Administration: A Record Room shall be provided for secure files. FAI

December 2, 2014 Meeting

Page 5 of 8

Date: 2/12/2015

Project No. 13006




November 12, 2014 Meeting11 12/2/146-12 Academic Wing Administration: Copiers are required for the following: (1) admin, (1)

guidance, (1) teacher's planningFAI

12 12/2/146-12 Academic Wing Administration: Assistant Principal to be relocated to 2nd Floor for

additional support and supervisionFAI This has been incorporated at the District's request.

13 12/2/14Nurse (6-12): Provide an enclosed office space for the nurse's desk, file cabinet, and lockable

storageFAI



meeting.

14 12/2/14 Nurse (6-12): Provide a visual connection to cot area and waiting area FAI



meeting.

15 12/2/14 Nurse (6-12): A refrigerator/freezer is required within the suite FAI

16 12/2/14 Nurse (6-12): 3 cots required with sliding curtain separation FAI

17 12/2/14

Classrooms (6-12): Storage cabinets on casters will provide greater flexibility in a classroom.

This was discussed and rooms shall be designed to be flexible, but fixed storage may be

necessary. FAI is study classroom storage strategy further

FAI

18 12/2/14Classrooms (6-12): Teachers will need a location for coats, project materials, and personal

items. Students rent textbooks and will require a space for transactions.FAI

19 12/2/14COMPASS SPED (LIFE SKILLS): A washer/dryer and a single bed (FFE item) is required for

teaching the life skills programFAI

20 12/2/14COMPASS SPED (LIFE SKILLS): A lift for hoisting students to a changing table is required.

FAI to study proper clearances.FAI

21 12/2/14Community Wing Physical Education (6-12 Gymnasium ): Suspended floor mats (hoisted to

ceiling) to be studied as a storage strategyFAI

22 12/2/14Community Wing Fitness Room: Incorporate a space for yoga, meditation, other activities for

20 students. Provide dividing curtain or moveable wall for privacy.FAI

23 12/2/14Community Wing Fitness Room: The school to provide FAI with a list of desired fitness

equipment for space layout purposesDistrict

24 12/2/14Community Wing Fitness Room: FAI to provide anchors for boxing bags and other equipment

that must be suspended.FAI

1 12/9/14Academic Wing Interior Materials - PK-5,6-12 Corridor Walls: Color and texture on PLAM

panels requires further conversationFAI

2 12/9/14PreK-5 Admin, Guidance Suite, Gym: 1 office to be relocated to second floor (Asst. Principal)

with secretary. Locate near main stairs for supervision.FAI

3 12/9/14PreK-5 Admin, Guidance Suite, Gym: Staff/teacher's mail boxes to be accessed from main

corridor, not within the suite.FAI

4 12/9/14 PreK-5 Guidance: Provide waiting "hang out" space for students. Approximately 8 students. FAI

5 12/9/14PreK-6 Gymnasium: Storage shall be built along west wall of gymnasium approximately 3'

deep with easy accessFAI



Design meeting.

6 12/9/14 PreK-6 Gymnasium: 2 coaches in the office. Provide a toilet and shower. FAI


Page 6 of 8

Date: 2/12/2015

Project No. 13006





Custodial (All School): The office space and break room need to be developed within large

custodial area. This office shall be located off of the service corridor with a window to the

loading area for supervision.

FAI



meeting.

8 12/9/14

Custodial (All School): A dedicated wood working area shall be incorporated into the plan with

a workbench approximately 3' deep by 15' long. This room shall be located near the corridor to

support use by the robotics/drama program.

FAI



meeting.

9 12/9/14Custodial (All School): Custodial closets need to be distributed for convenient access at all

levels throughout the wings. Shelving and mop sinks required at all stations.FAI

1 12/11/14PK-5 Cafeteria: Teacher's Dining shall have direct access from the cafeteria space, not the

servery area as currently shownFAI

2 12/11/14 PK-5 Cafeteria: A resilient or rubber flooring material to be proposed in lieu of porcelain tile FAI

3 12/11/14 6-12 Cafeteria: Digital LED signs to be incorporated to display menu offerings. FAI

1 12/16/14Playing Fields: Additional crosswalk needed along East side of building allowing gym classes

easier access to fields.FAI

2 12/16/14Playing Fields: A more central location of the concessions is needed so that both football and

baseball fields can access it. Small plaza required for concessions.FAI

3 12/16/14

Playing Fields: Dan Moriarty notes that a housing development south of the football field may

develop in the future which means a 6' fence should wrap around the entire track so kids do

not walk through the woods and onto the field.

