Running through the right plan….

Monitoring and Evaluation Plan

Kirithika Arudjothy,

Monitoring and Evaluation Officer,

GEF/IFAD-Participatory Coastal Zone Restoration and Sustainable

Management Project in the Eastern Province of Sri Lanka

Facilitator- Kirithika Arudjothy

Objectives of the session

Facilitator- Kirithika Arudjothy

Recognizing the resources and competence required

to develop and implement an M&E plan

Understanding the key stages in the process of

developing & implementing an M&E plan

Comprehending how the M&E findings can be

effectively disseminated and utilized

Assessing the mechanism of creating a functional

M&E plan

In the interior…

Facilitator- Kirithika Arudjothy

Standards intended for an M&E plan

Resource & competency needed for an M&E plan

Steps in developing & implementing an M&E

plan

Disseminating and using M&E findings

(Knowledge Management)

Assessing how well the M&E plan is working

Standards intended for an M&E

plan

Facilitator- Kirithika Arudjothy

Preliminary step for the Formulation of a

Customized Standard

Identifying the barriers

Problem solving approach

Identifying the opportunities

Maximizing the potential

Activity Time!!!!

Facilitator- Kirithika Arudjothy

Key words

Facilitator- Kirithika Arudjothy

Utility - Satisfy the information needs of

stakeholders

Feasibility – Act realistic, cautious , diplomatic

and economical

Propriety - Carryout legally, ethically, and with

regard to those involved in and influenced by the

evaluation

Accuracy – Expose and disseminate technically

accurate information

Resources and Competencies to be

deployed..

Facilitator- Kirithika Arudjothy

Technical capacity of M&E Personal competencies of the M&E unit

System of data collection processing and presentation

Monetary resources for M&E Percentage of resources allocated to M&E (5%)

Cost of knowledge management

Cost may be higher during initial stages

Other miscellaneous resources as indicator guides, manuals, communication tools

Key steps in developing an M&E

plan

Facilitator- Kirithika Arudjothy

Clue please!!!!

Key steps in developing an M&E

plan

Facilitator- Kirithika Arudjothy

Consultation and Contribution of the Key Stakeholders

Interpret the project objectives into M&E framework

Develop M&E Framework

Define indicators and identify sources of data

Data collection plan and M&E responsibilities

Set targets

Define reporting system, utilization and dissemination of results

Plan for changes

Activity: Developing our own M&E

plan

Facilitator- Kirithika Arudjothy

Log frame

OTIP

M&E

PMU

DPO teamRBM

Key words

Facilitator- Kirithika Arudjothy

SMART indicators (Output and Outcome)

Linked to M&E framework

Useful for decision-making in project

Compatible with the reporting requirements

Feasible

Accountable Vs countable

Logical model of the M&E plan

Facilitator- Kirithika Arudjothy

Activities Output Outcome

Key words

Facilitator- Kirithika Arudjothy

Activities : Based on the AWPB

Output : Immediate result

Outcome : Result achieved in long term

“Component in our logframe”

Goal : Ultimate objective

M&E findings

Facilitator- Kirithika Arudjothy

Complete answers to the OTIP Questionnaire

Achieved outputs

Achievement towards outcomes

Socio economic profiles

Ecological profiles

Need assessments/ Feasibility studies

Lessons learned

Case studies

Utilizing the M&E findings

Facilitator- Kirithika Arudjothy

M&E findings can be utilized for the following

purposes

Highlight the strengths and accomplishments of the

project

Improve project management and planning

Identify weaknesses of project implementation

Determine the need for the modification or

expansion of activities

Assess the quality of implementation

Identify future needs strengthen the proposals

Precision of M&E findings

Facilitator- Kirithika Arudjothy

Identify strategic information needs

Use what is already available

Avoid duplication of data collection and

reporting

Avoid collecting information that will not be

used

Review progress/results regularly and make

adjustments to M&E findings if necessary

Handling the M&E findings

Facilitator- Kirithika Arudjothy

Disseminating to the right stakeholders

-Let it reach the right people

Who are the right people?

Facilitator- Kirithika Arudjothy

Finding the accountable people- Brainstorming

What to share?

Facilitator- Kirithika Arudjothy

How to share?

Facilitator- Kirithika Arudjothy

Disseminating the findings- Knowledge Management strategies Typescripts/ Hard prints

Best practice guidelines, News letters, News paper articles, leaflets, banners, Sign boards, case studies

Electronic media Websites, Social networks, blogs

Ceremonies and events Celebrations, exhibitions, street dramas

Souvenirs T-shirts, caps

Other??

Assessing the M&E plan

Facilitator- Kirithika Arudjothy

Progression of M&E activities in compliance to the plan

Adequate answers to the OTIP questionnaire/ evaluation questions

Newly raised evaluation questions and their relevance

Noteworthy issues in the evaluation design

External factors influencing the plan

Availability of resources to implement the M&E plan

Dissemination and usage of M&E findings by the stakeholders in decision making and for project improvements

Facilitator- Kirithika Arudjothy