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Project PortfolioManagement:
Doing the Right Things Right
7/24/2019 Project Portfolio Management BDM Deck
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What Is Project PortfolioManagement&
Project Portfolio Management is the continuous process ofidentifying, selecting and managing a portfolio of projects inalignment with key performance metrics and strategic business
objectives
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100%
0% 100%
ImprovingPortfolio Management
Improving
Proje
ct
Manag
em
ent
alue fromProject ManagementDOING THINGS RIGHT
alue
fromP
ortfolioM
anagement
DOINGT
HE
RIGHT
THINGS
!eali"edalue
#nreali"edalue
'elect And Delier The RightThin
gs
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$lignmentwith usiness&bjectives
isibility '(ontrol
(ollaboration
PM&, !esource andProject Managers
)nterpriseProject
Management
Project *eamMembers
)+ecutives andPortfolio Managers
PortfolioManagement
orkManagement
-emandManagement
Portfolio .election
(apacity Planning
Portfolio !eporting
!esourceManagement
/inancialManagement
Project !eporting
Project .cheduling
ProgramManagement
*ime !eporting
*eam(ollaboration
o* PPM elps The +rgani#ation
Processes and*ools
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Project Portfolio Management,ifecycle
Manage.elect(reate
Plan
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"ore PPM Processes
-emandManagement
Portfolio.election
(apacityPlanning
!esource Management
/inancial Management
*ime !eporting
Portfolio !eporting
Project !eporting
*eam (ollaboration
Project .cheduling
Program Management
Manage.elect(reate Plan
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"reateStandardize the collection of all work across the Enterprise
"aptre all re-ests.
from *or/ orders tostrategic projects
'tandardi#e metrics.alation criteria and
templates"ontrol inestmentsthrogh goernance*or/0o*
Manage.elect(reate Plan
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'electInvest in project portfolios that align with strategic priorities
+1jectiely prioriti#e
1siness driers and drieconsenss
Derie arying priorityscores to ealatecompeting inestments
Identify portfolios that align*ith strategy and ma2imi#eR+I
Utili#e adanced portfolioanalytical techni-es to
reach the !3cient 4rontier
Manage
.elect(reate Plan
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PlanFinalize project delivery roadmap based on resource availability
Identify resorce gaps
across the planning hori#on4inali#e release roadmapand headcontre-irements to ma2imi#eresorce tili#ation
'earch for team mem1ers*ith aaila1ility and assignto project
4inali#e plan and 1aseline1efore moing into
e2ection
Manage.elect(reate Plan
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ManageMeasure and track performance at the project and portfolio level
"olla1orate to e6ectielydelier selected projects
Proactiely monitor portfolioperformance and isali#etrends
Drill do*n to the projectleel to assess ris/s. isses
and statsTrac/ and compare 1dget.actal and forecast ales
Ta/e correctie actions toimproe project
performance
Manage
.elect(reate Plan
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'chedling
'impleReporting
Tas/Management
!7mailand Print
Resorce Trac/ing
1
2003
ProgramManagement
!eporting
Project(ollaboration
!esourceManagemen
t
/inancialManagement
PortfolioManagement
Microsoft Project !oltion
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!PM 'oltion Architectre
!2ecties 8Portfolio
Managers
PM+. Resorce 8Project Managers
9 Team Mem1ers ,o$'ystems
+
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)PM .&4#*I&5
Manage.elect(reate Plan
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Demo 'tory1oard
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&ptimi"ed
Managed
-e6ned
!epeatable
Initial
Manage
.elect(reate Plan
radally Matre ;or PPMProcesses
Assess your current maturity and plot a course forsuccess
(urrent.tate
(urrent.tate
(urrent.tate
(urrent.tate
/uture.tate
/uture.tate
/uture.tate
/uture.tate
Phase 1
Phase 7
Phase 2
Phase 1
Phase 7
Phase 2
Phase 7
Phase 2
Phase 1
Phase 1
Phase 7
Phase 2
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There Is
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Improveisibility
(!)$*)
Ma+imi"ealue
.)4)(*
P4$5
!educe)+ecution
!isk
M$5$8)
Improve)9ectivenes
s
Reali#ed $ene%ts
:&ur Microsoft &;ce 200
:e have unbelievable visibilityof what?s going on in thecorporation and that?s allbecause of Microsoft &;ce )PM.olution= I?d say wesave 0@A percent instraight e;ciency=B
:e are movingaway from what I
consider an ad hocmodel of planningwhere we would initiate
a project without consideringthe e9ect it would have onthe greater organi"ation=>
B*he Microsoft &;ce )PM.olution is giving us a much
better handle on the decisionswe make= It is helping us move
to a more strategicproject model=>
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