FAI

4 12/16/14Playing Fields: Also include a 4' high fence along the north side of the field to discourage

encroaching, 4' fence does not need to wrap entire field.FAI

5 12/16/14Playing Fields: Flip the location of the javelin and shot put so that javelin is aimed towards

woods.FAI

The javelin has been flipped and was reviewed at the

January 20th Educational Design meeting.

6 12/16/14 Site Lighting: Build in length of conduit for future night games FAI

7 12/16/14Entry Plazas & Walkways: Granite curbing at all curves, concrete curbing at all straightaways.

Patti would like granite everywhere, how much additional cost?FAI

8 12/16/14Entry Plazas & Walkways: D. Moriarty asks if the school can emergency evacuate to parking

lot north of the school at St. Joe's site? (simple swing gate with crushed stone)FAI

9 12/16/14Entry Plazas & Walkways: The question about if the school should have 1 large flagpole or 2

smaller flagpoles (1 at each entrance)? No decision has been made.FAI

10 12/16/14PK-5 Art Rooms: Provide 2 large slop sinks (plaster traps) and hand wash sink, opposing

walls if possible.FAI

11 12/16/14 PK-5 Stage at Cafeteria: Provide elevator stop at stage floor height in place of ramp FAI This has been incorporated at the District's request.

12 12/16/14 6-12 Band/Music: Practice rooms to be accessed off of Band Room only FAIThis plan was reviewed at the January 6th Educational

Design meeting and is acceptable.

13 12/16/14Auditorium: A request for a 15 person orchestra area is required. (Partial thrust stage on either

side of stage), no pitFAI

14 12/16/14 Auditorium: Continuous rake up to second floor is preferred FAIThis plan was reviewed at the January 6th Educational

Design meeting and is acceptable.



Page 7 of 8

Date: 2/12/2015

Project No. 13006




November 12, 2014 Meeting15 12/16/14 Auditorium: School will use chorus risers. (Can they be stored under stage with thrust stage?) FAI

1 12/23/14PK-5 Media Center Walls: FAI to explore further the use of wood/other material to represent

texture.FAI

2 12/23/14PK-5, 6-12 Gymnasium Walls: Painted color accent wall with "Holbrook / Bulldogs", location

TBDFAI


Page 8 of 8

Meeting Notes DATE: January 20, 2015 PROJECT: Holbrook Public Schools PROJECT NO: Holbrook School – 1314.00 PRESENT: Patricia Lally – Superintendent

Robert O’Brian – Principal Julie Hamilton – Assistant Superintendent

Michael Bolger – Director of Facilities Mike Dowhan – Waterman Design Kent Kovacs – Flansburgh Architects DISTRIBUTION: Attendees A series of discussions took place on Tuesday, January 20th regarding the development of the floor plan and site plan Floor Plan Review (9:00am-‐10:00 am) CUSTODIAL AREA

• A custodial office and break room has located on the plan. The office has the proper visual connection overseeing the loading dock and main service corridor. The break room will have two tables with 8 seats and a kitchenette. 12 Full height lockers have been added.

• (2) Single toilets w/ showers are provided off of service corridor. This location and layout is acceptable by the district.

• A laundry room has been added to the plan with (1) washer and (1) dryer • The wood shop was added to the plan. Students will use the space, but ownership is by

facilities. Card access at the hallway door is required. For student safety, GGD to study options to control electricity to the equipment, i.e. “no power unless turned on by supervisor’s card or key”.

ADMINISTRATION (PK-‐5)

• The waiting area and office layout was acceptable • The “bank teller” window with direct connection to the main entry vestibule was acceptable • Teachers will access their mailboxes directly from the hallway. Mail to be feed from workroom

within admin office.

• The second floor location of the assistant principal with secretary was acceptable. This location is at the top of the main stair to maximize supervision.

ADMINISTRATION (6-‐12)

• The waiting area and general office layout was acceptable • The “bank teller” window with direct connection to the main entry vestibule was acceptable • The shared toilet between admin. & guidance was acceptable. The vestibule to access the

toilets as discussed in previous meetings is no longer desired, only one door separating admin. from guidance.

• Teachers will access their mailboxes directly from the hallway. Mail to be feed from workroom within admin office.

• The second floor location of the assistant principal with secretary was acceptable. This location is at the top of the main stair to maximize supervision. FAI to study placement of office window for additional supervision and natural light.

NURSE (PK-‐5) • The plan revision to the nurse’s area was acceptable. The space consists of (3) cots, (1) counter

w/sink, (1) office, (1) toilet, and (1) waiting room. Windows are provided for a visual connection between the office/cot area and office/ waiting area.

