PROJECT PHOENIXTHE RUNWAY EAST RE-OCCUPATION PLAN
CONTENTS
1...............................................Build, Measure, Learn
1.........................................Social distancing at work
2............................................................................Post
2.............................................Commuting & capacity
2........................................................................Visitors
2................................................................People flow
3.....................................................Cleaning & airflow
3............................................Member responsibilities
4................................COVID-19 prevention measures
5................................................................Here to help
5.......................................................Further resources
We can't wait to bring our community together again. In this document we set out the actions we're taking to ensure
Runway East continues to be a safe space for our members. Importantly, this is just the start. As we keenly observe,
measure and listen, so we will adjust.
1.
The immediate response. Getting the workplace ready.
Monitor the measures implemented, listen to feedback.
Optimisation to make it better. Always focused on people, space and
compliance.
ADJUSTMENT
RE-EVALUATION
ITERATION
1.
3.
2.
BUILD, MEASURE, LEARN
We are making changes to reduce congestion, increase sanitation and limit capacity to facilitate
social distancing. This will include perspex screens at reception, clear hygiene and distancing
signage throughout and limitations on breakout and meeting room furniture.
We are removing high-touch items where possible. Guest sign-in, post retrieval, etc will be
operated by your community team and cleaning wipes will be provided throughout communal
spaces like meeting rooms, phone booths, printers and bike stores.
We are installing clear signage and posters to build awareness and provide reminders to
maintain personal hygiene standards. We are installing sanitiser stations, enhancing cleaning
for busy areas, providing more waste facilities and setting guidance for toilets and showers to
ensure social distancing is achieved as much as possible.
SPACE
TOUCH
HYGIENE
SOCIAL DISTANCING AT WORK
2.
The government recommends staggered arrival and
departure times to reduce crowding into and out of
the workplace. We will facilitate and monitor
occupation in tour spaces to enable co-ordination
between our members.
We will help members to review layouts and
processes within their space as part of their own risk
assessments. Use of a work from home day rota is an
option to aid social distancing and ease congestion.
We are signposting handwashing facilities and hand
sanitiser at entry/exit points.
We will help people walk, run or cycle to work where
possible, working with building management and
members to increase facilities such as bike racks and
lockers.
We will prohibit non-work related deliveries, such
as Amazon, to minimise exposure from external
parties. We are also staggering post collection
times to reduce collection congestion.
POST
COMMUTING & CAPACITY
We are introducing one-way flow through our spaces,
installing new directional signage and floor markings
and reducing the maximum capacity for lifts.
Stairwells will indicate a preferred direction of travel
and passing point markers are being installed.
Where possible, we will advise on reducing access to
different areas and buildings.
In line with government advice, we need to minimise
physical meetings for now. Members will be required
to register external guests in advance and provide
details to enable contact tracing. We are adding
webcams to some meeting rooms to enable virtual
meetings.
Where visitors are essential, Community Assistants
will facilitate contactless sign-in and people numbers
will be monitored in reception.
We have new policies, including requiring contractors
to wear PPE, work out of hours where possible and
ensure areas are sanitised before leaving.
VISITORS
PEOPLE FLOW
CLEANING & AIRFLOW
Prior to re-occupancy our cleaners are undertaking a deep disinfection of all our spaces. Heating,
ventilation and air conditioning (HVAC) engineers are servicing and adjusting airflow systems to
ensure optimism filters and fresh air circulation.
We will give extra focus on door handles, push plates, handrails, lift buttons, bathrooms,
kitchens and reception, handrails, etc. There will be deeper disinfection and night and more
regular cleans generally.
In common areas, we will provide antibacterial soap, cleaning materials (antibac supplies,
alcohol gel, etc) and bins will be emptied more frequently. Everyone will need to play a part in
keeping the sites disinfected.
PRE-REOCCCUPATION
ONGOING
PROVISIONS
3.
MEMBER RESPONSIBILITIES
Providing cleaning materials, ensuring work stations are wiped daily alongside regular weekly deep cleaning are
measures most members will need to take.
All employees have a duty to reduce workplace risk to the lowest reasonably practical level by taking
preventative measures. Our members are required to complete their own risk assessment for working safely
during COVID-19
We will work with our members to help them implement government guidance in their private offices. This may
include installing signage, adjusting layouts, screens or implementing rotas.
INCREASE SANITATION
CONTACT TRACINGEncouraging everyone to download the NHS contact tracing app will help keep ou community safe and aid the
national effort. Logging essential visitor's details will help in the event of a confirmed COVID-19 patient.
IMPLEMENT THE GUIDANCE
COMPLETE A RISK ASSESSMENT
The evidence suggests that wearing a face-covering does not protect you, but it may protect others
if you are infected and have not developed symptoms.
Wearing a face covering is optional and is not required, including in the workplace. If you choose to
wear one, it is important to use face-coverings properly and wash your hands before putting them
on and taking them off.
Monitor the measures implemented, listen to feedback.
Anyone developing symptoms, or in a household of someone with symptoms, will be required to
self-isolate following the government's latest advice.
We require members to inform the community of suspected and confirmed cases of COVID-19. We
will ensure our cleaners disinfect private and communal areas where appropriate.
We encourage and will promote the use of the NHS contact tracing app with a hopeful 100%
community adoption.
Alongside this we will take contact details of any visitors and contractors.
We will inform all members and visitors if anyone is confirmed as having COVID-19 and who has
visited our spaces.
FACEMASKS
SPOTTING SYMPTOMS
NHS TRACING APP
1.
3.
2.
COVID-19 PREVENTION MEASURES
4.
FURTHER RESOURCES
We need to coordinate our efforts to plan, manage and mitigate the risks of COVID-19. We will continue to make
our action plans, risk assessments and further communications public.
As we have tried to do to date, we will help our members in any way we can so we can all return to work in a
safe environment.
HERE TO HELP
5.
HM Government - Working safely during COVD-19
HM Government - Guidance for employers and businesses
HM Government - Public Health England
World Health Organisations