NURSE (6-‐12) • The plan revision to the nurse’s area was acceptable. The space consists of (3) cots, (1) counter

w/sink, (1) office, (1) toilet, and (1) waiting room. Windows are provided for a visual connection between the office/cot area and office/ waiting area.

Landscape Design (10:00am-‐11:00am) PLAY AREA (PK-‐5)

• The PK-‐K play area has expanded to the north providing more natural light to the play yard. • The 1-‐5 play area has the proper vegetated buffer and separation distance from the classroom

building. PLAYING FIELDS

• The shot put, javelin, and discus throw location was discussed. The javelin was flipped to throw in the direction of the woods. The layout acceptable by the district.

• Emergency vehicular access to the track / multi-‐purpose was discussed. The best location would be at the north/west corner of the track.

• The school requested further study of the softball field to improve orientation. Waterman Design to provide options.

• The redefined wetland edge was discussed with a focus on the impact of the eastern property line and proposed track location to the south.

Meeting Notes DATE: February 03, 2015 PROJECT: Holbrook Public Schools PROJECT NO: Holbrook School – 1314.00 PRESENT: Luke McFadden – Holbrook Fire Chief

Joel Seeley – Symmes, Maini & McKee Juan Gonzalez – Garcia, Galuska & DeSousa

Jose Carreiro – Garcia, Galuska & DeSousa Kent Kovacs – Flansburgh Architects DISTRIBUTION: Attendees A series of discussions took place with the Holbrook Fire Department on Tuesday, February 03rd regarding the development of the New Holbrook PK-12 School. Site Plan (10:00am-‐12:00 pm) General Site Plan Description: A continuous one-‐way vehicular access drive surrounds the new school serving three separate wings: the PK-‐5 Academic Wing, the Community Wing, and the 6-‐12 Academic Wing. Dedicated parent pick-‐up / drop-‐off areas will be designated near the main entrances of the academic wings. Parking areas have been distributed throughout the campus serving the school and athletic fields.

• The overall organization and planning was discussed highlighting the clear sight lines and ease of circulation throughout the campus.

• The parking area adjacent to and north of the PK-‐5 academic wing will need to accommodate a fire truck. Waterman Design / FAI to study the width of the ingress to and egress from this parking lot.

• The parking area opposite the “multi-‐purpose field” and to the west of the 6-‐12 academic wing will need to accommodate a fire truck. Waterman Design / FAI to study the width of the ingress to and egress from this parking lot.

• The north/east corner of the access drive near the loading dock works well as a staging area with convenient access to the water entrance room and a 4” Storz type fire department

connection. Waterman Design / FAI to study the widening the drive to provide a “pull off” zone for the fire truck. A hydrant should be locating in this general area approx. 75’-‐0” from the Storz connection.

• The 6-‐12 bus zone to the east of the academic wing shall support emergency vehicles and the second 4” Storz type fire department. This area provides good access to the east community wing entrance.

• The parent drop-‐off / pick-‐up areas for the PK-‐5 & 6-‐12 wings shall be designated “STANDING ONLY”

• The PK-‐5 bus loop and shall be designated “STANDING ONLY” • Waterman Design to develop a striping and lane designation plan to review with the fire

department at a future meeting. • The Fire Department requested that a set of “paper plans” of the new building be accessible. It

was discussed that the custodial office is the best location to store building documents. • FAI to study access to the various roof levels by ladder truck. FAI will study using the current

75’-‐0” ladder truck and the potential 100’-‐0” future ladder truck. Ladder trucks must meet NFPA requirements. Refer to additional Garcia, Galuska & DeSousa meeting notes on following page

GARCIA • GALUSKA • DESOUSA Consulting Engineers Inc.

L#46907 J#280 012 00.00 February 10, 2015 MEETING NOTES PROJECT: Holbrook Public Schools Holbrook, MA MEETING DATE: February 3, 2015 PREPARED BY: Jose M. Carreiro Juan I. Gonzalez

_______________________ ______________________

PRESENT: Luke McFadden, Holbrook Fire Chief Kent Kovacs, AIA, LEEP AP, Flansburgh Architects Joel Seeley, AIA LEED AP, Symmes Maini & McKee Juan I. Gonzalez, Garcia, Galuska & DeSousa, Inc. Jose M. Carreiro, Garcia, Galuska & DeSousa, Inc. DISTRIBUTION: Kent Kovacs, AIA, LEEP AP, Flansburgh Architects Christopher M. Garcia, P.E., Garcia, Galuska & DeSousa, Inc. Juan I. Gonzalez, Garcia, Galuska & DeSousa, Inc. Jose M. Carreiro, Garcia, Galuska & DeSousa, Inc. A second fire protection meeting was held on Friday, February 3, 2015, at the Holbrook Public Safety Building. The following was discussed. Please contact the writer with any additional comments or corrections. 1. The school will be used as a warming shelter. A diesel generator will be provided. GGD will

provide a list of emergency loads to be connected to the generator.

2. Three sprinkler zones per floor will be provided, broken down by wing.

3. Lower School will have a platform in lieu of a stage. There will be no fire curtain or smoke vents.

4. Auditorium stage will have a fire curtain and smoke hatches.

5. Form of general alarm transmission will be via an exterior local energy Gamewell master box with pull lever. Master box will be mounted to the building on the west side. A digital dialer will also be provided to report by device. There is no red light requirement above master box.

6. IMSA cable between pole and master box will be in a 4” conduit with reducer at master box.

7. Four key repository boxes will be provided, (1) at east community entrance, (1) outside of each vestibule and (1) outside the Main Electric Room. Boxes may be knox box or supra box. Tamper switches will be provided at boxes.

8. Fire alarm control panel and graphic map will be located in the Main Electric Room, Wing B. Three remote annunciators, one at each of two vestibules and (1) at east community entrance, will be provided with graphic maps. Annunciators to have microphones and same functions as FACP.

TEL 508-998-5700 FAX 508-998-0883 email: [email protected]

GARCIA • GALUSKA • DESOUSA Consulting Engineers Inc.

L#46907 J#280 012 00.00 Page 2 9. Three exterior Red Beacons will be provided, (1) over masterbox in Wing A, and (1) each over

vestibules in Wings B and C. Exterior beacon will be activated upon alarm of respective wing.

10. Sprinkler gate valves tamper switches will transmit alarm in lieu of supervisory. Code requires supervisory.

11. Duct smoke detectors will transmit alarm in lieu of supervisory. Code requires supervisory. Remote test stations will be located near HVAC units.

12. Carbon monoxide detectors will transmit an alarm in lieu of supervisory except at the kitchen hood. The first CO detector at the kitchen hood will transmit supervisory, the second will transmit an alarm. Provide duct-mounted carbon monoxide detectors at each rooftop unit and any room with fossil fuel appliances.

13. One 2” conduit will be provided to Maintenance Building and Concession Stand for fire alarm system. Provide two small stand-alone fire alarm systems, (1) at Maintenance Building and (1) at Concession Stand. Horn/strobes will be provided. A red beacon will be provided at each building. Each system will connect to the main building FACP for alarm transmission.

14. Bi-directional antenna system (BDA) to be provided.

15. Fire Department connection is 4” Storz type.

16. Second fire department connection to be provided at East 2nd Community entrance.

17. Provide two (2) separate two-way communications systems at elevators with panels at each administration area.

18. The gym will have spot detectors. GGD will review the use of beam detectors if feasible as the job progresses.

19. Provide spot detectors over cat walks in the auditorium.

20. There will be no dry sprinkler systems in the facility.

21. Provide an FM 200 pre-action system for the MDF Room.

22. Electric rooms will be sprinklered in accordance with code.

23. A plans cabinet will be provided at the facility’s director’s office by the general contractor to house the facility’s as-built plans.

24. A natural gas sensor will be provided in each lab that contains gas. The sensor is to automatically shut off electronic gas solenoid upon activation. Emergency power off EPO station within each lab to also shut off gas solenoid.

25. Sprinklers to be provided at storage area below the stage.

JMC:maa

C o n s u l t i n g E n g i n e e r i n g S e r v i c e s , I n c .

811 Middle Street, Middletown, CT 06457 T 860.632.1682 F. 860.632.1768 [email protected] cesct.com

Meeting Minutes

Meeting Minutes No.: 1

Meeting Date: February 6, 2015

Project Name: Holbrook

CES Project Number: 2015043.00 G

Written By: Jeanine Grochowski

Distribution:

Present Initials Attendee Name Company Name

Y JMG Jeanine Grochowski CES – Cx

Y MBW Michael Walsh CES - Cx

Y JS Joel Seeley SMMA

Y KK Kent Kovacs Flansburgh

Y VD Vince Dube Flansburgh

Y JA Jose Ayala Consigli

Y AB Anthony Baldarelli Consigli

Y DB Daniel Brosseau Consigli

Y JC Jose Carreiro GGD – Electrical

Y SS Sean Strassle GGD – HVAC

Y JG Juan Gonzalez GGD – Plumbing/FP

2

ITEM DESCRIPTION STATUS ACTION BY

1

CES will provide a placeholder for Commissioning Specifications for the April 17th Submittal. It is expected that CES will receive a progress set on March 17 and will provide a place holder specifications by April 7th. These specifications will be further revised during the construction document phase

Open CES

2

A copy of the basis of design document was provided, however CES is requesting a copy of the OPR/Design Intent for review as per the requirements of LEED/MSBA.

Open SMMA

3 CES will provide a copy of the Commissioning Plan to the team now that we have been brought up to speed on the project design

Open CES

4 CES will provide commissioning review comments for the DD set on April 7th, assuming the progress set is received by March 17th as discussed.

Open CES

5 CES will schedule a direct digital controls integration meeting towards the end of the CD phase with the design team

Open CES

4

An in depth overview of the electrical system was given by GGD, a question was posed by CES asking:

Is the Owner was aware of the added cost to install an Encelum lighting system (as this is not typically seen in public schools)? GGD said they have been made aware and it would be discussed again after costing if the price is viewed as a large add.

Closed -

5

An in depth overview of the mechanical systems was given by GGD, two questions were posed by CES:

Are the chilled beams rated to take 150° entering water temperatures? In our experience this water is too high and will hinder chilled beam performance by causing stratification.

750 gpm heating hot water pumps seem quite large for a building of this size with gas furnaces in the air handlers. Will pump sizes be checked? Has a wider delta temperature been considered on the heating side to reduce pump and pipe size?

Open GGD

6 And in depth overview of the plumbing and fire protection systems was given by GGD. No further questions for follow up were posed.

Closed -

3

Project Record: These minutes constitute our understanding of the topics discussed and/or conclusions reached at this meeting. If exceptions are taken to the content of this report, please notify this office immediately, as this will become a part of the project record.

P:\_Proj-15\2015043.00\Design Phase Cx\Meeting Minutes\Cx Meeting Minutes 1.doc.docxCc:

PROJECT MANAGEMENT

Holbrook New PK-12 School February 17, 2015

Early Site Package Electrical Filed Sub-Bid and

Early Structural Package Masonry Filed Sub-Bid

Prequalification Timeline

February 16 - March 11, 2015 Develop Request for Qualifications (RFQ)

March 3 Submit RFQs Advertisement to:

1. Central Register (CR)

2. Local Newspaper

March 11 RFQ Advertisement Noticed in:

1. Central Register (CR)

2. Local Newspaper

March 18 Informational Meeting at Junior/Senior High School and Tour – 3:30 PM

April 1 Qualification Packages Due

April 1 – 22 Evaluate Qualifications Packages

May 6 Prequalification Committee Recommendation at PSBC Meeting

May 7 Issue Notification to Qualified Filed Sub-Bidders

p:\2013\13006\10-bid\cm-r\earlysitepackage-electricalfiledbid&earlystructuralpackagemasonryfiledsubbidprequaltimeline17february2015.doc

EXTERIOR MATERIALS COMPARISONFEBRUARY 18, 2015Holbrook School - PK-12

Holbrook, MA

PRECEDENTS WITH PRE-PATINATED COPPER

Milton AcademyPritzker Science Center170 Centre StreetMilton, MA 02186

Salem State UniversityMarsh Hall1 Loring AvenueSalem, MA 01970

The Park SchoolRenovation and Addition171 Goddard AvenueBrookline, MA 02445

Brandeis UniversityShapiro Campus Center415 South StreetWlatham, MA 02453

Tufts UniversitySteve Tisch Sports & Fitness Center161 College AvenueMedford, MA 02155

New England BiolabsResearch & Development Center240 County RoadIpswich, MA 01938

Waltham Public SchoolsMcDevitt Middle School75 Church StreetWaltham, MA 02452

Isabella Stuart Gardner MuseumNew Wing Extension25 Evans WayBoston, MA 02115

Frankin Regional Transit AuthorityJohn W. Oliver Transit Center12 Olive StreetGreenfield, MA 01301

Holbrook Public Schools New PreK-12 School

PROJECT MANAGEMENT SMMAMassachusetts School Building Authority

Flansbu rgh Architects

Community Forum No.8, August __, 2014

PSBC Feb 18, 2015



Site Plan

PRACTICE AREA(150’ x 75’)

PRACTICE AREA(150’ x 200’)

CONCESSION



Site Plan - Concession

TICKET

CONCESSIONSTADIUM

ACCESS

BASEBALL

ACCESS

STORAGE

STADIUM

FENCING

PLAZA

STORAGE

TOILETTOILET

STADIUM

ACCESS

BASEBALL

ACCESS

sink

21'-0"

14'-9"

7'-8"

24'-7"

47'-0"

TICKET

STADIUM BASEBALL

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